021-20 - GeoEngineers, Inc. - Supplement / Change Order 1Supplemental Agreement
Number
0rganization and Address
GeoEngineers, Inc.
17425 NE Union Hill Rd Ste 250
Redmond, Washington 98052
Phone: 253.383.4940
Original Agreement Number
LA 616s
Project Number
srP(E) - 0166(008)
Execution Date
February 13,2020
Completion Date
March202l
Project Title
Bay Street Pedestrian Pathway - NEPA Update
New Maximum Amount Payable
$25,355.01
Description of Work
The consultant will prepare a public outreach summary report and an updated Environmental Justice Matrix
and report as part of the NEPA updated at the request of WSDOT.
^-.w Washington State
Department of Tlansportation
The Local Agency of Citv of Port Orchard
desires to supplement the agreement entered in to with GeoEngineers,Inc.
and executed on February 13, 2020 and identified as Agreement No.c.o)1-)o
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
As part of the NEPA update, we are proposing to provide a response letter to comments that WSDOT received
regarding the NEPA update and we will provide an updated corridor-level environmental site assessment to be
in compliance with current WSDOT guidelines forhazardous materials discipline reports.
il
Section lV TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: Not applicable
ill
Section V PAYMENT, shall be amended as follows:
Additional 1 3,680.65 required.
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
lf you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By:
?=to
DOT Form 140-063
Revised 09/2005
By
Approving Authority Signature
Exhibit "A"
Summary of Payments
Basic
Agreement
Supplement #1 Total
Direct Salary Cost 3,409.00 3,880.42 7,289.42
Overhead
(lncluding Payroll Additives)
7,203.56 8,199.72 15,403.28
Direct Non-Salary Costs 39.10 436.38 475.48
Fixed Fee r,022.70 1 1 64.1 J)2,186.83
Total 11,674.36 13,680.65 25,355.01
DOT Form 140-063
Revised 09/2005
Exhibit A
Scope of Services
Gity of Port Orchard
Bay Street Pedestrian Pathway
NEPA Update Services
April 2020
Prepared by:
GeoEngineers, lnc
17425 NE Union Hill Rd Suite 250,
Redmond, WA 98052
GeoEnan eznsiQ
1101 Fawcett Avenue, Suite 200
Tacoma, Washington 98402
253.383.4940
April t6,2O2O
City of Port Orchard
216 Prospect Street
Port Orchard, Washington
Attention: Mark Dorsey
Subject: Change Orderfor BayStreet Pathway NEPA Update
Bay Street Pedestrian Pathway Project
Port Orchard, Washington
File No. 12309-009-03
GeoEngineers, lnc. (GeoEngineers) is pleased to present this scope and budget for providing additional
National Environmental Policy Act (NEPA) and Hazardous Materials update support to the City of Port
Orchard (City). GeoEngineers has previously completed NEPA development and support for the Bay Street
Pedestrian Pathway Project. GeoEngineers is currently scoped to prepare a communications memorandum
and prepare an updated environmentaljustice letter to support the NEPA update. However, we understand
that the City received a letter from the Washington State Department of Transportation (WSDOT) that
identified specific comments related to the NEPA updated for the project and WSDOT has requested a
response letter. We additionally understand that an update is needed to the May 2Q1"L Corridor-Level
Environmental Site Assessment in compliance with current WSDOT guidelines for Hazardous Materials
Discipline Reports. This change order is to address the preparation of the response letter.
SCOPE OFSERVICES
This scope and budget is a change order for additional work for the project. Tasks 1 and 2 are described
within the signed proposal dated December 20, 2019. Tasks 3 through 5 describe the additional work
requested.
Task 3 - Critical Areas Evaluation and Research
r GeoEngineers will research existing mapped data sources for updated information in response to
some of the comments. For example, GeoEngineers will review mapped information regarding well
protection areas and floodplain base flood elevations.
r GeoEngineers will coordinate with Washington Department of Fish and Wildlife (WDFW) for updated
information on bald eagle nests in the vicinity of the site.
City al PartArchad Aptit L6,2A2O Page 2
r GeoEngineers will conduct a brief survey for wetland and stream habitats within the project area.
It is anticipated that habitat conditions have not changed since the 2011 original NEPA site
investigation.
Task 4 - Right-Sized Hazardous Materials Report
GeoEngineers will prepare a Right-Sized Hazardous Materials (HazMat) Discipline Report, complete with
maps/figures, applicable data and photos, per the report guidance available on the HazMat website
htto://wwwwsdotwa.govlenvironmenVtechnical/disciplines/hazardous+naterials/investigation-
samplingdocument. At this time, we anticipate that a letter report will be the appropriate level of report
consistent with the 2OtlreporL We will utilize the information from the previous 2OIl,reportto the extent
practicable. The2O2O effort will include:
l Review the results of a federal, state and local environmental database search provided by an
outside environmental data service for listing of information on confirmed and suspected
contaminated sites or nearby structures specified by ASTM lnternational (ASTM). The evaluation
will focus on sites that are within 7+ mile from the alignment. Local geologl and hydrogeolos/ will
be considered. The database search will also be evaluated to identify Washington State
Department of Ecology (Ecology) files that may need to be reviewed for updated information.
r Review Ecologl files regarding listed properties of potential environmental concern relative to the
alignment.
r Conduct a visual reconnaissance from public access areas and from the public right-of-way along
the project corridor.
r Prepare a letter report summarizingthe findings. One round of review and comment of the draft
report is assumed.
Task 5 Response Letter
GeoEngineers will prepare a response letter to the February 3,2O2O comment letter from SHERS
Law Firm.
As part of this task we will include information from Task 3 (described above) and include
responses to comments on aesthetic and visual impacts, environmental site assessment, wetland
and stream data, bald eagle nests and working in floodplains.
Assumptions
For the purposes of this scope, the following assumptions have been made:
r The site visit will be completed in one day and the City will provide us with access to the site.
l The City will address stormwater and parking comments.
: There will be one round of revisions of the draft documents before the document is finalized.
r GeoEngineers will not submit permits and permitting fees are not included within this scope and
budget.
i :t.' .1 ':2 1.:. ')(..i i''
GeoErucrn EERO
City at ParlOrcnarC Apttt t6.2O2O Page 3
TERMS, FEE EiTIilIAIE ATTD SCHEDULE
The estimated total cost for Tasks 3 through 5, described above, is $13,680.65. The estimated budgets
for the tasks are described in the attached spreadsheet. We propose to conduct our services on a time-
and-expense basis in accordance with the terms in the Local Agency Guidelines agreement and our
approved WSDOT overhead rate.
There are no intended third-par$ beneficiaries arising from the services described in this proposal and no
party other than the party executing this proposal shall have the right to legally rely on the product of our
services without prior written permission of GeoEngineers.
This proposal is valid for a period of 60 days commencing from the first date listed above and subject to
renegotiation by GeoEngineers, lnc., after the expiration date.
We appreciate the opportunity to submit our proposed scope of services and look forward to working with
you on this project. We will not proceed with any modification to our scope or fee estimate without first
contacting you and receiving your prior authorization. lf you have any questions regarding the scope of
services, please do not hesitate to call us at 253.383.4940.
Sincerely,
GeoEngineers, lnc.
, /:.../ .' 1r-t ...
Jennifer L. Dadisman, PWS
Biologist
JLDJ0C:tlm
Attachments:
Exhibit G-1. Subconsultant Fee Determination - Summary Sheet
J Callaghan, MS, PWS
Principal Fisheries Biologist
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