Loading...
05/25/2010 - Regular - MinutesCity of Port Orchard Council Meeting Minutes 1. CALLTOORDERANDROLLCALL Mayor Lary Coppola called the meeting to order at 7:00 p.m. Mayor Pro-Tem Rob Putaansuu and Councilmembers Fred Chang, Jerry Childs, John Clauson, Jim Colebank, Fred Olin, and Carolyn Powers were present and constituted a quorum. Public Works Director Dorsey, Treasurer Martin, Development Director Weaver, Deputy Clerk Rinearson, and City Attorney Jacoby were also present. A. Pledge of Allegiance Heidi Anderson led the audience and Council in the Pledge of Allegiance. 2. CITIZENS COMMENT There were no citizen comments. 3.APPROVALOFAGENDA The following item was removed from the Consent Agenda and placed under Business Items: • Approval of Contract No. Co46-10, Authorizing the Mayor to Execute Lease with McCormick Woods for Sub-Station The following item was added to Business Items: • Adoption of Ordinance No. 010-10, Imposing a Moratorium on Accepting or Processing Applications for Billboard and/ or Outdoor Adve1tising Structure Permits • Discussion: Well No . 11 Councilmember Colebank MOVED and Councilmember Childs seconded the motion to approve the Agenda as amended. Upon vote, the motion passed unanimously. 4.APPROVALOFCONSENTAGENDA A. Approval of Claim Nos. 53593 through 53647 in the amount of $173,930.19 B. Approval of the May 11, 2010, Council Meeting Minutes C. Setting Meeting for Work Study Session to June 15, 2010, at 7:00p.m. at City Hall D. Adoption of Resolution No. 021-10, Surplus of Police Equipment E. Approval of Contract No. Co46 10, Authorizing the Mayor to Execute Lease with McCormick ¥leeds for Sub Station Minutes of May 25, 2010 Page 2 of 8 Councilmember Clauson MOVED and Councilmember Colebank seconded the motion to approve the Consent Agenda as amended. Upon vote, the motion passed unanimously. 5· PRESENTATIONS A. Relay for Life Proclamation Mayor Coppola read the Relay for Life proclamation into the record and presented the proclamation to Heidi Anderson, Event and Sponsorship Chair for the American Cancer Society, who thanked the Council for their continued support. 6. PUBLIC HEARING A. Surplus of City Equipment City Treasurer Ma1tin presented the staff report, noting RCW 35.94.040 requires a public hearing prior to disposal of equipment owned by a public utility, noting the equipment no longer serves a purpose for the City; and as such requested the Council to hold a public hearing prior to declaring it surplus and allowing for its disposal. Mayor Coppola opened the Public Hearing and there being no testimony, Mayor Coppola closed the Public Hearing at 7:07p.m. 7· BUSINESS ITEMS A. Adoption of Resolution No. 022-10, Declaring Certain Personal Property as Surplus and Authorizing its Disposition City Treasurer Martin presented the staff report, noting assets of the City that are no longer useable, no longer of value to the city, or are surplus to City's need may be removed from City ownership, sold, or in any other way disposed of upon the Council's declaration of surplus. Money from the sale of surplus property is deposited into the Fund which owned the equipment. When disposal is to the general public through direct sale, sealed bid or auction, final determination of the value shall be to the highest responsible bid or offer. The City may transfer a surplus asset to another public agency upon written request and a determination that it is in the public's interest to do so. RCW 35.94.040 requires a public hearing prior to disposal of equipment owned by a utility, which was previously held for the disposition of Water Sewer Utility personal property. Councilmember Clauson MOVED and Councilmember Colebank seconded the motion to adopt Resolution No. 022-10, declaring certain equipment surplus and authorizing its disposition. Upon vote, the motion passed unanimously. Minutes of May 25, 2010 Page 3 of8 B. Approval of Public Event Application -Annual South Kitsap High School - Mock DUI Event Deputy Clerk Rinearson presented the staff report, noting each year several organizations request permission to close certain City streets; request the use of City parking lots; or use City Parks. South Kitsap Fire and Rescue, Port Orchard Police Department and the South Kitsap High School have been pa1tnering together for several years to demonstrate to the Senior High School Classes the results of drinking and driving through a mock DUI demonstration. Because this event requires temporary City street closures, the City Clerk asked the event organizers to go through the Public Event application process. City Departments, as well as the Fire Department have reviewed the application and submitted their recommendations and/ or comments. Councilmember Clauson requested that in the future the Police Department notify Kitsap Transit regarding all road closures. Councilmember Childs MOVED and Councilmember Colebank seconded the motion to approve the public event application for South Kitsap Fire and Rescue's Mock DUI Event; and to allow them to hold their event using a portion of the City's right-of-way. Upon vote, the motion passed unanimously. C. Appointment of Committee Members "For" and "Against" the Ballot Measure to Annex into the Kitsap Regional Library District Deputy Clerk Rinearson presented the staff report, noting RCW 29A.32 .28o, requires the legislative authority of a jurisdiction that has a measure in a local voters' pamphlet shall, not later than forty-five days before the publication of the pamphlet, formally appoint a committee to prepare arguments advocating voters' approval of the measure and shall formally appoint a committee to prepare arguments