09/09/2008 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of September 9, 2008
7:00P.M. CALL TO ORDER AND ROLL CALL
PRESENT: Lary Coppola, Mayor
Councilmembers: Mayor Pro-Tem Clauson, Chang, Childs, Colebank, Olin,
Powers, and Putaansuu
ALSO PRESENT: Police Chief Townsend, Commander Marti, Public Works Director
Dorsey, Development Director Weaver, City Clerk Kirkpatrick, Deputy Clerk Rinearson, and
City Attorney Jacoby.
PLEDGE OF ALLEGIANCE
Nicholas Danny Wilson led the audience and Council in the Pledge of Allegiance.
CITIZEN COMMENT
Gerry Harmon, 906 Kitsap Street, voiced concern that blanket commercializing is financially
hurting community residents, and stated that the State should not allow sex offenders to live in
neighborhoods that have daycares or near schools where they can potentially cause children to be
pnt into danger.
Leslie Reynolds-Taylor, with South Kitsap Skate Parks Association, thanked Councilmembers
and the Mayor for attending their Labor Day fundraiser.
APPROVAL OF AGENDA
The following items were added to the September 9, 2008, agenda:
• Discussion: Annexation and Zoning
• Discussion: Master Planning of Streets
• Discussion: Update on the Website Redesign Contract
• Discussion: Parking Lots
Councilmcmber Clauson moved and Councilmember Colebank seconded the motion to
approve the Agenda as amended. Upon vote, the motion passed unanimously.
APPROVAL OF CONSENT AGENDA
Councilmember Putaansuu moved and Councilmember Chang seconded the motion to
approve the Consent Agenda. Upon vote, the motion passed unanimously.
Minutes of September 9. 2008
Page 2 of6
A. Approval of Claim Warrants #50354 through #50437 in the amount of $223,949.85;
August Payroll #141729 through #141833 in the amount of $429,957.86; and
Treasurer's check book in the amount of $1,318,077.14
B. Adoption of Resolution No. 039-08, Surplus of Marine Patrol Vessel and Related
Equipment
C. Adoption of Resolution No. 041-08, Surplus Equipment ····Firearms
D. Authorization for the Mayor to Sign Agreement with South Kitsap School District for
School Resource Officer
E. Authorization for the Mayor to Sign Sales Agreement with Central Kitsap Fire and
Rescue -Police Boat
PRESENTATIONS
United Way Update
David Foote, United Way Executive Director, announced their annual campaign began on
Monday, September 8, 2008. United Way has set several goals for the coming year:
• Donations to the South Kitsap Helpline whose food shelves were low. Mayor Coppola
advised that City employees have been asked to donate.
• Encouraged City statT to hand-out to the public and staff the discount prescription cards
that can be used by anyone regardless of health care coverage.
Port Orchard Library Book Promotion
Kathleen Wilson provided a brief update on the Port Orchard Library, noting the following
promotions:
• 1600 children and teens patiicipated in the summer reading program sponsored by the
Port Orchard Library and 800 kids received a free book for reading ten hours
• In October they are initiating the "Month of the Book" community progratn. It will focus
on the classic "To Kill A Mockingbird." The film version of this movie will be playing
at the Orchard Cinemas during September
• The Port Orchard Library will host a "Cheese and Classics" reception on October 4, 2008
• The Orchard Cinemas will be showing the movie, "Inherit the Wind" on October 10,
2008
• Announced an essay contest for students in grade 6 through 12, to write about what book
has changed their life
At 7:28p.m. Mayor Coppola reconvened the meeting after a five-minute recess.
NEW BUSINESS
Minutes of the August 19, 2008, Council Work Study Session
Councilmember Clauson moved and Councilmember Colebank seconded the motion to
approve the August 19, 2008, Council Work Study Session Minutes. Upon vote, the motion
passed with six affirmative votes and one abstention. Councilmember Powers cast the
abstaining vote.
Minutes of September 9, 2008
Page3of6
Minutes of the August 26, 2008, City Council Meeting
Couucilmember Clauson moved and Councihnembet· Colebank seconded the motion to
approve the August 26, 2008, City Council Meeting Minutes. Upon vote, the motion passed
unanimously.
