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08/27/2018 - Regular - Packet City of Port Orchard Council Meeting Agenda August 21, 2018 6:30 p.m. 1. CALL TO ORDER A. Pledge of Allegiance 2. APPROVAL OF AGENDA 3. CITIZENS COMMENTS (Please limit your comments to 3 minutes for items listed on the Agenda and that are not for a Public Hearing. When recognized by the Mayor, please state your name for the official record) 4. CONSENT AGENDA (Approval of Consent Agenda passes all routine items listed below, which have been distributed to each Councilmember for reading and study. Consent Agenda items are not considered separately unless a Councilmember so requests. In the event of such a request, the item is returned to Business Items.) A. Adoption of a Resolution Declaring Certain Personal Property as Surplus and Authorizing the Disposition Thereof (Rinearson) Page 3 B. Approval of an Interlocal Agreement with Kitsap County for Transportation Planning and Engineering Services (Bond) Page 7 C. Approval of a Memorandum of Understanding with Kitsap County for NPDES Phase II Mapping Compliance (Dorsey) Page 17 D. Approval of a Contract with South Kitsap School District for a School Resource Officer (Marti) Page 23 E. Excusal of Councilmember Clauson Due to a Business Obligation 5. PRESENTATION A. Biennial Budget Status Update (Crocker) 6. PUBLIC HEARING A. Update to City’s Fee Resolution (Bond) Page 31 7. BUSINESS ITEMS A. Adoption of an Ordinance Adding a New Chapter 3.81 (“Equipment Rental and Revolving Fund”) to the Port Orchard Municipal Code (Crocker) Page 71 B. Adoption of an Ordinance Approving a Memorandum of Understanding with the Port Orchard Police Guild Relating to a Change in Dental and Vision Benefits (Howard) Page 77 C. Adoption of an Ordinance Acknowledging Past Resolution, Motions, and Discussion Adjusting Certain Employee Wages, Hours, and Conditions of Employment (Howard) Page 83 Mayor: Rob Putaansuu Administrative Official Councilmembers: Bek Ashby Chair: ED/Tourism/LT Committee Staff: Development Director Finance Committee KRCC / PSRC TransPol / KRCC TransPol KRCC PlanPol-alt / PRTPO Shawn Cucciardi Finance Committee Land Use Committee PSRC EDD-alt Fred Chang Utilities Committee Sewer Advisory Committee (SAC) Staff: Development Director Jay Rosapepe ED/Tourism/LT Committee Utilities Committee Chair: Lodging Tax Committee Sewer Advisory Committee (SAC) KRCC-alt / KRCC TransPol-alt Kitsap Transit-alt John Clauson Chair: Finance Committee Staff: Finance Director Kitsap Public Health District-alt KEDA/KADA-alt Cindy Lucarelli Chair: Utilities and SAC Committee Staff: Public Works Director Chair: Chimes and Lights Committee Staff: City Clerk KEDA/KADA Scott Diener (Mayor Pro-Tempore) Chair: Land Use Committee Staff: Development Director ED/Tourism/LT Committee PSRC Growth Mgmt-alt Department Directors: Nicholas Bond, AICP Development Director Mark Dorsey, P.E. Director of Public Works/City Engineer Tim Drury Municipal Court Judge Noah Crocker, M.B.A. Finance Director Geoffrey Marti Police Chief Brandy Rinearson, MMC, CPRO City Clerk Contact us: 216 Prospect Street Port Orchard, WA 98366 (360) 876-4407 Please turn off cell phones during meeting and hold your questions for staff until the meeting has been adjourned. The Council may consider other ordinances and matters not listed on the Agenda, unless specific notification period is required. Meeting materials are available on the City’s website at: www.cityofportorchard.us or by contacting the City Clerk’s office at (360) 876-4407. The City of Port Orchard does not discriminate on the basis of disability. Contact the City Clerk’s office should you need special accommodations. August 21, 2018, Meeting Agenda Page 2 of 2 D. Adoption of an Ordinance Amending Port Orchard Municipal Code 5.94.080 (“City Assistance”) Related to Special Events (Rinearson) Page 151 E. Adoption of a Resolution, Adopting an Equipment Rental & Revolving Fund Policy, Fleet Standardization Policy, and a Small & Attractive Assets Policy (Crocker) Page 157 F. Adoption of a Resolution Repealing Resolution No. 034-11 and Establishing a New Reimbursement Rate for Hiring Off-Duty Officers (Marti) Page 171 G. Authorize the Finance Director to Pay City Claims (Crocker) Page 175 H. Discussion: South Kitsap Water Reclamation Facility Plant Manager Position 8. REPORTS OF COUNCIL COMMITTEES 9. REPORT OF MAYOR 10. REPORT OF DEPARTMENT HEADS 11. CITIZEN COMMENTS (Please limit your comments to 3 minutes for any items not up for Public Hearing. When recognized by the Mayor, please state your name for the official record) 12. EXECUTIVE SESSION: Pursuant to RCW 42.30.110, the City Council may hold an executive session. The topic(s) and the session duration will be announced prior to the executive session. 13. ADJOURNMENT COMMITTEE MEETINGS Date & Time Location Finance TBD, 2018; 5:15pm City Hall Economic Development and Tourism September 10, 2018; 9:30am City Hall Utilities September 17, 2018, 9:30am City Hall Sewer Advisory TBD, 2018; 6:30pm SKWRF* Land Use TBD, 2018; 9:30am DCD** Lodging Tax Advisory TBD, 2018 City Hall Festival of Chimes & Lights August 20, 2018, 3:30pm City Hall Outside Agency Committees Varies Varies *South Kitsap Water Reclamation Facility, 1165 Beach Drive **DCD, Department of Community Development, 720 Prospect Street, Port Orchard CITY COUNCIL GOOD OF THE ORDER City of Port Orchard 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Agenda Item No.: Consent Agenda 4A Meeting Date: August 21, 2018 Subject: Adoption of a Resolution Declaring Certain Prepared by: Brandy Rinearson, MMC Personal Property as Surplus and City Clerk Authorizing the Disposition Thereof Atty Routing No.: N/A Atty Review Date: N/A Summary: On July 8, 2018, a 2015 Ford Explorer police vehicle was involved in a collision. The collision left the vehicle in disrepair. The City’s insurer has declared the vehicle as a total loss and will compensate the City the actual cash value of the vehicle. The Clerk’s department is requesting that the vehicle listed below be declared surplus and be disposed of in the best interest of the City: 1) 2015 Ford Explorer, License 59219D, VIN# 1FM5K8AR6FGB98915 Recommendation: Declare vehicles as surplus. Relationship to Comprehensive Plan: None. Motion for consideration: I move to adopt a resolution authorizing the City to declare the 2015 Ford Explorer as surplus and staff to dispose of the vehicle in the best interest of the City. Fiscal Impact: The City’s insurer will be paying actual cash value of the vehicle. The amount is $26,176, plus tax. This will be added to the general fund. Alternatives: None. Attachments: Resolution. Page 3 of 176 This Page Intentionally Left Blank Page 4 of 176 RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON DECLARING CERTAIN PERSONAL PROPERTY AS SURPLUS AND AUTHORIZING THE DISPOSITION THEREOF. WHEREAS, on July 8, 2018, a police vehicle was involved in a collision. The incident left the vehicle in total disrepair. WHEREAS, on July 18, 2018, the City’s insurer declared the vehicle as a loss and offered the City actual cash value of the vehicle ($26,176, plus tax); and WHEREAS, certain personal property owned by the City of Port Orchard has become surplus; and WHEREAS, the City Council desires to dispose of said property in the best interest of the City; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD DOES HEREBY RESOLVE THE FOLLOWING: THAT: The property described below is declared as surplus. Staff is instructed to dispose of the item in a manner that reflects the best interest of the City: 2015 Ford Explorer, License 59219D, VIN# 1FM5K8AR6FGB98915 PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and attested by the Clerk in authentication of such passage this 21st day of August 2018. Robert Putaansuu, Mayor ATTEST: Brandy Rinearson, MMC, City Clerk Page 5 of 176 This Page Intentionally Left Blank Page 6 of 176 City of Port Orchard 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Agenda Item No.: Consent Agenda 4B Meeting Date: August 21, 2018 Subject: Approval of an Interlocal Agreement Prepared by: Nicholas Bond, AICP with Kitsap County for Transportation DCD Director Planning and Engineering Services Atty Routing No.: N/A Atty Review Date: N/A Issue: As part of the settlement agreement between the City and Kitsap County concerning Kitsap County’s Comprehensive Plan, the County has agreed to prepare a Transportation Implementation Strategy for South Kitsap County. Work on this plan has been initiated; however, Kitsap County needs access to the City’s staff and on-call transportation engineering and planning consultant to perform transportation modeling and analysis. The attached interlocal agreement allows for the County or City to pay the other entity’s department of public works for the use of its staff and on-call consultant. The initial purpose of this agreement is to allow the County to reimburse the City for the use of its on-call consultant as shown in the attached TSI scope of work. Relationship to Comprehensive Plan: N/A Recommendation: Staff recommends that the City Council accept public testimony on the proposed revisions. Motion for consideration: “I move to authorize the Mayor to execute an interlocal agreement with Kitsap County for Transportation Planning and Engineering Services as presented.” Fiscal Impact: N/A Alternatives: Do not approve an interlocal agreement with Kitsap County. Attachments: Interlocal Agreement; TSI scope of work. Page 7 of 176 This Page Intentionally Left Blank Page 8 of 176 INTERLOCAL AGREEMENT KC-041-14-A BETWEEN KITSAP COUNTY AND THE CITY OF PORT ORCHARD REIMBURSABLE WORK This Interlocal Agreement is made and entered into pursuant to the provisions of Chapter 39.34 RCW by and between the County of Kitsap (hereinafter County) and the City of Port Orchard (hereinafter City). I. RECITALS 1. WHEREAS, the County and City have Departments of Public Works which employ persons and services which specialize in certain types of Public Works projects, and also own certain types of specialized equipment; and 2. WHEREAS, both entities may from time to time find it advantageous or desirable to have certain work performed by the other Department of Public Works; and 3. WHEREAS, both entities will benefit from cooperation in public works projects in this manner; and 4. WHEREAS, Chapter 39.34 RCW provides that local jurisdictions may enter into cooperative agreements for their mutual benefit; Now, therefore, the County and the City, through their respective legislative bodies, do hereby agree as follows: 1. PURPOSE OF AGREEMENT: The purpose of this agreement is to provide for cooperation between the County and the City in Public Works projects by allowing the County or City to request that certain work be performed by the other’s Department of Public Works. 2. ADMINISTRATION OF THE AGREEMENT: The Kitsap County Department of Public Works will administer this agreement. 3. DURATION OF AGREEMENT; This agreement shall take effect upon execution of the agreement by both the County and the City and shall remain in effect for five (5) years from the date of execution by the County and the City, provided, however, that this agreement may be renewed after three years by mutual agreement by the County and the City. 4. TERMINATION OF AGREEMENT: Either the County or the City may terminate this agreement by giving ten (10) days written notice to the other party. 5. REQUEST FOR SERVICES: Whenever the County or City desires to obtain work from the other Department of Public Works pursuant to the agreement, the requester shall make a request for said work or equipment in writing upon a form supplied by the County, copies of which are attached to this agreement as Exhibits A and B. REVIEW OF REQUEST: The requested Exhibit A/B’s scope of work will be reviewed by the service provider’s Public Work Director or their designee to ensure that the requested work can be completed in a timely and efficient manner. The Public Works Director of the service Page 9 of 176 provider, or their designee, will have the final decision as to required manpower and equipment needs. 6. APPROVAL OF REQUEST: If approved, the service provider’s Director of Public Works, or their designee, will approve the work request, using Exhibit A or B. 7. FULLFILLMENT OF REQUEST: If the service provider’s Public Works Director approves the request, as set forth in this agreement, the service provider will perform the work requested. It is understood that the requested work will be done at the convenience of the service provider’s Department of Public Works. 8. COUNTY AND CITY EMPLOYEES/CONTRACTORS: County and City employees/contractors assigned to Public Works projects pursuant to this agreement, remain employees/contractors of the County or City at all times and shall perform the work requested under sole supervision of the service provider. County and City employees/contractors shall use only approved equipment and materials in performance of Public Works projects pursuant to this agreement. 9. FINANCIAL RESPONSIBILITY: The service requester shall be solely responsible for all costs the service requester’s project and administration of all grant funds, if any, related to the service requester’s project. 10. REINBURESMENT: The service requester shall reimburse the service provider for all costs of direct and indirect labor (including fringe benefits), administration, equipment rental, engineering, materials, and supplies for the Public Works performed pursuant to this agreement. The service provider shall submit a statement to the service requester after performance or delivery and within thirty (30) days the service requester shall remit thereon. 11. HOLD HARMLESS: The service requester shall defend, indemnify and hold harmless at the service requester’s sole expense, the service provider, its elected and appointed officials, officers employees and agents, from and against any and all claims, actions, demands, losses, damages, liabilities and cost, including but not limited to, attorney’s fees and litigation costs, arising out of the performance of this agreement, whether the demand, loss or claim is due to the negligence of the service provider, its elected and appointed officials, officers, employees, agents, or third parties, except that the service requester shall not be liable for injury or damages caused by the sole negligence or willful misconduct of the service provider, its elected or appointed officials, officers, employees, or agents. 12. INSURANCE: The service provider may require, as a condition of performance of Public Works, that the service requester obtain public liability insurance naming the service provider as an additional insured. If the service provider so requires, it shall notify the service requester and give the service requester the option to withdraw its request. Dated this _________, day of __________, ____ CITY OF PORT ORCHARD BOARD OF COUNTY COMMISSIONERS Page 10 of 176 KITSAP COUNTY, WASHINGTON ________________________________ _________________________________ Rob Putaansuu, Mayor Robert Gelder, Chair _________________ _________________________________ Date Edward E. Wolfe, Commissioner Approved as to Form: _________________________________ Charlotte Garrido, Commissioner ________________________________ Sharon Cates, City Attorney ATTEST: ATTEST: _______________________________ _________________________________ Brandy Rinearson, MMC, City Clerk Dana Daniels, Clerk of the Board Page 11 of 176 EXHIBIT “A” REQUEST AND AGREEEMENT FOR REIMBURSABLE WORK PERFORMED BY KITSAP COUNTY DEPARTMENT OF PUBLIC WORKS The undersigned hereby requests that the following described work and/or service be performed by the Kitsap County Department of Public Works for the agency and/or department shown below. It is understood that this work will be done at the convenience of the Department of Public Works and that the undersigned agency and/or department will reimburse all costs. DESCRIPTION OF WORK OR SERVICES REQUESTED: Estimate attached: Yes No Projected completion date: ____________ Total Cost Not to Exceed: $___________________ The undersigned certifies that sufficient budgeted funds are available to cover the cost of the requested work and/or services, and that payment to the Kitsap County Department of Public Works will be made promptly unless otherwise modified in this agreement. REQUESTING AGENCY: Address: ______________________________________________________________ Phone: _________________________ Fax: ___________________________ Requested by: ________________________ _________________________ Name (Please Print) Title (Please Print) Signature: ____________________________ Date: _________________________ ACTION OF KITSAP COUNTY PUBLIC WORKS APPROVED BY: _______________________________________Date: __________ Public Works Director or Designee Page 12 of 176 EXHIBIT “B” REQUEST AND AGREEEMENT FOR REIMBURSABLE WORK PERFORMED BY CITY OF PORT ORCHARD The undersigned hereby requests that the following described work and/or service be performed by the City of Port Orchard for the agency and/or department shown below. It is understood that this work will be done at the convenience of the City and that the undersigned agency and/or department will reimburse all costs. DESCRIPTION OF WORK OR SERVICES REQUESTED: Estimate attached: Yes No Projected completion date: ____________ Total Cost Not to Exceed: $___________________ The undersigned certifies that sufficient budgeted funds are available to cover the cost of the requested work and/or services, and that payment to the City of Port Orchard will be made promptly unless otherwise modified in this agreement. REQUESTING AGENCY: Address: ______________________________________________________________ Phone: _________________________ Requested by: ________________________ _________________________ Name (Please Print) Title (Please Print) Signature: ____________________________ Date: _________________________ ACTION OF CITY OF PORT ORCHARD APPROVED BY: ______________________ Title: __________________________ Signature: ____________________________ Date: _________________________ Page 13 of 176 Page 14 of 176 Page 15 of 176 This Page Intentionally Left Blank Page 16 of 176 City of Port Orchard 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Agenda Item No.: Consent Agenda 4C Meeting Date: August 21, 2018 Subject: Approval of a Memorandum of Prepared by: Mark Dorsey, P.E. Understanding (MOU) with Kitsap Public Works Director County for NPDES Phase II Mapping Atty Routing No: N/A Compliance Atty Review Date: N/A Summary: Pursuant to the City’s Western Washington NPDES Phase II Municipal Stormwater Permit (Permit), both Kitsap County and the City of Port Orchard are required to develop and update maps containing the identified information contained within Section S5.C(3)(a) of the Permit relative to Illicit Discharge Detection and Elimination (IDDE), including connections between the Municipal Separate Storm Sewer System (MS4) owned or operated by the Permittee and other municipalities or public entities. This MOU facilitates the sharing of stormwater mapping data between both entities. Recommendation: Staff recommends that the Port Orchard City Council authorize the Mayor to execute the Memorandum of Understanding (MOU) between Kitsap County and the City of Port Orchard to enable the City to ensure mapping compliance of the Western Washington NPDES Phase II Municipal Stormwater Permit. This MOU will have an expiration date of July 31, 2024. Relationship to Comprehensive Plan: N/A Motion for Consideration: I move to authorize the Mayor to execute the Memorandum of Understanding (MOU) between Kitsap County and the City of Port Orchard for mapping compliance of the Western Washington NPDES Phase II Municipal Stormwater Permit, with an expiration date of July 31, 2024. Fiscal Impact: Each Party shall bear their own costs. Attachments: Memorandum of Understanding (MOU) between Kitsap County and the City of Port Orchard Page 17 of 176 This Page Intentionally Left Blank Page 18 of 176 Kitsap County eCONTRACT REVIEW SHEET (Chapter 3.56 KCC) A. GENERAL INFORMATION 1. Contractor City of Port Orchard 2. Purpose Memorandum of Understanding Regarding Mapping Requirements of the Western Washington NPDES Permit 3. Contract Amount N/A Disburse Receive 4. Contract Term July 31, 2024 5. Contract Administrator Angela Gallardo Phone 337.7296 Approved: Andrew B. Nelson, P.E. Date June 14, 2018 Department Director B. AUDITOR – ACCOUNTING INFORMATION 1. Contract Control Number KC-200-18 2. Fund Name Stormwater 3. Payment from-Revenue to CC/Account Nbr No cost involved 4. Encumbered By N/A Date N/A C. AUDITOR'S ACCOUNTING – GRANTS REVIEW Signature required only if contract is grant funded 1. Approved Not Approved Reviewer N/A Date N/A 2. Comments: D. ADMINISTRATIVE SERVICES DEPARTMENT – RISK MANAGER REVIEW 1. X Approved Not Approved Reviewer Timothy M. Perez Date 7/16/2018 2. Comments: E. ADMINISTRATIVE SERVICES DEPARTMENT – BUDGET MANAGER REVIEW Signature required only if contract is for $50,000 or more, OR it will be signed by board of commissioners (regardless of dollar amount) 1. X Approved Not Approved Reviewer Kristofer Carlson Date 06/14/2018 2. Comments: F. PERSONNEL DEPARTMENT – PERSONNEL DIRECTOR REVIEW Signature required only if union or employment contract G. PROSECUTING ATTORNEY REVIEW 1. X Approved as to Form Not Approved as to Form Reviewer Lisa Nickel Date 06/18/18 2. Comments: H. CERTIFICATION BY CONTRACT ADMINISTRATOR: THIS CONTRACT IS READY FOR CONSIDERATION BY THE AUTHORIZED CONTRACT SIGNER. (For contract signing authority, see KCC 3.56.075) Contract Administrator________________________ Date ________________ Date Approved by Authorized Contract Signer: Date ________________ RETURN SIGNED ORIGINALS TO: Karen Hagstrom - MS-26A - 337-5662 Page 19 of 176 Meeting Date: Agenda Item No: Kitsap County Board of Commissioners Office/Department: Public Works Stormwater Division Staff Contact & Phone Number: Angela Gallardo, 337-7296 Agenda Item Title: KC-200-18 Memorandum of Understanding with City of Port Orchard Regarding Mapping Requirements of the Western Washington NPDES Permit Recommended Action: Move to approve and execute KC-200-18 Memorandum of Understanding between City of Port Orchard and Kitsap County Regarding Mapping Requirements of the NPDES Permit. Summary: This is a memorandum of understanding between the Public Works Director of Kitsap County and the Mayor of City of Port Orchard, concerning the mapping requirement in the Illicit Discharge Detection and Elimination (IDDE) section of the Western Washington Phase II Municipal Stormwater Permit. The permit states that Permittees must be able to map “Connections between the MS4 owned or operated by the Permittee and other municipalities or public entities”. To meet this requirement, Kitsap County and the City of Port Orchard will collaborate and share data relating to stormwater connections across jurisdictional boundaries. Stormwater mapping personnel will share data at least once a year and meet to discuss changes when necessary. Attachments: 1. KC-200-18 Fiscal Impact for this Specific Action Expenditure required for this specific action: N/A Total cost including all related costs: N/A Related Revenue: N/A Cost Savings: N/A Total Fiscal Impact: N/A Source of Funds: Stormwater Fiscal Impact (DAS) Review Departmental/Office Review & Coordination Department/Office Elected Official/Department Director Public Works/Stormwater David A. Tucker, P.E. Asst. Director, Utilities Contract Information Contract Number Date Original Contract or Amendment Approved Amount of Original Contract Amendment Total Amount of Amended Contract Page 20 of 176 KC-200-18 MEMORANDUM OF UNDERSTANDING BETWEEN KITSAP COUNTY AND THE CITY OF PORT ORCHARD PURPOSE AND PARTIES This Memorandum of Understanding (MOU) is made and entered into by and between Kitsap County (County) and the City of Port Orchard (City) to memorialize each parties’ intent to cooperate with the other in order to comply with the mapping requirements of the Western Washington NPDES Phase II Municipal Stormwater Permit (Permit). RECITALS A. WHEREAS, both the County and the City are “Permittees” under the Permit and are required to develop and updates maps containing the identified information contained in Section S5.C(3)(a) of the Permit relative to Illicit Discharge Detection and Elimination; B. WHEREAS, Section S5.C(3)(a)(vi) requires Permittees to map “connections between the Municipal Separate Storm Sewer System (MS4) owned or operated by the Permittee and other municipalities or public entities;” C. WHEREAS, Section S5.C(3)(a)(ix) requires that Permittees “upon request, and to the extent appropriate… provide mapping information to federally-recognized Indian Tribes, municipalities, and other Permittees.” This Section also does not preclude Permittees from recovering reasonable costs associated with fulfilling the mapping information request; D. WHEREAS, Section S5A(5)(a) requires Permittees to coordinate with Permittees in adjoining or shared areas; E. WHEREAS, mutual benefits will accrue to the parties when collaborating and sharing data required under the Permit; and NOW THEREFORE, the County and City wish to cooperate in providing the mapping information as follows: AGREEMENT 1. The departments of public works for each party shall collaborate and share data relating to stormwater connections across jurisdictional boundaries, as well as any other mapping information necessary under the Permit. This data will be shared at least once a year. 2. When necessary, at mutually agreeable times and locations, personnel from each department of public works shall meet to discuss the mapping information and any changes. Page 21 of 176 3. Each party shall bear their own costs associated with developing the mapping information and shall share such information without costs to the other party. Each party shall hold the other harmless for any errors in mapping information, but shall work diligently and in good faith to provide accurate information. 