advocating voters' rejection of the measure. The Legislative authority shall appoint persons known to favor the measure to serve on the committee advocating approval, and shall, whenever possible, appoint persons known to oppose the measure to serve on the committee advocating rejection. Each committee shall have no more than three members. At the May 18, 2010, work study session, the Council directed staff to contact persons whom they thought would be best to serve on the committees. Staff has found three (3) persons to serve on the "For" Committee; and one (1) person to serve on the "Against" committee ballot measure. Councilmember Powers MOVED and Councilmember Putaansuu seconded the motion to appoint the following persons to the Committee "For" the Measure to Annex into the Kitsap Regional Library District: Carolyn Dankers, Laura Early, and Margaret Laveson; and the following persons to the Committee "Against" the Measure to Annex into the Kitsap Regional Library District: Richard Ferrell. Upon vote, the motion passed unanimously. Minutes of May 25, 2010 Page 4 of 8 D. Approval of Contract No. C046-10, Authorizing the Mayor to Execute Lease with McCormick Woods for Sub-Station Chief Alan Townsend presented the staff report, noting the lease agreement is between the City and C&M Golf, LLC, the holding company for McCormick Woods Golf Course for space in their new maintenance facility for a police substation. The City had indicated to McCormick residents during the annexation process the desire to place a substation in the area to allow officers a place to make calls, do reports, etc., and to allow a quicker response time to areas in the western part of the City . The substation will not be staffed and as such will have no public access. The lease pays C&M Golf $150 per month for rent, which includes the exclusive use of office space, parking space, shared use of a lunch room and bathroom facilities, and all utilities including internet access. Councilmember Putaansuu MOVED and Councilmember Olin seconded the motion to authorize the Mayor to sign Contract No. 046-10, with C&M Golf, LLC for the leasing of space for a police substation for thirty-six months from June 1, 2010, with monthly rent set at $150 per month, to include office space, parking space, all utilities including internet, and use of shared lunch/bathroom facilities. Upon vote, the motion passed unanimously. E. Adoption of Ordinance No. 010-10, Imposing a Moratorium on Accepting or Processing Applications for Billboard and/ or Outdoor Advertising Structure Permits City Attorney Jacoby presented the staff report, noting Port Orchard Municipal Code Section 16.65 "Sign Regulations" regulates the application, processing, approval criteria, and development regulations of signs within the Port Orchard Municipal limits. The sign code was initially adopted by City Council on March 9, 1953 via Ordinance 607. The sign code was amended in October 26, 1998, via Ordinance 1741, which first included language related to billboards and outdoor advertising structures. Subsequent amendments occurred on March 8, 1999, via Ordinance 1762; and on December 19, 2007, via Ordinance 046-07. It has been identified that the current sign code regulations may not adequately address the effects of any new impacts upon the citizens of Port Orchard and may not adequately protect the health, safety, and welfare of the community as required. The moratorium is proposed in order to preserve public welfare and to prevent the potential for detrimental impacts to the citizens of P01t Orchard. The moratorium will apply to any applications for permits under the sign code related to billboards and outdoor adve1tising structures which are not otherwise vested by state law. Pursuant to RCW 35.63.200 and RCW 36.70A.390, a public hearing must be held within 6o-days of enacting a moratorium. Ordinance No. 010- 10, imposes a one-hundred and eighty day moratorium on the acceptance of new applications for permits for billboard signs and outdoor advertising structures in the City of Port Orchard, pending revised policies and/ or regulations for the use and development of Minutes of May 25, 2010 Page 5 of 8 signs of this nature; and establishes a date for a public hearing on such moratorium. The proposed date ofthe public hearing on this moratorium is June 22, 2010. Councilmember Childs MOVED and Councilmember Colebank seconded the motion to adopt Ordinance No. 010-10, imposing a moratorium on accepting or processing applications for billboards and/ or outdoor advertising structure permits. Upon vote, the motion passed unanimously. F. Discussion: Well No. 11 Public Works Director Dorsey introduced Doug Dow of Robinson and Noble, who provided an update to the Well No. 11 project indicating the following: • Started when the Department of Ecology required the City to abandoned the shallow McCormick Woods well and forced the City to drill a well that is below sea level; • As they are drilling, they will be looking for an aquifer below sea level. They did find a shallow aquifer at 78' below sea level, however it was only 40' thick; • Took the samples to lab in Tacoma, we do have water at 750 gallons per minute, however the 40' of sand is not permeable enough to support a withdrawal of 750 gallons per minute; • Drilled approximately 240' of clay; and stopped drilling at 780'; • Thinks the aquifer should be showing up soon, but can't get there with a cable tool; • Nicholson Drilling provided a quote for Mud Rotary with a 6" hole going down about 1,000 feet at approximately $43,000, would get them through the exploration phase and into final design; and • There is the possibility of running sh01t on funds due to development needs and well testing. Public Works Director Dorsey stated this project is not required for completion in the 2010 budget; it can be finished in the 2011. 