Adoption of Resolution No. 042-08, Thirtv-Day Extension of the Interlocal Agreement
between Public Utility District No. 1 of Kitsap Countv and the Citv of Port Orchard
City Clerk Kirkpatrick presented the staff report. noting that on September 23, 2003, the City
entered into a five-year lnterlocal Agreement (!LA) with Public Utility District No. 1 of Kitsap
County (PUD) for use of City right-of-way for telecommunication services. On August 12, 2008,
the Council adopted Resolution No. 038-08, which stated that as a matter of policy there was no
reason to renew the existing !LA as the PUD had not utilized the right-ot:ways tor
telecommunication services to the citizens of Port Orchard. Subsequently, Mayor Coppola and
Councilmember Clauson met with representatives from the PUD and determined the PUD was
planning to bring telecommunication to the City. Staff recommends adoption of Resolution No.
042-08, allowing a thirty-day extension of the Interlocal Agreement between the City of Port
Orchm·d m1d the Public Utility District No. 1 of Kitsap County to be effective from September
23, 2008 through October 23, 2008, in order to negotiate an mnendment to the ILA.
Councilmember Clauson moved and Councilmember Childs seconded the motion to adopt
Resolution No. 042-08, thirty-day extension of the Interlocal Agreement between Public
Utility District No. 1 of Kitsap County and the City of Port Orchard. Upon vote, the motion
passed unanimous(y.
Adoption of Resolution No. 043-08, Authorizing the Mayor to Sign an Agreement with
Qnisenberrv Property Management Company
City Clerk Kirkpatrick presented the staff report, noting that the City owns real property on Bay
Street, west of Blackjack Creek, a portion of which the Quisenberry Ford Dealership is located
on. In 1998, the City leased the premises to Quisenberry Property Management (Quisenberry) for
a ten-year term, which expires on September 30, 2008. The City m1d Quisenberry have agreed to
a new lease agreement for a five-year term with 3 five-year extensions. Staff recommends
adoption of Resolution No. 043-08, authorizing the Mayor to sign an agreement with
Quisenberry Property Mm1agement Company.
Councilmember Clauson moved and Councilmember Putaansuu seconded the motion to
adopt Resolution No. 043-08, authorizing the Mayor to sign an agreement with
Quisenberry Property Management Company. Upon vote, the motion passed unanimously.
Meeting with Initiating Parties Regarding Notice of Intent to Petition for Sidney and Berrv
Lake Annexation
Development Director Weaver presented the staff report, noting that staff received a Notice of
Intent to Petition for A1mexation for five parcels totaling approximately 5.87 acres. The parcels
Minutes of September 9, 2008
Page 4 of6
are located in the vicinity of Sidney A venue and Berry Lake Road, adjacent to and west of State
Highway 16 SW, Section 02, Township 23N, Range IE, W.M., in Kitsap County, Washington.
The parcels are in the City's currently recognized Urban Growth Area. The parcels have a
County Comprehensive Plan designation of Urban High-Intensity Commercial/Mixed Use and
zoning of Highway Tourist Commercial. Stati recommends that the Council allow a petition to
be circulated for annexation of the property described in the Notice of Intent and require the
simultaneous adoption of comprehensive plan and zoning designations, and the assumption of
existing City indebtedness by the area to be annexed.
Councilmember Powers moved and Councilmember Colebank seconded the motion to
allow the applicant to circulate a petition for annexation of the property described in the
Notice of Intent and to require the simultaneous adoption of comprehensive plan and
zoning designations, and the assumption of existing City indebtedness by the area to be
annexed. Upon vote, the motion passed unanimously.
Authorization for Mavor to Sign an Interlocal Agreement with Kitsap County for Updates
to the Kitsap County Comprehensive Solid Waste Plan for the City of Port Orchard
Development Director Weaver presented the staff report, noting that it is the purpose of this
agreement to provide for the updating of the Kitsap County Comprehensive Solid Waste
Management Plan as mandated in Chapters 70.95 and 70.105 RCW, for collection, recycling and
disposal of solid and moderate risk waste produced or generated within the boundaries of Kitsap
County, pursuant to the Department of Ecology Planning guidelines. The City of Port Orchard
has been a participant in this joint planning effort with Kitsap County as the Lead Agency in
providing compliance with DOE regulations and the Comprehensive Solid Waste Management
Plan requirements. Staff recommends authorization for the Mayor to sign Kitsap County
Interlocal Agreement KC-I 84-08.
