03/23/2021 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regufar Meeting of March 23,2O2L
1. CALL TO ORDER AND ROLI CALL
Mayor Putaansuu called the meeting to order at 6:30 p.m.
Roll call was taken by the City Clerk as follows:
Mayor Pro-Tem Ashby
Councilmember Chang
Councilmember Clauson
Councilmember Cucciardi
Councilmember Diener
Councilmember Lucarelli
Councilmember Rosapepe
Mayor Putaansuu
Present via Remote Access
Present via Remote Access
Present via Remote Access
Present via Remote Access
Present via Remote Access
Present via Remote Access
Present via Remote Access
Present via Remote Access
Staff present via Remote Access: Finance Director Crocker, Community Development Director Bond,
Public Works Director Dorsey, Utility Manager J. Brown, Operations Manager Lang, Police Chief M.
Brown, City Attorney Archer, City Clerk Rinearson and Deputy City Clerk Floyd.
Mayor Putaansuu stated pursuant to the Governor's Stay at Home, Stay Safe order, the City Council
will be conducting the meeting via Zoom this evening.
The meeting is also streaming live on Facebook.
A. PTEDGE OF ALLEGIANCE
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance
2. APPROVALOFAGENDA
Mayor Putaansuu said he is pulling the State of the City discussion as he plans on bringing this
forward at a future work study session.
MOTION: By Councilmember Cucciardi, seconded by Councilmember Ashby, to modify tonight's
agenda by removing Business 71, Approval of Supplemental Agreement No. 2 to Contract No. 072-1.8
with Tierra Right of Way Services so it can be brought before the Finance Committee for further
discussion.
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The motion carried.
MOTION: By Councilmember Rosapepe, seconded by Councilmember Ashby, to approve the
modified agenda as presented.
The motion carried.
3. CITIZENS COMMENTS
There were no citizen comments.
4. CONSENTAGENDA
A. Approval of Voucher Nos. 8t629 through 81706 and 81713 through 8t77O including bank drafts
in the amount of 5495,090.55 and EFT's in the amount of 544,538.05 totaling SS3g,OZg.Ot.
B. Approval of Payroll Check Nos. 81707 through 81712 including bank drafts and EFT's in the
amount of 5247,845.98; and Direct Deposits in the amount of $177,I25.50 totalin g$+Z+,91t+A.
C. Adoption of an Ordinance Amending Port Orchard Municipal Code Chapter 10.12 Establishing
Regulations and Fees Related to Parking, Stopping or Standing in Certain Areas of the City
(Ordinance No.011-21)
D. Approval of the Purchase of a Kohler Portable Generator Via Sourcewell Contract L20617-KOH,
Formerly Known as NationalJoint Powers Alliance (NJPA)
E. Approval of the March 9,2021,, City Council Meeting Minutes
MOTION: By Councilmember Lucarelli, seconded by Councilmember Rosapepe, to accept the
consent agenda as presented.
The motion carried.
5. PRESENTATION
There were no presentations.
6. PUBLIC HEAR!NG
There were no public hearings
7. BUSINESS ITEMS
A. Adoption of an Ordinance Amending the 2O2t-2022 Biennial Budget Salary Table
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to adopt an ordinance
amending Exhibit A to Ordinance No. 035-20, the 2027-2022 Biennial Budgets for the City of Port
Orchard.
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The motion carried.
(Ordinance No.015-21)
B. Adoption of an Ordinance Authorizing Creation of the Position of Permit Technician
MOTION: By Councilmember Diener, seconded by Councilmember Clauson, to adopt an Ordinance
authorizing the creation of the Permit Technician position and the general qualifications and duties
for the position.
The motion carried.
(Ordinance No.016-21)
C. Adoption of a Resolution Approving a Contract with Technical Systems, lnc. for the 2021 SCADA
Radio Communications Design/Radio Licensing/lmplementation Project
MOTION: By Councilmember Lucarelli, seconded by Councilmember Ashby, to adopt Resolution No.
023-2L, authorizing the Mayor to execute Contract No. C041-2L with Technical Systems, lnc. for the
2021SCADA Radio Communications Design/Radio Licensing/lmplementation Project in the amount
of 555,700, and documenting the Professional Services procurement procedures.
The motion carried.
D. Adoption of a Resolution Approving a Contract with FieldTurf USA, lnc. for the Van Zee
Tennis Court Resurfacing Project through Sourcewell
MOTION: By Councilmember Diener, seconded by Councilmember Chang, to approve Contract No.
CO42-2I with FieldTurf USA, lnc. for the Van Zee Tennis Court Resurfacing Project for the installed
amount of 527,366.63 (applicable tax included)through Sourcewell Contract No. 060518-FTU.
The motion carried.
(Resolution No. 024-21|
E. Adoption of a Resolution Approving a Contract with Katy lsaksen and Associates for the 2021
Utility Financial Program Project
MOTION: By Councilmember Lucarelli, seconded by Councilmember Diener, to adopt Resolution No.
026-21,, authorizing the Mayor to execute Contract No. C038-21with Katy lsaksen & Associates for
the 2021 Utility Financial Program Project for 528,000 and documenting the Professional Services
procurement procedures.
The motion carried.
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F. Approval of the Purchase of (2) Cornell Sewage Pumps and Replacement Parts from PumpTech,
lnc. for the Bay Street Sewerage Lift Station
MOTION: By Councilmember Chang, seconded by Councilmember Clauson, to approve the purchase
of two (2) Cornell Sewage Pumps and Replacement Parts from PumpTech, lnc. for a total purchase
price of 54'Z,glZ.ZO (applicable tax included).
