038-06 - Resolution - Repealing Resolution 1233 Regarding the Active ClubRESOLUTION NO. 038-06
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON
REPEALING RESOLUTION NO. 1233, ESTABLISHING RENTAL FEES
FOR THE ACTIVE CLUB BUILDING AND ESTABLISHING RULES AND
REGULATIONS FOR THE USE OF THE ACTIVE CLUB BUILDING.
WHEREAS, the Port Orchard Active Club did, in approximately 1959, donate to
the City of Port Orchard, the building located at 1027 Tacoma Avenue, known as, the Youth
Activity Club Building, with the stipulation that the facilities be available to youth groups of the
community at no charge; and
WHEREAS, the City of Port Orchard owns and maintains the Port Orchard Active
Club Building for use by youth, non-profit groups and private citizens; and
WHEREAS, there are operating costs associated with being able to provide a
community building for the public; and
WHEREAS, there is a community need to provide services and meeting places for
senior groups at a reduced rate; and
WHEREAS, in 1981, the City of Port Orchard adopted Resolution No. 1233
allowing the use of the Youth Activity Club Building at no charge; and
WHEREAS, the City Council deems it in the best interest of the City of Port
Orchard to periodically review and update such resolutions; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON
HEREBY RESOLVES AS FOLLOWS:
1. Resolution No. 1233 is hereby repealed in its entirety.
2. The fees that will be charged by the City Clerk's Office for use of the
Youth Activity Club Building are listed in Exhibit "A," attached hereto and
incorporated by reference, and will become effective January 1, 2007.
3. Rules and Regulations for use of the Youth Activity Club Building are
listed in Exhibit "B," attached hereto and incorporated by reference.
4. An Application and Agreement for use of the Active Club building
will be required of all user groups desiring to utilize the facility.
Resolution No 038-06
Page 2 of 4
5. In-kind services, in lieu of the fees charged as set forth in Exhibit "A", may be
performed for projects approved by budget and authorized by the City
Engineer.
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor
and attested by the Clerk in authentication of such passage this 23rd day of October 2006.
KIM ABEL, MAYOR
ATTEST:
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Michelle Merlino, Interim City Clerk
EXHIBIT A
Youth Activity Building Fees
Continual Use Group Room Rates
Youth Groups
Including but not limited to Girl & Boy Scouts, Campfire Girls,
Cub Scouts, youth sports leagues and 4-H.
Senior Groups
Senior Groups must consist of 51% of the group being 55
years of age or older.
All other regularly scheduled groups
Other groups, organizations or social events scheduled on an
on-going basis such as daily, weekly and monthly.
Cleaning Fee IV all categories
One-time Use Rates
Youth Groups
Senior Groups
All other one-time users
Cleaning Deposit IV all categories
Resolution No 038-06
Page 3 of 4
Free of Charge
50% Discount
$2.00/hour
$75.00 (non-
refundable/one-time)
Free of Charge
50% Discount
$25.00/up to 4 hours
$50.00/up to 8 hours
$75.00 (refundable)
EXHIBIT B
Active Club Building Rules and Regulations
Resolution No 038-06
Page 4 of 4
A completed application must accompany all building use requests and must be submitted to the
Port Orchard City Clerk's Office prior to the event date. Applicable fees and/or deposit must be
made at the time of application.
Cancellation of reservations must be made five working days prior to scheduled date of use.
Failure to do so forfeits rental fee and/or deposit.
User groups who use the facility on a regular basis (i.e. daily, weekly, monthly) must re-apply
annually. Facility reservations will be valid from January through December.
It shall be the responsibility of the organization and/or the person in charge of the organization to
notify the City of any changes pertaining to current contact(s) or scheduling. A new application
may be required at the time of such changes.
If a regular user group fails to pick up keys to use the facility for three consecutively scheduled
dates, without notifying the City Clerk's Office, the reservation will be canceled and the deposit will
be forfeited.
Active Club Building keys must be picked up at the City Clerk's Office, 216 Prospect Street prior to
use and returned immediately after usage. Users scheduled for weekday evenings must pick up
keys prior to 4:30 PM the day of use. Weekend users must pick up keys prior to Friday at 4:30
PM.
No group or user is authorized to retain keys for the building or any individual room. Keys shall
not be duplicated.
Adequate supervision and/or chaperons must be provided by the applicant.
No alcoholic beverages are allowed on city property.
The misuse of facilities or non-conformance to rules and regulations may result in denial of future
use.
RESOLUTION NO. 1233
A RESOLUTION OF THE CITY OF PORT ORCHARD,
WASHINGTON, SETTING FORTH PROVISIONS FOR
USE OF THE YOUTH ACTIVITY BUILDING
BE IT RESOLVED by the Council of the City of
Port Orchard as follows:
WHEREAS, the Port Orchard Active Club did, in
approximately 1959, donate to the City of Port Orchard,
the building located at 1027 Tacoma Avenue, known as, the
Youth Activity Club Building, with the stipulation that the
facilities be available to youth groups of the community at
no charge; and
WHEREAS, the City of Port Orchard did accept the
building from the Active Club conditional upon making the
facilities available to youth groups at no charge.
NOW, THEREFORE, BE IT RESOLVED that the City
Council did on September 24, 1979, by Council motion, took
action to allow the use of the Youth Activity Club Building
at no charge and by requiring groups scheduling use of the
facilities to post a Twenty-five Dollar ($25.00) cleaning
deposit.
PASSED by the City Council and APPROVED by the
Mayor this 9th day of March, 1981.
ATTEST:
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R. G. Lloyd, City