05/19/2009 - Work Study - MinutesCity of Port Orchard
Council Meeting Minutes
Work Study Session of May 19, 2009
7:00 P.M. CALL TO ORDER AND ROLL CALL
PRESENT: Mayor Pro-Tern Powers
Councilmembers: Clauson, Chang, Childs, Colebank, and Olin
ABSENT: Mayor Lary Coppola and Councilmember Putaansuu
ALSO PRESENT: City Treasurer Tompkins, Public Works Director Dorsey,
Development Director Weaver, City Clerk Kirkpatrick, Deputy Clerk Rinearson, and
City Attorney Jacoby.
Update: Annexations
Development Director Weaver reported that the McCormick Woods Annexation has
been submitted to the Boundary Review Board for final review and that staff is
working with City Attorney Jacoby on the various Interlocal Agreements (ILA) with
the County and McCormick Woods and he would provide the ILA's for Council's
review at their June 16, 2009 Work Study Session.
Development Director Weaver further reported that the City had received a petition
to annex both sides of Mile Hill/SR 166 area out to Howe Farm.
Update Tremont Widening
Public Works Dorsey reported the Tremont Widening project is moving forward at a
steady progress and depending upon when the City acquires all of the rights-of-way
it should be shovel ready by 2010 or 2011.
The Council directed the City Attorney to provide a brief summary on the process to
do condemnations.
Update: Storm Drainage Code Revisions
Public Works Director Dorsey provided a brief update of the items that needed to be
completed, in accordance with National Pollutant Discharge Elimination System
(NPDES) prior to August 15, 2009, including a draft copy Ordinance to address
runoff from new developments, redevelopment, and construction site activities.
Further, Mr. Dorsey explained that specific requests, from a property owner, to
reduce the Storm Drainage Utility Fee regarding the actual amount of impervious
surface will be brought to the Utility Committee for review and recommendation to
the Council.
Purchase Authority-Public Works Director
Public Works Director Dorsey requested his change order authority be increased to
$15,000 for all budgeted items on a per project basis. After a brief discussion, the
Council directed staff to bring this item forward to the June 9, 2009, Council
Agenda.
May 19, 2009, Work Study Session Minutes
Page 2 of3
Mobile Hotdog Stand
City Clerk Kirkpatrick sought direction from the Council for a request to use a
portion of the City's property for a mobile hotdog stand by the foot ferry terminal
entrance. After a brief discussion, Council directed staff to move forward with the
temporary vendor license process to allow the mobile hotdog stand on the
grass/sidewalk in front of the foot ferry terminal across from the totem pole.
Further, the City Attorney was directed to determine a monthly rental rate for the
leased space.
Parking during Elections
City Clerk Kirkpatrick explained Kitsap County is asking permission to reserve two
parking stalls during the two weeks prior to an election and two stalls on the day of
primary and general elections. Council directed staff to write a letter approving the
reserved parking stalls until either patty terminates the agreement in writing, with
the condition that Kitsap County will be responsible for the signage.
Fireworks Permits
City Clerk Kirkpatrick explained that with the annexation of Fred Meyers it was
unforeseeable the current allowed limit of seven authorized fireworks permits per
year would become an issue and sought direction on how to proceed. The Council
directed staff to bring forth an ordinance amending the P01t Orchard Municipal
Code to allow an eighth fireworks permit to be issued at the May 26, 2009, regular
meeting and to amend City Code to eliminate the number oflicenses/permits issued
for firework stands.
Scheduling Future Work Study Session Items:
City Clerk Kirkpatrick asked the Council if they would like to participate in a Round
Table discussion with the Community Affairs Committee of the Chamber of
Commerce. The Council directed staff to invite the Community Affairs Committee to
one of its Work Study Sessions.
Six Year Transportation Improvement Plan
Public Works Director Dorsey provided the Council with a draft of the Six-Year
Transportation Improvement Plan (TIP). Staff will bring the final TIP forward at
the June 9, 2009, Council meeting for consideration.
Water Street/Boat Ramp Emergency Repairs
Public Works Director Dorsey explained that the Water Street boat ramp is in need
of an emergency repair. After a brief discussion, staff would provide a tern porary fix
until a grant is received or funds are available. Staff will check with the City's
insurance carrier to see if some or all of the cost to make temporary repairs are
covered and/or reimbursable.
May 19, 2009, Work Study Session Minutes
Page 3 of 3
Seattle Street/Kitsap Street/Alley -Placement of Stop Sign
Public Works Director Dorsey reported that the Public Property Committee has
recommended that a stop sign be placed on the east side of the property and that
South Kitsap Fire and Rescue has confirmed the fire trucks are able to negotiate the
corner without utilizing the Michael's driveway. In response to Cindy Lucarelli
suggestion, Public Works Director will place a yield sign verses a stop sign, which
will satisfy the public safety concern.
Library Mural
Public Works Director Dorsey explained the contract to repair the Port Orchard
Library Mural was signed by Dr. Paul Nuchims. However, with Dr. Nuchims
withdrawing from the contract, staff is looking for direction on how to proceed with
the repair of the Library Mural. After a brief discussion, the Council concluded that
with the funds not being available to redo the Mural; pressure washing the wall
would ruin the Mural; and painting over it would not make the Mural any more
attractive. They directed that staff hold off on any repairs to the Mural until after
Cedar Cove Days in August.
Review: Draft Ordinance -C1'iticalA1'eas
Development Director Weaver explained that with salmon being on the endangered
species list his staff created a Critical Areas ordinance to be in compliance with
federal and state regulations. Further, he recommended using the same plan as
Kitsap County, which has already been accepted by the State. At the direction of the
Council, staff will bring the draft ordinance for consideration at a future City
Council meeting.
Update: Request for Proposal on Bay Street Improvements
Development Director Weaver reported staff is moving forward with the Request for
Proposal for the Bay Street Pedestrian Path. The Planning Commission's
recommendations are being reviewed by the City Attorney and staff will provide an
update to the Council at a future Work Study Session.
Melcher Street Water Pump Station
Public Works Directory Dorsey advised the Council that staff has received two
quotes for surveying services on the Melcher Street water pump station. N.L. Olson
& Associates was the low bidder and this item would be brought forward for the
Council's consideration at its June 9, 2009, meeting.
Next Work Study Session-Tuesday, June 16, 2009
At 1 ·07 p.m. the eeting was adjourned.
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