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Home My WebLink About043-26 - Resolution - Emergency Vehicle PurchaseDocusign Envelope ID: 57DA9AFA-6BB4-8F34-8340-94FC24C17357 RESOLUTION NO. 043-26 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING THE PURCHASE OF AN EMERGENCY RESPONSE VEHICLE FROM THE EQUIPMENT RENTAL REVOLVING FUND 500 AND DOCUMENTING PROCUREMENT PROCEDURES. WHEREAS, one (1) emergency response vehicle was involved in an on -duty collision and deemed to be a total loss by the City's mechanic and insurer, the Association of Washington Cities (AWC), and must be replaced in 2026; and WHEREAS, the City has an interlocal agreement with Arizona State Department of Administration (ADA) (City Contract No. C115-22) which allows the City to utilize the contracts procured by ADA for services and purchases, so long as the City confirms the contract complies with all applicable statutory procurement requirements for the particular purchase or service, per RCW 39.34.030; and WHEREAS; consistent with City Contract No. C115-22 and the City's Procurement Procedures Policies, adopted by Resolution No. 036-22, as amended, the City's Police Department identified PFVT Motors, Inc., as an approved vendor for the emergency response vehicles, awarded via ADA Contract No. CTR059322 (ADA Contract); and WHEREAS, Staff reviewed the procurement process utilized by the ADA for the ADA Contract, confirmed the procurement requirements were met, and obtained all necessary documentation regarding procurement; and WHEREAS, on April 24, 2026, staff requested and received a quote from PFVT Motors, Inc., of $52,211.05 (applicable tax not included) for one (1) 2025 Ford Police Interceptor Utility. The estimated tax of 10.1% ($5,273.32) will be paid upon licensing the vehicles in Washington State; and WHEREAS, on June 1, 2026, the City's Police Department completed the Interlocal Agreement Purchase Checklist for the selected vendor and confirmed the quote was consistent with the ADA Contract; and WHEREAS, consistent with City Contract No. C08-26, adopted by Resolution 01-26, and the City's Procurement Procedures Policies, adopted by Resolution No. 036-22, as amended, the City's Police Department identified Systems for Public Safety as an approved vendor to outfit the vehicle with necessary emergency equipment, awarded by City of Seattle Contract No. 000000000005538; and WHEREAS, Staff reviewed the procurement process utilized by the City of Seattle for the Contract, confirmed the procurement requirements were met, and obtained all necessary documentation regarding procurement; and Docusign Envelope ID: 57DA9AFA-6BB4-8F34-8340-94FC24C17357 Resolution No. 043-26 Page 2 of 6 WHEREAS, on June 1, 2026, the City's Police Department completed the Interlocal Agreement Purchase Checklist for the selected vendor and confirmed the quote was consistent with the City of Seattle Contract; and WHEREAS, the 2025-2026 Biennial Budget includes $449,000 in the Equipment Rental and Revolving Fund 500 (ER&R) for the purchase of emergency response vehicles; the City's Finance Department intends to include funding for this purchase in an upcoming budget amendment; and WHEREAS, the City's Procurement Policies require City Council authorization for purchasing