4. To clarify roles and responsibilities, the jurisdiction where a discharge occurs will inform the other jurisdiction of any spills or illicit discharges into the neighboring jurisdiction. 5. Each party agrees stormwater management activities won’t conflict with regional plans, policies or regulations. 6. The point of contact for the County shall be the Stormwater Asset Program Manager and the point of contact for the City shall be the Stormwater Program Manager. 7. This Memorandum of Understanding (MOU) will remain in force and effect until July 31, 2024, unless revoked or otherwise amended by the parties. The term of the MOU may be extended by agreement of the parties. CITY OF PORT ORCHARD, KITSAP COUNTY, WASHINGTON WASHINGTON Approved this day of , 2018 Approved this day of , 2018 Robert Putaansuu, Mayor Andrew Nelson City of Port Orchard Kitsap County Public Works Director under Resolution 024-2015 ATTEST/AUTHENTICATED: _______________________________ Brandy Rinearson, MMC, City Clerk APPROVED AS TO FORM: _______________________________ Sharon Cates, City Attorney Page 22 of 176 City of Port Orchard 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Agenda Item No.: Consent Agenda 4D Meeting Date: August 21, 2018 Subject: Approval of a Contract with South Kitsap Prepared by: Geoffrey C Marti School District (SKSD) for a School Police Chief Resource Officer Atty Routing No.: NA Atty Review Date: NA Summary: This is an updated contract between the city of Port Orchard and the South Kitsap School District for maintaining a school resource officer program for the 2018-2019 school years. Recommendation: Recommend approving this contract. Relationship to the Comprehensive Plan: N/A Motion for consideration: I move to approve the Mayor signing a contract between the City of Port Orchard and SKSD for continuing the school resource officer program for school years 2018-2019. Fiscal Impact: Total funding from SKSD to the city of Port Orchard $89,840. Alternatives: Not approve contract and lose all funding. Attachments: 2018-2019 SRO Contract Page 23 of 176 This Page Intentionally Left Blank Page 24 of 176 INTERLOCAL AGREEMENT BETWEEN SOUTH KITSAP SCHOOL DISTRICT and PORT ORCHARD POLICE DEPARTMENT for THE SCHOOL RESOURCE OFFICER PROGRAM THIS AGREEMENT, made and entered into this ____ day of __________, 2018 by and between the South Kitsap School District, hereinafter referred to as SKSD, and the Port Orchard Police Department, hereinafter referred to as POPD. Whereas, POPD is the law enforcement agency principally responsible to provide police services to the SKSD schools located within the City of Port Orchard and entering into this agreement will assist in providing additional law enforcement services to those schools; Whereas, SKSD provides for the partnership between SKSD and POPD, to provide School Resource Officers on SKSD campuses; Whereas, as authorized by chapter 39.34 RCW, SKSD and POPD are entering into an interlocal agreement for 2018/2019; NOW, THEREFORE, in consideration of the mutual representations and covenants set forth herein, the parties hereby agree as follows: SECTION 1. Purpose The purpose of this Agreement is to increase the security and school-building safety of South Kitsap High School and Cedar Heights Junior High School and Sidney Glen Elementary School through funding necessary to permit assignment by POPD of a full-time, experienced commissioned POPD officer on a full-time basis to SKSD during the regular school year. SECTION 2. Duties of the SRO POPD will assign a uniformed officer to South Kitsap High School, Cedar Heights Junior High School and Sidney Glen Elementary School, hereinafter referred to as a School Resource Officer or SRO, to promote safety and serve as a positive resource to South Kitsap High School, Cedar Heights Junior High School, Sidney Glen Elementary School and surrounding neighborhoods. The duties and responsibilities of the SRO include, but are not limited to, the following: Patrol South Kitsap High School, Cedar Heights Junior High School, Sidney Glen Elementary School and surrounding areas in order to identify, investigate, deter and prevent crimes, especially those incidents involving weapons, youth violence, harassment, gang involvement, drugs or similar activities; Act as a liaison between the SKSD administrators and POPD; Wear the official police uniform, including firearm, with civilian attire being worn on such occasions as may be mutually agreed upon by the school district, the SRO, and his immediate supervisor; Establish and maintain a working rapport with the school administration and staff; Page 25 of 176 Provide school-based security during the regular-school day and assist in the promotion of a safe and orderly environment at SKSD. (The SRO, however, shall not act as a disciplinarian. If the SRO is confronted with a non-criminal violation such as a school rule violation, the SRO will assist only for the purpose of providing security for the school staff member(s) charged with enforcing school rules. In the absence of an authorized school district employee, the SRO may refer the matter to school administration); Assist in mediating disputes on campuses, including working with students to help them solve disputes in a non-violent manner; Act as a resource person in the area of law-enforcement education at the request of staff, speaking to classes on the law, search and seizure, drugs, motor vehicle laws, etc; Maintain an activity log, to include all SRO activities such as meetings, conferences, extra-curricular activities, events, arrests, investigations, and training; Provide a monthly report to POPD and the SKSD; and Perform other duties as mutually agreed upon by the SKSD, the SRO, and the SRO’s immediate supervisor provided that the duty is legitimately and reasonably related to the SRO program as described in this Agreement and is consistent with Federal and State law; local ordinances; and POPD and SKSD policies, procedures, rules and regulations. SECTION 3. Office Space, Supplies and Parking Space SKSD shall provide the following for the SRO’s use: A private-space, with sufficient lighting and heat, within South Kitsap High School and Cedar Heights Junior High School to be used by the SRO for general office purposes; Necessary office supplies, including but not limited to, a locking cabinet, a desk, and a phone; and a police parking space. SECTION 4. Supervision of the SRO The SRO shall remain an employee of POPD and shall not be an employee of SKSD. The SRO shall remain responsive to the supervision and chain of command of POPD. POPD shall remain solely responsible for the SRO’s hiring, training, discipline, or dismissal. Any allegation of improper conduct shall be referred to the SRO’s immediate supervisor, police commander or directly to the Chief of Police. SECTION 5. Scheduling of the SRO POPD agrees to assign a SRO on a full-time basis to SKSD during the regular school year (does not include summer school term). Full-time basis shall mean an assignment of eight hours per day during regularly scheduled school hours less any scheduled vacation time, sick time, training time, court time, or any other police-related activity, including any emergencies such as civil disasters. The SRO will not take vacation while school is in session unless approved by POPD. On scheduled workdays when school is not in session, the SRO will work as assigned by POPD. Page 26 of 176 SECTION 6. Overtime Hours The SRO may not work overtime hours without the prior approval of POPD. Overtime work will be paid in accordance with POPD policies. SECTION 7. Selection of SRO POPD will select the SRO after consultation with SKSD. Factors which POPD shall consider during the selection process include the following: The SRO must be capable of conveying a positive police presence on the school, campus and in the community. The SRO must have the ability to be a positive resource to the school, staff, students, parents, and residents in the surrounding neighborhood. The SRO must agree to attend any necessary training schools or classes that are needed to increase his/her skills for the position. SRO assignment vacancies will be filled in accordance with this Section and within department policies and collective bargaining agreements. SECTION 8. Removal of SRO In the event, the SKSD administration has cause to believe that the particular SRO is not effectively performing in accordance with this Agreement, the Superintendent may recommend in writing to POPD that the SRO be removed from the program. Within ten business days after receiving the recommendations, the Superintendent or his/her designate will meet with the Chief of Police or his/her designate to discuss the recommendation. If the problem cannot be resolved in the opinion of both the Superintendent and the Chief of Police, or their designees, then the SRO shall be removed from the program and a replacement SRO will be selected in accordance with this Agreement. The selection process shall not exceed 30 days. SECTION 9. Funding In consideration of POPD’s assignment of the SRO to SKSD, SKSD agrees to pay the sum of $89,840.00 (Eighty nine thousand eight hundred forty dollars). The parties understand and acknowledge that the sums provided under this agreement do not completely fund the position of a full-time officer and the POPD reserves the right to assign the officer to other police functions in the event of an emergent need, including but not limited to civil unrest or natural emergency. By way of illustration and not limitation, the SRO could be called out in order to deal with a developing police emergency in Kitsap County, returning to South Kitsap Schools at the conclusion of the emergency situation. SECTION 10. No Third-Party Rights The establishment of this program and the execution of this Agreement shall create no third-party rights. In particular, the parties agree by establishing this program, that no past practice has been created with respect to duty assignment, the maintenance of the program, or to otherwise limit the management discretion of POPD under its collective bargaining agreement. This Agreement further shall not create any third-party rights to the officer assigned or any other officer of the Port Orchard Police Department, to the citizens of Port Orchard, or to any other person. Page 27 of 176 SECTION 11.Insurance and Indemnification The parties shall separately maintain their own appropriate liability and casualty insurance policies as they, in their sole discretion, deem appropriate. The parties further agree that no indemnification shall be provided for except as specifically set forth below and that the respective liability of the parties to each other and to third persons shall be determined in accordance with the laws of the State of Washington. SKSD will protect, defend, indemnify and hold harmless POPD, its officers, employees, or agents from any and all costs, claims, judgments or awards of damage arising out of or in any way resulting from negligent acts of omissions of SKSD, its officers, employees or agents. POPD will protect, defend, indemnify and hold harmless SKSD, its officers, employees or agents from any and all costs, claims, judgments or awards or damage arising out of or in any way resulting from negligent acts or omissions of POPD, its officers, employees or agents. In the event of concurrent liability, the Parties shall have the right of contribution in proportion to the respective liability of each party. Nothing contained in this Section shall be deemed to waive immunities established pursuant to State Statute or to create third-party rights or immunities. SECTION 12.Independent Contractor Status of POPD Both parties understand and agree that POPD is acting hereunder as an independent contractor, with the following intended results: Control of personnel, standards of performance, discipline and other aspects of performance of the SRO shall be governed entirely by POPD; All persons rendering services hereunder shall be for all purposes employees of POPD; All liabilities for salaries or wages or any other compensation shall be the responsibility of POPD. SECTION 13.SKSD Responsibility for Safety and Security Both parties understand and agree that SKSD retains its legal responsibility for the safety and security of the school district, its employees, students and property and that this Agreement does not alter that responsibility. SECTION 14.Term of the Agreement The Agreement shall be effective commencing September 5, 2018 and expire on June 14, 2019, unless mutually extended by the parties in writing. Upon expiration of the Agreement, all equipment furnished by POPD shall remain the sole property of POPD, and any facilities, office equipment, or other material support provided by SKSD shall remain the sole property of SKSD. This Agreement may be terminated by SKSD or POPD, effective at the end of any school year, by giving to the other party notice of termination at least 60 days before the end of the school year. SECTION 15.Interviews and Arrest Procedures If the SRO plans to interview suspects or victims of crime, the SRO, to the extent practicable, will advise the Principal or his/her designate and work with the Principal or his/her designate to minimize disruption to the school and other students. SKSD employees will make parental notification of such interviews in accordance with policy as established in SKSD regulations and applicable laws. The Principal or Principal’s designees may request to the SRO to be present during the interview of a student. If permitted, the Principal or his/her designate will be present solely as an observer of the interview and not a participant therein. The presence of a SKSD employee at an Page 28 of 176 interview of a student regarding a criminal matter shall make said employee subject to subpoena as a witness thereto. In the event the SRO arrests a student at a SKSD school, the SRO shall notify the Principal or his/her designate as soon thereafter as practical. In the event that the arrested student is a juvenile, POPD will notify the parents or legal guardian pursuant to POPD policy and procedure. SKSD may also make notification as may be necessary under its own guidelines. SECTION 16.Release of Student Information Upon request by POPD, SKSD will provide directory information relating to its students, which is allowable under SKSD policy and State and Federal law. SECTION 17.Police Reports The SRO shall not provide SKSD with police reports except as allowed by Washington State law and/or POPD policies and procedures. SECTION 18.Authorization By resolution or ordinance or otherwise pursuant to law, the governing bodies of the parties listed below have authorized their respective designated officials to execute this agreement on their behalf. _________________________ SUPERINTENDENT KARST BRANDSMA SOUTH KITSAP SCHOOL DISTRICT _______________________ CHIEF OF POLICE GEOFFREY C. MARTI CITY OF PORT ORCHARD _______________________ MAYOR ROBERT PUTAANSUU CITY OF PORT ORCHARD ATTEST: _______________________ CITY CLERK BRANDY RINEARSON CITY OF PORT ORCHARD APPROVED AS TO FORM: ______________________ CITY ATTORNEY SHARON CATES CITY OF PORT ORCHARD Page 29 of 176 This Page Intentionally Left Blank Page 30 of 176 City of Port Orchard 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Agenda Item No.: Public Hearing 6A Meeting Date: August 21, 2018 Subject: Update to City’s Fee Resolution Prepared by: Nicholas Bond, AICP DCD Director Atty Routing No.: N/A Atty Review Date: N/A Issue: The Departments of Community Development and Public Works have been working on an update to the City’s fee resolution. This topic was previously discussed at the June 19, 2018 City Council work study meeting and at the July 24, 2018 Finance Committee meeting. The Finance Committee reviewed the updated draft fee resolution and recommended that the City Council hold a public hearing on the draft at the August 21, 2018 regular Council meeting. The draft fee resolution makes several changes to fees and fee policies. The major revisions are as follows: • Adopts the most recent building valuation table. The City’s building permit fees are based on project valuation. Project valuation is determined by the ICC building valuation tables, which are updated every 6 months. The City is currently relying on the August 2016 building valuation table and proposes to adopt the February 2018 building valuation table. This change has the effect of increasing per square foot building costs which increases the base building valuations used to calculate building permit fees. For instance, the per square footage construction value for category VB R-3 residential one and two-family construction will change from $112.65 to $118.45 per square foot. This means that a 2,000 square foot SFR that had a valuation of $225,300 will now have a valuation of $236,900. This valuation is plugged into the formula found in Appendix A Table 1 to determine building permit and plan review fees. • Updates Table 1, the table used to calculate building permit fees. The City prepared a comparison of building permit fees with adjacent and comparable jurisdictions, and paid especially close attention to permit fees for projects that the City would likely need to hire building inspection and plan review consultants to handle on behalf of the City, to ensure that building permit fees on high value projects would cover the cost of hiring consultants to assist the City in plan review and inspection. Through this comparison study, the City learned that Port Orchard’s fees were lower than in comparable jurisdictions, including Kitsap County, Poulsbo, Gig Harbor, Olympia and Tumwater. The City Council and Finance Committee requested that a hybrid alternative for Table 1 be developed to match the permit fees of Poulsbo for projects up to $1,000,000 in valuation, and to match Gig Harbor for projects over $1,000,000 in valuation. Using this methodology would ensure that the City could cover consultant costs for plan review and inspection services on large projects, but would be the second lowest building permit cost in Kitsap County for projects valued under $1,000,000. • Clarifies refund policies related to the technology fee. • Adopts fees for mailing large plan sets and permit approval packages. Page 31 of 176 Page 2 of 2 Public Hearing 6A • Addresses rounding of area calculations and valuations throughout the fee resolution. Relationship to Comprehensive Plan: N/A Recommendation: Staff recommends that the City Council accept public testimony on the proposed revisions. Motion for consideration: None required. Fiscal Impact: Adopting a new fee resolution will increase building department revenues and ensure that the City has enough revenue to hire building plan review and inspection consultants for projects with valuations in excess of $1,000,000. Alternatives: N/A Attachments: Draft Fee Resolution, Appendix A (redline), existing Fee Resolution 030-17, Building Permit Fee Comparison Matrix Page 32 of 176 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON REPEALING RESOLUTION NO. 030-17 AND ESTABLISHING FEE SCHEDULES FOR THE DEPARTMENTS OF COMMUNITY DEVELOPMENT AND PUBLIC WORKS WHEREAS, the City of Port Orchard is responsible for implementing land use regulations, planning and public works requirements, administering the building code, and other administrative duties; and WHEREAS, there are costs associated with the implementation of city regulations and policies; and WHEREAS, the City’s current Community Development and Public Works Departments administrative fees were adopted in May 2017 as set forth in Resolution No. 030-17; and WHEREAS, the City Council deems it in the best interest of the City of Port Orchard to periodically review and update the City’s administrative fees; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON HEREBY RESOLVES AS FOLLOWS: 1. Resolution No. 030-17 is hereby repealed in its entirety. 2. The fees that will be charged by the Community Development and Public Works Departments for the specified services are listed in Exhibit “A”. 3. Fees not listed in Exhibit “A” will be determined by the City Council. 4. The fees listed in Exhibit “A” shall take effect on October 1, 2018. PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and attested by the Clerk in authentication of such passage this 26th day of September 2018. _______ Robert Putaansuu, Mayor ATTEST: Brandy Rinearson, MMC, City Clerk Page 33 of 176 1 Exhibit A to Resolution 030-17xxx-18 A. General 1. No permit shall be issued, application accepted, service provided, or appeal filed without payment of the applicable fee set forth below. 2. References to the director refer to the director of the Department of Community Development or his/her designee. 3. When an application includes the submittal of special reports and/or plans such as habitat management plans, geotechnical reports, or traffic impact analyses requiring review beyond the capabilities of city staff, the applicant shall be required to pay the actual cost of 3rd party review by qualified consultants under contract with the city. Upon determining that 3rd party review of special reports or plans is required, the city will obtain a fee estimate from its consultant and provide that estimate to the applicant and request payment to the city. 4. Some projects require more than one permit. In some cases a project will require the payment of numerous fees from the tables below. 5. Each building, plumbing, mechanical, planning and land use, and public works permit/department review fee shall be assessed a technology fee surcharge of $10.00 to cover the cost of the purchase and ongoing maintenance of the City’s SMARTGov permitting system which was put into use in November of 2014. No technology fee refund shall be issued once the permit/review has been entered into the system. 