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025-08 - Resolution - Establishing Rules and Regulations for Use of the Active Club BuildingRESOLUTION NO. 025-08 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON REPEALING RESOLUTION NO. 038-06, DESIGNATING THE PUBLIC WORKS DEPARTMENT AND/OR DESIGNEE RESPONSIBLE FOR ESTABLISHING RULES AND REGULATIONS FOR THE USE OF THE ACTIVE CLUB BUILDING. WHEREAS, the Port Orchard Active Club did, in approximately 19S9, donate to the City of Port Orchard, the building located at 1027 Tacoma Avenue, known as, the Active Club Building, with the stipulation that the facilities be available to youth groups of the community at no charge; and WHEREAS, the City of Port Orchard owns and maintains the Port Orchard Active Club Building for use by youth, non-profit groups, and private citizens; and WHEREAS, there are operating costs associated with being able to provide a community building for the public; and WHEREAS, there is a community need to provide services and meeting places for senior groups at a reduced rate; and WHEREAS, in 1981, the City of Port Orchard adopted Resolution No. 1233 allowing the use of the Active Club Building at no charge; and WHEREAS, the City Council deems it in the best interest of the City of Port Orchard to periodically review and update such resolutions; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON HEREBY RESOLVES AS FOLLOWS: 1. Resolution No. 038-06 is hereby repealed in its entirety. 2. The fees that will be charged by the Public Works Department and/or designee for use of the Active Club Building are listed in Exhibit "A," attached hereto and incorporated by reference. 3. Rules and Regulations for use of the Active Club Building are listed in Exhibit "B," attached hereto and incorporated by reference. 4. An Application and Agreement for use of the Active Club building will be required of all user groups desiring to utilize the facility. Resolution No 025-08 Page 2 of 4 5. In-kind services, in lieu of the fees charged as set forth in Exhibit "A", may be performed for projects approved by budget and authorized by the City Engineer. PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and attested by the Clerk in authentication of such passage this 28th day of May 2008. /:://.· /~/· ~ / / /' ,/ /'/./ z/ I -/ / ATTEST: ~~~ Michelle Merlino, City Clerk EXHIBIT A Active Club Building Fees Continual Use Group Room Rates Youth Groups Resolution No 025-08 Page 3 of 4 Including but not limited to Girl & Boy Scouts, Campfire Girls, Free of Charge Cub Scouts, youth sports leagues and 4-H. Senior Groups 50% Discount Senior Groups must consist of 51% of the group being 55 years of age or older. All other regularly scheduled groups $2.00/hour Other groups, organizations or social events scheduled on an on-going basis such as daily, weekly and monthly. Cleaning Fee ~ all categories $75.00 One-time Use Rates Youth Groups Senior Groups All other one-time users Cleaning Deposit "' all categories (non-refundable/one-time) Free of Charge 50% Discount $25.00/up to 4 hours $50.00/up to 8 hours $75.00 (refundable) EXHIBIT B Active Club Building Rules and Regulations Resolution No 025-08 Page 4 of 4 A completed application must accompany all building use requests and must be submitted to the Port Orchard Public Works Department and/or designee, prior to the event date. Applicable fees and/or deposit must be made at the time of application. Cancellation of reservations must be made five working days prior to scheduled date of use. Failure to do so forfeits rental fee and/or deposit. User groups who use the facility on a regular basis (i.e. daily, weekly, monthly) must re-apply annually. Facility reservations will be valid from January through December. It shall be the responsibility of the organization and/or the person in charge of the organization to notify the City of any changes pertaining to current contact(s) or scheduling. A new application may be required at the time of such changes. If a regular user group fails to pick up keys to use the facility for three consecutively scheduled dates, without notifying the Public Works Department and/or designee, the reservation will be canceled and the deposit will be forfeited. Active Club Building keys must be picked up at the Public Works Department, 216 Prospect Street prior to use and returned immediately after usage. After hours the key may be placed into the "Drop Box" located at the Prospect Street entrance. Users scheduled for weekday evenings must pick up keys prior to 4:30 PM the day of use. Weekend users must pick up keys prior to Friday at 4:30 PM. No group or user is authorized to retain keys for the building or any individual room. Keys shall not be duplicated. Adequate supervision and/or chaperons must be provided by the applicant. No alcoholic beverages are allowed on city property. The misuse of facilities or non-conformance to rules and regulations may result in denial of future use.