11/08/2011 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of November 8, 2011
1. CALL TO ORDER AND ROLL CALL
Mayor Lary Coppola called the meeting to order at TOO p.m. Mayor Pro-Tem John Clauson
and Councilmembers Fred Chang, Jerry Childs, Rob Putaansuu, Jim Colebank, Fred Olin,
and Carolyn Powers were present and constituted a quorum. City Clerk Kirkpatrick, Police
Chief Townsend, Public Works Director Dorsey, City Treasurer Mmtin, Human Resource
Coordinator Howard, Deputy City Clerk Rinearson, and City Attorney Jacoby were also
present.
A. Pledge of Allegiance
Darryl Baldwin led the audience and Council in the Pledge of Allegiance.
2. CITIZENS COMMENT
There were no citizen comments.
3· APPROVAL OF AGENDA
Councilmember Olin MOVED and Councilmember Clauson seconded the
motion approving the Agenda. Upon vote, the motion passed unanimously.
4· APPROVAL OF CONSENT AGENDA
A. Approval of Claim Warrants Nos. 56532 through 56626 in the amount of
$295,578.74; October's Payroll Warrant Nos. 144137 through 144189 in the amount
of $498,511.88; and Treasurer's check book in the amount of $2,040,345.63
B. Approval of the October 18, 2011, Work Study Session Minutes
C. Approval of the October 25, 2011, Council Meeting Minutes
D. Setting Meeting for a Work Study Session to November 15, 2011, at 7:00p.m. at City
Hall
E. Approval of Contract No. 082-11, Authorizing the Mayor to Execute Interlocal
Agreement Regarding Jury Panels for Municipal Court
F. Approval of Contract No. 083-11, Authorizing the Mayor to Execute the Kitsap
County Investigative Response Team Memorandum of Understanding
G. Approval of Supplemental Agreement No. 4 to N.L. Olson and Associates, Inc.
Contract No. 071-09, for the Bay Street Pedestrian Pathway Project
Councilmember Childs MOVED and Councilmember Putaansuu seconded the
motion approving the Consent Agenda. Upon vote, the motion passed with six
U.ffiJ•mative votes and one abstention. Councilmember Colebank abstained as
he was not present at the two Council meetings.
Minutes of November 8, 2011
Page 2 of6
Councilmember Putaansuu MOVED and Councilmember Olin seconded the
motion to excuse Councilmember Powers from the November 22, 2011,
Council meeting. Upon vote, the motion passed unanimously.
5· PRESENTATION
A. Proclamation: Pancreatic Cancer Awareness Month
Mayor Coppola read the Pancreatic Cancer Awareness Month Proclamation into the record,
and presented the Cettificate to Ms. Mabbutt who thanked the Mayor and Council for their
continued suppmt.
6. PUBLIC HEARING
No Public Hearings were held.
7· BUSINESS ITEMS
A. Adoption of Resolution No. 037-11, Setting the Amount of Property Taxes to
be Levied for the Year 2012 Pursuant to RCW 84.44.120
City Treasurer Martin presented the staff repmt, noting On October 25, 2011, a Public
Hearing on revenue sources for the current expense (general fund) budget was held. The
hearing included a discussion on prope1ty tax being considered to be collected in 2012.
State law (RCW 84.52.043) established maximum levy rates for the various types of taxing
districts (the state, counties, cities and towns, fire districts, library districts, etc). Total
2011 levy amount is estimated to be $2,172,123 based upon an estimated maximum $1.82
per thousand of assessed valuation. Due to statutory limits, the City will not collect
additional amounts for new construction, annexations, refunds, or abatements. 2012 levy
amount is estimated until the final levy calculation is completed by the Kitsap County
Assessor.
Councilmember Clauson MOVED and Councilmember Putaansuu seconded
the motion to adopt Resolution No. 037-11, to set the 2012 property tax levy
and the amount of property taxes to be collected for the budget year of 2012.
Upon vote, the motion passed unanimously.
B. Public Event Application: Jingle Bell Run
Councilmember Childs MOVED and Councilmember Chang seconded the
motion approving the Public Event Application for the Jingle Bell Run and
direct the event organizers to meet and work with City staff and Kitsap Transit
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Page 3 of6
staff at least two weeks prior to the event to ensure all issues have been
resolved.
City Clerk Kirkpatrick presented the staff report noting, at its October 25, 2011, meeting, the
City Council postponed action on this matter to the November 8, 2011, meeting; and
directed Staff to meet with the event organizer and Kitsap Transit. That meeting took place
on Tuesday, November 1, 2011, and two optional routes were considered as follows:
Option 1: Previous route as submitted as part of the original permit, with the following
changes:
1. Traffic will be both directions from Sidney to Bethel.
2. Eastbound traffic will be in the eastbound lane.
3. Westbound traffic between Sidney and Bethel will be in the center turn lane.
4· Runner/Pedestrian traffic will be in the westbound lane.
5. Traffic will remain only eastbound from Bethel to Olney.
6. Bay Street will be closed in both directions from Kitsap to Sidney.
7. Kitsap Transit will re-route the Annapolis area routes up Olney from Annapolis
and down Bethel to reach the foot ferry. Other routes will not be disrupted.
Option 2: This route takes the runners west on SW Bay Street.
1. Westbound traffic from Kitsap to approximately 1/101h of a mile east of
Thompson's Landing would be closed to westbound traffic.
2. Eastbound traffic would remain open from Gorst to Kitsap Streets, but at reduced
speeds.
3. Options to close all of SW Bay are not feasible.
Councilmember Childs MOVED and Councilmember Putaansuu seconded the
motion to amend by striking the words, "and direct the event organizers to
meet and work with City staff and Kitsap Transit Staff at least two weeks prior
to the event to ensure all issues have been resolved;" and add the words, "and
changing the run/walk route as outlined in Option 1 of Chief Townsend's
Memo dated November 1, 2011. Upon vote, the motion to amend passed
unanimously.