Councihnember Colebank moved and Councilmember Powers seconded the motion to
authorize the Mayor to sign an lnterlocal Agreement with Kitsap County for updates to
the Kitsap County Comprehensive Solid Waste Plan for the City of Port Orchard. Upon
vote, the motion passed unanimously.
Discussion on Change Order No.2 on Bethel Avenue Sinkhole Repair and Appurtenances
Contract
Public Works Director Dorsey provided an update to the sinkhole project, noting that an
underground storage tank (UST) was unearthed on September 2, 2008, at a location not
previously identified as a possible UST location. Staff is currently working with Arthur Buchan
(Underground Tank Inspector for the DOE), Jeffrey Ing (property owner), FEMA and Northern
Con-Agg to resolve this issue in the most cost-effective manner and without time delays. Public
Works Director Dorsey was informed by the Department of Ecology that the City can proceed
without an agreement with Mr. Ing who will be required to enter into an agreement with the State
in which he must have the tanks removed by October 31, 2008.
Minutes of September 9, 2008
Page 5 of 6
Annexation and Zoning
In response to Councilmember Chang, Development Director Weaver clarified that once staff
recommends zoning according to the comprehensive designation plan it will be brought before
the Council for final discussion and action.
Master Planning of Streets
Councilmember Chang voiced concern with deadend streets and wanted staff to create a master
plan for streets as he was concerned with the cul-de-sac on the Williams plat. Development
Director Weaver explained that Municipal Code allows for cui-de-sacs and that the hammer head
planned for the Williams plat has been reviewed and approved by South Kitsap Fire District and
the Public Works Director. Council directed this item be placed on a future Work Study Session
agenda.
Update on the Website
In response to Councilmember Chang, City Clerk Kirkpatrick explained the website redesign
contract would come before the Council on the September 23, 2008, consent agenda.
The Parking Lots
In response to Councilmember Chang, City Clerk Kirkpatrick stated the discussion of parking
lots is on the September 16, 2008, Work Study Session Agenda.
CITIZEN COMMENTS
Gil Michael, 228 Seattle, thanked Councilmembers for suppmiing a Master Street Plan. He noted
that the Planning Commission would be willing to work on a Master Plan for streets and other
long-range planning goals of the City.
COMMITTEE REPORTS
Councilmember Putaansuu announced the Utility Committee would meet on Wednesday,
September 10,2008, at 8:00a.m. at Myhre's.
Councilmember Olin announced the McCormick Woods Annexation Committee will meet on
September 10, 2008, at noon at the Clubhouse.
Councilmember Childs announced the Tourism Committee will meet on September 10, 2008, at
2:00p.m. at City Hall, and the Festival of Chimes and Lights Committee will meet on September
10, 2008, at 6:00 p.m. at City Hall.
Councilmember Powers announced the Public Property Committee will meet on September 11,
2008, at 8:00a.m. at Myhre's.
MAYOR'S REPORT
Mayor Coppola reported the Kitsap Regional Coordinating Council is working on an economic
impact study of the ferry system and its impacts to ferry dependent communities.
Minutes of September 9, 2008
Page 6 of 6
In response to Councilmember Powers, City Clerk Kirkpatrick reported she had called to advise
no one would be able to attend the Association of Washington Cities (A WC) Regional
Conference on September 23, 2008, due to that being a regular Council meeting night. In
addition, she reported A WC would take under advisement the need to schedule future
conferences on a date that accommodates all city meeting dates, as this was the second year the
City of Port Orchard was unable to attend.
REPORT OF DEPARTMENT HEADS
Public Works Director Dorsey reported additional work needed to be done on Sidney prior to
paving. The Council directed staff to move forward with the additional work in the amount of
$13,000 with funds coming from the Street Fund.
City Clerk Kirkpatrick announced the formation of a Branding Committee, with the Chamber of
Commerce and the City. The first meeting was tentatively scheduled for September 23, 2008, at
8:30a.m.
EXECUTIVE SESSION
At 8:52 p.m. Mayor Coppola recessed the meeting for a twenty-minute executive session
regarding potential litigation, RCW 42.30.110(1). City Attorney Jacoby was invited to attend and
the Mayor announced no action would be taken as a result of the executive session.
At 9:25p.m. Mayor Coppola reconvened the meeting.
ADJOURNMENT
At 9:25 p.m. Mayor Coppola adjourned the meeting.
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