6. No additional inspections, including final inspections, will be scheduled or performed until all outstanding fees are paid. 7. Refunds: The hourly rate used to calculate a deduction to a refund shall be $75 per hour. a. Building Permit fees: Refunds shall be issued at an amount equal to the permit fee less actual time and materials spent on the project; provided no refund shall exceed 80% of the initial permit fee for a permit that was issued by the City. If the permit fee was paid and a refund was requested prior to permit issuance, 100% of the permit fee may be refunded. b. Plan Review Fees: If an application is withdrawn, cancelled or returned prior to issuing a building permit, a refund shall be issued to an amount equal to the plan review fee less actual time and materials spent on the project, provided no refund shall exceed 80% of the plan review fee. Plan review fees are non-refundable once the plan review has been completed or if the permit has been issued. c. Other Permit/Application fees: Refunds for Land Use permits and other permit application types may be authorized by the director. Refunds shall be issued at an amount equal to the permit fee less actual time and materials spent on the project; provided no refund shall exceed 80% of the initial permit fee. 8. All recording fees for approvals issued by the city shall be paid by the applicant. B. Building, Plumbing, and Mechanical Fee Policies 1. Failure to pay established fees may result in one or more of the following: • Per Section 109.4 of the IBC, any person who commences any work on a building, structure, electrical, gas, mechanical or plumbing system before obtaining the necessary permits shall be subject to an additional fee equal to the required permit cost in addition to the underlying permit costs. Page 34 of 176 2 • No temporary or final certificate of occupancy will be approved or issued for a project with any outstanding fees on any permit associated with the project. 2. Some signs require a building permit in addition to a land use (sign) permit. In these instances, the permit fees are additive meaning that an applicant may be required to obtain a sign permit and a building permit. 3. Minor revisions to plans which were previously reviewed and approved by the city shall be reviewed at a cost of $75 per hour with a minimum of 1 hour billed. 4. Valuation for Table 1 shall be determined using the IBC Building Valuation Data Table (BVD) (currently the August 2016 table as attached hereto) except as noted in the BVD Table and when otherwise noted in Tables 2 and 3. 5. Per 2015 IBC 109.3, the applicant for a permit shall provide an estimated construction value at the time of application. The amount shall be rounded up to the next whole dollar. The amount shall include the fair market value of any donated, contributed or found labor and/or materials. Construction value calculated on 100 square feet shall be rounded up to the next 100 square feet for any portion thereof. 6. Single family home builders who wish to reuse a plan set to construct more than one home using the same plan set may do so by utilizing a “basic plan” review process. When an applicant wishes to establish a basic plan set for reuse, the plans shall initially be reviewed upon payment of the city’s standard plan review fee. Once plan review is complete and if the City finds that the plans conform to the requirements of the Building Code, the plans shall be approved as a basic plan set and marked as such for reuse. For each use of the plan, the applicant shall pay a reduced plan review fee as established in Table 3 in lieu of the full plan review fee. The use of an approved basic plan set shall have no effect on the building permit fee (only the building permit plan review fee). Plans may not be reused if the city’s building code has been updated unless the plans have been re-reviewed (upon payment of the full plan review fee) and approved for conformance with the updated building code. TABLE 1: Total Valuation FEES (Permit Fee = 100% Plan Review Fee = 65%) $1 to $500 $2636.00 $501 to $2,000 $2636.00 for the first $500 plus $34.00 for each additional $100, or fraction thereof, to and including $2,000 $2,001 to $4025,000 $6996.00 for the first $2,000 plus $1117.00 for each additional $1,000, or fraction thereof, to and including $4025,000 $25,001 to $50,000 $487.00 for the first $25,000 plus $12.00 for each additional $1,000, or fraction thereof, to and including $25,000 $4050,001 to $100,000 $487787.00 for the first $4050,000 plus $9.00 for each additional $1,000, or fraction thereof, to and including $100,000 $100,001 to $500,000 $1,0271,237.00 for the first $100,000 plus $7.50 00 for each additional $1000, or fraction thereof, to and including $500,000 $500,001 to $1,000,000 $3,8274,037.00 for the first $500,000 plus $56.00 for each additional $1,000, or fraction thereof, to and including $1,000,000 Page 35 of 176 3 $1,000,001 to $5,000,000 $6,327.00 for the first $1,000,000 plus $3.00 for each additional $1,000, or fraction thereof, to and including $5,000,000 $51,000,001 and up $18,3277,037.00.00 for the first $51,000,000 plus $15.00 for each additional $1,000, or fraction thereof TABLE 2: Residential Single Family Building Permit Type Amount Unit of Measure Finish an existing basement $82.95 square foot Conversion of an existing garage to residential space $59.79 square foot New, repair, or alteration or addition to deck, uncovered $13.04 square foot New Foundation only or under existing structure $13.04 square foot New garage, shed, barn, or pole building (attached or detached) $38.16 square foot Covered porch, covered deck; new, alteration, repair, or cover added $21.07 square foot New, remodel, or repairs to freestanding roof structures and carports, other than porch or deck $21.07 square foot Residential Interior Remodel $19.67 square foot TABLE 3: Miscellaneous: Building Permit Code Amount Unit of Measure Shoreline bulkhead walls $118 Per Linear Foot Demolition $65 Each Fences over 6 feet in height $11.74 Per Linear Foot Retaining walls $19.67 Per Linear Foot Re-inspection $65 Each Fire Alarm, new or alterations to existing Apply Construction Value to Table 1 Construction value (contract or materials x 2) Fire Sprinkler, new or alterations to existing Apply Construction Value to Table 1 Construction value (contract price or materials x 2) Fire Suppression System Apply Construction Value to Table 1 Construction value (contract price or materials x 2) Page 36 of 176 4 Tank: Underground or Above Ground, Installation or Removal Apply Construction Value to Table 1 Construction value (contract price or materials x 2) Temporary Tent & Membrane Structures $65 Each Pyrotechnics Special Effects $65 Each Roof : Hot Mop/Cold Mop (flat roof) Apply Construction Value to Table 1$90 Per Calculate construction value at $90 per 100 SQ FT Roof: Composition, Metal Apply Construction Value to Table 1$70 Per Calculate construction value at $70 per 100 SQ FT Roof: Wood Shake Apply Construction Value to Table 1$140 Per Calculate construction value at $140 per 100 SQ FT Roof: Concrete, Tile, Slate Apply Construction Value to Table 1$140 Per Calculate construction value at $140 per 100 SQ FT Roof: Torch Down Apply Construction Value to Table 1$90 Per Calculate construction value at $90 per 100 SQ FT Residential Misc. Apply Construction Value to Table 1 Construction value (contract price or materials x 2) Commercial Tenant Improvement and Misc. Apply Construction Value to Table 1 Construction value (contract price or materials x 2) Tenant Certificate of Occupancy for new business only; All other C of O included in building permit fee. $65 Each Revised Certificate of Occupancy for business name or ownership change, or property ownership change. $50 Each Manufactured or mobile home placed on lot or first time placement in MH park $130 Each Manufactured or mobile home replacement in MH park $65 Each Expired Permit RenewalReactivation, no plan changes 50% of original fee Posted Stop Work $65 Each occurrence Page 37 of 176 5 Sign (when a building permit is required) Apply Construction Value to Table 1 Construction value (contract or materials x 2) Carport or Canopy, pre-fab kit installation $100 Each Siding or Re-siding $70Apply Construction Value to Table 1 Calculate construction value at $70 per 100 SQ FT Solar energy/photovoltaic panel system roof mounted install per WAC 51- 51-2300 Sec. M2302 $135 Each Single Family Residential plan review using a basic plan on a site specific lot $225 Each Windows or Doors Apply Construction Value to Table 1 Construction value (contract price or materials x 2) Plumbing Permit Fees Plumbing permit fees shall be calculated using the commercial and residential schedules in Tables 4 and 5 below. TABLE 4: Commercial Plumbing Permit Fees Commercial Plumbing Fixtures Fee Per Base Fee Applied to All Plumbing Permits $23.50 Flat Fee Backflow protective device 2 inches or less $9.80 Each Backflow protective device larger than 2 inches $15.00 Each Clothes Washing Machine $9.80 Each Dish Washer $9.80 Each Drainage Pipe or Vent Pipe Repair or Alteration $9.80 Each Drinking Fountain $9.80 Each Floor Drain $9.80 Each Hose Bibbs, each $1.00 Each Industrial/Sand Oil Interceptor $9.80 Each Grease Interceptor $9.80 Each Lawn Sprinkler System with Backflow Device $9.80 Each Medical Equipment / Kidney Machine $9.80 Each Medical Gas, each additional outlet in excess of first 5 $5.00 Each Medical gas system up to 5 outlets $50.00 Each Misc. Plumbing fixtures on one trap $9.80 Each Roof Drain $9.80 Each Sink (Lavatory, Kitchen, Mop, or Bar Sink) $9.80 Each Floor Sink and /or Indirect Waste $9.80 Each Multi - Compartment Sink $9.80 Each Shampoo Sink w/interceptor $9.80 Each Toilet, Water Closet, Bidet, or Urinal $9.80 Each Page 38 of 176 6 Tub and/or Shower $9.80 Each Water Heater $9.80 Each Water Pipe Repair and/or Alteration $9.80 Each Other $9.80 Each TABLE 5: Residential Plumbing Permit Fees Residential Plumbing Fixtures Fee Per Base Fee applied to all Plumbing Permits $23.50 Flat Fee Clothes Washer $7.00 Each Dishwasher $7.00 Each Floor Drain $7.00 Each Hose Bibb $1.00 Each Hot Tub $14.80 Each Lawn Sprinkler with backflow preventer $7.00 Each Sink (Lavatory, Kitchen, Mop) $7.00 Each Tub and/with or without shower, or shower $7.00 Each Toilet, Bidet or Urinal $7.00 Each Water Heater $7.00 Each Other $7.00 Each Mechanical Permit Fees Mechanical permit fees shall be calculated using the commercial and residential schedules in Tables 6 and 7 below. TABLE 6: Commercial Mechanical Permit Fees Commercial Mechanical Fixtures Fee Per Mechanical Permit Base Fee $23.50 Flat Fee Air-Handling Unit < 10,000 CFM $14.80 Each Air-Handling Unit > 10,000 CFM $18.10 Each Class 1 Hood & Duct Systems $10.65 Each Class 2 Hood & Duct Systems $10.65 Each Clothes Dryer with exhaust $10.65 Each Compressors $14.70 Each Cook stove with exhaust $10.65 Each Ducting Change without New Furnace $13.70 Each Evaporative Coolers, permanently installed $10.65 Each Fan for Bath and/or Exhaust Fan $7.25 Each Commercial Furnace & Ducting < 100,000 btu $14.80 Each Commercial Furnace & Ducting > 100,000 btu $18.20 Each Combo Gas pipe / Water Heater / Furnace $35.45 Each Fuel System Outlets in excess of the first 4 $2.00 Each Fuel Pipe System LPG, Natural Gas, OIL (first 4 outlets) $10.65 Each Miscellaneous Mechanical Equipment $10.65 Each Mechanical System Pumps (Misc.) $10.65 Each Radiant Heat Units (wall, ceiling, floor, recessed, etc.) $10.65 Each Page 39 of 176 7 Unit Heater Suspended or Floor Mount $14.80 Each Gas Water Heater Vent & Combustion Air $10.65 Each Propane tank over 2000 gallons $10.65 Each TABLE 7: Residential Mechanical Permit Fees Residential Mechanical Fixtures Fee Per Base Fee applied to all Mechanical Permits $23.50 Flat Fee Bath Fan and or Exhaust Fan $7.25 Each Clothes Dryer w/exhaust $10.65 Each Cook Stove w/exhaust $10.65 Each Furnace Electric / Heat Pump/AC +/- ducting $14.80 Each Fireplace - Gas or Gas log inserts $12.00 Each Fireplace - Wood or Wood Stove $12.00 Each Furnace Propane +/-Ducting $14.80 Each Gas WH Vent and Combustion Air $10.65 Each Fuel Pipe System LPG, Natural Gas, Oil $10.00 Each Heater, Wall or Baseboard $10.65 Each Misc. Mechanical Equipment $10.65 Each Furnace Natural Gas +/- Ducting $14.80 Each Propane Furnace +/- Ducting $14.80 Each Propane Fuel Tank Under 2000 Gallons $10.65 Each Generator $10.65 Each C. Planning and Land Use Fees The planning and land use permit fees listed in the tables below shall be paid at the time an application is submitted to the city unless otherwise specified. Fees are based on an hourly rate of $75.00. TABLE 8: Subdivision POMC Title 26 Short Subdivision Application, Preliminary $1,100 Short Subdivision - Submission of Final Short Subdivision for Review and Approval, Final $600 Short Subdivision, Preliminary Amendment or Alteration $500 Final Short Subdivision, Final, Vacation or Alteration $500 Preliminary Subdivision Plats 5-20 lots $2,000 plus Hearing Examiner Fee Preliminary Subdivisions Plats 21+ Lots $2,000 + $50 Per Lot plus Hearing Examiner Fee Planned Residential Development Review per POMC 16.13.19020.34.200 $500 plus associated Preliminary Subdivision Plat Fee Minor Revisions Modifications to a Preliminary Plat $500 Major Modifications to a Preliminary Plat, 5- 20 lots $2,000 plus Hearing Examiner fees Page 40 of 176 8 Major Modifications to a Preliminary Plat, 21+ lots $2,000 + $50 per lot plus Hearing Examiner fees Boundary Line Adjustment $200 Final Plat $1,000 + 50 Per Lot Final Plat, vacation or alteration $1,000 + $50 per lot plus Hearing Examiner fees Preliminary Binding Site Plan $1,100 Preliminary Binding Site Plan, Alteration $500 Final Binding Site Plan $600 Vacation and Alteration of Final Plats and Final Binding Site Plan, Alterations or Vacation $2,000 plus Hearing Examiner Fee$500 TABLE 9: SEPA Project Checklist Review and Threshold Determination $300 Non-Project Checklist Review and Threshold Determination $300 Environmental Impact Statement Preparation Actual Cost, See SEPA Ord. Environmental Impact Statement Review Actual Cost, See SEPA Ord. SEPA Appeal Fee* $450 TABLE 10: Shoreline Permits Administrative Shoreline Substantial Development Permit $600 Shoreline Substantial Development Permit $900 plus Hearing Examiner Fee Shoreline Exemption (Letter) $150 Shoreline Conditional Use Permit $1,275 plus Hearing Examiner Fee Administrative Shoreline Conditional Use Permit $600 Shoreline Variance $1,275 plus Hearing Examiner Fee Administrative Shoreline Variance $600 TABLE 11: Land Use Permits Administrative Conditional Use Permit $600 Page 41 of 176 9 Conditional Use Permit $1,275 plus Hearing Examiner Fee Critical Areas Exemption Request $75 Rezone (without Comp Plan Amendment) $1,275plus Hearing Examiner fee Temporary Use Permit $150 Temporary Use Permit Extension $150 Variance Administrative $600 Variance $1,275 plus Hearing Examiner Fee Variance, View Protection Overlay District $1,275 plus Hearing Examiner fee View Protection Overlay District Exemption $100 TABLE 12: Other Review Request for a statement of restrictions per RCW 35.21.475 $75 Administrative Interpretation (POMC 23.40.030) $75 minimum, an additional deposit may be required if city attorney review is required, any city attorney expenses related to an application for an administrative application shall be paid by the applicant prior to issuance of a decision Pre-Application Meeting $150 (100% is credited to a land use application if filed within 12 months) Development Agreements $1,000 Deposit, which will be applied to the city’s costs including city attorney fees regardless of whether a development agreement is approved Comp Plan Amendment (Text) $500 Comp Plan Amendment (Map) $1,875 Forest Practices Application (Local Approval) $300 Landscape Plan Review Minor $225 Landscape Plan Review Major (Subdivisions with more than 20 lots, Developments larger than 20,000 square feet in area) $600 Other Appeal Fee* $450 Tax Abatement Exemption Application $1,500.00 Zoning Verification Letter $75 * Any appeal statement must be filed on the deadline established in the City's code relating to the specific appeal, together with a certified check in the amount of the appeal fee (which shall include the fee set forth in the fee Resolution, plus the hearing examiner's fees charged to the City on the appeal), which appeal fee shall be returned to the appellant if the decision of the City is not sustained by the hearing examiner. If the hearing examiner sustains the decision, the appeal fee will be applied to any fees charged by the hearing examiner on the decision or appeal. If the City Council is the decision- maker on the appeal, only the appeal fee shall be charged. If any appellant believes that the payment of the appeal fee creates a financial hardship, it shall submit a request for an appeal waiver with the appeal statement on or before the deadline established in the City's code relating to the specific appeal. This Page 42 of 176 10 request for an appeal waiver shall describe the appellant's financial situation and why payment of the appeal fee creates a financial hardship. As an example, the appellant may provide evidence that the appellant resides in a low-income household, which would include a single person, family or unrelated persons living together, whose adjusted income is less than eighty percent of the median family income, adjusted for household size, for Kitsap County. Signs Permits Signs may also require a building permit. See B.4 and Table 3. TABLE 13: Sign Permits A-Board Sign $25 Permanent Sign $50 Comprehensive Sign Plan (Sign Program) $500 Placement of WSDOT directional sign $75 Books/Maps/Optical Discs/Other TABLE 14: Books/Maps/Optical Discs/Other Copies of Codes and Standards on Disc $5 Photocopies 11x17 and smaller (in house copying); Refer to POMC 1.18.070 for public records requests $0.15 per page black and white or $1 per page color Map Scanning if above 11x17 $3 Print Jobs on Plotter $3 per linear foot or portion thereof (36" width) In house binding of documents (plastic spine) (which are also printed in house) $15 In house binding of documents (3 ring binder) (which are also printed in house) $10 GIS Data and Custom Maps $75 per hour to produce, minimum 1 hour Public Notice signs Actual cost + 25% Mailing fee for Developer’s issued permit package USPS Priority Flat Rate + 25% D. Public Works Department Fees The Public Works Department permit fees listed in the tables below shall be paid at the time an application is submitted to the city unless otherwise specified. TABLE 15: Public Works Department Permits and Fees Public Works Cost Note Minor Land Disturbing Activity Review and Permit (disturbances of less than 1,000 square feet) $50 No more than one minor LDAP may be issued for the same property (parcel Page 43 of 176 11 and/or address) in any 365 day period. Land Disturbing Activity Permit Plan Review $100 for the first acre of disturbance + $25 for each additional acre of Disturbance above 1 acre. Area to be rounded up to the next higher acre. $100 minimum fee. (Paid at the time of application submittal – covers Land Disturbing Activity plan review costs). Acres of disturbance should be rounded to the nearest acre. Land Disturbing Activity Permit $100 for the first acre of disturbance + $50 for each additional acre of Disturbance above 1 acre. Area to be rounded up to the next higher acre. $100 minimum fee. (Paid at time of permit issuance – covers Land Disturbing inspection costs). Acres of disturbance rounded to the nearest acre. Stormwater Drainage Permit Plan Review $100 for the first 3,000 square feet of new and replaced hard surface to be constructed + $25 for each additional 3,000 square feet or fraction thereof of hard surface to be constructed. $100 minimum fee. (Paid at the time of application submittal – covers hard surface and stormwater improvement plan review costs). Stormwater Drainage Permit $100 for the first 3,000 square feet of new and replaced hard surface to be constructed + $50 for each additional 3,000 square feet or fraction thereof of hard surface to be constructed. $100 minimum fee. Stormwater Drainage Permit (Paid at time of permit issuance – covers hard surface and stormwater inspection costs) Street Use Permit Application Fee $50 Street Signs (provided by the city) Actual Cost +25% Plan Revision Review to Approved Permit Drawings $100 Per hour of required plan review. Latecomer Agreement Review Fee $500 Deposit The applicant shall pay the actual fee, including city attorney costs, for preparing the latecomer agreement ROW Permit, (Includes the first 100 Linear Feet of excavation / trenching) $50 ROW excavation / trenchingPermit, for every 300 Linear Feet or portion thereof thereafter the first 100 Lin. Ft. $10 Work without a Permit - Penalty Permit fee is doubled Violator must obtain the required permit Page 44 of 176 12 and pay twice the normal permit fee TABLE 16: Street Vacations Street Vacation Petition Fee $120 Street Vacation Appraisal Fee (Refundable Deposit) $500 Deposit, Petitioner shall pay the actual cost of the appraisal. TABLE 17: Impact Fee Deferrals (POMC 16.70.110 D20.182.110(4)) Application for Impact Fee Deferral $300 minimum Lien release for Impact Fee Deferral $300 minimum TABLE 18: Residential Parking Permits Residential Parking Permit $10 Replacement Parking Permit $5 Temporary Residential Parking Permit $10 Bed and Breakfast Parking Permit $10 TABLE 19: Concurrency Review (POMC 16.7120.180) 1. Concurrency (Capacity Reservation Certificate) applications fees shall be based on the following table. Each type of application (Transportation, Water, or Sewer) shall include payment of an application fee (A) plus any consultant fees charged to the city (B or C) for concurrency review as applicable. Type of Review A Application Fee (also the total review fee for applications reviewed in house by the City) B Review Performed by Consultant – Application submitted after a scope and fee has been obtained C Review Performed by Consultant – Application submitted prior to obtaining scope and fee (Deposit) Transportation $150 The applicant shall pay the amount shown in the scope and fee provided by the City’s Consultant. $1000 Deposit, the actual fee for concurrency review to be paid by the applicant Water $150 The applicant shall pay the amount shown in the scope and fee provided by the City’s Consultant. $1000 Deposit, the actual fee for concurrency review to be paid by the applicant Sewer $150 The applicant shall pay the amount shown in the scope and fee $1000 Deposit, the actual fee for concurrency review to Page 45 of 176 13 provided by the City’s Consultant. be paid by the applicant 2. The Director of Public Works shall make all determinations as to whether an application be reviewed by the city or be sent to the consultant for review. 