budgeted items that cost $35,000 or more and for unbudgeted purchases; and WHEREAS, the PFVT Motors, Inc., quote, attached as Exhibit A, is for the purchase of ER&R Equipment in an amount that exceeds the $35,000 authorization limit; and WHEREAS, the Systems for Public Safety quote, attached as Exhibit B, is for the purchase of ER&R Equipment; and WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State Auditor's Office, wishes to document their selection/procurement process as described herein for this purchase by Resolution; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are hereby adopted and incorporated as findings in support of this Resolution. THAT: The City Council approves the purchase from PFVT Motors, Inc., of one (1) Police Interceptor Utility vehicles in the amount of $52,211.05 (applicable tax not included). The Mayor or his designee is authorized to take all actions necessary to effectuate the purchase, consistent with this authorization. THAT: The City Council approves the purchase of outfitting services from Systems for Public Safety om the amount of $27,247.02 (including applicable tax). The Mayor or his designee is authorized to take all actions necessary to effectuate the purchase, consistent with this authorization. THAT: The Resolution shall take full force and effect upon passage and signatures hereon. Docusign Envelope ID: 57DA9AFA-6BB4-8F34-8340-94FC24C17357 Resolution No. 043-26 Page 3 of 6 PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the City Clerk in authentication of such passage on this 14th day of July 2026 Signed by: ►°b� �tn�aa.�,Su�. Robert Putaansuu, Mayor ATTEST: Signed by: (M1A5AG1 00118 a�,t, Brandy Wallace, MMC, City Clerk Docusign Envelope ID: 57DA9AFA-6BB4-8F34-8340-94FC24C17357 PFVT MOTORS, LLC. 9130 W Bell Rd Peoria AZ 85382 CLIFF KUJALA Government Account Team Direct 623-239-0340 Port Orchard Police Department 546 Bay St. Port Orchard, WA 98366 Cell: (360) 602-5130 EXTERIOR I8" H.D.STEEL WHEELS 255/60R18 A/S BSW POLICE TIRES CLASS III HITCH RECEIVER -- DUAL EXHAUST SYSTEM DUAL POWER MIRRORS FULL SIZE 18" SPARE W/TPMS HEADLAMPS -AUTO, LED LOW/HIGH INCLUDES FRONT HOUSING (W/ LED WIG -WAG) KEY LOCKS (DR/PASS/LFTGT) PRIVACY GLASS 2ND/3RD ROW INCLUDED ON THIS VEHICLE EQUIPMENT GROUP 506A OPTIONAL EQUIPMENT/OTHER .FM STEREO 3.0L ECOBOOST V6 ENGINE 950.00 10 -SPEED AUTO TRANSMISSION NO CHARGE HID PLUNG W/R HNDL INOPERABLE 160.00 50 STATE EMISSIONS NO CHARGE DRIVER SIDE LED SPOT LAMP 400.00 REAR DR HNDL AND LOCKS INOPR NO CHARGE REAR CONSOLE MOUNTING PLATE 60.00 FRONT LICENSE PLATE BRACKET NO CHARGE Drive one. Same POLICE INTERCEPTOR SG C83858 2025 UTILITY AWD EXTERIOR 119" WHEELBASE AGATE BLACK METALLIC 3.0L ECOBOOST V6 ENGINE INTERIOR 10 -SPEED AUTO TRANSMISSION EBONY CLOTH FRTNINYL REAR INTERIOR UNIVERSAL TOP TRAY - 35/30/35 SPLIT VINYL REAR FUNCTIONAL .-: A/C W/AUTOMATIC CLIMATE : AM/FM/MP3BLUETOOTH & USE CONTROL, DUAL ZONE - COLUMN MOUNTED SHIFTER BLACK VINYL FLOOR COVERING ENGINE OIL COOLER CERTIFIED SPEEDOMETER - FULL-TIME ALL WHEEL DRIVE '.