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03/25/2008 - Regular - MinutesCity of Port Orchard Council Meeting Minutes Regular Meeting of Tuesday, March 25, 2008 7:00 P.M. CALL TO ORDER AND ROLL CALL PRESENT: Lary Coppola, Mayor Council Members: Mayor Pro-Tem Clauson, Chang, Childs, Colebank, Olin, Powers, and Putaansuu ALSO PRESENT: Police Chief Townsend, Development Director Weaver, Police Commander Marti, Public Works Director Abed, City Clerk Merlino, Deputy Clerk Kirkpatrick, and City Attorney Jacoby. PLEDGE OF ALLEGIANCE Gene Wiles of the Moose Lodge Organization led the audience and Council in the Pledge of Allegiance. CITIZEN COMMENT Sally Santana, 2215 Sidney Avenue, voiced concern with the proposed roundabout for the Tremont and Pottery Avenue area, citing health issues and emergency vehicle access. Fred Depee stated he would like to work with the City on annexing seven acres that he recently acquired. The Mayor invited Mr. Depee to attend the next Finance Committee meeting to further discuss annexation into the City. Gene Wiles of the Moose Lodge Organization explained that the Moose Lodge was interested in organizing a lodge within the community, noting the Lodge would help to enhance other community minded organizations. APPROVAL OF AGENDA The following Consent Items were removed from the Consent agenda and placed under Business Items: A. Rejection of Official City Newspaper Bids B. Resolution No. 019-08, Supporting the Renaming of the New Tacoma Narrows Bridge C. Special Hotel/Motel Funding Request from Cedar Cove Days Minutes of March 25, 2008 Page 2 of 6 The following item was added for discussion under Business Items: A. Discussion Item: Tremont Intersection APPROVAL OF CONSENT AGENDA Council Member Olin moved and Council Member Clauson seconded the motion approving the Consent Agenda as amended. Upon vote, motion passed unanimously. A. Approval of Claim Warrants #49356 through 49445 totaling $201,660.74. D. Minutes of the March 11, 2008, City Council Meeting E. Approval of 2008 Public Event Application The Cruz F. Rejection of Official City Newspaper Bids G. Authorization for the Mayor to Sign Contract with C-More Pipe H. Adoption of Resolution No. 019-08, Relating to Hearings Examiner Fee Schedule lr Adoption of Resolution No. 020 08, Supporting the Renaming of the Nevv Tacoma Narrows Bridge J. Adoption of Ordinance No. 010-08, Approving Street Vacation Regarding an Unnamed Alley Adjacent to Sidney Avenue K. Adoption of Ordinance No. 011-08, Approving John Grice Multi-Family Rezone, Case No. R-1170 L. Authorization for the Mayor to Sign McCormick Woods Well 4B Pumping Test M. Special Hotelf~qotel Funding Request from Cedar Cove Days PRESENTATIONS AND PROCLAMATIONS Norm Mcloughlin. Regarding New Market Tax Credit Dollars Norm McLoughlin, Director of Kitsap County Consolidated Housing Authority (KCCHA), introduced Chuck Depew, consultant with the National Development Council. Mr. Depew provided a brief history of the new market tax credit dollars and noted that the KCCHA would be moving forward with a mixed-use project on Bay Street and Frederick Street, which would be under the City's new downtown development regulations; construction is scheduled to begin summer of 2008. City Attorney Jacoby explained that the City entered into an Interlocal Agreement with KCCHA last year authorizing KCCHA to exercise certain powers relating to the allocation and use of new market tax credits to promote redevelopment within City limits. It was the Council's intent that KCCHA would make a short presentation to the Council when it had identified a specific project to use the new market tax credits. Minutes of March 25, 2008 Page 3 of 6 PUBLIC HEARINGS Low Impact Development Standar-ds Mayor Coppola opened the public hearing at 7:16p.m. Development Director Weaver presented the staff report noting that on December 19, 2007, the Council adopted Ordinance No. 046-07, creating a new Title 16 "Land Use Regulatory Code." The new Title 16 includes proVisions for Planned Low Impact Development (LID) under Title 16.80 "Alternative Development Regulations." However, the LID did not include specific standards. The Planning and Public Works Department identified development standards for adoption and review in order to be in compliance with the new Port Orchard Municipal Code language. The proposed LID guidelines are in addition to the City of Port Orchard's Storm Water Design Manual and are in alignment with Kitsap County's LID requirements to ensure continuity of development standards between jurisdictions. In addition, several developers have expressed an interest in wanting to switch to the new low impact development standards, which would benefit storm water mitigation with proven technology that is being used throughout the Puget Sound area. Teresa Osinski, Government Affairs Director for the Kitsap Homebuilders Association, voiced support of the City's Planned LID standards, noting the techniques have been around for years, just not necessarily cost effective for developers in Kitsap County. She explained that Kitsap County receives its water from the ground and the new planned LID standards would provide the necessary tools for future development. There being no further business, Mayor Coppola closed the public hearing at 7:29 p.m. NEW BUSINESS Adoption of Resolution No. 022-08. Designation of New Market Tax Credit Dollars Council Member Clauson moved and Council Member Powers seconded the motion to adopt Resolution No. 022-08, in support of the Kitsap County Consolidated Housing Authority's use of new market tax credits for a mixed use development project located at Frederick Avenue and Bay Street. Upon vote/ the motion passed unanimously. Adoption Ordinance No. 012-08. Relating to Low Impact Development Standards Council Member Clauson moved and Council Member Powers seconded the motion to adopt Ordinance No. 012-08 relating to Low Impact Development Standards. Upon vote/ the motion passed unanimously. Minutes of March 25, 2008 Page 4 of 6 Rejection of Official Citv Newspaper Bids City Attorney Jacoby explained