Upon vote, the main motion, as amended, passed unanimously.
C. Adoption of Resolution No. 038-11, Approving the Memorandum of
Agreement between the City and the Police Guild for a Medical Health
Retirement/Voluntary Employees' Beneficiary Association Account
Human Resource Coordinator Howard presented the staff report, noting The existing
collective bargaining agreements ("CBAs") between the City of Port Orchard ("City") and
the Port Orchard Police Guild ("Guild") representing both the patrol officer bargaining unit
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Page 4 of6
and the sergeant bargaining unit (which are in effect between October 1, 2009 and
December 31, 2012) provide that the Guild members shall continue to be covered for health
insurance under AWC Regence Plan B through the end of 2011. Both CBAs, however,
recognized that AWC would no longer offer Regence Plan B beginning January 1, 2012.
Accordingly, the City and the Guild agreed to reopen negotiations on the singular issue of
health insurance to bargain over a suitable alternative health insurance plan if the City was
unable to secure suitable alternative health insurance to Regence Plan B. The City has
secured alternative health insurance from the Association of Washington Cities to cover
Guild members (and other City employees) called the HealthFirst (Zero Deductible) Plan
("HealthFirst"). HealthFirst is very similar, but not identical, to Plan B. The Guild has
agreed to accept the HealthFirst Plan provided that the City would be willing to establish
(beginning January 1, 2012), and enroll the Guild members in a medical health
retirement/voluntary employees' beneficiary association account ("HRA/VEBA") and
deposit a $350 contribution on an annualized basis (in equal installments throughout the
year on either a monthly or bi-monthly basis) into each member's account to be used for
qualified medical expenses. Each Guild member will also contribute, on their own behalf,
an annual matching amount of $350 to be deducted from the member's paycheck on a pre-
tax basis in equal monthly or bi-monthly installments.
Councilmember Putaansuu MOVED and Councilmember Clauson seconded
the motion to approve the Memorandum of Agreement between the City and
the Port Orchard Police Guild to establish a medical health
retirement/voluntary employees' beneficiary association account, and to
authorize the Mayor to sign said Agreement. Upon vote, the motion passed
unanimously.
Councilmember Powers MOVED and Councilmember Childs seconded the
motion to add an item regarding the Tremont Widening Project to the agenda
and to excuse Mayor Coppola and Councilmember Colebank from the
discussion. Upon vote, the motion passed unanimously.
D. Approval to Release Management Reserve Fund to Universal Field Services,
Contract No. 069-09, for Tremont Widening Project
Mayor Coppola and Councilmember Colebank recused themselves from the meeting for
this item, each declaring a conflict of interest.
Councilmember Powers MOVED and Councilmember Olin seconded the
motion to approve the release of management funds in the amount of $22,280,
to Universal Field Services, Contract No. 069-09, to cover the cost to complete
the approved projects on Tremont Street to the end of 2011. Upon vote, the
motion passed unanimously. Councilmembe1• Colebank was recused.
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Page 5 of6
At ?:28 p.m. Mayor Coppola assumed the gavel and Councilmember Colebank was invited
rejoin the meeting.
8. COMMITIEE REPORTS
Councilmember Olin reported the Public Property met and discussed the City's parking
ordinance and parking at City Hall; park equipment that was ordered has arrived and is
scheduled to be installed within the next few months; had a request to have a Geocache box
placed at the Van Zee Park; and the Pedestrian Trail Pathway project; noting that
recommendations of the above items would be presented to Council at the November 15,
2011, Work Study Session.
Councilmember Clauson repotted the Finance Committee met with the Mayor and
Department Directors regarding their budgets and that the Finance Committee will meet
again on Wednesday, November 9, 2011, at 6:oo p.m. at City Hall to prepare for the
discussion with Council at the November 15, 2011, Work Study Session.
Councilmember Childs reported the Economic Development Tourism Committee would be
held on Wednesday, November 9, 2011, at 5:30p.m. at City Hall with the focus being on the
Festival of Chimes and Lights and the Jingle Bell Run.
9· MAYOR'S REPORT
The Mayor Coppola reported on the following:
o Participated in Flag-raising ceremony for a Veteran who was never recognized for his
semces;
o Met with Mike Botkin with Kitsap Community Resources;
o Met with a group of local business people trying to improve the business climate of
South Kitsap;
o Met with department directors and Finance Committee regarding 2012 Budget;
o Attended the Kitsap Economic Development Alliance luncheon regarding an
Aerospace Partnership;
o Attended a Ribbon Cutting Ceremony regarding a new restaurant on Mile Hill;
o Attended Kitsap Regional Coordinating Council Executive Committee meeting;
o Attended the Housing Kitsap Board meeting;
o Met with Attorney General Rob McKenna regarding various issues;
o Spoke to a group of senior at Ridgemont Terrace;
o Attended an Arthritis Foundation fundraiser event; and
o Attended the grand opening of Bruce Titus Ford.
10. REPORT OF DEPARTMENT DIRECTORS
Minutes of November 8, 2011
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City Cl erk Kirkpatrick challenged City departments, the Council, and Mayor to participate
in the Jingle Bell Run and compet e against her team, "the Elfing Clerks."
Public Works Director Dorsey provided an update regarding paving projects, noting that
thanks to goo d weather and contractor Tucci and Sons, schedules A, B, and E are complete.
11. CITIZENS COMMENTS
There were no citizen comments.
12. ADJOURNMENT
At 7:42 p.m . Mayor Coppola adjourned the m eeting.
"r patr ck, MMC, City Clerk
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