- CLOTH BUCKET FRONT SEATS SYSTEM CONSOLE MOUNTING PLATE - HEAVY DUTY SUSPENSION ENGINE HOUR / IDLE METER HEAVY-DUTY 80 -AMP BATTERY HTD SANITIZATION SOLUTION INTERIOR TRUNKNFTGATE _ RED/INHITE TASK LIGHTING RELEASE PWR DR/PASS SEAT 00/LUMBAR - POUCE BRAKES: 4 NHL DISC SEATBACK INTRUSION PLATES W/ABS & TRACTION CONTROL TILT/TELESCOPING STEERING POWER STEERING W/EPAS WHL 00/4 CONFIGURABLE ` REAR VIEW CAMERA LATCHING SIMTCHES '_ TRANSMISSION OIL COOLER Customer Responsible for any registration and applicable sales taxes not shown on this quote. Units Quoted SGC83858 Date Valid Until Contract PO Lead Time QUOTE 4/23/2026 4/28/2026 CTR059322 IN STOCK Systems for Public Safety Lakewood WA $ 49,515.00 TRANSMISSION -10 -SPEED AUTO SAFETY/SECURITY 75 MPH REAR -CRASH TESTED ADVANCETRACTM 1MTH RSC® AIRBAGS - FRONT AND SIDE AIRBAGS- SAFETY CANOPY SOS POST CRASH ALERT SYS TIRE PRESSURE MONITOR SYS WARRANTY 3 YR/36K MILE BUMPER -TO - BUMPER WARRANTY - 5 YR/100K MILE POWERTRAIN CARE EXTENDED SERVICE PLAN (ZERO DEDUCTIBLE) OEM OPTIONS $ 1,570.00 DISCOUNT 4.00% $ (1 980.60) OEM DESTINATION & DELIVERY $ 1,595.00 Subtotal Per Unit MSO/ODO Trade In Extended Warranty Freight Flooring Sales Tax 0.00% TireTax 5 Total Per Unit less Trade -In Quantity of Units Sale Total $ 50,699.40 $ - $ - $ - $ 1,500.00 $ - $ - $ 11.65 $ 52,211.05 1 I. Above information is not an invoice and only an estimate of services/goods described above. Vaid Until date only covers pricing, not availability. Quote subject to change. Please confirm your acceptance of this quote by signing this document, and returning your PO. i/ .frfQ7' Zp G L If you have any questions concerning this quote, contact Cliff Kujala Thank you for your business! 9130 W Bell Road, Peoria AZ 85382 623-239-0340 - cliff.kujala(c�governmentautosales.com 4/23/2026 11:19:17 Estimate SYSTEMS FOR PUBLIC SAFETYmic. Systems for Public Safety Inc. 2520 112th St. S. Lakewood, WA 98499 Phone: (253) 983-1103 Bill To: Port Orchard Police Department Alan Iwashita 546 Bay St Port Orchard, Washington 98366-4699 United States Date RO # March 12, 2026 34420 Part # Description Qty Price Ea Price Ext LABOR 90 Install all listed equipment and customer supplied radio 58 90.00 5,220.00 LABOR 90 Install supplied radar system. 2 90.00 180.00 CORE LEGACY Legacy Duo Core Bundle (incl Lightbar, controler, Amp, cables) 1 3,975.00 3,975.00 PACKAGE EB8DEDE Legacy Duo WeCanX Lightbar 1 0.00 0.00 CLBV2V VEHICLE -TO -VEHICLE SYNC MODULE (In Lightbar) 1 246.67 246.67 C399 Cencom CORE Siren Amplifier 1 0.00 0.00 CCTL6 WeCanX KNOB/SLIDE CONTROL HEAD 1 0.00 0.00 C399SP OBDII SCANport KIT FOR C399 1 0.00 0.00 SA315P 100W Siren Speaker, Whelen 1 190.67 190.67 SAKI Universal Siren Speaker Bracket 1 27.95 27.95 CEM16 Core Output Expansion Module 2 180.80 361.60 01-0448144-000 Core Microphone Extension Cable 1 88.75 88.75 WSMIC321 Whelen PA Mic 1 130.72 130.72 COREHMIC TCA Core Mic "Y" Harness 1 33.37 33.37 T792HL-R-OML Programmable Coded Emitter POWER SUPPLY ONLY w/1' 1 730.88 730.88 16/3 1/M Strobe Cable 25 2.19 54.75 20.1850 Micro -Thin Strobe Light 1 241.23 241.23 MBFX20 Mirror Beam Housing Utility 2020+ 1 306.51 306.51 MBIONB Mirror Beam Ion, Blue 1 0.00 0.00 MBIONR Mirror Beam Ion, Red 1 0.00 0.00 VTX9D VERTEX SUPER -LED DUO RED/WHITE 1 80.27 80.27 VTX9E VERTEX SUPER -LED DUO BLUE/WHITE 1 80.27 80.27 VTXADAPT Ford Tail Light Adapter for VTX Light Module 2 9.91 19.82 ETFBSSN-P Flashback Alternating Taillight Flasher 1 72.00 72.00 3SRCCDCR 3" Round Compartment Light, Red/White 