07/21/2009 - Work Study - MinutesCity of Port Orchard
Council Meeting Minutes
Work Study Session of July 21, 2009
1. 7:00 p.m. Call to Order
Mayor Coppola called the meeting to order at 7:00 p.m. Councilmembers Carolyn Powers, Mayor
Pro-Tern, Fred Chang, Jerry Childs, John Clauson, Jim Colebank, Fred Olin, and Rob Putaansuu
was present. Police Chief Townsend, City Treasurer Tompkins, City Treasurer Martin, Public
Works Director Dorsey, Assistant City Engineer Archer, Development Director Weaver, City Clerk
Kirkpatrick, Deputy Clerk Rinearson, and City Attorney Jacoby were also present.
2. Presentation: 2009 Water System Plan
Susan Boyd of Pace Engineers provided a brief presentation regarding the 2009 Water System
Plan as follows:
• State determination that McCormick Woods and the main City's system could not be
treated as one system until they are connected;
• Reconfirm water demands and sources;
• Project goals consistent with planning for orderly development, provide tools for day to day
use, and to comply with state and local requirements be updated;
• Identify retail service area and demographic;
• Develop realistic water demand projections;
• Identify future system needs;
• Develop a detailed Capital Facilities Plan;
• Project analysis to establish the minimum criteria and define the storage capacity and
pump station capacity; and
• Recommendation to update older wells, increase water rights, establish a new well, and to
replace wells 1, 2, and 3 in McCormick Woods.
3. Discussion: Surplus of Real Property
City Attorney Jacoby provided an overview of the requirements for declaring City property surplus,
noting there are very few regulations regarding this matter and that it is up to the Council to
determine the process so long as the property sells for fair market value. After a brief discussion,
the Council deferred the matter to the Public Property Committee to develop a process and criteria
for a public/private partnership sale.
4. Update: Annexations
Development Director Weaver reported that McCormick Woods is now officially a part of the City
and as such, the Office of Finance Management's requires a population census be conducted of the
newly annexed area. The Council directed staff to place this item on the July 28, 2009, Council
meeting consent agenda to approve a contract with Calm River to complete the population census.
5. Update: Tremont Widening
Public Works Director Dorsey reported that Berger Abam will be doing an additional survey on the
storm drainage; working to update NEPA; and asking the City specific design questions \\~th the
hopes of finishing the right-of-way acquisitions by 2010 for the Tremont Widening Project.
July 21, 2009, Work Study Session Minutes
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6. Discussion: Proclamation: 2010 Census Partner
City Clerk Kirkpatrick reported that the Kitsap Regional Coordinating Conncil was requesting the
City of Port Orchard issue a proclamation in support of the 2010 Census. The Council voiced its
support and directed a proclamation be brought forward at the next regular Council meeting.
7. Department ofE1nergency Management Location
Police Chief Townsend explained that the current emergency management equipment was located
in the Municipal Courtroom and stated it would be better if it could be relocated to the Council
Chambers. After a brief discussion, the Council concurred and directed staff to begin moving the
emergency management equipment to the Council Chambers.
8. West Sound Utility District lnterlocal Agreement Regarding Boundary
Adjustment
Public Works Dorsey advised West Sound Utility District has proposed a change in the service
boundary due to the inconsistency of water lines; their lines are larger than the City's lines. The
Council directed staff to place this item on the July 28, 2009, Council meeting consent agenda.
9. Discussion: Adding a new Chapter 15.30 Port Orchard Municipal Code Illicit
Discharge Detection and Elimination
Assistant City Engineer Archer provided a draft ordinance that will meet the nummum
requirements for the State mandated program for illicit discharge detection and elimination, which
she explained would need to be adopted no later than August 15, 2009. The Council directed staff
to place this item on the July 28, 2009, meeting for first reading vdth adoption at its August 11,
2009, Council meeting.
10. Storm Utility Fee Ordinance Revision to Allow for Credit
Public Works Director Dorsey reported that residents were upset with the storm utility fees being
based on 85% impervious surface. After a brief discussion, the Council directed staff to create an
ordinance providing for a credit to residents who have completed the rate variance request form
prior to December 31, 2009, and to allow City staff to apply a retroactive credit to January 1, 2009.
11. Mayor's Salary
The Council deferred this matter back to the Finance Committee for further reVIew and
consideration.
12. Chain Parking in Downtown
City Clerk Kirkpatrick provided an email from Sugar Daddy's regarding chain parking. After a brief
discussion, the Council directed the Police Chief to provide a draft ordinance outlining the
proposed changes to the Port Orchard Municipal Code.
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13. West Bay Developers Agreement
City Attorney Jacoby reported on the West Bay Developer's Agreement regarding accessing an easement
to build a pedestrian board walk. The attorneys have agreed upon the language of the contract and only
one issue remains regarding the City's intent to maintain the seawall. Once that issue is resolved, the
City Attorney ;viii bring the agreement forward for approval by the Council.
14. Community Council -McCormick Woods
Councilmember Clauson proposed the formation of a Community Council in McCormick Woods and to
use this guideline for other neighborhoods looking to partner with the City to work on various issues
affecting their respective neighborhoods. The Council directed staff to: 1) schedule a work study session
to be held at McCormick Woods to discuss formation of a Community Council; and 2) to work through
any issues regarding the creation of a Community Council with Kitsap County.
15. Other Discussion Items
In response to Councilmember Olin, City Clerk Kirkpatrick explained that the Clerk's office is
responsible for ensuring taxicab licenses are up to date and that the Police Department ensures
compliance.
Mayor Coppola sought clarification from the Council as to whether or not the Public Property and
Utilities Committees could be combined into one. The Council determined that these should remain two
separate committees.
16. Next Work Study Session-Tuesday, August 18, 2009