02/28/2012 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of February 28,2012
1. CALLTOORDERANDROLLCALL
Mayor Tim Matthes called the meeting to order at 7:00p.m. Mayor Pro-Tem Jerry Childs
and Councilmembers Fred Chang, John Clauson, Carolyn Powers, Rob Putaansuu, Jim
Colebank, and Cindy Lucarelli, were present and constituted a quorum. Police Chief
Townsend, Public Works Director Dorsey, City Treasurer Martin, Interim City Clerk
Rinearson, Administrative Assistant Dennison and City Attorney Jacoby were also present.
A. Pledge of Allegiance
Christian Lopez led the audience and Council in the Pledge of Allegiance.
Jack Janaszak recited the Gettysburg Address for the audience and Council.
2. CITIZENS COMMENT
Brian Sauer, Port Orchard Marina Operations Manager with the Port of Bremerton,
provided an update of the Port Orchard Marina's 2012 activities, as well as a recap of their
2011 activities.
Gil Michael asked the Council to re-consider adopting the two Resolutions going before
Council, as he felt there was not adequate time of noticing to the public allowing them the
opportunity to provide comments to the Council, on the pros and cons of whether or not the
Council should adopt the Resolutions.
3· APPROVALOFAGENDA
Councilmember Putaansuu MOVED and Councilmember Childs seconded the
motion approving the Agenda. Upon vote, the motion passed unanimously.
4· APPROVAL OF CONSENT AGENDA
A. Approval of Claim Warrants Nos. 57162 through 57209 m the amount of
$325,593.16
B. Approval of the February 3, 2012, Council Retreat Minutes
C. Approval of the February 14, 2012, Council Meeting Minutes
D. Approval of Contract No. 025-12, Authorizing the Mayor to Execute a Lease
Agreement with Kelley Imaging System for Police, Clerk/Treasurer, and Municipal
Court Copiers
Minutes of February 28, 2012
Pa e 2 of 6
In response to Councilmember Powers, the Council and audience had no objections with
her voting on the approval of the Consent Agenda items, as she had watched the recording
and reviewed the February 14, 2012, Council meeting video, stating the minutes portrayed
the meeting accurately.
Councilmember Putaansuu MOVED and Councilmember Colebank seconded
the motion approving the Consent Agenda. Upon vote, the motion passed
unanimously.
5· PRESENTATION
A. Proclamation: Brian Injury Awareness Month
Mayor Matthes read the Brian Injury Awareness Month proclamation into the record and
presented the proclamation to Suzanne Griffin, who thanked the Council for their
continued support.
6. PUBLIC HEARING
A. The Pros and Cons of the Proposed South Kitsap Fire & Rescue District Levy
Ballot Measure Proposition No. 1
Mayor Matthes opened the Public Hearing, and there being no testimony, closed the Public
Hearing at ]:18 p.m.
7· BUSINESS ITEMS
A. Adoption of Resolution No. 007-12, Supporting the South Kitsap Fire &
Rescue District Levy Ballot Measure Proposition No. 1
Interim City Clerk Rinearson presented the staff report, noting that on February 14, 2012,
the Council voiced support of the proposed South Kitsap Fire and Rescue District
Proposition No. 1 regarding temporary property tax limit increase and directed staff to
prepare a resolution reflecting that action. Therefore, provided is a draft resolution
supporting South Kitsap Fire & Rescue District Proposition No.1.
Councilmember Powers and Councilmember Putaansuu seconded the motion
to adopt Resolution No. 007-12, supporting the South Kitsap Fire & Rescue
District Levy Ballot Measure Proposition No. 1. Upon vote, the motion passed
unanimously.
Wayne Senter, Fire Chief for the South Kitsap Fire & Rescue, thanked the Council for
their leadership in this issue.
Minutes of February 28, 2012
Pa e 3 of6
B. Ratification of the Mayor's Signature to Contract No. 014-07, for a Revised
Local Agency Agreement No. 2 with the Washington State Department of
Transportation for the Cedar Heights Junior High School Sidewalk Project
Public Works Director Dorsey presented the staff report, noting in October 2011, Council
authorized the Mayor to sign Local Agency Agreement Supplement Number 2 for the Cedar
Heights Junior High Sidewalk Project. After signing the Supplement, staff submitted the
Supplement to the Washington State Department of Transportation Highways and Local
Programs for processing. In early February, it came to staffs attention that the Federal
Highway Administration, which needs to sign off on the movement of the funding,
requested a revised Supplement from the City. The revised supplement removes all
funding, which has not been spent, from the construction section of the Supplement and
will require staff to secure this funding through Puget Sound Regional Council. Since the
City currently has a consultant working on design revisions, a fast turn-around of the
Supplement was required to secure funding to pay the consultant, hence the ratification of
the Mayor's signature. The funding is currently available until2017 for this project.
Councilmember Lucarelli MOVED and Councilmember Clauson seconded the
motion to ratify the Mayor's signature to Contract No. 014-07, for a revised
local agency agreement No. 2 with the Washington State Department of
Transportation for the Cedar Heights Junior High School Sidewalk Project.
Upon vote, the motion passed unanimously.
C. Approval of Contract No. 026-12, Authorizing the Mayor to Execute an
Agreement with PACE Engineers, Inc. for a Developer's Handbook Update
Public Works Director Dorsey presented the staff report noting that since 2008, the Public
Works Department, with assistance from Planning & Finance, has completed Water,
Sanitary Sewer, Storm Drainage and Transportation Plan updates. As a much needed
follow-up task, an update of the City's current (2004) Developer's Handbook is next on that
task list. The Public Works Department does not have the internal resources available to
complete this task as originally anticipated therefore, the 2012 Budget of $19,500 for this
item is limited. In order to complete this task both in a timely fashion and with a quality
document as the outcome, this task needs to be outsourced in its entirety. The Public
Works Department has provided the necessary background documentation referenced
above to PACE Engineers, Inc. for their review; and has received a fee proposal of $38,500.
