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11/18/2008 - Work Study - MinutesPRESENT: Lary Coppola, Mayor City of Port Orchard City Council Work Study Session Minutes November 18, 2008 Councilmembers: Mayor Pro-Tem Clauson, Chang, Childs, Colebank, Olin, and Putaansuu Absent: Councilmember Powers ALSO PRESENT: City Treasurer Tompkins, Development Director Weaver, Public Works Director Dorsey, City Attorney Jacoby, Police Chief Townsend, City Clerk Kirkpatrick, and Deputy Clerk Rinearson. Update: McCormick Woods Councilmember Childs reported that the McCormick Woods Annexation Committee has received approximately 64% of the needed petitions in order to proceed with annexation. Update: Comprehensive Plan Development Director Weaver provided a brief report on the result of the Planning Commission meeting held on November 17, 2008, noting that public testimony and comments, and recommendations were received and put into a matrix for ease of reading. He encouraged the Council to read and provide his staff with any changes they may have. Discussion centered on: • Affects of rezoning from R8 to R20 • Poplar Heights Birth Center changing the land development code • Title 16 Land Use Code updates • Sedgwick Landing property owners were requesting a zoning change to Residentia/20 R-20 Discussion: R20 Zoning Use Development Director Weaver provided a brief report on the uses allowed in R20 zones, noting that staff intent is to have the camp plan completed by end of the year and could begin working on changes in 2009. Council discussed whether or not to change from a Permitted Use to Conditional Use; and directed staff to bring the Poplar Heights Birthing Center decision to the November 25th consent agenda. Discussion: Mayor's Purchasing Authority Limits Councilmember Putaansuu addressed his concern of tying up Council's time with purchases that have been budgeted. After a brief discussion, the Council directed that the Mayor will be authorized to sign up to $15,000 for general purchases that have already been budgeted. Further, staff requested and received direction to create a code section regarding Small Works Roster process and the Mayor's general purchase authority for final approval by Council. Discussion: Tremont Street Public Works Director Dorsey reported that in order to not jeopardize current grants and state actions the City will continue to use Berger Abam to finish work started in 2008. In 2009, staff recommends rebidding the project in order to reduce costs and he did not feel the original design would satisfy the Fire and Police departments as well as the pedestrian issues. November 18, 2008 Work Study Session Page I of2 Discussion: Parking Garage Public Works Director Dorsey reported that HW A GeoSciences, Inc. was the low bidder and would begin boring next week, noting that the boring will ensure that the land can support the proposed structure. Public Works Director Dorsey will continue to secure funding on conceptual design only. Update: 2009 Budget City Treasurer Tompkins provided information to the Council regarding the 2009 proposed budget asking the Council to review and direct any questions to herself or Councilmember Clauson prior to the November 25, 2008, Budget Work Study Session. In addition, City Treasurer Tompkins requested and received direction to create a Storm Drainage B&O tax rate of 5%, which is comparable to the existing water/sewer B&O tax rate. At 8:37p.m. Mayor Coppola reconvened the meeting after a five-minute recess. Discussion: Storm Drainage Rates Public Works Director Dorsey provided a brief report, noting the Storm Drainage rate ordinance was ready for final action at the November 25, 2008, Council meeting. The Council discussed and directed staff in regards to the following items: • Exempting School District. Council determined there would be no exemptions for the first year as it would put the costs back to the citizens. • Council directed that State and City roads and streets will be exempted. • Single family, multi-family, duplexes, and triplexes to be based on $7.00 per ISU, with fourplexes and above based on square footage of the actual impervious surface. • Commercial to be based on impervious surface, which is calculated at 85% and will be reviewed after one-year. • Undeveloped land in its natural condition will be exempt. Parking permit City Clerk Kirkpatrick advised that she had received a request regarding parking permits for use around the County Courthouse, noting the person was willing to pay monthly for the parking permit. The Council discussed and directed the City Clerk to respond that at this time residential parking in the area was already limited and recommend that they take their request to the County for consideration. Utility Issue Councilmember Putaansuu just wanted the Council to be aware that the Utility Committee will begin analyzing sewer rates next year as the utility is currently losing money. November 18, 2008 Work Study Session Page 2 of2