01/19/2010 - Work Study - MinutesCity of Port Orchard
Council Meeting Minutes
Work Study Session of January 19, 2010
1. 7:00p.m. Call to Order
Mayor Coppola called the meeting to order at 7:00 p.m. Councilmembers Carolyn Powers, Fred Chang,
Jerry Childs, John Clauson, Jim Colebank, Fred Olin, and Rob Putaansuu, Mayor Pro-Tem was present.
City Treasurer Martin, Public Works Director Dorsey, Development Director Weaver, City Clerk Kirkpatrick,
Deputy Clerk Rinearson, and City Attomey Jacoby were also present.
2. Update: Kitsap County Solid Waste Comprehensive Plan
Dean Boening with Kitsap County provided a brief update on the County's Solid Waste
Comprehensive Plan. Mr. Boening handed out a disc with instructions for Councilmembers to review
and make comments to his office no later than February 26, 2010.
3· Discussion: 2010 Census Partnership
Eric Davenport with the Census Bureau provided a brief presentation regarding the 2010 Census,
noting that the census was important, safe, and easy to do. The Census Bureau will be sending out the
short form to citizens to complete as of Apri11, 2010. He noted the Federal funding derived from Census
information was substantial to communities across the Nation.
4· Discussion: Sidney Museuam and Art Association
Jud Turner on behalf of the Sidney Museum and Art Association (SMAA) requested the Council take
formal action to remove the SMAA from the conceptual design created by Art Anderson and Associates,
noting the document is preventing the Museum from obtaining membership and being designated as a
historical site.
After a brief discussion, the Council directed the Development Director to present a resolution excluding
the Sidney Museum and Art Association from the Downtown Parking Garage conceptual design for the
February 9, 2010 meeting. Further, the resolution should state that the City's position may change at
any time on this matter.
5· Discussion: Spring Brook Web Based Payments -Credit Cards
City Treasurer Martin provided a brief update on the City moving towards allowing credit card payment
through its current financial software program Springbrook. Currently, utility customers are being
afforded the opportunity to automatically deduct the utility payment from their personal accounts. The
credit cards are another convenience for the City's utility customers.
After a brief discussion, the Council directed City Treasurer Martin to bring forward the resolution
authorizing the Mayor to execute contract with Springbrook for credit card payments for utility billing.
6. Presentation: lnterfund Loan
City Treasurer Martin provided a brief report relating to the need for an Interfund Loan during 2010.
After a brief discussion, the Council directed City Treasurer Martin to bring forward a resolution
authorizing an Interfund Loan from the Cumulative Reserve for Municipal Facilities Fund to the Current
Expense Fund in an amount not to exceed $soo,ooo. Further the resolution should include a clause for
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the City Treasurer to report to the Council when the funds are drawn, as well as when the funds have
been repaid; and provide for an expiration date.
After a five-minute break, Mayor Coppola reconvened the meeting at 8:48 p.m.
7· Update: Public Event Application Process
The City Clerk provided a brief report on updating the Public Event process, specifically as it related to
merchant parking. After a brief discussion, the Council referred the matter back to the Downtown
Business Ad Hoc Committee; and in the meantime, there would be no changes to the application
process.
8. Discussion: Council Committees
After a brief discussion, the Council directed City Clerk Kirkpatrick to bring forth a resolution at the
January 26, 2010, meeting with the following members serving on the following Committees:
Finance Comffiittee: Chair: John Clauson, Members: Rob Putaansuu and Jerry Childs
Public Property: Chair: Fred Olin; Members Carolyn Powers and Fred Chang
Tourism: Chair: Jerry Childs; Members Jim Colebank and Fred Chang (also serving as LTAC
Chair)
Utility: Chair: Rob Putaansuu; Members John Clauson and Fred Olin; Jim Colebank as the
alternate
Sewer Advisory Committee: Rob Putaansuu, John Clauson and Fred Olin; Jim Colebank as
the alternate
KRCC: Carolyn Powers and Jim Colebank as the alternate
KRCC Transpol: Carolyn Powers and Jim Colebank
KEDA: Jim Colebank
PSRC: Jim Colebank
Kitsap Housing Authority: Rob Putaansuu
Kitsap County Health: John Clauson
9· Update: Annexations
Development Director Weaver provided a brief report on school impact fees, noting Tom O'Brien with
South Kitsap School District was present to answer any questions. After a brief discussion, the Council
directed Development Director Weaver to bring forth school impact fees at the same rate as Kitsap
County for public hearing and adoption at the February 9, 2010, Council meeting.
10. Discussion: Council Meeting Videos
Mayor Coppola advised that he had been contacted by Kitsap Sun and the Port Orchard Independent
about posting the meeting videos on their websites at no cost to the City, which could include both the
regular meeting and the work study session.
After a brief discussion, the Council directed staff to post taped regular and work study sessions to not
only the City's website, but also on the Kitsap Sun and Port Orchard Independent's websites as well.
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11. Update: Waste Management Contract Renewal
Public Works Director Dorsey reported that the current contract with Waste Management was up for
renewal and inquired whether or not the Council wanted to hold a public hearing to see if citizen's had
any issues with the current contractor. After a brief discussion, the Council directed Public Works
Director Dorsey to bring matter forward for public hearing at the February 9, 2010 meeting.
12. Discussion: Policy on Inner City Communication
City Attorney Jacoby explained that due to the increase of email it may be prudent to establish a policy
on inner City communications in order to keep from inadvertently releasing information without the
original sender's approval. After a brief discussion, general consensus was that each Councilmember
would check with the sender prior to forwarding on any emails to those outside of the organization; and
further directed City Clerk Kirkpatrick to determine what policies other Cities may have on this issue.
City Attorney Jacoby reminded Councilmembers there would be a twenty-minute meeting regarding
labor negations following the conclusion of the January 26, 2010, meeting.
13. Discussion: Business Professional Land Use Code
Due to time, the Council directed this item be placed on the January 26, 2010, as a business item for
further discussion.
14. Next Work Study Session-Tuesday, February 16, 2010