3. When a deposit is required pursuant to the above table, the deposit shall be applied to the actual fee incurred by the city. Any balance owed shall be paid prior to the issuance of a concurrency certificate. E. Fire District Review and Inspection Fees. A surcharge on the permit types identified in Tables 21 – 2520 - 24 shall be collected if Fire District review and/or inspections take place. The minimum fee shall be $100 except where specified in the tables. The fee shall be paid at the time the permit is issued unless otherwise specified. TABLE 20: BUILDING PERMITS Type Amount Commercial Addition $150 New Commercial Building $400 Tenant Certificate of Occupancy $75 New Cell Tower $150 Commercial or Government Miscellaneous $150 Minor Tenant Improvement: for projects with a construction value under $6,000 $75 Major Tenant Improvement: for projects with a construction value of $6,000 or higher $250 Demolition $75 Commercial Waterfront $150 New Residential: Single family, ADU, Duplex $100 New Multi-family: Triplex and above $250 Residential Certificate of Occupancy $75 Other Permit Types with Flat Fees $100 TABLE 21: FIRE CODE PERMITS Type Amount Fire Alarm $400 Fire Sprinkler $400 Fire Suppression System $400 Temporary Tent or Membrane Structure $400 Page 46 of 176 14 Tank Install $400 Tank Decommission $400 High Pile Storage $400 Fire Code permit projects which are identified as highly complex shall be reviewed by a consultant under contract services. In addition to the fee listed above, the consultant fee shall be paid by the applicant and is due when the permit is issued. TABLE 22: LAND USE PERMITS Type Amount Boundary Line Adjustment $250 Conditional Use Permit $250 Preliminary Plat or alteration of $250 Final Plat or alteration of $250 Final Binding Site Plan or alteration of $250 Shoreline: Substantial Development, Conditional Use, Variance $250 Short Plat: Preliminary or Final $250 Variance $250 Comprehensive Plan Amendment $250 Zone Reclassification (Rezone) $250 TABLE 23: PUBLIC WORKS PERMITS Type Amount Land Disturbance Activity Permit and/or Stormwater Drainage Permit (This fee shall not be charged more than once per project if the permits are issued simultaneously) $250 Right-of-Way $75 Other Permit Types with flat fees $100 TABLE 24: OTHER Type Amount Formal Pre-Application Conference (not credited towards a future application fee) $150 Page 47 of 176 15 Cabaret License $100 Carnival License $100 Event Permit $100 Liquor or Marijuana License $100 Pawn Broker $100 Street Use Permit Application fee $50 Page 48 of 176 16 Building Valuation Data – August 2016February 2018 Important Points • The BVD is not intended to apply to alterations or repairs to existing buildings. Because the scope of alterations or repairs to an existing building varies so greatly, the Square Foot Construction Costs table does not reflect accurate values for that purpose. However, the Square Foot Construction Costs table can be used to determine the cost of an addition that is basically a stand-alone building which happens to be attached to an existing building. In the case of such additions, the only alterations to the existing building would involve the attachment of the addition to the existing building and the openings between the addition and the existing building. • The Square Foot Construction Cost does not include the price of the land on which the building is built. The Square Foot Construction Cost takes into account everything from foundation work to the roof structure and coverings but does not include the price of the land. The cost of the land does not affect the cost of related code enforcement activities and is not included in the Square Foot Construction Cost. Square Foot Construction Costs a, b, c, d Group (2015 International Building Code) IA IB IIA IIB IIIA IIIB IV VA VB A-1 Assembly, theaters, with stage 226.92 219.10 213.80 205.04 192.95 187.36 198.56 176.18 169.73 A-1 Assembly, theaters, without stage 207.97 200.15 194.85 186.09 174.15 168.55 179.61 157.38 150.92 A-2 Assembly, nightclubs 177.49 172.34 167.98 161.18 151.95 147.76 155.52 137.58 132.93 A-2 Assembly, restaurants, bars, banquet halls 176.49 171.34 165.98 160.18 149.95 146.76 154.52 135.58 131.93 A-3 Assembly, churches 209.94 202.13 196.83 188.07 176.32 170.72 181.59 159.54 153.09 A-3 Assembly, general, community halls, libraries, museums 175.12 167.31 161.01 153.25 140.50 135.90 146.77 123.72 118.27 A-4 Assembly, arenas 206.97 199.15 192.85 185.09 172.15 167.55 178.61 155.38 149.92 B Business 181.12 174.43 168.67 160.26 146.18 140.70 153.97 128.34 122.72 E Educational 192.29 185.47 180.15 172.12 160.72 152.55 166.18 140.46 136.18 F-1 Factory and industrial, moderate hazard 108.53 103.54 97.56 93.81 84.17 80.36 89.86 70.57 66.08 F-2 Factory and industrial, low hazard 107.53 102.54 97.56 92.81 84.17 79.36 88.86 70.57 65.08 H-1 High Hazard, explosives 101.60 96.60 91.63 86.88 78.44 73.62 82.93 64.84 0.00 H234 High Hazard 101.60 96.60 91.63 86.88 78.44 73.62 82.93 64.84 59.35 H-5 HPM 181.12 174.43 168.67 160.26 146.18 140.70 153.97 128.34 122.72 I-1 Institutional, supervised environment 180.72 174.14 169.28 161.12 149.06 145.04 161.12 133.69 129.43 I-2 Institutional, hospitals 304.80 298.11 292.36 283.95 268.92 0.00 277.65 251.09 0.00 I-2 Institutional, nursing homes 211.20 204.51 198.75 190.34 177.26 0.00 184.05 159.42 0.00 I-3 Institutional, restrained 206.08 199.38 193.63 185.22 172.62 166.14 178.93 154.78 147.16 I-4 Institutional, day care facilities 180.72 174.14 169.28 161.12 149.06 145.04 161.12 133.69 129.43 M Mercantile 132.23 127.09 121.73 115.92 106.18 102.99 110.26 91.82 88.16 R-1 Residential, hotels 182.28 175.70 170.83 162.68 150.87 146.84 162.68 135.49 131.23 R-2 Residential, multiple family 152.86 146.27 141.41 133.25 122.04 118.01 133.25 106.66 102.41 R-3 Residential, one- and two-family 143.93 139.97 136.51 132.83 127.95 124.61 130.57 119.73 112.65 R-4 Residential, care/assisted living facilities 180.72 174.14 169.28 161.12 149.06 145.04 161.12 133.69 129.43 S-1 Storage, moderate hazard 100.60 95.60 89.63 85.88 76.44 72.62 81.93 62.84 58.35 S-2 Storage, low hazard 99.60 94.60 89.63 84.88 76.44 71.62 80.93 62.84 57.35 U Utility, miscellaneous 77.82 73.48 69.04 65.52 59.23 55.31 62.58 46.83 44.63 Group (2015 International Building Code) IA IB IIA IIB IIIA IIIB IV VA VB A-1 Assembly, theaters, with stage 239.41 231.54 226.03 216.67 203.74 197.86 209.82 186.11 179.13 Page 49 of 176 17 A-1 Assembly, theaters, without stage 219.07 211.20 205.68 196.33 183.65 177.76 189.48 166.01 159.03 A-2 Assembly, nightclubs 188.23 182.77 178.14 170.93 161.13 156.68 164.92 145.88 140.94 A-2 Assembly, restaurants, bars, banquet halls 187.23 181.77 176.14 169.93 159.13 155.68 163.92 143.88 139.94 A-3 Assembly, churches 220.05 212.18 206.66 197.31 185.99 180.11 190.46 168.36 161.38 A-3 Assembly, general, community halls, libraries, 185.05 177.18 170.67 162.31 148.58 143.75 155.46 131.00 125.02 A-4 Assembly, arenas 218.07 210.20 203.68 195.33 181.65 176.76 188.48 164.01 158.03 B Business 192.02 185.04 179.30 170.56 155.93 150.11 164.01 137.00 131.05 E Educational 197.52 190.73 185.77 177.32 165.32 156.97 171.23 144.39 140.26 F-1 Factory and industrial, moderate hazard 114.08 108.82 102.59 98.59 88.51 84.45 94.44 74.21 69.43 F-2 Factory and industrial, low hazard 113.08 107.82 102.59 97.59 88.51 83.45 93.44 74.21 68.43 H-1 High Hazard, explosives 106.73 101.48 96.25 91.25 82.38 77.32 87.10 68.08 0.00 H234 High Hazard 106.73 101.48 96.25 91.25 82.38 77.32 87.10 68.08 62.30 H-5 HPM 192.02 185.04 179.30 170.56 155.93 150.11 164.01 137.00 131.05 I-1 Institutional, supervised environment 191.30 184.81 179.46 171.90 158.36 154.06 171.99 141.86 137.45 I-2 Institutional, hospitals 321.25 314.27 308.52 299.78 284.17 0.00 293.24 265.24 0.00 I-2 Institutional, nursing homes 222.99 216.01 210.27 201.52 187.89 0.00 194.98 168.96 0.00 I-3 Institutional, restrained 218.28 211.30 205.55 196.81 183.43 176.62 190.27 164.50 156.55 I-4 Institutional, day care facilities 191.30 184.81 179.46 171.90 158.36 154.06 171.99 141.86 137.45 M Mercantile 140.27 134.81 129.18 122.96 112.68 109.23 116.95 97.44 93.50 R-1 Residential, hotels 193.08 186.60 181.24 173.68 159.89 155.58 173.77 143.39 138.97 R-2 Residential, multiple family 161.95 155.46 150.10 142.54 129.52 125.22 142.64 113.02 108.61 R-3 Residential, one- and two-family 151.10 146.99 143.20 139.61 134.50 130.95 137.27 125.85 118.45 R-4 Residential, care/assisted living facilities 191.30 184.81 179.46 171.90 158.36 154.06 171.99 141.86 137.45 S-1 Storage, moderate hazard 105.73 100.48 94.25 90.25 80.38 76.32 86.10 66.08 61.30 S-2 Storage, low hazard 104.73 99.48 94.25 89.25 80.38 75.32 85.10 66.08 60.30 U Utility, miscellaneous 83.66 79.00 74.06 70.37 63.47 59.32 67.24 50.19 47.80 a. Private Garages use Utility, miscellaneous b. Unfinished basements (all use group) = $15.00 per sq. ft. c. For shell only buildings deduct 20 percent d. N.P. = not permitted Page 50 of 176 RESOLUTION NO. 030-17 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON REPEALING RESOLUTION NO. 007-17 AND ESTABLISHING FEE SCHEDULES FOR THE DEPARTMENTS OF COMMUNITY DEVELOPMENT AND PUBLIC WORKS WHEREAS, the City of Port Orchard is responsible for implementing land use regulations, planning and public works requirements, administering the building code, and other administrative duties; and WHEREAS, there are costs associated with the implementation of city regulations and policies; and WHEREAS, the City's current Planning and Public Works Department administrative fees were adopted in December 2016 as set forth in Resolution No. 007-17; and WHEREAS, the City Council deems it in the best interest of the City of Port Orchard to periodically review and update the City's administrative fees; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON HEREBY RESOLVES AS FOLLOWS: Resolution No. 007-17 is hereby repealed in its entirety.1. The fees that will be charged by the City Community Development and Public Works Departments and Clerk's Office for the specified services and permits are listed in Exhibit "A". 2. The City Council authorizes the refund of any $400 Tent and Membrane Structure permit fees paid between December 1, 2016 and May 23, 2017. 3. Fees not listed in Exhibit "A" will be determined by the City Council.4. The fees listed in Exhibit "A" shall take effect on May 26, 2017.5. PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the Clerk in authentication of such passage this 23rd day of May, 2017. H SEALj "ATTEST:| Robert Putaansuu, Mayor BrandfRinearson, City Clerk Page 51 of 176 Resolution No. 030-17 Page 2 of 16 Exhibit A to Resolution 030-17 A. General 1. No permit shall be issued, application accepted, service provided, or appeal filed without payment of the applicable fee set forth below. 2. References to the director refer to the director of the Department of Community Development or his/her designee. 3. When an application includes the submittal of special reports and/or plans such as habitat management plans, geotechnical reports, or traffic impact analyses requiring review beyond the capabilities of city staff, the applicant shall be required to pay the actual cost of 3rd party review by qualified consultants under contract with the city. Upon determining that 3rd party review of special reports or plans is required, the city will obtain a fee estimate from its consultant and provide that estimate to the applicant and request payment to the city. 4. Some projects require more than one permit. In some cases a project will require the payment of numerous fees from the tables below. 5. Each building, plumbing, mechanical, planning and land use, and public works permit/department review fee shall be assessed a technology fee surcharge of $10.00 to cover the cost of the purchase and ongoing maintenance of the City's SMARTGov permitting system which was put into use in November of 2014. 6. No additional inspections, including final inspections, will be scheduled or performed until all outstanding fees are paid. 7. Refunds: The hourly rate used to calculate a deduction to a refund shall be $75 per hour. a. Building Permit fees: Refunds shall be issued at an amount equal to the permit fee less actual time and materials spent on the project; provided no refund shall exceed 80% of the initial permit fee for a permit that was issued by the City. If the permit fee was paid and a refund was requested prior to permit issuance, 100% of the permittee may be refunded. b. Plan Review Fees: If an application is withdrawn, cancelled or returned prior to issuing a building permit, a refund shall be issued to an amount equal to the plan review fee less actual time and materials spent on the project, provided no refund shall exceed 80% of the plan review fee. Plan review fees are non-refundable once the plan review has been completed or if the permit has been issued. c. Other Permit/Application fees: Refunds for Land Use permits and other permit application types may be authorized by the director. Refunds shall be issued at an amount equal to the permit fee less actual time and materials spent on the project; provided no refund shall exceed 80% of the initial permittee. 8. All recording fees for approvals issued by the city shall be paid by the applicant. B. Building, Plumbing, and Mechanical Fee Policies 1. Failure to pay established fees may result in one or more of the following: • Per Section 109.4 of the IBC, any person who commences any work on a building, structure, electrical, gas, mechanical or plumbing system before obtaining the necessary Page 52 of 176 Resolution No. 030-17 Page 3 of 16 permits shall be subject to an additional fee equal to the required permit cost in addition to the underlying permit costs. • No temporary or final certificate of occupancy will be approved or issued for a project with any outstanding fees on any permit associated with the project. Some signs require a building permit in addition to a land use (sign) permit. In these instances, the permit fees are additive meaning that an applicant may be required to obtain a sign permit and a building permit. Minor revisions to plans which were previously reviewed and approved by the city shall be reviewed at a cost of $75 per hour with a minimum of 1 hour billed. Valuation for Table 1 shall be determined using the IBC Building Valuation Data Table (BVD) (currently the August 2016 table as attached hereto) except as noted in the BVD Table and when otherwise noted in Tables 2 and 3. Per 2015 IBC 109.3, the applicant for a permit shall provide an estimated construction value at the time of application. The amount shall include the fair market value of any donated, contributed or found labor and/or materials. Single family home builders who wish to reuse a plan set to construct more than one home using the same plan set may do so by utilizing a "basic plan" review process. When an applicant wishes to establish a basic plan set for reuse, the plans shall initially be reviewed upon payment of the city's standard plan review fee. Once plan review is complete and if the City finds that the plans conform to the requirements of the Building Code, the plans shall be approved as a basic plan set and marked as such for reuse. For each use of the plan, the applicant shall pay a reduced plan review fee as established in Table 3 in lieu of the full plan review fee. The use of an approved basic plan set shall have no effect on the building permit fee (only the building permit plan review fee). Plans may not be reused if the city's building code has been updated unless the plans have been re-reviewed (upon payment of the full plan review fee) and approved for conformance with the updated building code. 2. 3. 4. 5. 6. TABLE 1: FEES (Permit Fee = 100% Plan Review Fee = 65%)Total Valuation $1 to $500 $26.00 $26.00 for the first $500 plus $3.00 for each additional $100, or fraction thereof, to and including $2,000______________$501 to $2,000 $69.00 for the first $2,000 plus $11.00 for each additional $1,000, or fraction thereof, to and including $40,000$2,001 to $40,000 $487.00 for the first $40,000 plus $9.00 for each additional $1,000, or fraction thereof, to and including $100,000$40,001 to $100,000 $1,027.00 for the first $100,000 plus $7.50 for each additional $1000, or fraction thereof, to and including $500,000___________________________________$100,001 to $500,000 $3,827.00 for the first $500,000 plus $5.00 for each additional $1,000, or fraction thereof, to and including $ 1,000,000__________________________________$500,001 to $1,000,000 Page 53 of 176 Resolution No. 030-17 Page 4 of 16 $6,327.00 for the first $1,000,000 plus $3.00 for each additional $1,000, or fraction thereof, to and including $5,000,000 _______________________________$1,000,001 to $5,000,000 $18,327.00 for the first $5,000,000 plus $1.00 for each additional $1,000, or fraction thereof__________$5,000,001 and up TABLE 2: Residential Single Family Unit of MeasureBuilding Permit Type Amount $82.95 square footFinish an existing basement $59.79 square footConversion of an existing garage to residential space $13.04 square footNew, repair, or alteration or addition to deck, uncovered $13.04 square footNew Foundation only or under existing structure $38.16New garage, shed, barn, or pole building (attached or detached)square foot $21.07 square footCovered porch, covered deck; new, alteration, repair, or cover added New, remodel, or repairs to freestanding roof structures and carports, other than porch or deck____________________________________$21.07 square foot $19.67 square footResidential Interior Remodel TABLE 3: Miscellaneous: Unit of MeasureBuilding Permit Code Amount Per Linear Foot$118Shoreline bulkhead walls $65 EachDemolition Per Linear Foot$11.74Fences over 6 feet in height Per Linear Foot$19.67Retaining walls $65 EachRe-inspection Apply Construction Value to Table 1 Construction value (contract or materials x 2)Fire Alarm, new or alterations to existing Apply Construction Value to Table 1 Construction value (contract or materials x 2)Fire Sprinkler, new or alterations to existing Page 54 of 176 Resolution No. 030-17 Page 5 of 16 Apply Construction Value to Table 1 Construction value (contract or materials x 2)Fire Suppression System Apply Construction Value to Table 1 Construction value (contract or materials x 2)Tank: Underground or Above Ground, Installation or Removal $65 EachTemporary Tent & Membrane Structures $65 EachPyrotechnics Special Effects $90 Per 100 SQ FTRoof: Hot Mop/Cold Mop (flat roof) $70 Per 100 SQ FTRoof: Composition, Metal $140 Per 100 SQ FTRoof: Wood Shake $140 Per 100 SQ FTRoof: Concrete, Tile, Slate $90 Per 100 SQ FTRoof: Torch Down Apply Construction Value to Table 1 Construction value (contract or materials x 2)Residential Misc. Apply Construction Value to Table 1 Construction value (contract or materials x 2)Commercial Tenant Improvement and Misc. Certificate of Occupancy for new business only; All other C of O included in building permit fee.____________________________________________ Manufactured or mobile home placed on lot or first time placement in MH park________________________________________________________ $65 Each $130 Each $65 EachManufactured or mobile home replacement in MH park 50% of original feePermit Renewal Each $65Posted Stop Work occurrence Apply Construction Value to Table 1 Construction value (contract or materials x 2)Sign (when a building permit is required) $100 EachCarport or Canopy, pre-fab kit installation $70 per 100 SQ FTSiding or Re-siding Solar energy/photovoltaic panel system roof mounted install per WAC 51-51 2300 Sec. M2302 $135 Each $225 EachSingle Family Residential plan review using a basic plan on a site specific lot Apply Construction Value to Table 1 Construction value (contract or materials x 2)Windows or Doors Page 55 of 176 Resolution No. 030-17 Page 6 of 16 Plumbing Permit Fees Plumbing permit fees shall be calculated using the commercial and residential schedules in Tables 4 and 5 below. TABLE 4: Commercial Plumbing Permit FeesiCommercial Plumbing Fixtures PerFee Flat $23.50Base Fee Applied to All Plumbing Permits Fee $9.80 EachBackflow protective device 2 inches or less Backflow protective device larger than 2 inches| $15.00 Each $9.80 EachClothes Washing Machine $9.80 EachDish Washer; Drainage Pipe or Vent Pipe Repair or Alteration $9.80 Each $9.80 EachDrinking Fountain $9.80 EachFloor Drain $1.00 EachHose Bibbs, each $9.80Industrial/Sand Oil Interceptor Each $9.80 EachGrease Interceptor $9.80 EachLawn Sprinkler System with Backflow Device $9.80Medical Equipment / Kidney Machine Each Medical Gas, each additional outlet in excess of first 5 $5.00 Each $50.00 EachMedical gas system up to 5 outlets $9.80 EachMisc. plumbing fixtures not specifically listed $9.80 EachMisc. Plumbing fixtures on one trap $9.80 EachRoof Drain $9.80 EachSink (Lavatory, Kitchen, Mop, or Bar Sink) $9.80Floor Sink and /or Indirect Waste Each $9.80 EachMulti - Compartment Sink $9.80Shampoo Sink w/interceptor Each $9.80 EachToilet, Water Closet. Bidet, or Urinal $9.80 EachTub and/or Shower $9.80 EachWater Heater $9.80 EachWater Pipe Repair and/or Alteration Page 56 of 176 Resolution No. 030-17 Page 7 of 16 TABLES: Residential Plumbing Permit Fees Residential Plumbing Fixtures PerFee $23.50Base Fee applied to all Plumbing Permits Flat Fee $7.00Clothes Washer Each $7.00Dishwasher Each $7.00Floor Drain Each $1.00Hose Bibb Each $14.80HotTub Each $7.00Lawn Sprinkler with backflow preventer Each $7.00Misc. plumbing fixtures not specifically listed Each $7.00Sink (Lavatory, Kitchen, Mop)Each Tub and/or shower $7.00 Each $7.00Toilet, Bidet or Urinal Each $7.00 EachWater Heater Mechanical Permit Fees Mechanical permit fees shall be calculated using the commercial and residential schedules in Tables 6 and 7 below. TABLE 6: Commercial Mechanical Permit Fees Commercial Mechanical Fixtures PerFee Flat $23.50Mechanical Permit Base Fee Fee $14.80Air-Handling Unit < 10,000 CFM Each $18.10 EachAir-Handling Unit > 10,000 CFM $10.65Class 1 Hood & Duct Systems Each $10.65Class 2 Hood & Duct Systems Each $10.65Clothes Dryer with exhaust Each $14.70 EachCompressors $10.65 EachCook stove with exhaust $13.70 EachDucting Change without New Furnace $10.65 EachEvaporative Coolers, permanently installed $7.25Fan for Bath and/or Exhaust Fan Each $14.80Commercial Furnace & Ducting < 100,000 btu Each $18.20 EachCommercial Furnace & Ducting > 100,000 btu $35.45Combo Gaspipe / Water Heater / Furnace Each $2.00Fuel System Outlets in excess of the first 4 Each $10.65Fuel Pipe System LPG, Natural Gas, OIL (first 4 outlets)Each $10.65Miscellaneous Mechanical Equipment Each $10.65 EachMechanical System Pumps (Misc) $10.65Radiant Heat Units (wall, ceiling, floor, recessed, etc.)Each $14.80 EachUnit Heater Suspended or Floor Mount Page 57 of 176 Resolution No. 030-17 Page 8 of 16 $10.65 EachGas Water Heater Vent & Combustion Air 10.65 EachPropane tank over 2000 gallons TABLE 7: Residential Mechanical Permit Fees Residential Mechanical Fixtures Fee Per Flat $23.50Base Fee applied to all Mechanical Permits Fee $7.25 EachBath Fan and or Exhaust Fan $10.65 EachClothes Dryer w/exhaust $10.65Cook Stove w/exhaust EachI$14.80Furnace Electric / Heat Pump/AC +/- ducting Each $12.00 EachFireplace - Gas or Gas log inserts $12.00 EachFireplace - Wood or Wood Stove $14.80Furnace Propane +/-Ducting Each $10.65 EachGas WH Vent and Combustion Air $10.00 EachFuel Pipe System LPGy Natural Gas, Oil $10.65 EachMisc. Mechanical Equipment $14.80Furnace Natural Gas +/- Ducting Each $14.80Propane Furnace +/- Ducting Each $10.65 EachPropane Fuel Tank Under 2000 Gallons C. Planning and Land Use Fees The planning and land use permit fees listed in the tables below shall be paid at the time an application is submitted to the city unless otherwise specified. Fees are based on an hourly rate of $75.00. TABLE 8: Subdivision POMC Title 26 $1,100Short Subdivision Application Short Subdivision - Submission of Final Short Subdivision for Review and Approval______$600 $500Short Subdivision Amendment $500Final Short Subdivision Alteration $2,000 plus Hearing Examiner FeePreliminary Subdivision Plats 5-20 lots $2,000 + $50 Per Lot plus Hearing Examiner FeePreliminary Subdivisions Plats 21+ Lots $500 plus associated Preliminary Subdivision Plat Fee Planned Residential Development Review per POMC 16.13.190 $500Minor Revisions to a Preliminary Plat $200Boundary Line Adjustment $1,000 + 50 Per LotFinal Plat $1,100Preliminary Binding Site Plan $500Binding Site Plan Alteration Page 58 of 176 Resolution No. 030-17 Page 9 of 16 $600Final Binding Site Plan Vacation and Alteration of Final Plats and Final Binding Site Plans $2,000 plus Hearing Examiner Fee TABLE 9: SEPA Project Checklist Review and Threshold Determination $300 Non-Project Checklist Review and Threshold Determination $300 Actual Cost, See SEPA Ord.Environmental Impact Statement Preparation Actual Cost, See SEPA Ord.Environmental Impact Statement Review $450SEPA Appeal Fee* TABLE 10: Shoreline Permits Administrative Shoreline Substantial Development Permit $600 $900 plus Hearing Examiner FeeShoreline Substantial Development Permit $150Shoreline Exemption (Letter) $1,275 plus Hearing Examiner FeeShoreline Conditional Use Permit Administrative Shoreline Conditional Use Permit $600 $1,275 plus Hearing Examiner FeeShoreline Variance $600Administrative Shoreline Variance TABLE 11: Land Use Permits $600Administrative Conditional Use Permit $1,275 plus Hearing Examiner FeeConditional Use Permit $150Temporary Use Permit $150Temporary Use Permit Extension $600Variance Administrative $1,275 plus Hearing Examiner FeeVariance $1,275 plus Hearing Examiner feeVariance, View Protection Overlay District $100View Protection Overlay District Exemption $l,275plus Hearing Examiner feeRezone (without Comp Plan Amendment) Page 59 of 176 Resolution No. 030-17 Page 10 of 16 See Fee Policy in Critical Areas Code (currently 18.14.020) (to be renumbered 20.162 Article 8 Section 040).Critical Areas Code Special Reports Review Critical Areas Code Reasonable Use or Public $1,275 plus hearing examiner feeAgency Exceptioni $150Critical Area Exemption $1,275 plus hearing examiner fee.Critical Areas Variance TABLE 12: Other Review Request for a statement of restrictions per RCW 35.21.475 $75 $75 minimum, an additional deposit may be required if city attorney review is required, any city attorney expenses related to an application for an administrative application shall be paid by the applicant prior to issuance of a decision i l Administrative Interpretation (POMC 23.40.030)_____________________ $150 (100% is credited to a land use application if filed within 12 months)Pre-Application Meeting $1,000 Deposit, which will be applied to the city's costs including city attorney fees regardless of whether a development ________________agreement is approvedDevelopment Agreements $500Comp Plan Amendment (Text) $1,875Comp Plan Amendment (Map) $300Forest Practices Application (Local Approval) $225Landscape Plan Review Minor Landscape Plan Review Major (Subdivisions with more than 20 lots, Developments larger than 20,000 square feet in area)$600 $450Other Appeal Fee* $1,500.00Tax Abatement Exemption Application * Any appeal statement must be filed on the deadline established in the City's code relating to the specific appeal, together with a certified check in the amount of the appeal fee (which shall include the fee set forth in the fee Resolution, plus the hearing examiner's fees charged to the City on the appeal), which appeal fee shall be returned to the appellant if the decision of the City is not sustained by the hearing examiner. If the hearing examiner sustains the decision, the appeal fee will be applied to any fees charged by the hearing examiner on the decision or appeal. If the City Council is the decision maker on the appeal, only the appeal fee shall be charged. If any appellant believes that the payment of the appeal fee creates a financial hardship, it shall submit a request for an appeal waiver with the appeal statement on or before the deadline established in the City's code relating to the specific appeal. This request for an appeal waiver shall describe the appellant's financial situation and why payment of the Page 60 of 176 Resolution No. 030-17 Page 11 of 16 appeal fee creates a financial hardship. As an example, the appellant may provide evidence that the appellant resides in a low-income household, which would include a single person, family or unrelated persons living together, whose adjusted income is less than eighty percent of the median family income, adjusted for household size, for Kitsap County. Signs Permits Signs may also require a building permit. See B.4 and Table 3. TABLE 13: Sign Permits $25A-Board Sign $50Permanent Sign $500Comprehensive Sign Plan (Sign Program) $75Placement of WSDOT directional sign Books/Maps/Optical Discs/Other TABLE 14: Books/Maps/Optical Discs/Other $5Copies of Codes and Standards on Disc $0.15 per page black and white or $1 per page color________________________ Photocopies 11x17 and smaller (in house copying); Refer to POMC 1.18.070 for public records requests $3Map Scanning if above 11x17 $3 per linear foot or portion thereof (36" width)___________________________Print Jobs on Plotter In house binding of documents (plastic spine) (which are also printed in house)__________$15 In house binding of documents (3 ring binder) (which are also printed in house)__________$10 $75 per hour to produce, minimum 1 hourGIS Data and Custom Maps Public Notice signs Actual cost + 25% D. Public Works Department Fees The Public Works Department permit fees listed in the tables below shall be paid at the time an application is submitted to the city unless otherwise specified. TABLE 15: Public Works Department Permits and Fees Public Works Cost Note No more than one minor LDAP may be issued for the same property (parcel Minor Land Disturbing Activity Review and Permit (disturbances of less than 1,000 square feet)________________________$50 Page 61 of 176 Resolution No. 030-17 Page 12 of 16 and/or address) in any 365 day period.