09/22/2020 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of September 22, 2020
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 6:30 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby
Councilmember Chang
Councilmember Clauson
Councilmember Cucciardi
Councilmember Diener
Councilmember Lucarelli
Mayor Pro-Tem Rosapepe
Mayor Putaansuu
Present via Remote Access
Present via Remote Access
Present via Remote Access
Present via Remote Access
Present via Remote Access
Present via Remote Access
Absent
Present via Remote Access
Staff present via Remote Access: Public Works Director Dorsey, Utility Manager J. Brown, Finance
Director Crocker, Community Development Director Bond, Code Enforcement Price, Operations
Manager Lang, City Attorney Archer, Police Chief M. Brown, and City Clerk Rinearson.
Mayor Putaansuu stated pursuant to the Governor's Stay at Home, Stay Safe order, the City Council
will be conducting the meeting via Zoom this evening.
A. PLEDGE OF ALLEGIANCE
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
2. APPROVAL OF AGENDA
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to include a second
executive session; also under Consent Agenda that we include excusing Councilmember Rosapepe;
and remove agenda items 9 Reports of Council Committees, 10 Report of Mayor, and 11 Report of
Department Heads.
The motion carried.
3. CITIZENS COMMENTS
There were no citizen comments.
Minutes of September 22, 2020
Page 2 of 6
4. CONSENT AGENDA
A. Approval of Voucher Nos. 80412 through 80501 and 80508 through 80538, including bank drafts
in the amount of $293,366.58 and EFT's in the amount of $8,613.24 totaling $301,979.82.
B. Approval of Payroll Check Nos. 80502 through 80507 including bank drafts and EFT's in the
amount of $236,493.05; and Direct Deposits in the amount of $179,211.54 totaling $415,704.59.
C. NEW: Excusal of Councilmember Rosapepe
MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to approve the consent
agenda as amended.
The motion carried.
5. PRESENTATION
A. Mrs. Washington 2020
Valerie St. John, Mrs. Washington American 2020, introduced herself and spoke about the Mrs.
Washington program, her platform and community service.
6. PUBLIC HEARING
A. Adoption of an Ordinance Amending the Sewer Capital Facilities Charge and Reinstating a
Consumer Price Index Annual Adjustment
Mayor Putaansuu opened the public hearing, and there being no testimony, closed the public
hearing at 6:57 p.m.
At 6:59 p.m., Mayor Putaansuu recessed the meeting for a 15-minute executive session pursuant to
RCW 42.30.110(1)(i), to discuss legal risks of a proposed action or current practice with legal counsel,
and to discuss litigation that the agency reasonably believes may be commenced by or against the
agency. City Attorney Archer Community Development Director Bond were invited to attend, and
Mayor Putaansuu announced action will follow.
At 7:16 p.m., Mayor Putaansuu reconvened the meeting back into session.
7. BUSINESS ITEMS
A. Adoption of an Ordinance Amending Port Orchard Municipal Code Section 13.04, Increasing
the Sewer Capital Facilities Charge and Reinstating an Annual Consumer Price Index
Adjustment
MOTION: By Councilmember Lucarelli, seconded by Councilmember Diener, to adopt an ordinance
amending Chapter POMC 13.04, increasing the Sewer Capital Facilities Charge and reinstating an
annual CPI Adjustment.
Minutes of September 22, 2020
Page 3 of 6
The motion carried.
(Ordinance No. 027-20)
B. Adoption of an Ordinance Adopting the Ruby Creek Neighborhood Subarea Plan
Councilmember Clauson noted that due to his employer Kitsap Transit is intending to develop
property in that area he will recuse himself from this discussion.
At 7:21 p.m., Councilmember Clauson recused himself from the meeting.
Development Director Bond explained a couple minor discrepancies in the document and noted they
will be corrected.
MOTION: By Councilmember Diener, seconded by Councilmember Ashby, to adopt an ordinance
adopting the Ruby Creek Neighborhood Subarea Plan as Appendix C of the City's Comprehensive
Plan, and adopting corresponding amendments to the City's Zoning Map and to Chapters 20.31,
20.38 and 20.127 POMC.
The motion carried.
(Ordinance No. 028-20)
Councilmember Clauson returned to the meeting at 7:30 p.m.
C. Adoption of a Resolution Repealing Resolution No. 056-17 and Adopting Updated Procurement
Policies and Procedures
MOTION: By Councilmember Cucciardi, seconded by Councilmember Clauson, to adopt a resolution
repealing Resolution No. 056-17 and adopting the revised Procurement Policies and Procedures, as
presented.
The motion carried.
(Resolution No. 042-20)
D. Adoption of a Resolution Approving a Contract with Aqua Tech, LLC for the 2020-2021
McCormick Woods STEP System Retrofit
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to adopt Resolution No.
039-20 authorizing the Mayor to execute Contract No. C059-20 with Aqua Tech LLC for the 2020-
2021 McCormick Woods STEP System Retrofit Project in the amount of $635,698.27, and
documenting the Formal Competitive Bid Procurement Procedures.
The motion carried.
