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05/18/2018 - Retreat - PacketMayor: Rob Putaansuu Administrative Official Councilmembers: Belk Ashby Chair: ED/Tourism/LT Committee Staff: Development Director Finance Committee KRCC / PSRC TransPol / KRCC TransPol KRCC PlanPol-alt / PRTPO Shawn Cucciardi Finance Committee Land Use Committee PSRC EDD-alt Fred Chang Utilities Committee Sewer Advisory Committee (SAC) Staff: Development Director Jay Rosapepe ED/Tourism/LT Committee Utilities Committee Sewer Advisory Committee (SAC) KRCC-alt / KRCC TransPol-alt Kitsap Transit-alt John Clauson Chair: Finance Committee Staff: Finance Director Kitsap Public Health District-alt KEDA/KADA-alt Cindy Lucarelli Chair: Utilities and SAC Committee Staff: Public Works Director Chair: Chimes and Lights Committee Staff: City Clerk KEDA/KADA Scott Diener (Mayor Pro-Tempore) Chair: Land Use Committee Staff: Development Director ED/Tourism/LT Committee PSRC Growth Mgmt-a It Department Directors: Nicholas Bond, AICP Development Director Mark Dorsey, P.E. Director of Public Works/City Engineer Debbie Hunt Court Administrator Noah Crocker, M.B.A. Finance Director Geoffrey Marti Police Chief Brandy Rinearson, MMC, CPRO City Clerk Contact us: 216 Prospect Street Port Orchard, WA 98366 (360) 876-4407 City of Port Orchard Special Meeting Council Retreat May 18, 2018, at 9:00 a.m. Location: Puerto Vallarta, 1599 SE Lund Ave, Port Orchard WA 98366 1. DISCUSSIONS (Page 2) A. Welcome B. Visioning Exercise C. Retreat Overview D. Mayor and Department Directors Work Plan E. Council Goal Setting 2. ADJOURNMENT Please turn off cell phones during meeting and hold your questions for staff until the meeting has been adjourned Meeting materials are available on the City's website: www.citvofportorchard.us or by contacting the City Clerk's Office, 360.876.4407 The Citv of Port Orchard does not discriminate on the basis of disability. Contact the Citv Clerk's office should you need special accommodations. DraftAgenda v.4-4-18 City of Port Orchard: Council — Mayor — Directors Retreat Friday May 18, 2018 1 9:00 am — 3:00 pm Puerto Vallarta Restaurant (1599 SE Lund Ave, Port Orchard, WA 98366) The 2018 retreat will focus on: developing a common vision for the City among Council members; obtaining a shared understanding of past work and future efforts among the Mayor, Council and Directors; and developing budget priorities. 9:00 am Welcome (led by Sophie Glass, Facilitator) (5 min) • Overview of retreat purpose and visioning exercise. 9:05 am Council Member Visioning Exercise (Sophie Glass) (60 min) . Discuss the Mayor's and councilmembers' visions for Port Orchard in 2036. • Using the pre -retreat worksheet, discuss the connections between these visions and the "Prioritized Achievements" identified in the Comprehensive Plan. 10:05 am 10-Minute Break 10:15 am Retreat Overview (Sophie Glass) (5 min) . With directors in attendance, review the agenda for the remainder of the day. • Review retreat outcomes from 2017 (see attached 2017 summary for reference). 10:20 am Staffing Outlook (Mayor) (30 min) • Mayor Putaansuu will share a 1-3 year staffing outlook across various departments. 10:50 am Police Department (15 min) • Chief Geoffrey Marti will share updates regarding the Police Department. 11:05 am City Clerk (15 min) • Clerk Brandy Rinearson will share updates regarding the City Clerk's Office. 11:20 am Finance Department (20 min) • Director Noah Crocker will share updates regarding the Finance Department. 11:40 am Department of Community Development (DCD) (20 min) • Director Nick Bond will share DCD's updates and its 2018 work plan. 12:00 pm 30-min Lunch (provided) 12:30 pm Public Works Department (20 min) • Director Mark Dorsey will share Public Works' updates and its 2018 work plan. 12:50 pm Projects Currently Underway (Led by Mayor) (50 min) • Discussion of current projects (handout provided by Mayor). 1:40 pm 2019 Biennial Budget (Led by Mayor, Finance Director, and Sophie) (65 min) . Review the 2019 budget needs (handout provided by Mayor). • Discuss priorities and tradeoffs in connection to the Comprehensive Plan and other factors (refer to Appendix A of the Comprehensive Plan: Implementation Strategies). 2:45 pm Wrap Up (15 min) • Summary of today's work; assignments • Commitment to goals moving forward 3:00 pm Adjourn