1 50.67 50.67 60CREGCS Whelen 12v White/Red 6" compartment light 2 96.00 192.00 L -5/18 -LED -3 -UV Map Light 18" Gooseneck LED Red/White/UV (Special Request) 1 66.45 66.45 RAM -B -103-238U RAM® Double Socket Arm with Diamond Plate 2 22.08 44.16 RAM -B -237U UNPKD. RAM 1" BALL W/ 1/4-20 ALUM STUD 2 12.22 24.44 C-VS-1210-INUT-H PIU Mid -Height Angeled Console Housing Only 1 274.67 274.67 C-EB40-CCS-1P Whelen Cencom CCSRN, CCSRNTA, MPC03 1 20.80 20.80 C-EB25-XTL-1 P Equipment Bracket, Motorola APX7500, XTL2500 & 500 2 27.20 54.40 C -FP -1 Console Filler Plate, 1" 1 7.47 7.47 C -FP -2 Console Filler Plate, 2" 1 7.47 7.47 C -FP -25 Console Filler Plate, 2.5" 2 7.47 14.94 C -FP -4 Console Filler Plate, 4.0" 1 8.53 8.53 CU P2-1001 Self -Adjusting Double Cup Holder 1 46.67 46.67 C -ARM -102 Havis Adjustable Arm Rest 1 64.67 64.67 C -MD -119 11" Slide Out Locking Swing Arm/ Low Profile Tilt 1 252.67 252.67 44302 Switch, Rocker, SPST Momentary On -Off 1 7.77 7.77 44435 Switch Cover No Lens 1 1.81 1.81 C-USB-3 USB-C & USB Type A Dual Port Charger 1 72.00 72.00 B07V3LYSBX USB to Type -C Cord, 15ft. 1 10.00 10.00 MMSU1 Magnetic Mic Conversion Kit, Single Unit 3 32.00 96.00 Estimate SYSTEMS FOR PUBLIC SAFETYmc. Systems for Public Safety Inc. 2520 112th St. S. Lakewood, WA 98499 Phone: (253) 983-1103 Date RO # March 12, 2026 34420 Part # Description Qty Price Ea Price Ext C-MCB Havis Mic Clip Bracket 1 13.33 13.33 CBLIP-F00051 Lind Input Cable Bare Wire 1 22.33 22.33 BK20191TU20PB9 Trio Lighted Push Bumper 1 935.35 935.35 FK04021TU25 Fender Protector Wraps Utility PB9 1 554.55 554.55 PK04191TU20TM #10 VS C RP Coated Poly Partition Tall W/ SCA 2020 1 911.55 911.55 WK05141TU20 Steel Window Barrier 1 261.01 261.01 WK00401TU20 Int. Utility Cargo Window Barriers, set of 3 1 387.95 387.95 QK05661TU25 Full REPLACEMENT Transport Seat W/Center Pull Seat 1 1,395.48 1,395.48 GC14682UHK SPS Dual T -Rail Gun Mount SC5 lock #HK 1 506.95 506.95 TK17201TU20 EZ Lift Single Drawer System 1 2,410.95 2,410.95 P6 Power Distribution Unit 1 499.00 499.00 OONO30A DIN Rail Mount 30A/300V 8x3 Block Dist. Module 2 21.33 42.66 78140B BLUE SEA 5045 ST BLADE FUSE BLOCK 4 CIRCUITS 1 24.85 24.85 2022-1 Harness, Front End 1 208.95 208.95 2022-2 Harness, Console Power 1 192.41 192.41 2022 -3 -CORE Harness, Console Core 1 202.55 202.55 2022-6 Harness, Partition 1 102.49 102.49 2022-8 Harness, Hatch 1 64.44 64.44 2022-9 Harness, Back End 1 287.41 287.41 2022-10 Harness, Main Power 1 18.24 18.24 2022 -FORD Harness, Ford Ground Plug 1 2.67 2.67 46-0443441-00 2/C 20GA twisted Pair WC cable (per ft) 18 3.79 68.22 FE-C6-25-PUR 25Ft CAT 6 Shielded (SSTP) Patch Cable Molded PUR 1 8.19 8.19 PTA9AS4L4WG15B 9-1 Antenna and PN#PTA0766, (Gasket) 1 527.61 527.61 -SPS NMO58UPL NMO Kit 17ft 1 21.45 21.45 QWRCB Rain Cap, Black 1 13.21 13.21 LBX028001 Printer mount 1 130.67 130.67 FREIGHT Freight 1 175.00 175.00 GRAPHICS/WRAP Print and Install Graphics 1 1,200.00 1,200.00 MAT. FREIGHT Freight 1 175.00 175.00 SHOP MATERIALS Shop Materials 1 25.00 25.00 Estimate Totals Category Basis Rate Cost FREIGHT 2.00 175.00 $350.00 LABOR, GENERAL 60.00 90.00 $5,400.00 MATERIALS, SHOP 1.00 25.00 $25.00 MISC 1.00 1,200.00 $1,200.00 PARTS $17,772.52 Subtotal $24,747.52 Tax Amount $2,499.50 Total 27, 247.02