______ (Paid at the time of application submittal - covers Land Disturbing Activity plan review costs). Acres of disturbance should be rounded to the nearest $100 for the first acre of disturbance + $25 for each additional acre of Disturbance above 1 acre. $100 minimum fee. Land Disturbing Activity Permit Plan Review acre. (Paid at time of permit issuance - covers Land Disturbing Activity inspection costs). Acres of disturbance should be rounded to the nearest acre. $100 for the first acre of disturbance + $50 for each additional acre of Disturbance above 1 acre. $100 minimum fee.Land Disturbing Activity Permit $100 for the first 3,000 square feet of hard surface to be constructed + $25 for each additional 3,000 square feet of hard surface to be constructed. $100 minimum fee. (Paid at the time of application submittal - covers hard surface and stormwater improvement plan review costs).______Stormwater Drainage Permit Plan Review $100 for the first 3,000 square feet of hard surface to be constructed + $50 for each additional 3,000 square feet of hard surface to be constructed. $100 minimum fee. Stormwater Drainage Permit (Paid at time of permit issuance - covers hard surface and stormwater improvement inspection costs)_____Stormwater Drainage Permit $50Street Use Permit Application Fee Street Signs (provided by the city)Actual Cost +25% Per hour of required plan review.______ Plan Revision Review to Approved Permit Drawings_________________________$100 The applicant shall pay the actual fee, including city attorney costs, for preparing the latecomer agreement$500 DepositLatecomer Agreement Review Fee $50ROW Permit, first 100 Linear Feet $10ROW Permit, every 300 Feet thereafter Violator must obtain the required permit and pay twice the normal permit feeWork without a Permit - Penalty Permit fee is doubled Page 62 of 176 Resolution No. 030-17 Page 13 of 16 TABLE 16: Street Vacations $120Street Vacation Petition Fee $500 Deposit, Petitioner shall pay the actual cost of the appraisal.__________________________ Street Vacation Appraisal Fee (Refundable Deposit)__________________ TABLE 17: Impact Fee Deferrals (POMC 16.70.110 D) $300Application for Impact Fee Deferral TABLE 18: Residential Parking Permits $10Residential Parking Permit $5Replacement Parking Permit $10Temporary Residential Parking Permit $10Bed and Breakfast Parking Permit Table 19: Concurrency Review (POMC 16.71) 1. Concurrency (Capacity Reservation Certificate) applications fees shall be based on the following table. Each type of application (Transportation, Water, or Sewer) shall include payment of an application fee (A) plus any consultant fees charged to the city (B or C) for concurrency review as applicable. Type of Review B CA Application Fee (also the total review fee for applications reviewed in house by the City) Review Performed by Consultant- Application submitted after a scope and fee has been obtained Review Performed by Consultant - Application submitted prior to obtaining scope and fee (Deposit) $150 $1000 Deposit, the actual fee for The applicant shall pay the amount shown in the scope and fee provided by the City's Consultant. Transportation concurrency review to be paid by the applicant__________ $150 $1000 Deposit, the actual fee for The applicant shall pay the amount shown in the scope and fee provided by the City's Consultant. Water concurrency review to be paid by the applicant__________ Page 63 of 176 Resolution No. 030-17 Page 14 of 16 $1000 Deposit, the actual fee for concurrency review to be paid by the applicant__________ $150 The applicant shall pay the amount shown in the scope and fee provided by the City's Consultant. Sewer 2. The Director of Public Works shall make all determinations as to whether an application be reviewed by the city or be sent to the consultant for review. 3. When a deposit is required pursuant to the above table, the deposit shall be applied to the actual fee incurred by the city. Any balance owed shall be paid prior to the issuance of a concurrency certificate. E. Fire District Review and Inspection Fees. A surcharge on the permit types identified in Tables 21 - 25 shall be collected if Fire District review and/or inspections take place. The minimum fee shall be $100 except where specified in the tables. The fee shall be paid at the time the permit is issued unless otherwise specified. TABLE 20: BUILDING PERMITS AmountType $150Commercial Addition $400New Commercial Building $75Tenant Certificate of Occupancy $150New Cell Tower $150Commercial or Government Miscellaneous $250Tenant Improvement $75Demolition $150Commercial Waterfront $100New Residential: Single family, ADU, Duplex $250New Multi-family: Triplex and above $75Residential Certificate of Occupancy $100Other Permit Types with Flat Fees TABLE 21: FIRE CODE PERMITS AmountType $400Fire Alarm $400Fire Sprinkler Page 64 of 176 Resolution No. 030-17 Page 15 of 16 $400Fire Suppression System $400Tank Install $400Tank Decommission $400High Pile Storage Fire Code permit projects which are identified as highly complex shall be reviewed by a consultant under contract services. In addition to the fee listed above, the consultant fee shall be paid by the applicant and is due when the permit is issued. TABLE 22: LAND USE PERMITS Type Amount $250Boundary Line Adjustment $250Conditional Use Permit $250Preliminary Plat or alteration of $250Final Plat or alteration of $250Final Binding Site Plan or alteration of $250Shoreline: Substantial Development, Conditional Use, Variance $250Short Plat: Preliminary or Final $250Variance $250Comprehensive Plan Amendment $250Zone Reclassification (Rezone) TABLE 23: PUBLIC WORKS PERMITS Type Amount $250Land Disturbance Activity Permit and/or Stormwater Drainage Permit (This fee shall not be charged more than once per project if the permits are issued simultaneously) $75Right-of-Way $100Other Permit Types with flat fees TABLE 24: Page 65 of 176 Resolution No. 030-17 Page 16 of 16 OTHER AmountType $150Formal Pre-Application Conference (not credited towards a future application fee) $100Cabaret License $100Carnival License $100Liquor or Marijuana License $100Pawn Broker $50Street Use Permit Application fee Page 66 of 176 1 City of Port Orchard Building Permit Fee Comparison City Plan Review Permit – Based on Valuation Building Permit Cost for $27,234,182 Valuation Mixed Use Building - $17,000,000 Valuation Commercial Building $4,000,000 Valuation Typical SFR - $450,000 Valuation Port Orchard (existing) 65% of Building Permit Fee Valuation/Fee $1.00 to $500: $26 $501 to $2,000: $26 for the first $500 plus $3.00 for each additional $100. $2,001 to $40,000: $69 for the first $2,000 plus $11 for each additional $1,000 $40,000 to $100,000: $487 for the first $40,000 plus $9 for each additional $1,000 $100,001 to $500,000: $1,027 for the first $100,000 plus $7 for each additional $1,000 $500,000 to $1,000,000: $3,827 for the first $500,000 plus $5 for each additional $1,000 $1,000,001 to $5,000,000: $6,327 for the first $1,000,000 plus $3 for each additional $1,000 $5,000,001 and over: $18,327 for the first $5,000,000 plus $1 for each additional $1,000 Building Permit: $40,562 Plan Review: $26,365 Total: $66,927 Building Permit: $29,327 Plan Review: $19,062.55 Total: $48,389.55 Building Permit: $15,327 Plan Review: $9,962.55 Total: $25,289.55 Building Permit: $3,477 Plan Review: $2,260.05 Total: $5,737.05 Poulsbo 65% of Building Permit Fee Valuation/Fee $1.00 to $500: $36.26 $501 to $2,000: $36.26for the first $500 plus $4.00 for each additional $100. $2,001 to $25,000: $96.26 for the first $2,000 plus $17 for each additional $1,000 $25,001 to $50,000: $487.26 for the first $25,000 plus $12 for each additional $1,000 $50,001 to 100,000: $787.260.00 for the first $50,000 plus $9 for each additional $1,000 $100,001 to $500,000: $1,237.26 for the first $100,000 plus $7 for each additional $1,000 $500,000 to $1,000,000: $4,037.26 for the first $500,000 plus $6 for each additional $1,000 $1,000,001 and over: $7,037.26 for the first $1,000,000 plus $4 for each additional $1,000 Building Permit: $115,037.26 Plan Review: $47,774.22 Total: $189,811.47 Building Permit: $71,037.26 Plan Review: $46,174.22 Total: $117,211.47 Building Permit: $16,037.26 Plan Review: $10,424.22 Total: $26,461.48 Building Permit: $3,687.26 Plan Review: $2,396.72 Total: $6,083.98 Bremerton 65% of Building Permit Fee Valuation/Fee $1.00 to $500: $35 $501 to $2,000: $35 for the first $500 plus $3.00 for each additional $100. $2,001 to $40,000: $80 for the first $2,000 plus $11 for each additional $1,000 $40,000 to $100,000: $498 for the first $40,000 plus $9 for each additional $1,000 $100,001 to $500,000: $1,038 for the first $100,000 plus $7 for each additional $1,000 $500,000 to $1,000,000: $3,838 for the first $500,000 plus $5 for each additional $1,000 $1,000,001 to $5,000,000: $6,338 for the first $1,000,000 plus $3.00 for each additional $1,000 $5,000,001 and over: $18,338 for the first $5,000,000 plus $1 for each additional $1,000 Building Permit: $40,562 Plan Review: $26,365 Total: $66,927 Building Permit: $30,338 Plan Review: $19,719.70 Total: $50,057.70 Building Permit: $18,338 Plan Review: $11,919.70 Total: $30,257.70 Building Permit: $3,488 Plan Review: $2,267.20 Total: $5,755.20 Page 67 of 176 2 City Plan Review Permit – Based on Valuation Building Permit Cost for $27,234,182 Valuation Mixed Use Building - $17,000,000 Valuation Commercial Building $4,000,000 Valuation Typical SFR - $450,000 Valuation Gig Harbor 65% of Building Permit Fee Valuation/Fee $1.00 to $500: $34 $501 to $2,000: $34 for the first $500 plus $5.00 for each additional $100. $2,001 to $25,000: $96 for the first $2,000 plus $21 for each additional $1,000 $25,001 to $50,000: $535 for the first $25,000 plus $15 for each additional $1,000 $50,001 to 100,000: $880.00 for the first $50,000 plus $11 for each additional $1,000 $100,001 to $500,000: $1,358 for the first $100,000 plus $9 for each additional $1,000 $500,000 to $1,000,000: $4,420 for the first $500,000 plus $8 for each additional $1,000 $1,000,001 and over: $7,666 for the first $1,000,000 plus $5 for each additional $1,000 Building Permit: $142,666 Plan Review: $92,732.9 Total: $235,398.90 Building Permit: $87,666 Plan Review: $56,982.90 Total: $144,648 Building Permit: $22,666 Plan Review: $14,732.90 Total: $37,398.90 Building Permit: $4,508 Plan Review: $2,930.20 Total: $7,438.20 Kitsap County Included in Permit Fee Multiplier: multiplied by fee amount to determine permit fee .0174 – Residential projects and commercial mechanical plumbing .01 All commercial project except tenant improvements .024 Commercial Tenant Improvements Total: $272,341 Total: $170,000 Total: $40,000 Total: $7,830 Olympia 65% of Building Permit Fee Valuation/Fee $1.00 to $500: $90 $501 to $2,000: $90 for the first $500 plus $5.30 for each additional $100. $2,001 to $25,000: $168.90 for the first $2,000 plus $16.80 for each additional $1,000 $25,001 to $50,000: $555.30 for the first $25,000 plus $12.71 for each additional $1,000 $50,001 to 100,000: $873.05 for the first $50,000 plus $9.45 for each additional $1,000 $100,001 to $500,000: $1,345 for the first $100,000 plus $7.98 for each additional $1,000 $500,000 to $1,000,000: $4,537.55 for the first $500,000 plus $7.09 for each additional $1,000 $1,000,001 and over: $8,082 for the first $1,000,000 plus $5.93 for each additional $1,000 Building Permit: $168,192 Plan Review: $109,324 Total: $277,516 Building Permit: $102,962 Plan Review: $66,925.30 Total: $169,887.30 Building Permit: $26,872 Plan Review: $16,816.80 Total: $43,688.80 Building Permit: $4,138 Plan Review: $2,689.70 Total: $6,827.70 Page 68 of 176 3 City Plan Review Permit – Based on Valuation Building Permit Cost for $27,234,182 Valuation Mixed Use Building - $17,000,000 Valuation Commercial Building $4,000,000 Valuation Typical SFR - $450,000 Valuation Tumwater 65% of Plan Review Valuation/Fee $1.00 to $500: $47 $501 to $2,000: $47 for the first $500 plus $3.13 for each additional $100. $2,001 to $10,000: $94 for the first $2,000 plus $4.17 for each additional $1,000 $10,001 to $25,000: $176.75 for the first $2,000 plus $20 for each additional $1,000 $25,001 to $50,000: $555.30 for the first $25,000 plus $12.71 for each additional $1,000 $50,001 to 100,000: $873.05 for the first $50,000 plus $9.45 for each additional $1,000 $100,001 to $500,000: $1,345.55 for the first $100,000 plus $7.98 for each additional $1,000 $500,000 to $1,000,000: $4,537.55 for the first $500,000 plus $7.09 for each additional $1,000 $1,000,001 and over: $8,082.55 for the first $1,000,000 plus $5.93 for each additional $1,000 Building Permit: $168,192.55 Plan Review: $109,325 Total: $277,517 Building Permit: $102,962.55 Plan Review: $66,925.66 Total: $169,888.20 Building Permit: $25,872.55 Plan Review: $16,817.16 Total: $42,689.71 Building Permit: $4,138.55 Plan Review: $2,690.06 Total: $6,828.61 Port Orchard Proposed Alternative 65% of Plan Review Valuation/Fee $1.00 to $500: $36 $501 to $2,000: $36 for the first $500 plus $4.00 for each additional $100. $2,001 to $25,000: $96 for the first $2,000 plus $17 for each additional $1,000 $25,001 to $50,000: $487 for the first $25,000 plus $12 for each additional $1,000 $50,001 to 100,000: $787 for the first $50,000 plus $12 for each additional $1,000 $100,001 to $500,000: $1,237 for the first $100,000 plus $7 for each additional $1,000 $500,000 to $1,000,000: $4,037 for the first $500,000 plus $6 for each additional $1,000 $1,000,001 and over: $7,037 for the first $1,000,000 plus $5 for each additional $1,000 Building Permit: $142,037 Plan Review: $92,324.05 Total: $234,361.05 Building Permit: $87,037 Plan Review: $56,574.05 Total: $143,611.05 Building Permit: $22,037 Plan Review: $14,324.05 Total: $36,361.05 Building Permit: $3,687 Plan Review: $2,396.72 Total: $6,083.72 Page 69 of 176 This Page Intentionally Left Blank Page 70 of 176 City of Port Orchard 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Agenda Item No.: Business Item 7A Meeting Date: August 21, 2018 Subject: Adoption of an Ordinance Adding a New Prepared by: Noah Crocker Chapter 3.81 (“Equipment Rental and Finance Director Revolving Fund” to the Port Orchard Atty Routing No.: NA Municipal Code Atty Review Date: NA Summary: RCW 35.21.088 requires every city having a population of more than eight thousand to establish an equipment rental fund in its street department or any other department of city government. At the June 12th study session, the Finance Director provided the City Council with information regarding the current state of the city fleet, the creation of an equipment rental and revolving fund and its financial impact to the City, as well as the policy and procedures governing the management of the equipment rental and revolving fund. At the July 18th study session, the Finance Director provided the City Council the draft Equipment Rental and Revolving Fund Ordinance and policy for review and comments. The City Council has determined that it is in the best interest of the city to amend Title 3 of the Port Orchard Municipal Code to set forth the requirements of an equipment rental and revolving fund and to adopt appropriate policies and procedures. Recommendation: Staff recommends approving the Ordinance as provided and establishing the Equipment Rental and Revolving Fund. Relationship to Comprehensive Plan: N/A Motion for consideration: “I move to adopt Ordinance No. xx0-18 establishing a new Chapter 3.81 to be added to the City of Port Orchard municipal code creating an Equipment Rental and Revolving Fund.” Fiscal Impact: TBD during the 2019-2020 Biennial Budget Alternatives: Do not approve Ordinance and provide alternative guidance Attachment: Ordinance Page 71 of 176 This Page Intentionally Left Blank Page 72 of 176 ORDINANCE NO. _______________ AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON, ADDING A NEW CHAPTER 3.81 (“EQUIPMENT RENTAL AND REVOLVING FUND”) TO THE PORT ORCHARD MUNICIPAL CODE; PROVIDING FOR SEVERABILITY AND PUBLICATION; AND SETTING AN EFFECTIVE DATE. WHEREAS, RCW 35.21.088 requires every city having a population of more than eight thousand to establish an equipment rental fund in its street department or any other department of city government; and WHEREAS, the City Council has determined that it is in the best interests of the city to amend Title 3 of the Port Orchard Municipal Code to set forth the requirements of an equipment rental and revolving fund and to adopt appropriate procedures relating thereto; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. A new Chapter 3.81 shall be added to the Port Orchard Municipal Code, which shall read as follows: Chapter 3.81 EQUIPMENT RENTAL AND REVOLVING FUND Sections: 3.81.010 Equipment rental and revolving fund created. 3.81.020 Funds administration. 3.81.030 Equipment included. 3.81.040 Financial management of the fund 3.81.010 Equipment rental and revolving fund created. There is hereby created an Equipment Rental and Revolving Fund to be used as a revolving fund to be expended for salaries, wages, and operations required for the repair, replacement, purchase, and operation of equipment, and for the purchase of equipment, materials, and supplies to be used in the administration and operation of the fund. 3.81.020 Funds administration. The Equipment Rental and Revolving Fund shall be administered by the finance director or designee in accordance with RCW 35.21.088. The city will establish and follow policies to ensure proper use and management of funds and assets. Page 73 of 176 Ordinance No. _________ Page 2 of 3 3.81.030 Equipment included. All motor vehicles and various equipment owned by the city departments may be transferred to the Equipment Rental and Revolving Fund at the direction of the finance director. Certain specialized items of equipment may, at the direction of the finance director, be expressly excluded from the Equipment Rental Revolving Fund. 3.81.040 Financial management of the fund. (1) Origins of funding. Fund balances of the Cumulative Reserve for Equipment Replacement Fund, Water-Sewer Equipment Replacement Fund, and Storm Equipment Replacement Fund shall be transferred to the Equipment Rental and Revolving Fund herein after the effective date of this Ordinance and at the direction of the finance director. Additional monies from available sources may be placed in the fund from time to time by legislative authority of the city as needed. (2) Equipment use charges. Charges for the use of equipment shall be sufficient to cover the maintenance, operation and replacement of such equipment and the terms for the rental thereof shall be determined by the finance director and approved by the adoption of the budget. Such rental rates shall be reviewed and, if needed, revised to meet changing cost of maintenance, operations and replacement. (3) Records and accounts. There shall be kept, as directed by the finance director, such books, accounts and records as are necessary to control and report the financial operations of the Equipment Rental and Revolving Fund. Within the fund there shall be separate accounting for operation, maintenance and replacement of the equipment. (4) Deposits. All monies deposited in the Equipment Rental and Revolving Fund and not expended as provided in this chapter shall remain in the fund from year to year and shall not be transferred to any other fund or expended for any other purpose. (5) Disposition. If at any time hereafter the city council of the City of Port Orchard shall abolish said Equipment Rental and Revolving Fund, all monies on deposit therein shall revert to the originating fund source. SECTION 2. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. SECTION 3. Publication. This Ordinance shall be published by an approved summary consisting of the title. Page 74 of 176 Ordinance No. _________ Page 3 of 3 SECTION 4. Effective Date. This Ordinance shall take effect and be in full force and effect five days after publication, as provided by law. PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and attested by the Clerk in authentication of such passage this 21st day of August 2018. Robert Putaansuu, Mayor ATTEST: SPONSOR: Brandy Rinearson, MMC, City Clerk Bek Ashby, Councilmember APPROVED AS TO FORM: Sharon Cates, City Attorney PUBLISHED: EFFECTIVE DATE: Page 75 of 176 This Page Intentionally Left Blank Page 76 of 176 City of Port Orchard 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Agenda Item No.: Business Item 7B Meeting Date: August 21, 2018 Subject: Adoption of an Ordinance Approving a Prepared by: Deborah Howard Memorandum of Understanding with HR Coordinator Port Orchard Police Guild Relating to a Atty Routing No.: NA Change in Dental and Vision Benefits NA Summary: The two existing collective bargaining agreements (“CBAs”) between the City of Port Orchard (“City”) and the Police Guild (“the Guild”) representing the Police Officers and the Police Sergeants bargaining units (which are in effect between January 1, 2016 and December 31, 2018) provide that the Guild members shall continue to be covered for dental and vision under the Teamsters Health and Welfare Trust through the end of 2018. However, the Teamsters Health and Welfare Trust no longer offers dental and vision coverage as of July 1, 2018 to the Guild members, since they are no longer members of Teamsters Local 589. Accordingly, the City and the Guild agreed to reopen negotiations on the sole issue of health insurance to bargain over suitable alternative dental and vision insurance plans. The City has secured alternative dental and vision insurance from the Association of Washington Cities to cover the Guild members for dental insurance under Delta Dental Plan J and vision insurance under VSP zero deductible. The Guild has agreed to accept both dental and vision plans and enroll the Guild members for 2018 only. The Guild has signed a Memorandum of Understanding (“MOU”) that documents the Guild’s agreement with the City to move Guild members to these dental and vision insurance plans. This MOU, which was executed on July 16, 2018, is attached to a proposed ordinance to approve the MOU. Recommendation: Staff recommends that the City Council adopt the ordinance, as presented, to approve the proposed MOU and authorize the Mayor’s signature thereon. Relationship to Comprehensive Plan: N/A Motion for consideration: I move to adopt an ordinance, approving the Memorandum of Understanding between the City and the Police Guild relating to a change in dental and vision insurance coverage and authorizing the Mayor’s signature thereon, as presented. Fiscal Impact: The MOU is consistent with the Police Guild Collective Bargaining Agreements. Alternatives: Take no action and direct the City’s negotiating team to conduct further negotiations with the Police Guild. Attachments: Ordinance and Memorandum of Understanding Page 77 of 176 This Page Intentionally Left Blank Page 78 of 176 ORDINANCE NO. _______________ AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PORT ORCHARD AND THE PORT ORCHARD POLICE GUILD RELATING TO A CHANGE IN DENTAL AND VISION BENEFITS; PROVIDING FOR SEVERABILITY AND PUBLICATION; AND SETTING AN EFFECTIVE DATE. WHEREAS, the two existing collective bargaining agreements between the City of Port Orchard (“City”) and the Police Guild (“the Guild”), relating to Patrol Officers and Sergeants, provide that the Guild members shall continue to be covered for dental and vision insurance through the Teamsters Health and Welfare Trust through the end of 2018; and WHEREAS, the Teamsters Health and Welfare Trust no longer offers dental and vision insurance to the Police Guild members as of July 1, 2018, since they are no longer members of Teamsters 589, and accordingly the City and the Guild agreed to reopen negotiations on the sole issue of health insurance to bargain over a suitable alternative to the dental and vision insurance plans; and WHEREAS, the City has secured alternative dental and vision insurance from AWC to cover Guild members, called the Delta Dental Plan J and VSP zero deductible, which are very similar, but not identical, to the Teamsters Health and Welfare Plan; and WHEREAS, the Guild has agreed to accept the Delta Dental Plan J and VSP zero deductible (beginning July 1, 2018) for 2018 only, as set forth in a signed Memorandum of Understanding, dated July 16, 2018; and WHEREAS, the parties further agree that all other terms and conditions set forth in the current CBAs and any amendments thereto will remain in full force and effect; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. The Port Orchard City Council approves the attached Memorandum of Understanding between the City and the Police Guild relating to the change in dental and vision benefits in the manner described above and authorizes the Mayor’s signature on said Memorandum of Understanding. SECTION 2. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be unconstitutional or unlawful by a court of competent Page 79 of 176 Ordinance No. _________ Page 2 of 2 jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. SECTION 3. Publication. This Ordinance shall be published by an approved summary consisting of the title. SECTION 4. Effective Date. This Ordinance shall take effect and be in full force and effect five days after publication, as provided by law. PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and attested by the Clerk in authentication of such passage this _____ day of __________ 2018. Robert Putaansuu, Mayor ATTEST: SPONSOR: Brandy Rinearson, MMC, City Clerk Bek Ashby, Councilmember APPROVED AS TO FORM: Sharon Cates, City Attorney PUBLISHED: EFFECTIVE DATE: Page 80 of 176 Page 81 of 176 Page 82 of 176 City of Port Orchard 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Agenda Item No.: Business Item 7C Meeting Date: August 21, 2018 Subject: Adoption of an Ordinance Acknowledging Prepared by: Noah Crocker Past Resolutions, Motions, and Discussions Finance Director Adjusting Certain Employee Wages, Hours, Atty Routing No.: NA and Conditions of Employment Atty Review Date: NA Summary: Chapter 35A.34 RCW (“Biennial Budgets”) contains a provision relating to the adjustment of wages, hours and conditions of employment for appointive employees. RCW 35A.34.180 requires that the legislative body make such adjustments by ordinance. City staff recently reviewed its adoption procedures for adjustments to wages, hours, and conditions of employment and discovered the City has a past practice of using resolutions, motions and discussions to make such adjustments. The City desires to be compliant with all requirements of State and Local law. The City recognizes the intent of the Council remains unchanged, and this Ordinance will correct the adoption process of adjustments of wages, hours and conditions of employment for the current 2017-2018 biennial period. Recommendation: Staff recommends approving the Ordinance as presented. Relationship to Comprehensive Plan: N/A Motion for consideration: “I move to adopt an Ordinance, which will make the City compliant with the applicable adoption procedures for adjustments to wages, hours and conditions of employment for appointive employees. Furthermore, Council recognizes this Ordinance does not change the intent, action or effectiveness of the identified resolutions, motions and discussions.” Fiscal Impact: N/A Alternatives: Do not approve Ordinance and provide alternative guidance Attachments: Ordinance, Resolutions Nos. 020-17,039-17,040-17,059-17,064-17,015-18,016-18,019-18, 12- 19-2017 motion of council, 3-27-2018 motion of council, 4-17-18 & 6-12-18 meeting minutes. Page 83 of 176 This Page Intentionally Left Blank Page 84 of 176 ORDINANCE NO. _______________ AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON, ACKNOWLEDGING PAST RESOLUTIONS, MOTIONS AND DISCUSSIONS ADJUSTING CERTAIN EMPLOYEES WAGES, HOURS, AND CONDITIONS OF EMPLOYMENT; ADOPTING SAID RESOLUTIONS, MOTIONS AND DISCUSSIONS BY ORDINANCE; PROVIDING FOR SEVERABILITY AND PUBLICATION; AND SETTING AN EFFECTIVE DATE. WHEREAS, Chapter 35A.34 RCW (“Biennial Budgets”) contains a provision relating to the adjustment of wages, hours and conditions of employment for appointive employees; and WHEREAS, RCW 35A.34.180 requires that the legislative body make such adjustments by ordinance; and WHEREAS, City staff recently reviewed its adoption procedures for adjustments to wages, hours, and conditions of employment and discovered the City has a past practice of using resolutions, motions or discussions for this purpose; and WHEREAS, the City Council adjusted wages, hours and conditions of employment during the current biennium as follows; and Council Meeting Action Description 4/11/2017 Resolution 020-17 DCD Permit Clerk & Office Manager 6/13/2017 Resolution 039-17 PW Supervisor/Water and Sewers Utility Manager 6/13/2017 Resolution 040-17 Accounting Assistant III/IT Support Specialists-removing Lan Technician 11/14/2017 Resolution 059-17 COLA increase effective 1/1/18 12/19/2017 Resolution 064-17 MOU Police Guild Medical Benefits 12/19/2017 Motion Fully implement salary survey step increases 3/27/2018 Resolution 016-18 MOU Teamsters Medical Benefits 3/27/2018 Motion Create Engineering Tech III Position 4/10/2018 Resolution 015-18 PW Utilities/Facilities Operations Manager 4/10/2018 Resolution 019-18 Non-Represented Medical Benefits 4/17/2018 Discussion Item Summer Hire positions wage change to Seasonal Worker 6/12/2018 Discussion Item Finance Department Intern WFOA Grant WHEREAS, the City desires to comply with the intent of the law and to clean up the current biennial period of 2017-2018; and WHEREAS, the City Council acknowledges the intent of the past resolutions, motions, and discussions and desires to have the adoption of these resolutions, motions and discussions to be by ordinance in compliance with RCW 35A.34.180; now, therefore, Page 85 of 176 Ordinance No. _________ Page 2 of 3 THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. The adjustment of wages, hours and conditions of City employment for City employees set forth below are hereby adopted and shall reflect the intent and effective dates as referenced in the following resolutions and council minutes: Council Meeting Action Description 4/11/2017 Resolution 020-17 DCD Permit Clerk & Office Manager 6/13/2017 Resolution 039-17 PW Supervisor/Water and Sewers Utility Manager 6/13/2017 Resolution 040-17 Accounting Assistant III/IT Support Specialists-removing Lan Technician 11/14/2017 Resolution 059-17 COLA increase effective 1/1/18 12/19/2017 Resolution 064-17 MOU Police Guild Medical Benefits 12/19/2017 Motion Fully implement salary survey step increases 3/27/2018 Resolution 016-18 MOU Teamsters Medical Benefits 3/27/2018 Motion Create Engineering Tech III Position 4/10/2018 Resolution 015-18 PW Utilities/Facilities Operations Manager 4/10/2018 Resolution 019-18 Non-Represented Medical Benefits 4/17/2018 Discussion Item Summer Hire positions wage change to Seasonal Worker 6/12/2018 Discussion Item Finance Department Intern WFOA Grant SECTION 2. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. SECTION 3. Publication. This Ordinance shall be published by an approved summary consisting of the title. SECTION 4. Effective Date. This Ordinance shall take effect and be in full force and effect five days after publication, as provided by law. PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and attested by the Clerk in authentication of such passage this 21st day of August 2018. Robert Putaansuu, Mayor ATTEST: SPONSOR: Brandy Rinearson, MMC, City Clerk Bek Ashby, Councilmember Page 86 of 176 Ordinance No. _________ Page 3 of 3 APPROVED AS TO FORM: Sharon Cates, City Attorney PUBLISHED: EFFECTIVE DATE: Page 87 of 176 RESOLUTION NO. 015-18 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, ADOPTING THE NEW JOB DESCRIPTION AND SALARY SCALE FOR THE PUBLIC WORKS UTILITIES/ FACILITIES OPERATIONS MANAGER IN THE PUBLIC WORKS/ENGINEERING DEPARTMENT. WHEREAS, it is necessary for the city to periodically review the duties and responsibilities of all employment positions; and WHEREAS, the new job description and salary scale of the Public Works Utilities/ Facilities Operations Manager proposes to bring this position commensurate with those new responsibilities and improve the City's compensation structure so that there is internal consistency and at the same time, it is at norm with industry standards; and WHEREAS, the job description attached as Exhibit A and the salary step schedule attached as Exhibit B have been reviewed by the Finance Committee and is respectfully submitted with a recommendation for approval, now, therefore; THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: THAT: The City Council hereby adopts a resolution adopting the new job description and salary scale, staring at the Year-1 Level, for the Public Works Utilities/Facilities Operations Manager. PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the City Clerk in authentication of such passage this 10th day of April 2018. Robert Putaansuu, Mayor $*1 ! SEALj ATTEST: I Brandy Rinearson, MMC, City Clerk Page 88 of 176 City Of Port Orchard Job Description Utilities/Facilities Operations ManagerJob Title: FLSA:Exempt Civil Service: Exempt Department: Public Works Department Reports To: Public Works Director/City Engineer The position of Utilities and Facilities Operations Manager is a full-time position. It is anticipated that the utilities and Facilities Operations Manager will be required to attend meetings, other than during normal work hours and may be called back to work before or after regularly scheduled work hours or on scheduled days off as needed. Major Function and Purpose The primary function of the Utilities and Facilities Operations Manager will be to perform managerial responsibilities and coordinate resources in maintenance, and operational activities for roads, water, sewer, storm water, parks, utility and wastewater operations and municipal facilities. Responsibilities may include planning long-range improvements, overseeing budgets, allocating resources, administering contracts and permits, coordinating contractors, and overseeing operations. The Utilities and Facilities Operations Manager will also supervise and/or coordinate the routine maintenance and new construction of all water system improvements for the City, as well as providing initial plan review and oversight for the construction of private development improvements within the City. The Utilities and Facilities Operations Manager will also assist the Public Works Director/City Engineer in preparing water system grants. General Function Employees assigned to this job classification are responsible for the oversight of the Public Works Shop and mentoring of the Public Works Foreman to complete general administration, daily operations, maintenance, and construction project review AND nspections in a timely and cost- effective manner Responsibility also includes oversight City’s mandatory compliance and administration of the National Pollutant Discharge Elimination System (NPDES) - Phase 2 Permit through the supervision of the Storm Water Manager. Work is performed with considerable independence under the direction of the Public Works Director/City Engineer. The Public Works Director/City Engineer and Utilities and Facilities Operations Manager will evaluate work for both quality and timeliness of completed projects through reports, observations and results obtained. The Utilities and Facilities Operations Manager will also participate/coordinate with the Mayor and Council Committees as needed and will work with the Public Work Director/City Engineer on the management of long range and immediate Public Works Utilities goals, scope, budget and final product. JOB DESCRIPTION: PUBLIC WORKS EMPLOYEE - Public Works Supervisor/Water System Manager 2017 PAGE 1 OF 5Page 89 of 176 Provide water and sanitary sewer system availability (through concurrency review) and feasibility information to project proponents as needed. Coordinate and/or oversee Inspections for both City and Non-City (private development) utility projects in progress.i Prepare and maintain records and reports and monitor work program budget; report variances in expenditure levels, ensure expenditures conform to budgeted amounts and take corrective actions. Advise the Public Works Director to ensure that work is accomplished efficiently, advise on maintenance and operation issues. Assist the Public Works Director/City Engineer as needed in the coordination of activities of the Public Works Department with other Departments within the City. Implement and direct operating, personnel safety, performance standards and financial policies and procedures of supervised personnel. Manage staff priorities, assigns and monitor work/projects; oversight of employee development, performance management, ensures resources are available for the operations, discipline and the hiring and selections process. I Coordinate and/or participate in various water system activities, including but not limited to: o General water system oversight (operations and maintenance) o Installation of water pipe and water system appurtenances (valves, hydrants, etc.) o Water system repair projects o Water meter reading and water meter maintenance o Water pumps Knowledge, Skills and Abilities While requirements may be representative of minimum levels of knowledge, skills and abilities, to perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently: Demonstrated knowledge of the methods, procedures and equipment used in the day-to- day operations, repair and maintenance of the City’s water, sanitary sewer and storm drainage system(s), and the City’s parks and facilities improvements as well. Demonstrated knowledge in the general administration, reporting, daily operations, maintenance/repairs and budgeting oversight as required for Water System Plan compliance.! Demonstrated knowledge of principles of management and supervision. Demonstrated knowledge of the occupational hazards and safety precautions applicable to public works projects. i Demonstrated skill in effective communication both oral and written, sufficient to exchange JOB DESCRIPTION: PUBLIC WORKS EMPLOYEE - PW Supeivisor/Water System Manager 2017 PAGE 3 OF 5Page 90 of 176 environment similar to a municipal public works department • Possession of Water Distribution Manager 2 Certification from the Washington State Department of Health • Possession of a Water Treatment Operator 1 Certification from the Washington State Department of Health (desired.) • Cross Connect Specialist Certification • All city employees must successfully pass pre-employment Drug and Alcohol Testing as prescribed by the City's Drug and Alcohol Testing Policy Experience and Training Any combination of experience and training that provides the desired skills, knowledge and abilities. I Requirements outlined in this job description may be subject to modification to reasonably accommodate individuals with disabilities who are otherwise qualified for employment in this position. However, some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. i This job description does not constitute an employment agreement between the Employer and employee and is subject to change as the needs of the Employer and requirements of the job change. JOB DESCRIPTION: PUBLIC WORKS EMPLOYEE - PW Supervisor/Water System Manager 2017 PAGE 5 OF 5Page 91 of 176 Proposed Utility/Facility Operations Manager After 5 years After 4 years After 3 years After 2 years After 1 year After 6 months First six months maammammmmllPgpwiiiaH 51.02 49.77 48.56 47.37 46.22 45.09 43.99 Page 92 of 176 RESOLUTION NO. 016-18 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PORT ORCHARD AND THE TEAMSTERS LOCAL 589 FOR MEDICAL HEALTH BENEFITS. WHEREAS, the existing collective bargaining agreements between the City of Port Orchard ("City") and the Teamsters Local 589 ("the Teamsters") provide that the Teamsters members shall continue to be covered for health insurance under Association of Washington Cities (AWC) Health First Plan and Group Health Plan $10 copay through the end of 2018; and WHEREAS, AWC will no longer offer Health First and Group Health $10 copay beginning January 1, 2018 and accordingly the City and the Teamsters agreed to reopen negotiations on the sole issue of health insurance to bargain over a suitable alternative health insurance plan; and WHEREAS, the City has secured alternative health insurance from AWC to cover Teamsters members (and other City employees) called the Health First 250 Plan and Kaiser Permanente 200, which are very similar, but not identical, to Health First and Group Health $10 copay; and WHEREAS, the Teamsters have agreed to accept the Health First 250 and Kaiser Permanente 200 Plans provided that the City would be willing to establish (beginning January 1, 2018), and for 2018 only enroll the Teamsters members in a medical health retirement/voluntary employees' beneficiary association account ("HRA/VEBA"); and For Public Works, Municipal Court Clerk and Police Support Staff employees who enroll in the Kaiser Permanente 200 health care plan as of January 1, 2018, a one time payment into the employee's HRA/VEBA account of: (a) two hundred dollars ($200) if the employee enrolls in an employee-only plan; or (b) four hundred dollars ($400) if the employee enrolls in an employee plus spouse/dependent(s) plan, to address the new health care plan deductible; and 1. For Public Works, Municipal Court Clerk and Police Support Staff employees who enroll in the Health First 250 health care plan as of January 1, 2018, a one-time payment into the employee's HRA/VEBA account of: (a) two hundred fifty dollars ($250) if the employee enrolls in an employee-only plan; or (b) up to seven hundred fifty dollars ($750) if the employee enrolls in an employee plus spouse/dependent(s) plan, to address the new health care plan deductible; and 2. For Public Works, Municipal Court Clerks and Police Support Staff employees who enroll in the Health First 250 or Kaiser Permanente 200 health care plans as of January 1, 2018, a one-time payment $150 into the employee's HRA/VEBA account to address additional medical impacts of the health insurance plan change. The 3. Page 93 of 176 Resolution No. 016-18 Page 2 of 2 parties further agree that all other terms and conditions set forth in the current CBA will remain in full force and effect through December 31, 2018; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Port Orchard City Council approves the Memorandum ofTHAT: Understanding between the City and the Teamsters 589 for medical health benefits in the manner described above and authorizes the Mayor to sign said Memorandum of Understanding upon confirmation that the Teamsters have approved the terms of the Memorandum of Understanding. PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the Clerk in authentication of such passage this 27th day of March 2018. Robert Putaansuu, Mayor I i SEAL ; | ATTEST: Brandy Rinearson, MMC, City Clerk Page 94 of 176 RESOLUTION NO. 019-18 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, ESTABLISHING CERTAIN EMPLOYEE MEDICAL HEALTH BENEFITS FOR NON-UNION REPRESENTED EMPLOYEES CLASSIFIED AS FLSA EXECUTIVE EXEMPT AND NOT EXEMPT. ;WHEREAS, AWC will no longer offer Health First and Group Health $10 copay beginning January 1, 2018. The following is a change that is recommended by the City Council to match the Union Contracts over a suitable alternative health insurance plan for non-union represented employees; and WHEREAS, The City has secured alternative health insurance from AWC to cover City employees called the Health First 250 Plan and Kaiser Permanente 200, which are very similar, but not identical, to Health First and Group Health $10 copay; and 1. For non-union represented Executive Exempt and Non Exempt employees who enroll in the Kaiser Permanente 200 health care plan as of January 1, 2018, a one-time payment into the employee's HRA/VEBA account of: (a) two hundred dollars ($200) if the employee enrolls in an employee-only plan; or (b) four hundred dollars ($400) if the employee enrolls in an employee plus spouse/dependent(s) plan, to address the new health care plan deductible; 2. For non-union represented Executive Exempt and Non Exempt employees who enroll in the Health First 250 health care plan as of January 1, 2018, a one-time payment into the employee's HRA/VEBA account of: (a) two hundred and fifty dollars ($250) if the employee enrolls in an employee-only plan; or (b) up to seven hundred and fifty dollars ($750) if the employee enrolls in an employee plus spouse/dependent(s) plan, to address the new health care plan deductible; 3. For non-union represented Executive Exempt and Non-Exempt employees who enroll in the Health First 250 or Kaiser Permanente 200 health care plans as of January 1, 2018, a one-time payment $150 into the employee's HRA/VEBA account to address additional medical impacts of the health insurance plan change; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: i THAT: The City Council deems it in the best interest of the City to review and update employee benefits and has determined it is appropriate to provide the non-union represented Executive Exempt and non-exempt employees the same Medical Benefits as the represented employees. Page 95 of 176 Resolution No. 019-18 Page 2 of 2 PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the Clerk in authentication of such passage this 10th day of April 2018. Robert Putaansuu, Mayor i&:$° %'P\ ATTES I: SEAL jSBrandy Rinearson, MMC, City Clerk Page 96 of 176 RESOLUTION NO. 020-17 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, ADOPTING THE NEW JOB DESCRIPTION AND SALARY SCALE FOR THE POSITIONS OF PERMIT CLERK AND OFFICE MANAGER AND ORGANIZATIONAL CHART FOR THE DEPARTMENT OF COMMUNITY DEVELOPMENT. WHEREAS, it is necessary for the city to periodically review the duties and responsibilities of all employment positions; and WHEREAS, the new job description and salary scale of the Permit Clerk and Office Manager and DCD Permit Center reorganizat ion proposes to bring the re lative efficiencies of the DCD Perm it process including full digitization of records and integration of the public work permit processing under the new unified development code; and WHEREAS, the job descriptions and the salary step schedules as attached as Exhibit A and ·Permit Center organizational chart, as attached as Exhibit B have been reviewed by the Fin ance Committee and are respectfully submitted with a recommendation for approval, now, therefore; THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: THAT: The City Council hereby approves a Resolution adopting the new job description and salary scale for the positions of Permit Clerk and Office Manager and the DCD Organizational Chart . PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the City Clerk in authentication of such passage this 11th day of April, 2017 . ATIEST: Robert Putaansuu , Mayor ~,,111111111,,,,,, :-.'''' ORT OJ:s ,,,,,. ~, .. ~_ ~ .... :lam, ...... ~"~··"'oR•• ~ ~\"' • .. r '1 " • ~ ~-• 0~ '""" PA~ ~J...:. • <, ,...._.v ~ ::,.:-,.; ·~ V • ~ i"':~ EAL-. i ~ : s : g :: • o, = ~ . ~.