that the Mayor and staff did not feel the Request for Publication Services contained all of the necessary components for a full bid. Staff requested the Council reject all bids received to allow for revisions to the request for newspaper publication services. Council Members discussed the need for circulation numbers inside City limits versus outside City limits for responsive bidders. Council directed staff to include the following in the request for newspaper publication services: Requirements-Add: Provide the City with circulation numbers within City limits and inside the South Kitsap Urban Growth Area Audited circulation? Yes No Fee Proposal-Add: The rate charged shall not exceed the lowest per column inch rate extended by the newspaper to all local advertisers and/or the commissionable rate extended to advertising agencies, whichever is lower. Council Member Clauson moved and Council Member Olin seconded the motion to reject all bids received for designation of the Official City Newspaper and direct the City Clerk's office to republish the request for newspaper publication services. Upon vote, the motion passed unanimously. Adoption of Resolution No. 020-08. Supporting the Renaming of the New Tacoma Narrows Bridge Clauson commented on Senator Okes' participation in getting the new Tacoma Narrows Bridge designed, developed, and built, noting the naming of the Bridge would be a tribute to the Senator. Council Member Clauson moved and Council Member Olin seconded the motion to adopt Resolution No. 020-08, requesting the Washington State Transportation Commission name the new Tacoma Narrows Bridge the "Bob Oke Bridge." Upon vote, the motion passed with six affirmative votes and one dissenting vote. Council Member Chang cast the dissenting vote. Special Hotel/Motel Funding Request from Cedar Cove Days Council Member Chang provided a brief report on the Lodging Tax Advisory Committee's (LTAC) decision, noting that Committee members liked the event and approved the funding request. Further, the Cedar Cove Days' (CCD) projected a two- year budget of $23,000, with half of their budget being allocated from the 2008 Hotel/Motel funds. CCD would then be eligible to reapply for Hotel/Motel funding during the 2009 grant process for the balance of their budget. CCD would be required to sign Minutes of March 25, 2008 Page 5 of 6 an application and provide claims reimbursement forms and receipts to the City for payment. Council Member Childs stated the CCD was working with local communities to form either a civic or a tourism partnership to help support the event and would be asking each community for a small contribution. Council Member Chang moved and Council Member Colebank seconded the motion authorizing funding allocations to Cedar Cove Days (CCD) at a minimum amount of $8,600 to the full amount requested of $11,500, with the understanding that full funding would occur only if the City receives its projected 2008 Hotel/Motel Tax revenues. Upon vote, the motion passed unanimously. Discussion item: Tremont Council Member Clauson voiced concern with moving forward with the Tremont roundabout, noting his understanding was that staff would move forward with the roundabout plans and ensure the design took into consideration emergency vehicle access, adequate lane widths, pedestrian safety, and other concerns that were raised by the South Kitsap Fire and Rescue Fire Chief and Port Orchard Police Chief prior to final design. Council Members briefly discussed the following concerns: • Whether to stop design on a roundabout and pursue design for a controlled signalized intersection • Amount of funds spent on the project currently and costs for new controlled signalized intersection design Council Members directed staff to place the Tremont Intersection on the April 15, 2008, work study session for further discussion and to provide the following information: • Benefit of having a roundabout vs. signal intersection • Status of consultant work EXECUTIVE SESSION At 8:39 p.m. Council moved into Executive Session for 10-minutes and extended it an additional 10-minutes for the purpose of discussing personnel issues per RCW 42.30.110(1). The City Attorney was invited to attend the Executive Session. At 9:00 p.m. Mayor Coppola reconvened the Council back into regular session. Minutes of March 25, 2008 Page 6 of 6 Mayor Coppola invited the Council and Development Director Weaver to attend the McCormick Woods residents' luncheon with Kitsap County Commissioner Jan Angel on April 3, 2008. Council Member Clauson moved and Council Member Colebank seconded the motion to excuse Council Members Olin from the April 8, 2008, meeting. Upon vote, the motion passed unanimously. Council Members held a brief discussion on the purchasing of light poles for the downtown area. The Department of Transportation would purchase the City's choice of decorative light poles, either ones similar to the Gig Harbor area or from Leader International. The Mayor would contact Leader International and obtain a sample of decorative light poles and costs. Staff would contact the Department of Transportation with the final determination of which decorative light pole to order on or before April 1, 2008. Council Member Olin moved and Council Member Clauson seconded the motion to move forward with the Department of Transportation purchasing decorative light poles from Leader International or similar ones in Gig Harbor, whichever is most cost effective. Upon vote, the motion passed unanimously. Mayor Coppola provided a brief update on Kathleen Byrne-Barrantes' grant funding process, noting that she had completed and submitted the Anti-Drug grant application and was continuing to seek funding for the Tremont Corridor and other grants for the City. Council Member Powers provided a brief update on the Library mural status, noting that the Public Property Committee would be discussing options to remove the artist's name, and creating a display case with pictures of the original mural and a brief history of the mural. ADJOURNMENT At 9:09 p.m. Mayor Coppola adjourned the meeting.