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10/06/2009 - Work Study - MinutesCity of Port Orchard Council Meeting Minutes Work Study Session of October 6, 2009 1. 7:00 p.m. Call to Order Mayor Coppola called the meeting to order at 7:00 p.m. Councilmembers Carolyn Powers, Mayor Pro-Tern, Fred Chang, Jerry Childs, John Clauson, Jim Colebank, Fred Olin, and Rob Putaansuu were present. Public Works Director Dorsey, Police Chief Townsend, Development Director Weaver, City Treasurer Martin, City Clerk Kirkpatrick, and City Attorney Jacoby were also present. 2. Discussion: November Legislative Dinner The Council discussed ways to continue marketing the City at the November Legislative Dinner and each Councilmember would bring forward their ideas on marketing the City to the October 20th work study session. Suggestions were: Port Orchard, Fastest Permitting in the County and Park in Bremerton, but Shop in Port Orchard. 3. Discussion: Formation of Neighborhood Councils Councilmember Clauson explained the City's position regarding neighborhood councils and how that council would be in a better position of working closely with the City Council on issues that are specific and/or unique to that neighborhood. Dick Davis explained that the former McCormick Woods Annexation Committee has now morphed into a McCormick Woods Advisory Group (MCW Committee) in order to cany forward the annexation vision. This group is informal, but has a mailing list of over 200 residents that receive information about what is happening in the City. Mr. Davis further explained that the intent of the Committee was to be very informal and that they would be interested in being a conduit between the McCormick Woods residents and the City Council in regards to specific issues affecting McCormick Woods. In fact, this is already happening and cited the following example of the working relationship between the MCW Committee and City staff: A resident contacted the MCW Committee regarding a noise complaint issue and wanted to know about City ordinances. Mr. Davis emailed the City Clerk who quickly responded with all of the necessary information for the resident to handle the matter on his own. This speaks well for the City and is a demonstration of what they can do to facilitate these kinds of things. The Mayor invited the MCW Committee to send out information to its mailing list regarding the formation of a park committee to discuss the future park to be located inside McCormick Woods. He asked that if anyone was interested in being a part of this discussion to contact City staff. The Council directed the City Clerk to include the McCormick Woods Committee on the monthly Work Study Session agendas. 4. Discussion of Snow Route Public Works Director Dorsey outlined the proposed snow routes for McCormick Woods as follows: • Old Clifton Road (Tremont to Campus Parkway) • McCormick Woods Dr. SW (Clifton to Glenwood) • Hawkstone Avenue (MWD to North End) • Marymac Drive (MWD to Hawkstone) • Geneagle Avenue (MWD to Marymac) October 6, 2009, Special Work Study Session Minutes Page 2 of3 • St. Andrews Drive (MWD to Rutherford) • Marbellet Avenue (Clifton to SW Siskin) • SW Siskin Circle • Chanting Circle SW Mr. Dorsey explained that the above roads are primary and will be done first. All other roads in McCormick Woods would be considered secondary the Public Works crew would get to them as quickly as possible. Further, the Public Works crew and Police department do monitor the weather and the City will be responsive to the primary routes first. Once the fall cleanup is completed, the Public Works crew will have the trucks ready for snow plowing. 5. Street Lighting Update Public Works Director Dorsey provided a brief update on Street Lighting in McCormick Woods, noting that the City and Puget Sound Energy have completed the street lighting inventory and PSE's billing will switch to the City as of September 1, 2009, and the City's 2010 budget includes $27,000 for street lighting costs in McCormick Woods. 6. Pump Station No. 2 Odor Control Public Works Director Dorsey provided a brief background on the history of the pump station no. 2 odor, which was est 1blished in 1994. For the 2009 budget, the City has taken the following odor control measures: • Annual charcoal filter media replacement; and • A study done by BHC on odor control looked at building a Bioxide-AQ odor control facility (pre- treatment) at McCormick Woods Drive and Marymac Drive. It is estimated that this facility would cost about $180,000. Another solution is to not allow septic systems to be bnilt in future developments and in the meantime, the City is doing what it can to resolve the odor issues. 7. Water/Sewer Utility Rates Public Works Director Dorsey announced the City recently passed an ordinance initiating water/sewer utility rates and provided the following example, which is based on an average use of 3,000 to 5,000 gallon water usage: City-wide Rate/bi-monthly McCormick/bi-monthly No. of Units in McCormick No. of Units total New City-Wide Rate/bi-monthly 8. STEP System Discussion Water $ 19.00 $ 28.50 732 4798 $ 22.50 Sewer $ 72.00 $108.00 917 4584 $ 79.50 Public Works Director Dorsey explained that the City currently maintains 605 Septic Tank Effluent Pumping (STEP) systems, not including gravity and/or grinder systems. The City currently expends $29,000 a year on STEP pumping, inspection and maintenance; and $43,000 on STEP related service calls October 6, 2009, Special Work Study Session Minutes Page 3 of3 such as pumping/parts/labor for an annual $72,000 a year. This is something staff will be reviewing how to reduce costs while maintaining service levels currently provided. 9. Storm Drainage -NPDES II Public Works Director Dorsey explained this is an unfunded State mandated program regarding pollutants entering the wate1ways and that the City is in the first year of becoming compliant. Mr. Dorsey advised that Kitsap County had previously billed McCormick Woods' property owners; however the County refunded McCormick property owners their costs from July 1st to December 31, 2009 and the City established its billing rate effective July 1, 2009. These rates affect all City property owners because we all drive on the streets and go to stores, etc. This all affects the storm water runoff entering the Puget Sound. 10. Other Items Mayor Coppola announced there would be a live webinar regarding Initiative 1033 on November 6, 2009; and if interested to contact the City Clerk; and the Kitsap County Commissioners would like to meet with the City on Monday, November 2, 2009. Councilmember Childs encouraged property owners to hire someone to review their impervious surfaces, noting the City does not have deep pockets; that he looked forward to working together with the McCormick Woods Committee on various issues; and encouraged residents to shop local and support local events, which will improve the City's tax base and benefits us all. Councilmember Chang encouraged the MCW Committee to get the word out about the fall cleanup, noting that it is free, with minor charges for many large items such as refrigerators and electronics. Councilmember Colebank stated that the City does not raise fees for anything lightly and that if the stormwater fees were not an unfunded mandate, the Council would have fought implementation every step of the way. ting at 8:02 p.m.