05/20/2008 - Work Study - MinutesCity of Port Orchard City Council
Work Study Session
May 20,2008
PRESENT: Lary Coppola, Mayor
Council Members: Chang, Childs, Clauson, Colebank, Olin, Powers, and
Putaansuu
ALSO PRESENT: City Treasurer Tompkins, Development Director Weaver, Commander
Marti, City Attorney Jacoby and Deputy Clerk Kirkpatrick.
Mayor Coppola called the meeting to order at 7:00p.m.
Peninsula Regional Transportation Organization
Council Member Colebank would be the City's representative on the Peninsula Regional
Transportation Organization Board.
Update: McCormick Woods
Development Director Weaver provided a brief update, noting the Petition for
Annexation had been approved and staff would be meeting with Kitsap County, their
attorney, and special project manager next week to go over jurisdiction in regards to
the Petition for Annexation.
City Attorney Jacoby reminded the Council that the petition requires 75% by value of
property to qualify and explained that the clock starts running from the date of the first
signature and has to be submitted to the City within six months of that signature date.
Once the petition is received by the City, the clock stops running and the City has no
time limit on when to request the Notice of Sufficiency from Kitsap County.
Council Members discussed the process for:
• Final date to accept petition from McCormick Woods residents
• Timeline for County approval and final approval by the City
• August 1st is the date when boundaries of a city is set for purposes of the
following year's property tax levies. In order to get property taxes for an
annexed area in 2009, final approval needs to take place before August 1, 2008.
• Letter to the residents regarding the City's marketing approach to notify
McCormick Woods residents of facts and issues regarding annexation, including
school impact fees
• Ways to generate the required signatures
Work Study Session
May 20, 2008
Page 2 of 3
City Attorney Jacoby would provide a timeline of the dates and when each portion of
the process needs to be completed and by whom. Mayor Coppola will draft a letter to
the residents of McCormick Woods addressing school impact fees and annexation
issues.
BKAT Broadcast of Council Work Studv Session
Deputy Clerk Kirkpatrick explained that the cities of Bremerton and Poulsbo do not
broadcast their work sessions; however, Bainbridge Island does through a Public Access
Agreement with Bainbridge Island Television. The additional costs to begin broadcasting
work sessions were $322.75 per work study sessions or $1,936.50 to the end of the
year. She further explained that work study sessions were for the Council to meet with
staff and to provide direction on various items.
After a brief discussion, the Council decided to not broadcast work study sessions at
this time.
Update of Bay Street Utility Undergrounding-Sidney Avenue
City Treasurer Tompkins distributed a current spreadsheet on cost estimates on the
total project. Council Member Putaansuu advised that the notice to proceed for Orchard
Avenue and Frederick Avenue was done and work would commence next week. Sidney
Avenue would proceed three weeks later. The Utility Committee and staff were
continuing to identify cost savings to the project and would continue to keep the
Council advised of any future savings.
Review of Ordinance No. 019-07, Relating to Undergrounding of Utilities
After a brief discussion, Council directed the City Attorney to bring forward an ordinance
regarding the tie-in to underground utilities and/or design standards for developers to
camouflage above-ground transformers through landscaping or placement inside the
building.
Parks Grant Review
Council Member Powers reported that the Public Property Committee had met with
Kathleen Barrantes, Grant Solutions, regarding the Parks Grants, and that the first
technical review of the Parks Grants would be on June 5, 2008, in Olympia. Depending
upon the outcome of that meeting, the Public Property Committee would hold a
subsequent meeting to discuss the next step and solicit input from the local MOM's
Club. Further, the Committee looked at expanding the parking area at the Paul Powers
Park and obtaining a CAD drawing for the technical review meeting on June 5, 2008.
Council directed staff to place a resolution on the agenda authorizing the Mayor to
spend up to $200 for CAD drawings to support the Parks Grant Applications.
Discussion: Water Rates and Fee Schedule
City Treasurer Tompkins distributed the 2007 water/sewer operating statements, which
reflected a loss and supports the need for a rate increase. She provided an overview of
Work Study Session
May 20, 2008
Page 3 of 3
the water rate increases, noting that PACE Engineers performed the study and
recommended the proposed increases. She explained that the South Kitsap Fire and
Rescue had submitted a letter indicating they were unable to support a residential
sprinkler incentive at this time.
After a brief discussion, the Council directed staff to remove the language supporting a
residential sprinkler incentive, and use the proposed rate increase and change the
onnection fee figures back to those provided by PACE Engineers, to be effective July 1,
2008.
Funding for Municipal Facilities
Council discussed funding for the next component of the parking garage, noting that it
would be beneficial to have a design to share with future funding partners and
estimated the drawings to cost approximately $50,000. City Treasurer Tompkins
explained that there were adequate funds in the Street Fund to cover the proposed
costs. Council directed staff to bring forward an ordinance amending the budget to
reflect the use of the Street Fund unencumbered fund balance.
Tremont Intersection
Benefit of having a Roundabout vs Signal Intersections and Funding Update
City Treasurer Tompkins provided a brief update on the costs for the roundabout versus
signalization, noting that roundabout costs were $65,000 more and signalization was
$17,000 more. However, maintenance costs for signalization over 20 years is
approximately $212,000 or $10,000 per year. She was concerned with the $150,000
costs for changes to the engineering design and had been unable to quantify how much
was really needed for the redesign from roundabout to signalization.
After a brief discussion, the Council directed that the new City Engineer review the
project materials to determine the true costs of redesign and what work has been
performed and/or paid.
Council further directed that the June 10, 2008, agenda be kept to a minimum in order
to allow for a short work study session regarding Tremont Widening to follow the
regular meeting.
Update: Bethel Avenue Sinkhole
Development Director Weaver explained that the project was moving forward and
expected to have final FEMA approval within five days, with the start of the project to
begin in three weeks.
Patricia J. Kifkpatric , Deputy Clerk