07/15/2008 - Work Study - MinutesPRESENT: Lary Coppola, Mayor
City of Port Orchard City Council
Work Study Session Minutes
July 15, 2008
Councilmembers Chang, Childs, Clauson, Colebank, Olin, and Putaansuu
ABSENT: Councilmember Powers
ALSO PRESENT: City Treasurer Tompkins, Development Director Weaver, Public Works
Director Dorsey, IT Manager Tucker, Police Chief Townsend, City Attorney Jacoby, and City
Clerk Kirkpatrick.
Mayor Pro-Tem Clauson called the meeting to order at 7:00p.m.
Request for Proposal: Citv Website Redesign
IT Manager Tucker provided a breakdown of the responses received to the City's Request for
Proposal for Website Redesign, noting that tbree proposals were within the budgeted funds of
$5,000. Of the three proposals, staff recommended moving forward with Dreamscape
Multimedia who would allow each department control of their own web page and had solid
content management system.
Mayor Coppola arrived at 7:15p.m.
Councilmember Chang stated that the review committee wanted to go local; however, the local
businesses were higher in price.
Mayor Coppola inquired why Sun Graphics was not listed on the bid sheet, stating he had
received that email from them and felt they met the requirements. Councilmember Chang noted
that there were specific requirements to the bid package, one of them being an original hard copy
of the documents, which had not been received.
Councilmembers directed staff to determine the best qualified applicant and the Mayor could
negotiate the contract so long as the amount stayed within the budget of $5,000. If the amount
exceeded the budgeted $5,000, the contract would require Council approval.
The Mayor and Councilmembers thanked Councilmember Chang and IT Manager Tucker for
their assistance in sorting out a less than clear package to present to Council.
Update: McCormick Woods Annexation
Development Director Weaver provided an update on the McCormick Woods Annexation status,
noting the following:
Work Study Session
June 17, 2008
Page 2 of 4
• Kitsap County is obligated to pay $330,000 for the proportional share of constructing the
Glenwood Connector road as a regional system improvement. The resulting net impact
fee transfer to an annexing municipality would be negligible.
• Kitsap County has not collected any Parks Impact Fees, but do anticipate collection of
$643,742 for development of McCormick Village Parle The actual design, planning, and
construction costs have not been calculated. Annual maintenance costs were estimated at
$115,000 per year and were undetermined regarding responsibility of maintenance. Dick
Davis indicated that the Horneowners Association cuiTently rnaintains all of McCon11ick
Woods' parks and trail system.
• Storm water agreements for regional storm water pond capacity dedication with the South
Kitsap School District would be proposed to be maintained through pre-annexation
agreement.
• The Kitsap County Commissioners and the City Council would meet on August 4, 2008,
at 6:30p.m. at City Hall to discuss a range of topics including McCormick Woods.
• The Planning staff has been preparing maps, parcel lists, and signature pages for use
during the annexation process and in assistance to the McCormick Woods Annexation
Committee. The documents should be completed and forwarded to the Committee in
August.
• McCormick West has given verbal "no protest" agreement for the McCormick West
parcels. Additionally the City-owned existing tank farm parcel in McCormick Woods
was annexed into the City in 2001.
• The School District wanted to present their Capital Facilities Plan for new impact fees to
be imposed by the School District. As soon as the School District has finalized their
Capital Facilities Plan they will schedule a time to present to the Council.
Update: Parks Grant
Development Director Weaver invited Councilmembers to the final Paul Powers Park grant
application meeting on Tuesday, July 22"d, in Olympia, 1111 Washington Street, Second Floor.
The meeting begins at 2:20 p.m. and the City has 12 minutes to make its presentation for the
grant funds.
In response to Councilmember Clauson, Development Director Weaver will have his department
contact the Local MOMs Club and invite them to the meeting on July 22nd. Additionally, he
would look into a van to allow Councilmembers and the Local MOMs Club members to car pool
to the meeting.
Update on Tremont as it relates to the Bethany Lutheran School
Police Chief Townsend proposed to force vehicles to make a right turn from Tremont to Port
Orchard Boulevard in an effort to reduce speeders and increase pedestrian safety, which would
be similar to the right turn only lane at South Kitsap Boulevard coming from the freeway. The
Council directed staff to install the appropriate signs and street painting.
Discussion: Change to POMC 5.60 Safe and Sane Fireworks
Greg Rogers, South Kitsap Fire and Rescue requested the Council revise Port Orchard Municipal
Code 5.60 to be more in compliance with other cities in Kitsap County. Proposed changes were:
• Increasing the permit fee to $1 00
Work Study Session
June 17, 2008
Page 3 of 4
• No longer allowing the sale of fireworks in December for the New Year's Eve Holiday
Period
• No longer allowing the use or explosion of any fireworks within the City on New Year's
Eve
• Streamlining the permit process to be the same as the State's regulations
The Council directed staff to prepare an ordinance with the proposed changes as outlined by
Greg Rogers, South Kitsap Fire and Rescue and to increase the insurance requirements to $1
million.
Alternatives for Bed &Breakfast Sewer Rates
Public Works Director Dorsey explained that staff had reviewed the B&B Sewer Rates m1d had
come up with four options:
• Option I: Maintain existing sewer Class 4 at $72 base plus $18/Unit Bimonthly
• Option 2: New Sewer Class at $72 base plus 0.5 ERU/5 rooms Bimonthly
• Option 3: New Sewer Class at $72 base plus $7.5/per unit Bimonthly
• Option 4: New Sewer Class at $72 base with NO unit surcharge
After review and discussion the Council directed staff to prepare m1 ordinance with Option 3 in
accordance with the table provided by the City Treasurer, including a credit retroactive to August
2007.
Gerry Harmon, 906 Kitsap Street, urged the Cotmcil to look at creating a sewer credit to Bed and
Breakfast businesses during the first year as part of their startup costs.
Executive Session
At 9:00 p.m. Mayor Coppola adjourned the meeting for a 30-minute executive session regarding
potential litigation per RCW 42.30. City Attorney Jacoby, Development Director Weaver, and
Public Works Director Dorsey were invited to attend the Executive Session. City Attorney
Jacoby announced no action would be taken as a result of the executive session. At 9:29 p.m.
Mayor Coppola reconvened the Work Study Session.
At 9:29p.m. Mayor Coppola passed the gavel to Mayor Pro-Tem Clauson and left the meeting.
Presentation: Surface Water Management Program by Dave Tucker of Kitsap County
Dave Tncker, Kitsap County Public Works provided a presentation on the final National
Pollutm1t Discharge Elimination System Storm water Phase II Permit by the State Department of
Ecology (NPDES) and provided guidelines on implementation of the plan and urged the Council
to consider being partners with the County, Poulsbo, Bremerton, and possibly Gig Harbor.
Council referred the matter to the Utility Committer for further review of the guidelines and
implementation process.
Discussion: General Parking/Parking Garage
Due to time, this item was deferred to the August 19, 2008, Work Study Session.
Work Study Session
June 17, 2008
Page 4 of 4
Councilmember Olin asked the Council to consider forming a committee to make a
recommendation on whether or not to divide the City into three districts and two cow1cil
positions in each district with one position "at large."
The Council directed the City Attorney to provide an update on the process to divide the City
into districts.
Next Work Study Session-Tuesday, August 19,2008
At 10:10 p.m. the mee ing was adjourned.
/ ~·