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06/08/2010 - Regular - MinutesCity of Port Orchard Council Meeting Minutes Regular Meeting of June 8, 2010 1. CALL TO ORDER AND ROLL CALL Mayor Lary Coppola called the meeting to order at 7:00 p.m. Mayor Pro-Tem Rob Putaansuu and Councilmembers Fred Chang, Jerry Childs, John Clauson, Jim Colebank, Fred Olin, and Carolyn Powers were present and constituted a quorum. City Clerk Kirkpatrick, Public Works Director Dorsey, Treasurer Martin, Police Chief Townsend, Deputy Clerk Rinearson, and Assistant City Attorney Forbes were also present. A. Pledge of Allegiance Cindy Lucarelli led the audience and Council in the Pledge of Allegiance. 2. CITIZENS COMMENT Cindy Lucarelli, Jerry Childs, and Shannon Childs with the Cedar Cove Association reported the following: • Cedar Cove Association received the Tourism of the Year award, from the Kitsap Peninsula Visitor's Convention Bureau, which was a great success in honoring our community; • The Cedar Cove event wasn't just about visitors coming from other states; it was also about the 12,000 to 14,000 local visitors that attended; • 27 local Non-profit organizations created a volunteer workforce of 350 people, resulting into obtaining $35,000 for their organizations, of which $16,500 came from the Cedar Cove Association; • The movie premier during the Christmas season generated another $6,500 towards the Friends of the Libraty and the Marching Band for the Rose Bowl Parade; • In the greater Port Orchard area over $412,000 was spent generating $35.475 in sales tax revenue; • When promoting you need to make it a fun place to visit. Gerry Harmon voiced her opposition of the City charging $10 for a paper packet; and Mayor Coppola indicated he would take this under advisement. 3· APPROVALOFAGENDA Councilmember Clauson MOVED and Councilmember Colebank seconded the motion to approve the Agenda. Upon vote, the motion passed unanimously. 4· APPROVAL OF CONSENT AGENDA A. Approval of Claim Warrants Nos. 53648 through 53744 in the amount of $425,605.30; May's Payroll Warrant Nos. 143167 through 143113 in the amount of $468,816.77; and Treasurer's check book in the amount of $2,469,607.11. B. Approval of the May 18, 2010, Work Study Session Minutes C. Approval of the May 25, 2010, Council Meeting Minutes D. Approval of Public Event Application: Mopar Alley Cackle Fest & Car Show Councilmember Childs MOVED and Councilmember Colebank seconded the motion to approve the Consent Agenda. Upon vote, the motion passed unanimously. 5· PUBLIC HEARING A. Byrne Justice Assistance Grant for Evidence Management System Police Chief Townsend presented the staff report, noting the Port Orchard Police Department is applying for a federal Byrne Justice Assistance grant for $10,334 that will be allocated for the purchase of evidence tracking and inventory control software and hardware along with related computer components and evidence processing equipment. This system will allow us to categorize, track and inventory all evidence items managed by the police department. The total cost of this project will be $11,250 with $916 coming from local funding within the existing police department budget. Some of the local match may not be expended until the 2011 budget. This new evidence management system will streamline the evidence processing, and more importantly, give accurate inventory and tracking of evidence. This federal grant requires that the grant be presented at a public meeting of the city council to allow public notice and input. Mayor Coppola opened the Public Hearing, and there being no testimony, closed the Public Hearing at 7:21p.m. 6. BUSINESS ITEMS A. Approval of Change Order No. 10 to the Contract with Berger/Abam Engineers, Inc., Regarding the Tremont Widening Project Public Works Director Dorsey presented the staff report, noting the Plans, Specifications & Estimate (PS&E) for the Tremont Street Widening Project is currently at 85% completion. A utility coordination meeting between PSE/Potelco, Qwest, Cascade gas and Wave Broadband recently occurred and Public Works Staff is waiting for the return of comments on the plans. At this point, right-of-way acquisition is the primary focus of this project. While the right-of-way acquisition phase of the project continues to occur, Staff will continue with their internal plan review and will make adjustments as necessary, based upon the right-of-way acquisition phase of the project. The proposed Supplement to the Berger/Abam contract (Supplement No. 10) is for a time extension only to allow for the right-of-way acquisition phase of the project to progress accordingly. Minutes of June 8, 2010 Pa e of In response to Councilmember Clauson, Public Works Director Dorsey stated with the amount of other major projects and the main focus on obtaining the right-of-way acquisitions he has not had time to review the PS&E. Councilmember Putaansuu MOVED and Councilmember Powers seconded the motion to approve Change Order No. 10 to the contract with Berger/Aham Engineers, Inc., regarding Tremont Widening Project, thereby extending the contract completion date to December 31, 2010. Upon vote, the motion passed with five affirmative votes and two dissenting votes. Councilmembers Colebank and Childs cast the dissenting votes. 