This equates to an additional need of $19,000 to be shared amongst water/sewer, storm
and roads.
In response to Gil Michael, Public Works Director Dorsey stated he does interview several
companies for projects, and will try and hire locally.
Minutes of February 28, 2012
Pa e 4of6
Councilmember Childs MOVED and Councilmember Powers seconded the
motion to approve Contract No. 026-12, authorizing the Mayor to execute an
agreement with PACE Engineers, Inc. for a Developers Handbook Update in an
amount not to exceed $38,500.
Councilmember Powers CALLED for the question. Upon vote, motion passed
unanimously.
Upon vote, the main motion passed unanimously.
D. Adoption of Resolution No. 008-12, Supporting the Kitsap Transit Board of
Commissioners Opposition to the U.S. House of Representatives Surface
Transportation Authorization Bill, also Known as House Resolution
Councilmember Putaansuu presented the staff report noting that this resolution expresses
Kitsap Transit's opposition to House Resolution 7 in the U.S. House of Representatives.
This bill removes the Mass Transit Account from the Federal Highway Trust Fund and puts
the funding for public transportation in the General Fund. With this, there is no dedicated
funding for transportation beyond 2016; and could jeopardize Kitsap Transit's equipment
replacement plan, ultimately effecting the City of Port Orchard services.
At 7-53 p.m. Councilmember Clauson recused himself, declaring a conflict of interest.
Councilmember Powers MOVED and Councilmember Putaansuu seconded the
motion to adopt Resolution No. 008-12, supporting the Kitsap Transit Board of
Commissioners Opposition to the U.S. House of Representatives Surface
Transportation Authorization Bill, also known as House Resolution. Upon
vote, the motion passed unanimously.
Councilmember Clauson returned to the meeting at 8:04p.m.
8. COMMITTEE REPORTS
Councilmember Clauson reported that the Finance Committee will meet on Thursday,
March 22, 2012, 7:30 a.m. at MoonDogs.
Councilmember Lucarelli reported the Economic Development/Tourism Committee met on
Wednesday, February 15, 2012, and the next meeting will be Wednesday, March 14, 2012, at
3:30p.m. at City Hall; with a new start time.
Councilmember Putaansuu reported the Utilities Committee met on Friday, February 17,
2012, and the next meeting will be on Friday, March 23, 2012, at 7=30 a.m. at the Family
Pancake House; and the Sewer Advisory Committee will meet on Wednesday, March 21,
2012 at 6:30p.m. at City Hall.
Minutes of February 28, 2012
Pa e 5 of 6
Councilmember Powers reported the Public Property Committee will meet on Tuesday,
March 13, 2012, 7:30 a.m. at MoonDogs.
Councilmember Colebank reported that on February 17, 2012, he attended the Peninsula
Regional Transportation Planning Organization where discussions were held regarding
local projects and learned that 41% of all jobs in Washington State are related to freight. On
February 22, 2012, he attended the Kitsap Aerospace Defense and Alliance Strategic Plan
sponsored by the Port of Bremerton; and also attended the Kitsap Regional Coordination
Council meeting on February 28, 2012, for Councilmember Powers; and he will be filling in
for Councilmember Lucarelli at the Sewer Advisory Committee on March 21, 2012.
Councilmember Putaansuu reported he attended the Kitsap Transit Board meeting where
long time Executive Director, Dick Hayes, retired and John Clauson has become the
Executive Director.
9· MAYOR'S REPORT
Mayor Matthes reported on the following:
• Attended a memorial for Fallen Officer Tony Radelescu on Monday, February 27,
2012, at Christian Life Center where over 700 people were in attendance. He
mentioned that Sheriff Boyer said the best way to remember Trooper Radelescu is to
thank our officers. Donations to the family may be made at Kitsap Bank.
10. REPORT OF DEPARTMENT DIRECTORS
Chief Townsend reported that the procession for Trooper Tony Radelescu will begin at the
Kitsap Mall on Thursday, March 1, 2012, at 7:30 a.m. and will continue through Bay Street,
Port Orchard Blvd and Tremont Street. Chief Townsend also wanted to remind people that
anytime you need someone to come to your house for any emergency services; to please call
911, even for non-emergency services.
City Attorney Jacoby reported that at the last City Council meeting on February 28, 2012,
there was a public comment regarding a US Supreme Court Case 'Citizens United'. Council
directed staff to place this on the March 20, 2012, Work Study Session.
City Treasurer Martin reported that at the March Work Study Session, he will be showing a
PowerPoint presentation on the realignment of the water billing cycles; and he is putting
together the financial policies tasked by the Finance Committee and will be going before
Council by Spring.
Public Work Director Dorsey reported he has been talking to the City's lobbyist and there is
headway for a couple projects including the Pedestrian Pathway and the Dekalb Pier.
11. CITIZENS COMMENTS
Minutes of February 28, 2012
Pa e 6 of 6
Kathy Michael voiced her support of the passing of the Resolution regarding Supporting
the Kitsap Transit Board of Commissioners Opposition to the U.S. House of Representatives
Surface Transportation Authorization Bill; indicating she understands the impact if may
have to the City.
Councilmember Chang MOVED and Councilmember Powers seconded the
motion to excuse Councilmember Clauson from the March 13, 2012, Council
meeting. Upon vote, the motion passed unanimously.
12. ADJOURNMENT
At 8: 23 p.m. Mayor Matthes adjourned the meeting.
~.caL= Bran y Rinearson, CMC, Intenm C1ty Clerk
~~(i~
Timothy C. Matthes, Mayor