07/10/2012 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of July 10, 2012
1. CALL TO ORDER AND ROLL CALL
Mayor Tim Matthes called the meeting to order at 7:00p.m. Mayor Pro-Tem Jerry Childs
and Councilmembers Fred Chang, John Clauson, Rob Putaansuu, Carolyn Powers, Jim
Colebank, and Cindy Lucarelli, were present and constituted a quorum. City Clerk
Rinearson, Public Works Director Dorsey, Deputy City Clerk Fernandez, and City Attorney
Jacoby were also present.
A. Pledge of Allegiance
John Powers led the audience and Council in the Pledge of Allegiance.
2. CITIZENS COMMENT
Mary Peterson had three questions regarding the Lodging Tax Fund:
• Will the City be required to provide documentation when the City decides when and
how to use the excess money?
• In which meeting was the decision made to reserve the majority of the Lodging Tax
fund?
• Have any determinations been made on how to use the money?
The Mayor said that staff would provide Ms. Peterson answers to her questions at a later
date.
Ron Bates wants to be excused from Waste Management services, and expressed he will
not pay for the service. He also questioned why there are so many street signs in the City; he
feels they are a waste of money.
3· APPROVAL OF AGENDA
Councilmember Colebank MOVED and Councilmember Chang seconded the
motion approving the Agenda, as amended. Upon vote, the motion passed
unanimously.
The following item was added to the agenda:
• Proclamation for Clayton Memorial Park Day
4· APPROVAL OF CONSENT AGENDA
Minutes of July 10, 2012
Page 2 of 6
A. Approval of Claim Warrants Nos. 57825 through 57931 in the amount of
$391,993.36; June's Payroll Warrant Nos. 144582 through 144660 in the amount of
$540,034.66; and Treasurer's check book in the amount of $3,406,049.71
B. Approval of the June 19,2012, Council Work Study Session Meeting Minutes
C. Approval of the June 26, 2012, Council Meeting Minutes
D. Setting Meeting Date for a Work Study Session to July 17, 2012, at 7:00p.m. at City
Hall
E. Approval of Contract No. 049-12, Authorizing the Mayor to Execute an Interlocal
Agreement with Kitsap County Regarding Traffic Safety Task Force
F. Approval of Public Event Application: National Night Out
Councilmember Putaansuu MOVED and Councilmember Colebank seconded
the motion approving the Consent Agenda. Upon vote, the motion passed
unanimously.
5· PRESENTATION
A. Kitsap Economic Development Alliance (KEDA) Update
John Powers, Kitsap Economic Development Alliance (KEDA) Director, provided a
quarterly update on KEDA's activities and projects, which included the following:
• Three meetings of the Kitsap Aerospace and Defense Alliance (KADA)
• KEDA Board Retreat
• County-Wide Quarterly Report
• Scheduled classes for the remainder of the year
• 4th Annual Pacific Northwest Defense Symposium on August 21, 2012
In response to Councilmember Chang, Mr. Powers said that he was unsure why the leader
in document requests was bakeries. He believed it was due to a large commercial bakery
contemplated on a potential move, which may have driven the increase in requests.
In response to Councilmember Powers, Mr. Powers said he suspects the manufacturing
industry will grow in Kitsap, because Naval Base Kitsap has a strong role and presence,
current Kitsap manufacturers are diversifying their products, and Olympic College's great
ability to partner and train the workforce for the region's current needs.
B. Proclamation for Clayton Memorial Park Day
Mayor Matthes read the Clayton Memorial Park Day proclamation into the record.
Fred Olin gave the history of the USS Lewis & Clark crew and their association with Clayton
Park. The former crew will be having a reunion in Silverdale July 19-21, 2012. Mr. Olin has
Minutes of July 10, 2012
Page 3 of6
invited the crew to a barbecue on Friday, July 20, 2012, in honor of their efforts of installing
the original playground equipment at Clayton Park. Mr. Olin invited the Council and the
public to attend the barbecue, and thanked the Council for their support.
6. PUBLIC HEARING
No Public Hearings were held.
7· BUSINESS ITEMS
A. Adoption of Resolution No. 017-12, Fixing the Date of a Public Hearing on a
Petition to Vacate a Portion of City Right-of-Way of the Alley Commonly
Known as Plat of Pottery Addition to Sidney
City Clerk Rinearson presented the staff report, noting the applicant, Dara Morgan,
submitted a request to vacate a portion of City's right-of-way in the Alley commonly known
as Plat of Pottery Addition to Sidney. RCW 35.79 states that the City needs to adopt a
resolution setting the date and time of a Public Hearing to vacate the City's right-of-way.
The City Engineer and Public Property Committee have reviewed the request submitted by
Mrs. Morgan and recommends review by the Council. Upon adoption of the resolution,
staff will post proper notice of the date and time of the hearing and provide notice to
adjacent property owners.
Councilmember Powers MOVED and Councilmember Colebank seconded the
motion to adopt Resolution No. 017-12, fixing the date of a public hearing on a
petition to vacate a portion of City Right-of-Way of the alley commonly known
as Plat of Pottery Addition to Sidney. Upon vote, the motion passed
unanimously.
B. Approval of Contract No. 050-12, Authorizing the Mayor to Execute an
Agreement with Ron Hemley Septic Installations for 2012 McCormick
Woods STEP Conversions
Public Works Director Dorsey presented the staff report, noting on June 15, 2012, the City
of Port Orchard Public Works Department issued a Request for Proposal (RFP) to seven
local companies listed on the City's 2012 Small Works Roster. The RFP was for the 22
pre-authorized STEP Conversion(s). Two bids were received prior to the June 27, 2012,
proposal deadline with the Ron Hemley Septic Installations bid determined to be the
lowest responsible bid at $127,789.39 (22 x $5,808.61 each.)