The motion carried.
G. Approval of Amendment No. 2 to Contract No. 032-18 with BHC Consultants, LLC for the
McCormick Lift Station No. 2 Project
MOTION: By Councilmember Rosapepe, seconded by Councilmember Lucarelli, to authorize the
Mayor to execute Amendment No. 2 to Contract No. C032-18 with BHC Consultants, LLC for the
McCormick Woods Lift Station #2 Project Construction Administration/Construction Management
Support Services in the amount of 533,500 for a total amended contract amount of 5562,000 and
extending the contract expiration date to May 31-, 2021..
The motion carried.
H. Approval of Amendment No. 2 to Contract No. 039-18 with BHC Consultants, LLC for the Well
No. 13 Project
MOTION: By Councilmember Diener, seconded by Councilmember Cucciardi, to authorize the Mayor
to execute Amendment No. 2 of Contract No. C039-L8 with BHC Consultants, LLC, for the for the Well
#13 Project in the amount of 527,000, for a total amended contract amount of 5L,282,1tO.
The motion carried.
l. Approval of Supplemental Agreement No. 2 to Contract No. 072-18 with Tierra Right of Way
Services, LTD Regarding the Bay Street Pedestrian Pathway Project
This item was pulled from the Agenda earlier in the meeting.
J. Approval of Amendment No. 1 to Contract No. 075-20 with Rice Fergus Miller, lnc. for the 2020-
2O2LCity Hall lmprovement Project -30%toLOOo/o Ad Ready PS&E and Bid Support
MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to authorize the Mayor
to execute Amendment No. 1to Contract No. C075-20 with Rice Fergus Miller, lnc. for the 2O2O-2O21
City Hall lmprovement Project - 30% to IOO% Ad Ready PS&E and Bid Support in an amount of
5394,676.
The motion carried
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K. Approval of a Contract with G12 Communications for Phone System Services
MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, to approve the Mayor
to enter into an agreement with G12 Communications to provide a phone system and services to the
City.
The motion carried.
(Contract No.045-21)
8. DISCUSSION ITEMS (No Action to be Taken)
A. Mayor's State of the City
This item was pulled from the Agenda earlier in the meeting.
B. Retreat Draft Agenda
Mayor Putaansuu said a discussion related to sales tax measure for road improvements has been
added to the Council's retreat agenda. We are getting quite a few policy items on the agenda and
we were going to open with a 35-to-40-minute discussion about the organizational assessment
completed last fall, but maybe this should be moved to the end of the meeting.
Additional discussion was held regarding the length of the retreat, recruitment and diversity, and
equity and inclusion.
9. REPORTS OF COUNCIL COMMIfiEES
Councilmember Cucciardi reported the Economic Development and Tourism Committee is scheduled
to meet April 12th.
Councilmember Lucarelli reported the Utilities Committee is scheduled to meet April 13th. She also
reported on the March 15th Festival of Chimes and Lights Committee meeting. The next meeting is
scheduled for April 19th.
Councilmember Rosapepe reported the Land Use Committee is scheduled to meet April 14th. He also
reported on the March 22nd Lodging Tax Advisory Committee meeting.
Councilmember Clauson reported on the March 16th Finance Committee meeting. The next meeting
is scheduled for March 30th.
Councilmember Ashby reported on the March 23rd Transportation Committee meeting. The next
meeting is scheduled for April 27th. She also reported on the Kitsap Regional Coordinating Council
countywide planning policies.
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Mayor Putaansuu reported on the Gorst Coalition, meetings regarding appropriations and the
American Rescue Plan, Community Events Center, Anderson Hill roundabout, Mayor's Exchange, and
meeting with Soroptimist regarding naming rights to one of the rooms in the Community Center.
10. REPORT OF MAYOR
The Mayor reported on the following:. ln accordance with Ordinance No. 008-20, 'Delegating Authority to the Mayor for Creation
and Modification of Job Descriptions', he reported the Seasonal Public Works job description
was updated to remove references to old position titles and more accurately describe the
duties of our seasonal workers which are primarily limited to routine parks and facilities
cleaning and maintenance; ando Signs for the parks survey.
After a brief discussion, the sign Port Orchard Parks (POP), was agreed upon
Parks survey q uestions.a
A brief discussion was held regarding the questions and which ones should be removed from the
survey.
Requirements to open City Hall
11. REPORT OF DEPARTMENT HEADS
Public Works Director Dorsey thanked Council for their continued support of the Public Works
department and said the Tremont Street Widening project has won the American Public Works
Association Washington Chapter 2O2L Project of the Year Award.
Community Development Director Bond thanked Council for their support in helping them get
through this very busy period in the Department of Community Development.
Police Chief Brown gave an update on the Navigator who has been working for about a month with
the City.
L2. C'T'ZEN COMMENTS
There were no citizen comments
13. EXECUTIVE SESSION
There was no executive session.
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GOOD OF THE ORDER
Utility Manager Jacki Brown spoke about the Foster pilot program
Councilmember Cucciardi reported the Kitsap Economic Development Alliance will have their annual
meeting March 25th.
Councilmember Rosapepe thanked the Mayor, Council, Public Works Director Dorsey, and Assistant
city Engineer Hammer for their role on the Transportation committee.
Mayor Putaansuu noted the City made an offer to an entry-level engineering candidate, but he
received an offer from his current City that he could not refuse.
councilmember Diener said he will be gone the next two council meetings.
14. ADJOURNMENT
The meeting adjourned at 8:01 p.m. No other action was taken. Audio/Visual was successful.
Brandy nearson, MMC, City Clerk Robert Putaansuu, Mayor