8. CITIZENS COMMENTS Port Commissioner Roger Zabinski thanked the Council for taking the time last week to meet with the Port of Bremerton and looks forward to a great partnership. 9· COMMITTEE REPORTS Councilmember Clauson reported that the City Treasurer provided the Finance Committee with the sales tax collection thru April, which is coming in slightly higher than budgeted; the Treasurer's office has converted different ways for customers to pay their utility bills and as a result this has reduced the amount of delinquent accounts by 40%; the downtown parking rates would increase to $5 per day and $3 for 4 hours; and the monthly parking Minutes of May 25, 2010 Page 6 of 8 pass would increase to $90, with merchant parking passes remaining at $30 for more incentive to have the merchants leave the front door parking for the customers; and noted the City's rental units have some unforeseen conditions, which the Finance Committee recommended it would be best to vacate the tenants and look to tear down the two buildings. Councilmember Childs announced the Economic Development/Tourism Committee would meet on Wednesday, June 9, 2010, at 5:30p.m. at City Hall. Senator Derrick Kilmer would be a guest to help with ideas regarding packets, new businesses, retaining current business, and website design. Councilmember Putaansuu announced that at the June 15, 2010, Work Study Session there will be a presentation regarding the Sanitary Sewer Rate Study, Option 4. Councilmember Olin reported the Public Property Committee met regarding possible improvements to the City's existing parks and will present the suggestions at the June 15, 2010, Work Study Session. 10. MAYOR'S REPORT Mayor Coppola reported on the following: • Met with the Port of Bremerton Commissioners; • Attended the Puget Sound Regional Council's annual meeting were they voted on the Vision 2040 Transpmtation plan, of which our City and the City of Seattle voted against it; • Attended the Kitsap County Housing Authority Budget Workshop; • Attended the CENCOM Policy Board meeting; • Attended the Affordable Housing Council Auction; • Attended the Chamber's Community Affairs meeting; • Attended the Kitsap Regional Coordinating Council Executive meeting; • Completed two personnel evaluations for Department Directors and reviewed others done by Department Directors; • Participated in the State Board of Health conference call; • Attended two revenue sharing agreement meetings with Kitsap County; and • Spoke with the Manager of Wave Cable regarding the Franchise Agreement. 11. REPORT OF DEPARTMENT DIRECTORS Development Director Weaver announced the first Shoreline Master Plan sub-committee meeting will be held at City Hall on May 26, 2010, at 7:00 p.m. and encouraged the public to attend and the Planning Department's website is updated with the latest versions of the plans and comments of the projects. Minutes of May 25, 2010 Page 7 of8 City Attorney Jacoby stated there will be a fifteen-minute executive session regarding potential litigation. City Treasurer Martin rep01ted on the following: • Attended the Department of Revenue local government pa1tnership meeting regarding the financial bills that came out of the legislature, of which two will impact the City and are related to the sales tax on candy and gum and the public safety tax; • Met with the Finance Director of Gig Harbor regarding Springbrook software and how their department procedures may help our City; • Treasurer's staff will be working on changing the coding of our utilities accounts, as we are working from a system that took place in 1976, and will implement a modern verswn; • Implemented the Master License Service on May 17, 2010, and 142 business have renewed on-line and 12 new business has applied on-line for their business license, and have reduced the time to review the applications from a three-week process to less than 4-days processing time; • July's billing statement will include an insert regarding the public outreach of McCormick Village Park planning meeting and the Shoreline Master Plan update; • Working with the Public Works Depa1tment regarding the timely payments of the property acquisitions for the Tremont Widening project; • Will meet with the City of Seattle's Bond Council on June 2, 2010, regarding the local revitalization financing option; and • Will be speaking at the Washington Association of County Treasurers on June 15, 2010, regarding business continuity. Public Works Director Dorsey noted the Bay Street Pedestrian Pathway is moving into the geologic expiration phase based on our alignments and alternatives and v.rill be providing a presentation on alternatives at the June 15, 2010, Work Study Session and he is working to complete the easement and development agreement; and the Bay Street Seawall project work had to be stopped due to the force main sloughing. 12. EXECUTIVE SESSION At 8:01 p.m. Mayor Coppola recessed the meeting for a fifteen-minute executive session regarding potential litigation in accordance with RCW 42 .30.110(1)(A). City Attorney Jacoby, Public Works Director, and Deputy Clerk Rinearson were invited to attend and the Mayor announced that no action would be taken as a result of the executive session. At 8:16p.m. Mayor reconvened Council back into regular session. Minutes of May 25, 2010 Page 8 of 8 13. ADJOURNMENT At 8:16p.m. Mayor Coppola adjourned the meeting . Bran y Rinearson, Deputy City Clerk