(Resolution No. 039-20 and Contract No. 059-20)
Minutes of September 22, 2020
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E. Adoption of a Resolution Approving a Contract with HDR Engineering, Inc. to Conduct a Study
of Consolidating the McCormick Woods and Port Orchard Water Systems
MOTION: By Councilmember Lucarelli, seconded by Councilmember Clauson, to adopt a resolution
authorizing the Mayor to execute a contract with HDR Engineering, Inc. for the McCormick Woods
and City of Port Orchard Water System Consolidation Study, and documenting the Professional
Services procurement procedures.
City Attorney Archer pointed out section E, Allocation of Risk, which was added at the request of the
engineering firm.
The motion carried.
(Resolution No. 043-20 and Contract No. 076-20)
F. Adoption of a Resolution Authorizing Mayor or Designee to Initiate a Legal Action to Seek
Abatement of Code Violations Occurring at SE Crawford Road
MOTION: By Councilmember Chang, seconded by Councilmember Diener, to adopt a resolution
authorizing the Mayor or designee to commence legal action against the owners of the vehicles and
real property located at SE Crawford Road for all claims and damages appropriate to remediate the
public nuisance conditions and code violations existing on said property.
The motion carried.
(Resolution No. 044-20)
G. Adoption of a Resolution of a Resolution Authorizing Mayor or Designee to Initiate a Legal
Action to Seek Abatement of Code Violations Occurring at 1743 SE Crawford Road
MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to authorizingthe Mayor
or designee to commence legal action against the owners of real property located at 1743 SE
Crawford Road for all claims and damages appropriate to remediate the public nuisance conditions
and code violations existing on said property.
The motion carried.
(Resolution No. 045-20)
H. Approve and Ratify the Mayor's Second Extension of Proclamation of Local Emergency Pursuant
to RCW 38.52.070
MOTION: By Councilmember Cucciardi, seconded by Councilmember Lucarelli, to approve of and
ratify the Mayor's Second Extension of the Proclamation of Local Emergency, dated the 13th of
September 2020, pursuant to Port Orchard Municipal Code 2.80.210 and RCW 38.52.070.
The motion carried.
Minutes of September 22, 2020
Page 5 of 6
I. Approval of the Public Participation Program for the South Kitsap Community Events Center
Councilmember Clauson pointed out the document states notices will be published by the Port
Orchard Independent, but Kitsap Sun is our official paper of record.
Councilmember Lucarelli would like to see the South Kitsap Rotary listed.
MOTION: By Councilmember Cucciardi, seconded by Councilmember Clauson, to approve the Public
Participation Program for the South Kitsap Community Events Center and include the amendments
as discussed.
Councilmember Cucciardi said the document states Bremerton Conference Center, but it is the Kitsap
Conference Center.
The motion carried.
J. Approval of an Agreement with STANLEY Convergent Security Solutions, Inc. for the Public
Works Ancillary Facilities Security Improvements
MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, to authorize the
Mayor to enter into an Agreement with STANLEY Convergent Security Solutions, Inc. for the Ancillary
Facilities Security Improvements, Option 2 — Phase 1 Public Works Shop in the amount of $26,487,
plus Phase 2 Water & Sanitary Sewer Facilities, in the additional amount of $27,090.86 (applicable
tax included) for a total of $53,577.86.
The motion carried.
(Contract No. 034-20)
K. Approval of Amendment No. 2 to Contract No. 023-19 with Transportation Solutions, Inc.
Consultants for the Traffic Impact Fee Study Update
MOTION: By Councilmember Ashby, seconded by Councilmember Diener, to authorize the Mayor to
execute Amendment No. 2 of Contract No. CO23-19 with TSI Consulting for the for the Traffic Impact
Fee Study, in an amount not to exceed $7,000 (for a total amended contract amount of $32,000).
The motion carried
L. Approval of the September 8, 2020, Council Meeting Minutes
MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, to approve the
minutes as published.
The motion moved. Councilmember Lucarelli abstained.
Minutes of September 22, 2020
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8. DISCUSSION ITEMS (No Action to be Taken)
A. Capital Budget and Biennial Budget
Finance Director Crocker provided a presentation of the Capital Projects Preliminary 2021-2022
Budget which included construction funds such as street construction, water construction, storm
drainage construction, and sewer construction.
Discussion was held regarding the presentation and the next steps.
Council Direction: No direction was given to staff.
B. Reservoir Cleaning Video
Operations Manager Lang noted, the City has not yet received the video so this will be placed on a
future agenda.
Council Direction: No direction was given.
9. CITIZEN COMMENTS
There were no citizen comments.
10. EXECUTIVE SESSION
At 8:45 p.m., Mayor Putaansuu recessed the meeting for a 30-minute executive session to discuss
legal risks of a proposed action or current practice with legal counsel pursuant to RCW
42.30.110(1)(i). City Attorney Archer, HR Coordinator Lund and Finance Director Crocker were
invited to attend, and Mayor Putaansuu announced no action will follow.
At 9:15 p.m., Mayor Putaansuu extended the executive session for an additional 54-minutes.
At 10:09 p.m., Mayor Putaansuu reconvened the meeting back into session.
11. ADJOURNMENT
The meeting adjourned at 10:09 p.m. No other action was taken. Audio/Visual was successful.
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Brandy Rinearson, MMC, City Clerk .a %,"RbgPutaans u, Mayor
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