~ ~ .di.A ~·~ ~d'_i ~;o,.._ I\ ••• & ~ :..r!.'f}• • ~MB£f. ;.,-\~ ,;l O. • •• \,\.\'1\' .,,.,, J:WJt,,~\_..,, .. '1111,h1r,1111\\\'' Page 97 of 176 Exhibit A CITY OF PORT ORCHARD JOB DESCRIPTION Job Title: Building Permit Clerk FL.SA: Non-Exempt Civil Service: Excluded Department: Community Development Reports To: Permit Center Manager This may be a full-time or part-time position. The regular working hours for the position and employee shall be set by the Permit Center Manager. Attendance at evening meetings or other off-duty events is not a regular part of the duties of this position and is not anticipated; however the individual may from time to time be required to return to duty after normal work hours. Major Function and Purpose The Building Permit Clerk primarily performs skilled clerical duties and also provides basic administrative support necessary to the efficient operations of DCD's Permit Center. The incumbent conveys any situations and information to the supervisor that are encountered during the course of work that are relevant to management of the Permit Center. The role's primary focus is on Building permit processing and the associated file management and record keeping. 'Building permits' includes construction, plumbing, mechanical, demolition, occupancy and fire code permit types. General Function The Building Permit Clerk position requires a working knowledge and understanding of codes, regulations and guidelines pertaining to building permits reviewed and issued by the Department of Community Development in order to provide the appropriate clerical and administrative support to the Permit Center. The Building Permit Clerk also requires basic knowledge of other permit types and functions within the Permit Center for purposes of receiving concurrent applications, and providing service during absences by other clerical staff. The incumbent receives building permit applications and determines counter complete submittal; enters application data and process records in the Permit Center's permit tracking software program; maintains well organized building permit files using established procedures and records retention schedules; provides records in response to public records requests. The position provides receptionist support including answering multi-line phone system and responding to front counter visits; clerical support including filing, typing, mailing, copying, scanning, and data entry into computer; administrative assistance including drafting or proofing letters, notices, informational brochures and documents, and spreadsheets; and other general assistance to the Permit Center. JOB DESCRIPTION: BUILDING PERMIT CLERK -for Permit Center 12-21-16 PAGE 1 OF 5 Page 98 of 176 Records Management • Files correspondence, permits, and various other materials. Keeps both physical and electronic building permit filing systems well organized. Retrieves and copies documents from building permit files for staff and for public disclosure requests. • Creates new files and associated tracking records as required. • Keeps records on public records requests for building permits utilizing the city's Public Records Center system. • Organizes and maintains hard copy and electronic document files throughout their life cycle utilizing records retention schedules to manage active and inactive records. Knowledge, Skills and Abilities While requirements may be representative of minimum levels of knowledge, skills and abilities to perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Knowledge of: • General office practices and procedures applicable to municipal government office functions. • Current codes and permitting requirements applicable to building permit applications. • Correct and effective use of business English, grammar, punctuation and business math. • Standard formats of business correspondence and report organization. • Office software applications: word processing, page layout, PDF conversion/editing, spreadsheets, database programs, including Microsoft Word, Excel, Publisher and Outlook; and Adobe Acrobat Professional. • General practices in care and operation of equipment used. • Records management principles and practices, both hard copy and electronic in compliance with records retention schedules for local government. • Plans, specifications, maps, drawings, reports and construction documents common to building permit applications. Skills and Abilities: • Appear for scheduled work with regular, reliable and punctual attendance. • Maintain a professional personal appearance. • Demonstrate and maintain honest and ethical behavior. • Maintain a professional demeanor even under a heavy workload or stressful situations. • Provide quality customer service using interpersonal skills such as tact, patience and courtesy. • Maintain the confidence, confidentiality and situational awareness that are necessary for support of the supervisor and operation of the Permit Center. • Establish and maintain professional, effective, and courteous working relationships with other employees. • Effectively work under conditions of frequent interruptions, high traffic and/or noise volume, shared space, and multiple tasks. • Plan, organize and prioritize workload to complete tasks within prescribed timeframes. • Demonstrate proficiency in writing and formatting documents, including grammar, spelling and proofreading. • Use appropriate grammar, punctuation, spelling, accuracy, editorial sense and good business communication principles in all written documents and electronic correspondence. • Understand and execute tasks from complex oral and written instructions. • Adhere to the Permit Center's office routines, productivity standards, and its policies and procedures. • Work independently on routine responsibilities without repeated direction, and troubleshoot problems in assigned area of responsibility using instructional and procedural resources. JOB DESCRIPTION: BUILDING PERMIT CLERK -for Permit Center 12-21-16 PAGE30F 5 Page 99 of 176 • All city employees must successfully pass a pre-employment Drug Testing as prescribed by the City's Drug and Alcohol Testing Policy. Experience and Training Any combination of experience and training that provides the desired skills, knowledge and abilities. This job description reflects general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned; including working in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload. Requirements outlined in this job description may be subject to modification to reasonably accommodate individuals with disabilities who are othetwise qualified for employment in this position. However, some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This Job description does not constitute an employment agreement between the Employer and employee and is subject to change as the needs of the Employer and requirements of the Job change. JOB DESCRIPTION: BUILDING PERMIT CLERK -for Permit Center 12-21-16 PAGE SOF 5 Page 100 of 176 computer; administrative assistance including drafting or proofing letters, notices, informational brochures and documents, and spreadsheets; and other general assistance to the Permit Center. Supervision Responsibilities This position has no supervision responsibilities. Essential Job Duties and Responsibilities This job description reflects general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Specific duties and responsibilities include, but are not limited to, duties and responsibilities represented in this job description in no way imply that these are the only duties to be performed. Employees occupying the position will be required to follow any other job-related instructions and to perform any other job-related duties as assigned by the supervisor. Work is reviewed periodically for accuracy, adequacy, and adherence to instructions and established procedures. Application Processing/Front Counter • Provides quality customer service at the front counter. • Receives land use applications and reviews for counter completeness; assists applicants by providing information on submittal requirements, fees and the permit process. • Enters all land use application data and fees into the computer based permit tracking system. • Verifies contractor licensing and property ownership on permit applications. • Provides scanning, copying, and printing services for application processing and distribution. • Schedules Pre-application meetings and other appointments as directed by the supervisor. • Schedules inspections. • Provides back-up assistance for receptionist and front desk response; in that capacity answers phone, greets public, provides routine information, takes messages, transfer calls and refers visitors to appropriate personnel. Provides broader coverage during the Building Permit Clerk's absences. Clerical Support • Provides clerical support, including filing, record keeping, typing, copying, scanning, printing, mailing and maintaining hard copy and electronic files. • Operates office equipment such as copier, personal computer, digital imaging scanners, printers, multi-line telephone, typewriter, fax machine and calculator. • Inputs data to electronic spreadsheets and other computer programs. Utilizes electronic data sources for mail merge, reports, and other applications. Creates and maintains spreadsheets. • Maintains established rosters and data inventories. • Monitors and maintains the supply of planning application forms, Permit Center brochures, and other materials for public information. • Maintains front counter area, lobby area, copy center, conference room and other shared areas as clean and functioning spaces. • Monitors office supplies inventory. • Mails letters relating to expired applications, permit extensions, expired permits, and other planning permit related correspondence and documentation. Administrative Support • Gathers material and researches information to assist the Permit Center in accomplishing work. JOB DESCRIPTION: PLANNING PERMIT CLERK-for Permit Center 12-21-16 PAGE 20F 5 Page 101 of 176 Skills and Abilities: • Appear for scheduled work with regular, reliable and punctual attendance. • Maintain a professional personal appearance. • Demonstrate and maintain honest and ethical behavior. • Maintain a professional demeanor even under a heavy workload or in stressful situations. • Provide quality customer service using interpersonal skills such as tact, patience and courtesy. • Maintain the confidence, confidentiality and situational awareness as necessary for support of the supervisor and operation of the Permit Center. • Establish and maintain professional, effective, and courteous working relationships with other employees. • Effectively work under conditions of frequent interruptions, high traffic and/or noise volume, shared space, and multiple tasks. • Plan, organize and prioritize workload to complete tasks within prescribed timeframes. • Proficiency in writing and formatting documents, including grammar, spelling and proofreading. • Use appropriate grammar, punctuation, spelling, accuracy, editorial sense and good business communication principles in all written documents and electronic correspondence. • Understand and execute tasks from complex oral and written instructions. • Adhere to the Permit Center's office routines, productivity standards, and its policies and procedures. • Work independently on routine responsibilities without repeated direction, and troubleshoot problems in assigned areas of responsibility using instructional and procedural resources. • Keep workspace, files, resources and timelines well organized within areas of responsibility. • Perform tasks with a high degree of accuracy and attention to detail. • Operate standard office equipment and machines such as personal computer/word processor, calculator, copier, printer, scanner, fax machine, and multi-line telephone system. • Type/keyboard accurately at least 40 w.p.m. • Accurately account for permit fees and receipts. Working Conditions Work is performed in an office environment. Repeated interruption of the work routine is typical. The work area can be noisy. Substantial telephone and in-person contact with the public, builders, engineers, contractors, developers, governmental agencies and departments require that the individual have the ability to communicate effectively. This position requires extensive reading and involves repetitive motion tasks. The employee will be required to answer telephones. Requires the ability to operate a personal computer/terminal and other office equipment. Contacts and Relationships The Planning Permit Clerk has extensive contact with the public as the primary contact for land use permit application intake, and distribution of project notices and determinations. The position also requires contact with Department staff and members of other departments in the execution of job duties. Additional contact with the public, contractors, other departments and agencies in support of the Permit Center is directed by the supervisor. Physical Requirements The incumbent must have the physical ability to perform all essential job functions. Continuous repetitive arm/hand movement and crouching, stretching and kneeling abilities are required for the JOB DESCRIPTION: PIANNING PERMIT CLERK-for Permit Center 12-21-16 PAGE40F 5 Page 102 of 176 CITY OF PORT ORCHARD Job Title: FLSA: ]OB DESCRIPTION Public Works Permit Clerk Non-Exempt Civil Service: Excluded Department: Community Development Reports To: Permit Center Manager This may be a full-time or part-time position. The regular working hours for the position and employee shall be set by the Permit Center Manager. Attendance at evening meetings or other off- duty events is not a regular part of the duties of this position and is not anticipated; however the individual may from time to time be required to return to duty after normal work hours. Major Function and Purpose The Public Works Permit Clerk primarily performs skilled clerical duties and also provides basic administrative support necessary to the efficient operations of the DCD's Permit Center. The incumbent conveys any situations and information to the supervisor that are encountered during the course of work that are relevant to management of the Permit Center. The role's primary focus is on Public Works permit processing and the associated file management and record keeping. General Function The Public Works Permit Clerk position requires a working knowledge and understanding of codes, regulations and guidelines pertaining to permits reviewed and issued by the Public Works Department in order to provide the appropriate clerical and administrative support to the Permit Center. The Public Works Permit Clerk also requires basic knowledge of other permit types and functions within the Permit Center for purposes of receiving concurrent applications, and providing service during absences by other clerical staff. The incumbent receives public works applications and determines counter complete submittal; enters application data and process records in the Permit Center's permit tracking software program; maintains well organized public works permit files using established procedures and records retention schedules; provides records in response to public records requests. The position provides receptionist support including answering multi-line phone system and responding to front counter visits; clerical support including filing, typing, mailing, copying, scanning, and data entry into computer; administrative assistance including drafting or proofing letters, notices, informational brochures and documents, and spreadsheets; and other general assistance to the Permit Center. JOB DESCRIPTION: PUBUC WORKS PERMIT CLERK for Permit Center 12-21-16 PAGE lOF 5 Page 103 of 176 mail merge for sending letters and notifications; Tracks, scans and files responses; Meets and documents process milestones; Compiles quality formatted program status reports from the spreadsheet data. Records Management • Files correspondence, permits, and various other materials. Keeps both physical and electronic Public Works permit filing systems well organized. Retrieves and copies documents from public works permit files for staff and for public disclosure requests. • Creates new files and associated tracking records as required. • Keeps records on public records requests for public works permits utilizing the city's Public Records Center system. • Organizes and maintains hard copy and electronic document files for public works permits throughout their life cycle utilizing records retention schedules to manage active and inactive records. Knowledge, Skills and Abilities While requirements may be representative of minimum levels of knowledge, skills and abilities to perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Knowledge of: • General office practices and procedures applicable to municipal government office functions. • The regulatory role and responsibility of the Public Works Department as it relates to permitting. • Current codes and permitting requirements applicable to public works permit applications. • Correct and effective use of business English, grammar, punctuation and business math. • Standard formats of business correspondence and report organization. • Office software applications: word processing, page layout, PDF conversion/editing, spreadsheets, database programs, including Microsoft Word, Excel, Publisher and Outlook; and Adobe Acrobat Professional. Strong knowledge and experience with Excel in maintaining and organizing data, using formulas, using mail merge, and generating reports. • General practices in care and operation of equipment used. • Records management principles and practices, both hard copy and electronic in compliance with records retention schedules for local government. • Plans, specifications, maps, drawings, reports and construction documents common to public works permit applications. Skills and Abilities: • Appear for scheduled work with regular, reliable and punctual attendance. • Maintain a professional personal appearance. • Demonstrate and maintain honest and ethical behavior. • Maintain a professional demeanor even under a heavy workload or stressful situations. • Provide quality customer service using interpersonal skills such as tact, patience and courtesy. • Maintain the confidence, confidentiality and situational awareness that are necessary for support of the supervisor and operation of the Permit Center. • Establish and maintain professional, effective, and courteous working relationships with other employees. • Effectively work under conditions of frequent interruptions, high traffic and/or noise volume, shared space, and multiple tasks. • Plan, organize and prioritize workload to complete tasks within prescribed timeframes. • Demonstrate proficiency in writing and formatting documents, including grammar, spelling and proofreading. • Use appropriate grammar, punctuation, spelling, accuracy, editorial sense and good business JOB DESCRIPTION: PUBUC WORKS PERMIT CLERK -for Permit Center 12-21-16 PAGE 30F 5 Page 104 of 176 • Knowledge and experience utilizing computer software including MS Office (Word, Publisher, Power Point, Outlook and Excel) and Adobe Acrobat is required. • Prior experience with SMARTGov or other permitting database program is desirable. • Working knowledge of record retention schedules as applied to public works files desirable. • Familiarity with City of Port Orchard Development Guidelines is desirable. • All city employees must successfully pass a pre-employment Drug Testing as prescribed by the City's Drug and Alcohol Testing Policy. Experience and Training Any combination of experience and training that provides the desired skills, knowledge and abilities. This job description reflects general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned; including working in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload. Requirements outlined in this job description may be subject to modification to reasonably accommodate individuals with disabilities who are otherwise qualified for employment in this position. However, some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This job description does not constitute an employment agreement between the Employer and employee and is subject to change as the needs of the Employer and requirements of the job change. JOB DESCRIPTION: PUBUC WORKS PERMIT CLERK -for Pennit Center 12-21-16 PAGE SOF 5 Page 105 of 176 CITY OF PORT ORCHARD ]OB DESCRIPTION Job lltle: Permit Center Manager (Office Manager per 2017 Salary Survey) FLSA: Non-Exempt Civil Service: Excluded Department: Community Development Reports To: Development Director This is a full time position. Attendance at evening meetings or other off-duty events is not a regular part of the duties of this position and is not anticipated, but could be required. Major Function and Purpose The Permit Center provides information and services related to intake, routing, reviewing, tracking, reporting and issuing Building, Fire Code, Land Use and Public Works Permits. The Permit Center Manager plans, organizes, directs and manages the operations and activities within the Permit Center. General Function Plan, organize, and manage the operations and activities of the Permit Center. The incumbent ensures that the development review processes and procedural standards and goals are met. In addition, the incumbent ensures that permit approval reviews and issuance, under the control of the Permit Center, occur within existing city policies, procedures, ordinances, and applicable state and federal laws. Work is characterized by a substantial amount of management, administrative, and supervisory duties in the organization, direction, evaluation, and operation of the Permit Center. The incumbent is responsible for carrying out supervisory responsibilities in accordance with the City's policies and applicable laws which includes interviewing, hiring and training employees; The incumbent is also responsible for intra-and inter-departmental coordination for the development review systems and processes; The position has direct responsibility for the quality and accuracy of services provided to developers, citizens, builders, and city staff. Work is performed under the guidance and general direction of the Community Development Director. Work assignments are received in general terms and require considerable discretion and judgment in defining a plan of action and carrying tasks through to completion. The incumbent uses a wide variety of technical, analytical, organizational, project management, time management, communication and interpersonal skills to make effective decisions and actions. Work is reviewed by the Director through periodic evaluations for fulfillment of program objectives and conformance with departmental policy, practice and/or objectives. JOB DESCRIPTION: OFFICE MANAGER -PERMIT CENTER 12-21-2016 PAGE 10F4 Page 106 of 