06/16/2009 - Work Study - MinutesCity of Port Orchard
Council Meeting Minutes
Work Study Session of June 16, 2009
7:00 P.M. CALL TO ORDER AND ROLL CALL
PRESENT: Mayor Coppola
Councilmembers: Mayor Pro-Tern Powers, Clauson, Chang, Childs, Putaansuu,
Colebank, and Olin.
ALSO PRESENT: City Treasurer Tompkins, City Treasurer Martin, Public Works Director
Dorsey, Development Director Weaver, City Clerk Kirkpatrick, Deputy Clerk Rinearson, and
City Attorney Jacoby.
Mayor Coppola introduced Allan Martin as the new City Treasurer who will replace the current
Treasurer, Kris Tompkins upon her retirement in August.
Presentation: Bethel Roundabout Pre-Design
Public Works Director Dorsey introduced Perry Shea of Shea, Carr, & Jewell who provided a
brief presentation on the pre-design of the Bethel Roundabout Project and noted that the
original design allowed for future expansion ofthe roundabout as follows:
• The first Roundabout on a State Highway;
• Outer edge of the Roundabout is the foot print and the interior striped section
would be the second lane;
• Hi-Joy Bowl's parking lot was redrawn as part of the original project;
• South bound traffic coming from Bay Street would have two lanes to help with the
circulation onto Mile Hill;
• Larger the lanes the faster the entrance and exit speeds could go up to 25-28
MPH;
• Smaller lanes will keep the speeds to approximately 18 MPH;
• Larger lanes will be difficult to have pedestrians and non-motorized vehicles cross;
and
• Trucks naturally take their needed space, especially during the turn, and will move
back into their appropriate lane as they exit.
After a brief discussion the Council directed that Mr. Shea provide a revised draft of the Bethel
Roundabout that shows two lanes entering and exiting the roundabout at each point and how
that will affect the exiting rights-of-way in the Hi-Joy parking lot.
Discussion: Sewer Rate
Public Works Director Dorsey explained that the Capital Improvement Plan has been released
and he provided a cost estimate spreadsheet to the Council. He recommended increasing the
sewer rates in a graduated step system to offset the reserves that will be depleted once
McCormick Woods comes on board. Depleted reserves will cause the Public Works crews to get
behind in pump replacement and/or maintenance. In order to maintain the current levels and
to anticipate future annexations, Mr. Dorsey recommended that the Council consider a
graduated step increase of $7.30 per month for 2009 and then a small increase each year
thereafter. Mr. Dorsey provided a Capital Improvement Program Plan for Sewer for 2009
June 16, 2009, Work Study Session Minutes
Page 2 of3
identifying 21 current improvement items needing attention as well as projections of
improvements to 2014.
After a brief discussion, Council determined this item should go to the citizens for their input
and directed the City Attorney and Development Director Weaver to provide information on
how to form a Community Advisory Committee to the July 21, 2009, Work Study Session.
Further, the Council directed staff to prepare an ordinance for first reading and public hearing
on this matter at the July 14, 2009, regular meeting, with second reading and public hearing
and adoption at the July 28, 2009, regular meeting with implementation to begin August 1,
2009.
Update: Annexations
Development Weaver noted the Boundary Review Board has completed their review of
McCormick Woods and it is anticipated there will be no objections filed by the end of the 45-day
review period, which would make the annexation effective one day following the review period.
He reported that staff was working on drafting the two Interlocal Agreements regarding parks
and storm water, which would be ready for review at the July 21, 2009, Work Study Session;
and the City has received approximately 12% of the needed signatures for the Bethel North
Annexation and the Notice of Intent to Petition will be brought forward at the June 23, 2009,
Council meeting for approval.
The Council discussed formation of a Neighborhood Council that would provide
recommendations to the Council regarding items specific to that neighborhood such as
McCormick Woods. The Council directed staff to discuss formation of a Neighborhood Council
with the McCormick Woods Homeowners Association at their July meeting, and further
directed the City Attorney to provide insight on implementation and formation of the
Neighborhood Council to the July 21, 2009, Work Study Session.
Update: Tremont Widening
Public Works Director Dorsey provided an update that the Kitsap Regional Coordinating
Council (KRCC) has secured the Tremont Project funding; however, won't be available until
January 1, 2010 and may require an interfund loan if unable to secure advance funds from the
State.
Discussion: Mayor's Salary
Councilmember Clauson reported the Finance Committee recommended funding a full-time
Mayor and that the expense is divided between various funds, which is similar to that of
department directors salaries.
In response to Councilmember Olin; City Attorney Jacoby stated it is not required to be put to
the vote of the people, it only requires a majority of the Council to approve the salary for a full-
time Mayor. The Council directed staff to bring forward a resolution providing for full-time
salary for the Mayor at the June 23, 2009, regular meeting.
At 8:45 p.m. Mayor Coppola reconvened the meeting after a five-minute recess.
June 16, 2009, Work Study Session Minutes
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Discussion: Puget Sound Regional Council's Alternatives
Councilmember Powers explained the Puget Sound Regional Council (PSRC) is proposing five
alternatives for transpiration needs in their 2040 Vision plan.
Upon a brief discussion, the Council determined that members should participate in the survey
on an individual basis and directed the Mayor to coordinate a presentation from PSRC
explaining their alternatives that would be open to the public.
Update: Land Use Regulatory Code
Development Director Weaver provided an update on the amendment to Title 16, Land Use
Regulatory Code and included a handout outlining the proposed changes. City Attorney Jacoby
is reviewing the draft Ordinance language and the draft ordinance will brought forward to the
Council at its July 21, 2009, Work Study Session.
Discussion: Community Development Block Grant
Development Director Weaver reported the City is now eligible to apply for the 2009-2010
Community Development Block Grants funding through the Federal U.S. Department of Urban
Development for two economic development grants and for a Section 108 Loan Program.
Upon Council discussion, Council directed staff to pursue the Downtown Fa~ade Improvement
Grant and the Town Center Revitalization Phase I-Site Acquisition Study & Preliminary Design
Grant; however, staff was directed to not pursue the Section 108 Loan at this time.
Discussion: Low Flow Toilets
Public Works Director Dorsey explained most water consumption is from toilets and suggested
the City provide an incentive to conserve water by issuing a rebate to residents who can provide
an invoice or receipt for installation of a low flow toilet. After a brief discussion, the Council
directed staff to prepare a draft ordinance for review at a future Council meeting.
Discussion: Temporary Vendor License
Development Director Weaver noted the problem has been resolved and asked that the item be
removed from the agenda.
Next Work Study Session-Tuesday, July 21, 2009
At 9:58 p.m. the eeting was adjourned.
Patricia J. Kir p tric , CMC, City Clerk