11/16/2010 - Work Study - MinutesCity of Port Orchard
Council Meeting Minutes
Work Study Session of November 16, 2010
1. 7:oop.m. Call to Order
Mayor Coppola called the meeting to order at 7:00p.m. Mayor Pro-Tem Rob Putaansuu and
Councilmembers Fred Chang, Jeny Childs, John Clauson, Jim Colebank, and Fred Olin was
present. City Treasurer Allan Martin, Public Works Director Mark Dorsey, Development
Director James Weaver, City Clerk Patti Kirkpatrick, Deputy Clerk Brandy Rinearson,
Commander Geoff Marti, and City Attorney Greg Jacoby and City Personnel Attorney Dave
Luxenberg were also present.
Absent: Councilmember Powers
2. Update: Kitsap PUD No. 1
Jim Bolt and David Jones with the Kitsap Public Utility District (PUD) No. 1 provided a brief
update regarding the fiber optic cable, noting he acknowledges the Council's concerns regarding
the pace this project has taken. Going forward KPUD will be working on the following:
• In November PUD is working on providing cable across Highway 3 in Gorst and working
the way thru the Subaru dealership;
• After getting thru the Subaru dealership it will be only attaching to the poles into the
industrial park;
• Working with other telecommunication companies to lease fiber and temporarily share
some network;
• Should be able to get the fiber into the Public Works building late December or January
of 2011.
Council Direction: No direction was given to staff.
3· Adjourn Work Study Session for 30 Minute Labor Negotiation Discussions.
At 7:23 p.m. Mayor Coppola recessed the meeting for a 6o-minute executive session regarding
labor relations in accordance with RCW 42.30.110(1). City Attorney Jacoby was invited to
attend and the Mayor announced that no action would be taken as a result of the executive
sesswn.
At 8:23p.m. Mayor Coppola reconvened the Work Study Session.
4· Discussion: Parking
Councilmembers expressed their concerns v.~th the proposed parking garage to be located on
Prospect Street as follows:
• Liked a one story underground parking and a second parking area at ground level, which
could have retail shops along the Prospect Street without impeding homeowner views of the
bay. The ground level stoty could be split in half with a library or community center located
on the portion that extends past the homes along Kitsap Street.
• Focus should be on the foot plan of the garage, rather than what it will look like, as the
design phase was still a ways out.
• In order to move the project forward, the Council would need to begin acquiring property
adjacent to the proposed site.
November 16, 2010, Work Study Session Minutes
Page 2 of 3
• Support for a parking structure that is completely underground.
• Objection to having a two-story garage with retail.
• Support for a one-story garage, a one story building that would house the library or a
senior center at ground level; and create one-way, angled parking on Prospect Street.
• Focus on the big picture of what the parking garage should look like; keeping in mind
that if they allow for retailers, they will need to have parking for customers as well.
• City has already invested money into the current site; and it is walking distance to the
park and shopping.
Council Direction: Council directed funds to be allocated, in the amount of $10,000, for artist
renditions of Site No. 3 to implement Phase I, which will be used to secure grant and other
funding sources.
At 9:18p.m. Mayor Coppola reconvened the meeting after as-minute recess.
5. Discussion: 2011 Budget
Mayor Coppola reported the City has approximately $1.8 million dollars in Real Estate Excise
Tax (REET) money that has been chosen to be spent on asphalt overlay, tearing down the old
Prospect Street duplexes, upgrade City Hall's HVAC system, upgrade the audio video in the
Council Chambers; replace the library roof, and a good portion going into the reserves. He
advised the Finance Committee adjusted the 2011 budget to reflect the following;
• Increase in insurance premium;
• Increase in library payment;
• City Hall upgrades tapping undesignated unreserved fund balance;
• Funding eight (8) computer work stations;
• Purchase of school zone electric sign;
• Addresses Municipal Court filing requirements with additional filing cabinets;
• Additional revenue in Business License fees of $5 per license to help support KEDA;
• Additional revenue for building permits fees and fines;
• Upgrade Municipal Court Intercom system;
• Adjust fuel tax percentage between street and arterial street;
• Reinstate liquor profit revenue;
• Use property taxes: new construction, plus the 1% increase; and
• Maintains current full-time employee (FTE) count and provide City services, including
increased benefits cost and 2% COLA.
Councilmember Clauson reported on the document the Treasurer provided to the Council,
noting the estimated revenues and expenses of the 2011 budget adjustments; and it was the
Finance Committee's recommendation to not hire any new full time employees.
The Council held a brief discussion on whether to provide funding for a part-time employee in
the Planning Department, which was revenue neutral -a matter of moving the half time
position funding from Public Works to Building, which is under the Development Director; and
discussed funding for a new position to assist in handling public records requests and records
management.
November 16, 2010, Work Study Sess ion Minutes
Page 3 of 3
Council Direction: Council directed the Finance Committee meet to fu rth er di scuss staffs
p os itio n funding requests. The m ee ting was scheduled for Monday, November 22, 2010, 7 :30
a.m . a t Myhre 's Restaur ant.
6. Other Discussions:
Mayor Coppola provided a n update r ega rdin g hiring a lobbying firm for the 2011 leg is lative
session, noting that several firm s have indicated a co nflict of interest; however, h e is co ntinuing
to interview othe r lobbying f irms.
7· Next Work Study Session-Tuesday, December 21, 2010.
At 10:06 p .m. the meeting was adj ourned.
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