A summary of bids received for the 22 STEP conversions is as follows:
Ron Hemley Septic Installations
Cleaver Construction
$127,789.39
$149,010.06
Minutes of July 10, 2012
Page4of6
NW Cascade, Inc., Kitsap Septic Pumping, Silverdale Plumbing, Express Septic Service &
Port Orchard Plumbing, No Bid Submitted; and all bids include taxes, labor, equipment,
material and fees.
Councilmember Putaansuu thanked Public Works Director Dorsey for his hard work,
noting that the City went for bid last year and received unacceptable bids. After
redesigning the request, we received more favorable bids.
Councilmember Putaansuu MOVED and Councilmember Clauson seconded
the motion to approve Contract No. 050-12, authorizing the Mayor to execute
an agreement with Ron Hemley Septic Installations for 2012 McCormick
Woods STEP Conversions. Upon vote, the motion passed unanimously.
8. COMMITTEE REPORTS
Councilmember Clauson reported the next Finance Committee Meeting is rescheduled from
Wednesday, July 11, 2012 to Wednesday, July 18, 2012, at 8:ooa.m. at MoonDogs.
Councilmember Childs reported the next Economic Development Meeting is tomorrow,
July 11, 2012, at 3:30p.m. and the public is welcome to attend. He shared the July 1, 2012,
Kitsap Sun newspaper that had the Fathoms 0' Fun on the front page. He thanked the
Kitsap Sun for listening to the Council's feedback and caring about what goes on in South
Kitsap. He will prepare a formal thank you letter to the Kitsap Sun.
Councilmember Putaansuu reported the next Utilities Committee Meeting will be held
August 10, 2012, at 7:30 a.m. at the Pancake House; the Sewer Advisory committee will be
held July 18, 2012 at 6:30p.m. at the sewer plant.
Councilmember Powers reported on the Public Property Committee held this morning,
noting the following:
• The sign west of the downtown totem pole has deteriorating boards. Staff will repair
the sign. Staff will also talk to the Port of Bremerton about replacing the high grasses
and flowers with something that will not block the directory at the bottom.
• The sign by the library is approximately 25 years old and is deteriorated and
lopsided. It cannot be repaired and needs to be replaced. Staff will come up with a
design for next year's budget.
• There is a need to do something with the "roundabout" by the totem pole, perhaps
remove everything and have it striped, or put up poles with a chain. Right now it is
hard for buses and big vehicles to make the turn. A citizen will be working with staff
on the pole and chain proposal.
Councilmember. Chang reported the Lodging Tax Advisory Committee will meet next week.
He also said the Sidney Museum is having a book and rummage sale on July 14, 2012,
Minutes of July 10, 2012
Page 5 of6
between 9 a.m. and 5 p.m., and eight neighboring homes will be having yard sales. He
encouraged the Council and residents to support the community.
Councilmember Colebank reported on the Kitsap Aerospace & Defense Alliance (KADA)
Meeting, which was the first joint meeting between the Steering Committee and the
Recruitment Team. There was good discussion, and Linda Fisher and Lary Coppola offered
to outline a marketing package for the outreach team. Councilmember Colebank will be
attending the PSRC Transportation meeting on July 12, 2012. The pre-meeting
teleconference discussed putting forward an amendment to try and obtain a couple more
million dollars for the Bucklin Hill project in Silverdale.
9· MAYOR'S REPORT
Mayor Matthes reported on the following:
• He attended the Fathom's Parade; Columbia Bank was the main sponsor. He heard
several comments that it is what small town America should look like.
• There was the fireworks display on the Fourth of July, and he thanked Wave
Broadband who sponsored most of that fireworks show.
• He thanked the volunteers of Fathoms 0' Fun for all of the time and effort: Sharron
King, Kim Punt, Meg Mahaney, Jessie Turner, Al Mahaney, Dana Soyat, Jud Turner,
Bob Morehouse, Deloris Mattson, Merlyn Lehmkuhl, Phil Paquette, Helene Jensen,
Claude Brown, Jean Redd, DJ Scott, and the Fathom's Queen Tamika and the
Princesses Joanna, Aleisha, and Alexis.
10. REPORT OF DEPARTMENT DIRECTORS
City Attorney Jacoby reminded Council that there will be a 10-minute discussion regarding
union negotiations after the meeting adjourns. He also reminded that on the next week's
Work Study Session is the discussion of medical marijuana.
Clerk Rinearson would like to have a full Council photograph and asked when the
Councilmembers would be available. The Council decided to have the photograph taken
prior to the August 14, 2012, Council meeting.
11. CITIZENS COMMENTS
Gerry Harmon said she is still interested in the Downtown Overlay District (DOD) and its
zoning. She feels if the Council does not have control over what could be downtown, the
· same issue could arise with medical marijuana.
In response to Gerry Harmon, Councilmember Lucarelli said the DOD will be brought up at
the next Work Study Session.
12. EXECUTIVE SESSION
No Executive Session was held.
13. ADJOURNMENT
Minutes of July 10, 2012
Pa e 6 of 6
Councilmember Chang MOVED and Councilmember Colebank seconded the
motion to adjourn the meeting. Upon vote, the motion passed unanimously.
ayor Matthes adjourned the meeting.
Brandy Rinearson, CMC, City Clerk