12/15/2009 - Work Study - MinutesCity of Port Orchard
Council Meeting Minutes
Work Study Session of December 15, 2009
1. 7:00 p.m. Call to Order
Mayor Lary Coppola, called the meeting to order at 7:00 p.m. Councilmembers Carolyn
Powers, Mayor Pro-Tern; Fred Chang, Jerry Childs, John Clauson, Jim Colebank, Fred Olin,
and Rob Putaansuu were present. City Treasurer Martin, Public Works Director Dorsey,
Development Director Weaver, Assistant City Engineer Archer, City Clerk Kirkpatrick, Deputy
Clerk Rinearson, and City Attorney Jacoby were also present.
2. Discussion: Administrative Policy Adopting Stormwater Manual
Assistant City Engineer Archer reported that as part of the requirements for compliance with
the City's National Pollutant Discharge Elimination System (NPDES) Phase II municipal
storm water permit process, the City needed to adopt a new stormwater manual. After a brief
discussion the Council directed staff to bring forward a policy that adopts the Department of
Ecology (DOE) standards as well as an Administrative Policy that would allow the Public
Works Director to make changes to the manual with an option to present any changes to the
Council.
3. Discussion: Active Club Building Usage
Public Works Director Dorsey provided the Council with a list of issues/complaints that occur
on a weekly basis at the Active Club. He explained that the Police Chief had met with the Boys
and Girls Club who are interested in possibly taking over the managing of the Active Club in
late August of 2010. They would be responsible for handling the daily issues, utilities, and
maintenance, including cleaning of the building, which in turn would save the City
approximately $10,000 per year. After a brief discussion the Council remanded further
discussion on the Active Club Building to the Public Properties Committee. The Committee
would review rates, usage, and possible lease with the Boys and Girls Club with
recommendations brought back before the Council for consideration. Further, staff was given
direction to determine whether food was being prepared at the Active Club and what the
Health Department will allow at the facility.
4. Update: Annexations
Development Director Weaver reported staff has received half of the needed petitions for
annexation of the Bethel Corridor North, noting the total 60% would need to be collected by
January 29, 2010, in order for annexation to occur. After a brief discussion regarding the
lnterlocal Agreement for Revenue Sharing, the Council directed that staff continue to pursue
the Bethel North Annexation; continue to resolve the revenue sharing ILA; and directed the
Police Chief to bring forward the impacts of the Fred Meyer Annexation in relation to
increased work load on the police department. \'
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5. Discussion: Sanitary Sewer Comprehensive Plan
City Attorney Jacoby explained that as part of the Comprehensive Plan amendments that were
presented to the Council at its December 8, 2009, meeting, he had made some text changes to
ensure references to South Kitsap Industrial Area (SKIA) were consistent to the main
Comprehensive Plan.
6. Discussion: Land Use Business Professional
Development Director Weaver reported an alternative plan was being presented regarding the
new professional business zone on Tremont, of which one or both options could be brought to
the December 22, 2009, meeting for Council to determine which recommendation would best
suit the needs of the City. Mr. Weaver recommended that should the Council choose not to
approve the code adoption due to the business professional zone changes, that the Council
excludes the land use table for the business professional from the adoption ordinance so the
rest of the Comprehensive Plan could be approved. The business professional zone changes
could be brought forward at a later date.
In response to Councilmember Olin, City Attorney Jacoby will research whether or not the
language on bail bonds is allowed in the Comprehensive Plan and report back to the Council.
7. Discussion: Setting Date/Time for Council Retreat
After a brief discussion, Council set the Council Retreat for Saturday, January 30, 2010, 9:30
a.m. to 1:30 p.m. at City Hall. City Clerk Kirkpatrick will provide Council with a draft Agenda
for them to review and add items should they choose.
8. Discussion: Updating Policy for the Display of Banners from the Marquee over SR166
City Clerk Kirkpatrick explained that the South Kitsap Fire and Rescue requested a change to
the banner policy, namely removing the physical address of the main office of where to drop
off applications at. After a brief discussion, the Council directed staff to make the necessary
changes to the resolution and bring back before Council for adoption at a future meeting.
9. Discussion: Parking Rates
Councilmember Clauson discussed the need to move forward with increasing parking rates
and purchase of two new parking meters for the downtown water front parking areas. After a
brief discussion, the Council directed staff to bring forward the proposed rate increase and
purchase of the new parking meetings to a future Council meeting; and staff is to develop a
plan to give public notice of the proposed rate increase and new meters.
At 8:46 p.m. Mayor Coppola reconvened the meeting after a seven-minute recess.
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10. Discussion: Cable 1V Franchise Agreement
City Attorney Jacoby explained that memo from the City Clerk was correct in that the 5%
franchise tax fee had been increased by motion of the Council , but the City is not limited as to
what the funds can be designated for, noting the fee is payment for the Cable Company to use
the City's rights-of-way. It was under a previous Council's decision to designate the Franchise
fee for broadcasting of BKAT. Should the Council decide to reduce the Franchise fee that
would require an ordinance and notification to Wave Broadband. After a brief discussion, the
Council determined that the Franchise fee would remain at 5%.
11. Discussion: Priorities of the City
At the Council's direction, this item was moved to the January 30, 2009, Council Retreat.
12. Discussion: Proclamations
In response to Councilmember Olin, City Clerk Kirkpatrick stated proclamations are typically
presented to the Mayor and at this time there is no written policy. After a brief discussion,
Council directed staff to keep the current process in place.
13. Discussion: Port Orchard Branding
City Clerk Kirkpatrick noted the Port Orchard Chamber of Commerce is asking what the
Council would like to do with the Branding of the City. After a brief discussion, Council
directed the Mayor to send a letter declining comment on behalf of the Council.
14. Next Work Study Session-Tuesday, January 19, 2010