7· CITIZENS COMMENTS There were no citizen's comments. 9· COMMITTEE REPORTS Councilmember Childs announced the Economic Development/Tourism Committee would meet on Wednesday, June 9, 2010, at 5:30p.m. at City Hall, noting Senator Derrick Kilmer would be a guest to help with ideas regarding packets, new businesses, retaining current business, and website design. In addition, the Committee will be talking about the Festival of Chimes and Lights; and there are a few sponsors who are willing to help buy the new wreaths. He met with Commissioner Garrido regarding the County's lodging tax and to see if they can help support some of the City's festival, as they have approximately $50,000 left over from last year's fund. Councilmember Olin reported the Public Property Committee met, noting they have received a petition to make one side of Advantage Avenue no parking; will continue to work with the Port of Bremerton on the parking spot swap issue; will be making facility improvements to the Paul Powers Park and leaving the fire facility as is until next year; at the June 15, 2010, Work Study Session will be a discussion on the parking by the Kitsap County Public Works Building; working on obtaining recycling containers and more waste baskets for the downtown area; and the VFW will be presenting a proposal for a Veterans Memorial monument at a future Work Study Session. In response to Councilmember Clauson, Public Works Director Dorsey will provide the Council with a conceptual design of the proposed Paul Powers improvements. Councilmember Chang reported the Hotel/Motel Lodging Tax Advisory Committee met and will be reconstructing the process of how they will determine who should receive funding; allowing each applicant to present their case as to why they should be awarded the funding. Councilmember Putaansuu announced that at the June 15, 2010, Work Study Session there will be a presentation regarding the Sanitary Sewer Rate Study, Option 4· Minutes of June 8, 2010 Pa e of 10. MAYOR'S REPORT The Mayor Coppola reported on the following: • Attended the Housing Authority's Budget Committee • Spoke with South Colby Elementary second graders regarding what it is like to be the Mayor; • Attended the Kitsap Harbor Festival VIP Reception; • Spoke to a group of kids who were presented a Model Citizen Award; and our own police officer's son was one of the honoree's; • Attended the Mayor's Lunch; • Met with Ken Sethney who is putting together a master mind group of business people; • Met with a person who is trying to obtaining a manufacturing business into the City; • Met with Scott Lindquist with the Health District regarding labor negotiation contract; • Met with Eric Fang with the Kitsap County Bar Association regarding parking by the County building; • Will speak with service clubs to see if they are interested in sponsoring recycling bins for downtown; • Met with the City Clerk to develop what is the City's strong legislative issues for the next legislative session and start preparing a plan of action, including changing the process of who can be on the Lodging Tax committee, as members of the committee are also recipients of the funds; and • Recorded the May's Mayor's Report. Mayor Coppola explained that as part of the green incentive to save paper, a laptop was suggested for each councilmember at an approximate cost of $1,000. The Mayor suggested looking at an Apple I-Pad for around $soo. The Mayor indicated he will purchase one and tty it out to see if it will work for what we need it for and provide an update to the Council. 11. REPORT OF DEPARTMENT DIRECTORS Public Works Director Dorsey provided an update on the Tremont Right-of-Way acquisitions, noting 33 have been acquired, 28 are in the negotiation process, 2 have been settled, and 4 have been completed for the project; the Seawall construction project design issue has been resolved, as we were able to put a horizontal support in place and are ahead of schedule; the Bay Street Pedestrian Pathway project will be presented to the Council at the June 15, 2010, Work Study Session. Minutes of June 8, 2010 Page 5 of 5 Mayor Coppola indicated h e approved the Development Directors request to hire a short- term Building Inspector, as Mr. Robinson V~rill be out of the office under the Family Medical Leave Act. 12. ADJOURNMENT At 7:52p.m. Mayor Coppola adjourned the meeting.