176 Knowledge. Skills and Abilities KNOWLEDGE OF: • Municipal development standards, relevant codes, ordinances, and regulations. • Development review process and procedures. • Applicable state and local laws, codes, regulations, policies, and procedures. • City and department organization, operations, policies, procedures, and objectives. • Principles and practices of supervision, organization, training, and performance evaluation. • Principles and practices of effective budget preparation and administration. • Automated permit management/tracking systems. • Correct English usage, grammar, spelling, punctuation, and vocabulary. SKILLED IN: • Effective use of interpersonal skills in a tactful, patient, and courteous manner. • Mediating conflicts, eliciting cooperation of others, building consensus, and offering persuasive arguments in support of the city's development requirements and expectations. • Establishing and maintaining working relationships with subordinates, other employees, public and private officials, builders, developers, and the general public. • Developing a coordinated approach to complex administrative processes. • Use of automated permit tracking systems. • Conducting efficient and effective meetings. • Applying principles and practices of administration, supervision, and training including hiring, training, directing, evaluating, awarding and disciplining staff. ABILITY TO: • Plan, direct, and coordinate a service-oriented Permit Center. • Interpret, apply, and explain City policies, procedures, laws, and regulations. • Absorb, interpret, and evaluate complex materials and processes. • Make recommendations on complex personnel and performance issues, policy interpretations, and resource allocation issues. • Analyze situations accurately, adopt an effective course of action, and provide leadership to others in carrying out action plans. • Establish and maintain effective working relationships with elected officials, employees, supervisors, department heads, other agency officials, and the general public. • Develop policies and procedures for the effective management of assigned functions. • Work independently with minimal supervision and make decisions with broad guidelines. • Demonstrate positive and effective interaction and communication with individuals of diverse occupational and social-economic backgrounds. • Work effectively on several projects concurrently. • Respond to common inquiries or complaints from personnel, regulatory agencies, or the public. Working Conditions Work is performed in an office environment; may be exposed to individuals who are irate or hostile. Repeated interruption of the work routine is typical. This position requires extensive reading and involves repetitive motion tasks. The employee will be required to answer telephones. The work area can be noisy. Contacts and Relationships The Permit Center Manager has extensive contact with staff, the public and members of other departments and agencies. JOB DESCRIPTION: OFFICE MANAGER -PERMIT CENTER 12-21-2016 PAGE30F4 Page 107 of 176 DRAFT 4/12/2017 CITY OF PORT ORCHARD 2016 SALARY RANGE AND STEP WORKSHEET - -2.So/o STEPS OFFICE MANAGER -NEW Suggested Steps Computed Starting with the Survey Average, i.e. 5th Year, and Dividing It by 1.025 for Each of the 6 Steps Existing Salary Structure (Steps/ Ranges Vary) Suggested Structure -2.5% from Top Step DEPT/ Progression After -Existing Percent Progression After -Suggested Percent FUNCTION First 6 After 6 I Yr 2 yrs I 3 Yrs I 4 Yrs 5 Yrs Step Range First 6 I After 61 I Yr 2 yrs ; 3 Yrs 4 Yrs I 5 Yrs Step Range Community Development '1 I OFFICE MANAGER -27.08 28.01 28.94 29.891 30.801 31.75 32.69 NEW 20.7% 21% 31.081 31.851 32.65 33.47 34.30 35.16 36.04 2.5%, 16% I City of Port Orchard Salary Study Worksheet - -Page I Page 108 of 176 SALARY SURVEY 2016 COMPARISONS -PRELIMINARY DATA Narrative: Survey Comparison Updates Based on 2016 Survey Data without Verifications or Resurveys Comparisons Consider Scale of Operations and Complexity of Processes -Treat All Positions the Same DEPT/ POULSBO BNBRGIS BRMRTN GIGHRBR KITSAP SURVEY PORTORCH FUNCTION Job Top Job Top Job Top Job Top Job Top Jobs Avg Job Avg Vrn% I I I I I PW Sr Sp/ EA Pnn Pnn OFCMGR ----Ad 42.46 33.80 PW/Al 31.28 Srvs 36.63 4 36.04 Ctr 32.69 -10% Spr EA ACDI Sprv Mgr City of Port Orchard Salary Study Worksheet - -Page 2 Page 109 of 176 DRAFT 4/12/2017 CITY OF PORT ORCHARD 2016 SALARY RANGE AND STEP WORKSHEET --2.5o/o STEPS PERMIT CLERK -NEW Suggested Steps Computed Starting with the Survey Average, i.e. 5th Year, and Dividing It by 1.025 for Each of the 6 Steps Existing Salary Structure (Steps/ Ranges Vary) DEPT/ Progression After -Existing FUNCTION First 6 i After 6 [ 1 Yr 1 2 yrs [ 3 Yrs i 4 Yrs Community Development I I I PERMIT CLERK -NEW I I I I I 5 Yrs Percent Step [ Range I Suggested Structure -2.5% from Top Step Progression After -Suggested Percent First 6 [ After 6 1 Yr 2 yrs 3 Yrs I 4 Yrs [ 5 Yrs Step Range 20.93121.45 21.99 22.54 23.101 23.68 24.27 i ! 2.5%116% City of Port Orchard Salary Study Worksheet - -Page 1 Page 110 of 176 CLASSIFICATION COMPARISONS -PRELIMINARY DATA Narrative: Survey Highlights Focus on Office Manager in DCD and PW Table Shows Titles on Left with Comparisons on Right Based on Interviews and Descriptions Positions Continue City Practice of Grouping Jobs into Broad Multispecialty Classifications DEPT/ POSITION COMPARISONS GUIDELINES FUNCTION ESSENTIAL FUNCTIONS QUALIFICATION EQVS Community Development and Public Works • Functions as DCD PC mgr and PW ofc mgr Equiv to AA with 3-5 yrs progresvly resp ofc OFCMGR • Duties: Gatekeeper, manage ctr, supervise staff mgt and admn assist expr. Prefer muni govt • Prjs: Transition to joint PW DCD prmt ctr ping, PW, bldg expr City of Port Orchard Salary Study Worksheet - -Page 1 Page 111 of 176 CLASSIFICATION COMPARISONS -PRELIMINARY DATA Narrative: Classifications Focus on DCD and Permitting Positions Table Shows Titles on Left with Comparisons on Right Based on Interviews and Descriptions Positions Continue City Practice of Grouping Jobs into Broad Multispecialty Classifications Permit Clark (New) includes Ping Clrk & Hrg Exm Adm Ast, Front Desk, and Other Positions DEPT/ POSITION COMPARISONS GUIDELINES FUNCTION FUNCTIONS QUALIFICATION EQVS Community Development· 4/12/2017 PERMIT CLERK • Functions as expr permit clerk and admin assist Equiv to HS/GED and 2-3 yrs office and cust serv NEW • Duties: Take apps, schedule, track, front counter expr; desirable to have prior muni expr with • Prjs: Adm asst, grants, complaints, archives permitting software City of Port Orchard Salary Study Worksheet - -Page 1 Page 112 of 176 4/12/2017 SALARY SURVEY 2016 COMPARISONS -PRELIMINARY DATA Narrative: Survey Comparison Updates Based on 2016 Survey Data with Same Agencies for All Positions Comparisons Consider Scale of Operations and Complexity of Processes -Treat All Positions the Same Permit Clerk Is a New Position -Comparisons Reflect Preliminary Job Matches DEPT/ POULSBO BNBRGIS BRMRTN GIGHRBR KITSAP SURVEY PORT ORCHARD FUNCTION Job Top Job Top Job Top Job Top Job Top Jobs Avg Job j Avg Vm% ! PERMIT CLERK Ofc 24.82 AdSpc 29.00 Ofc 21.76 PB 25.44 Ofc 20.33 5 24.27 New NA NA Clk II II Ast II Clk Ast2 ' I I I I ! ! I City of Port Orchard Salary Study Worksheet - -Page 2 Page 113 of 176 [ - Exhibit B DEPARTMENT OF COMMUNITY DEVELOPMENT 2017 COMMUNllY DEVELOPMENT DIRECTOR PERMIT CENTER STAFF OFFICE MANAGER -BUILDING PERMIT CENTER --INSPECTOR PERMIT CLERK --BUILDING CODE -ENFORCEMENT -PERMIT CLERK --OFFICER PUBLIC WORKS l=_._=~-~~~~-----~~ ------- PERMIT CLERK -~ --PLANNING LONG RANGE I ASSOCIATE ' PLANNER I .. J ~-~--~-~,-"~ -~~~---~---·,- I ASSOCIATE PLANNER I I i I I ASSOCIATE PLANNER I Page 114 of 176 RESOLUTION NO. 039-17 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, ADOPTING THE NEW JOB DESCRIPTION AND SALARY SCALE FOR THE PUBLIC WORKS SUPERVISOR/ WATER AND SEWERS UTILITY MANAGER IN THE PUBLIC WORKS/ENGINEERING DEPARTMENT. WHEREAS, it is necessary for the city to periodically review the duties and responsibilities of all employment positions; and WHEREAS, the new job description and salary scale of the Public Works Supervisor and Water Sewers Utility Manager proposes to bring this position commensurate with those new responsibilities and improve the City's compensation structure so that there is internal consistency and at the same time, it is at norm with industry standards; and WHEREAS, the job description and the salary step schedule as attached as Exhibit A has been reviewed by the Fi nance Committee and is respectfully submitted with a recommendation for approval, now, therefore; THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: THAT: The City Council hereby adopts a resolution adopting the new job description and salary scale for the Public Works Supervisor and Water Sewers Utility Manager . PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the City Clerk in authentication of such passage this 13th day of June 2017. ATIEST: Page 115 of 176 CITY OF PORT ORCHARD - JOB DESCRIPTION Resolution No. 039-17 Exhibit A Job Title: Publics Works Supervisor/Water and Sewers Utility Manager (WSUM) FLSA: Non-Exempt Civil Service: Exempt Department: Public Works Department Reports To: Public Works Director/City Engineer The position of Public Works Supervisor/WSUM is a full-time position. It is anticipated that the Public Works Supervisor/WSUM_will be required to attend meetings, other than during normal work hours and may-be called back to work before or after regularly scneduled work hours or on scheduled days off as needed. Major Function and Purpose The primary function of the Public Works Supervisor/WSUM _will be to; 1) oversee general Public Works Shop activities through the supervision and mentoring of the Public Works Foreman, 2) manage the general administration, daily operations and maintenance oversight of the City's water and sewers system, 3) assist the Public Works Director/City Engineer in water system Plan compliance (reporting, documenting, testing , etc.) and 4) help to educate, support and mentor all public works employees on utility system (water, sanitary sewer & storm drainage) maintenance and operations. The Public Works Supervisor/WSUM _will also supervise and/or coordinate the routine maintenance and new construction of all water system improvements for the City, as well as providing initial plan review and oversight for the construction of private development improvements within the City. The Public Works Supervisor/WSUM _will also assist the Public Works Director/City Engineer in preparing water system grants. General Function Employees assigned to this job classification are responsible for the oversight of the efficient and effective use of equipment, materials and personnel at the Public Works Shop and mentoring of the Public Works Foreman to complete general administration , daily operations, maintenance, and construction project review, oversight, inspections in a timely and cost-effective manner. Work is performed with considerable independence under the direction of the Public Works Director/City Engineer. The Public Works Director/City Engineer and Public Works Supervisor/WSUM _will evaluate work for both quality and timeliness of completed projects through reports, observations and results obtained. The Public Works Supervisor/WSUM _will also participate/coordinate with the Mayor and Council Committees as needed and will work with the Public Work Director/City Engineer on the management of long range and immediate Public Works Utilities goals, scope, budget and final product. Supervision Responsibilities Under the supervision of the Public Works Director/City Engineer, the Public Works Supervisor/ WSUM _will organize and supervise through the leadership of the Public Works Foreman, those JOB DESCRIPTION: PUBLIC WORKS EMPLOYEE -Public Works Supervisor/Water System Manager 2017 PAGE 1 OF 4 Page 116 of 176 employees within the Public Works Department necessary for the successful operation and maintenance of the City's public utilities (water & sanitary sewer) and public street systems (roads, sidewalks, pavement marking, signage, illuminatien, etc.), as well as overall system(s) administration support. The Public Works Supervisor/WSUMshall also coordinate storm drainage utility operations between the Storm Drainage Program Manager and the Public Works Foreman as needed. Work within this position also involves overseeing the Public Works Foreman in coordinating field activities , ensuring that projects are completed as scheduled , establishing work priorities , and participating in -field activities when needed. Job Duties and Responsibilities This job description reflects general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required , and the scope of responsibility , but should not be considered an all-inclusive listing of work requirements . Individuals may perform other duties as assign , including working in other function areas to cover absences or relief, to equalize peak work periods , or to otherwise balance the work load. Specific duties and responsibilities include, but are not limited to: • Provide general oversight , coordination and/or mentoring of the Public Works Foreman for the daily operation and maintenance of the City's public utilities (water system , sanitary sewer system and storm drainage system), public streets (roads, sidewalks, pavement marking, signage, illumination, etc.) and Public Parks/Facilities, as needed. -.-Proviae cooraination as needea between tne FOblic Works Foreman ana the Permit Center (as needed) for water, sanitary sewer, storm drainage and street system plan review (private and public) comments/redlines. • Manage the general administration, daily operation and maintenance of the City's water system(s) and including the attendance of Utility Committee and/or City Council meetings as requested . • Prepare and submit all required Project Reports and documentation to the Department of Health, Department of Ecology and all other Agencies in which the City is requite to report. • Assist in the planning and implementation of the City's water and sewers System _Plan compliance and capital projects. • Provide water and sanitary sewer system availability (through concurrency review) and feasibility information to project proponents as needed. • Educate, support and mentor all public works employees on utility system(s) operations . • Coordinate and/or oversee Inspections for both City and Non -City (private development) utility projects in progress . • Oversee the Public Works Foreman in the Inspection of equipment for repairs and safety. • Make recommendations for new equipment or modifications to existing equipment. • Oversee the Public Works Foreman in the training of subordinates in the proper maintenance procedures and equipment operations of the City's Utilities . • Oversee the Public Works Foreman in the proper inventory level of materials and parts for maintenance and repair work. JOB DESCRIPTION: PUBLIC WORKS EMPLOYEE -PW Supervisor/Water System Manager 2017 PAGE20F4 Page 117 of 176 • Assist the Public Works Director/City Engineer as needed in the coordination of activities of the Public Works Department with other Departments within the City. • Coordinate and/or participate in various water system activities, including but not limited to: o General water system oversight (operations and maintenance) o Installation of water pipe and water system appurtenances (valves, hydrants, etc.) o Water system repair projects o Water meter reading and water meter maintenance o Water pumps Knowledge, Skills and Abilities While requirements may be representative of minimum levels of knowledge, skills and abilities, to perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently: • Demonstrated knowledge of the methods, procedures and equipment used in the day-to- day operations, repair and maintenance of the City's water, sanitary sewer and storm drainage system(s), and the City's parks and facilities improvements as well. • Demonstrated knowledge in the general administration, reporting, daily operations, maintene:mce/repairs and budgeting oversight as reeiuired for Water -System--Plan compliance. • Demonstrated knowledge of modern supervisory principles and practices for the mentorship and leadership of the Public Works Foreman. • Demonstrated knowledge of the occupational hazards and safety precautions applicable to public works projects. • Ability to: o Oversee the operation of a public utility system in compliance with DOH and DOE requirements o Maintain records and prepare work reports o Gauge project progress and recommend adjustments to meet deadlines or adapt to changing conditions in the field o Comprehend technical instructions and repair manuals o Deal courteously and tactfully with the public. o Establish and maintain effective working relations with subordinates, superiors, other department personnel and the public o Review project plans Contacts and Relationships Requirements in this position include contact with and directing the work activities of other City personnel. The Public Works Supervisor/WSUM_must also be able to deal with the general public for the effective coordination of work and for resolving problems, as well as coordination with State Department of Health and Ecology staff. Working Conditions Work is performed both indoors and outdoors. Employee may need to work in confined spaces and will be required to work on ladders, inclines, and in noisy work areas. He/she may be exposed to extremes in temperature, chemicals, or noxious fumes. Employee may be required to wear JOB DESCRIPTION: PUBLIC WORKS EMPLOYEE -PW Supervisor/Water System Manager 2017 PAGE 3 OF 4 Page 118 of 176 protective clothing or equipment in the performance of duties. All employees who are required to have and maintain a CDL are subject to Drug and Alcohol Testing as mandated by the Federal Omnibus Transportation Act of 1991 and the Drug Free Workplace Act of 1989. Physical Requirements The Public Works Employee must have the overall stamina and ability to perform moderate to strenuous physical activity, including the ability to stand or walk for long periods of time, traversing rough terrain, working in or over water, working at heights or on scaffolding, and lifting or carrying up to 50 pounds. Job requirements may include the ability to climb up to 20 feet off the ground; bend and/or work in tight or confined areas. The incumbent must be able to hear alarms and have the ability to audibly identify the presence of a danger or hazard. Recruiting Requirements • Valid Washington State driver's license • A driving record acceptable to the City's insurance carrier • High school diploma • Approximately 5 years of responsible experience at an equivalent level • Approximately 5 years' experience as a water system operator or supervisor in a work environment similar to a municipal public works department • Possession of Water Distribution Manager 2 Certification from the Washington State Department of Health • Possession of a Water Treatment Operator 1 Certification from the Washington State ---Department of Health (desired.) • Cross Connect Specialist Certification • All city employees must successfully pass pre-employment Drug and Alcohol Testing as prescribed by the City's Drug and Alcohol Testing Policy Experience and Training Any combination of experience and training that provides the desired skills, knowledge and abilities. Requirements outlined in this job description may be subject to modification to reasonably accommodate individuals with disabilities who are otherwise qualified for employment in this position. However, some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This job description does not constitute an employment agreement between the Employer and employee and is subject to change as the needs of the Employer and requirements of the job change. JOB DESCRIPTION: PUBLIC WORKS EMPLOYEE -PW Supervisor/Water System Manager 2017 PAGE 4 Of 4 Page 119 of 176 Resolution No. 039-17 Exhibit A CITY OF PORT ORCHARD 2016 SALARY RANGE AND STEP WORKSHEET - -2.5% STEPS PW SUPE-RVISOR-WATER AND SEWERS UTILITY MANAGER-NEW SuggESed Steps Canputed Starting with the Survey Average, i.e. 5th Year I and Dividing It by 1.025 fa-Each cl the 6 Steps Existing Salary Structure (Steps/ Ranges Vary) Suggested Structure -2.5% from Top Step DEPT/ Progression After -Existing Percent Progression After -Suggested Percent FUNCTION First 6 After6 I Yr 2 yrs 3 Yrs 4 Yrs 5 Yrs Step Range First 6 After 6 I Yr 2 yrs 3 Yrs 4 Yrs 5 Yrs Step Range PW SUPERVISOR/ WSUM 39.36 40.35 41.36 42.3' 43.45 44.54 45.65 2.5% 16% City of Port Orcha-d Sala-y Study Worksheet - -Pc:ge 1 Page 120 of 176 RESOLUTION NO. 040-17 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, AUTHORIZING AN ACCOUNTING ASSISTANT Ill/ IT SUPPORT SPECIALIST POSITION; ELIMINATING THE LAN TECHNICIAN. WHEREAS, the City conducted an Information Technology Network Assessment in December 2015 that lead to major infrastructure upgrades that were undertaken in 2016 and completed in the spring of 2017; and WHEREAS, it is necessary for the City to periodically review the duties and responsibilities of all employment positons with further consideration of a changing technological landscape that is the impetus of new requirements, practices, and procedures; and WHEREAS, the City desires to keep up to date with IT infrastructure and associated business practices and current work requirements all the while meeting the needs of a dynamic staff across various departments; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: THAT: The Accounting Assistant Ill/ IT Specialist position is established on July 3, 2017, attached as Exhibit A. THAT: The LAN Technician is eliminated at the close of business July 3, 2017. PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the City Clerk in authentication of such passage on this 13th day of June, 2017. Page 121 of 176 CITY OF PORT ORCHARD lob Title: FLSA: Job Description Accounting Assistant Ill / IT Specialist Non-Exempt Civil Service: Exempt Department: Finance Department Reports To: Assistant Treasurer / Treasurer Resolution No. 040-17 Exhibit A This position may be full or part-time and is authorized for participation in the City's Job Sharing Program. The regular work schedule for the Accounting Assistant III / IT Specialist is Monday through Friday, between the hours of 8:00 a.m. to 4:30 p.m. Work schedule will be designated and approved by the Supervisor. Attendance at evening or weekend meetings is normally not required. Employment is at will. Purpose The position provides accounting, budgeting, and technical information, technology advice and support to system users. The position works closely with the Assistant City Treasurer in report and data preparation. The position works directly with city department heads in grant management, budget preparation and administration, and payroll. The position provides oversight to Accounting II positions. Special projects are assigned by the City Treasurer and the position works independently with expected knowledge and experience to complete the project. General Function Under occasional to moderate supervision, the Accounting Assistant III / IT Specialist works to complete assigned tasks which require accurate and timely completion of accounting functions. Individuals assigned to this position may work independently and are responsible for their task output, have moderate discretion in conducting the day-to-day workflow; however, work may be reviewed by the City Treasurer, the Assistant Treasurer or by an auditor from an agency not affiliated with the City. The Accounting Assistant III/ IT Specialist works collaboratively with the City IT Specialist to provide help desk support and overall system coverage. The Treasurer or the Assistant Treasurer may assign priorities and specific tasks. Supervision Responsibilities JOB DESCRIPTION: ACCOUNTING ASSISTANT Ill PAGE1 OF5 Page 122 of 176 This is a non-supervisory position. Incumbent may assist in the orientation, training and coaching of employees in Accounting Assistant I or II positions. Essential lob Functions • Prepares financial, accounting, and statistical statements, analyses documents, and reports; assists other accounting staff and departmental management in the preparation of reports and presentations to City management and the City Council; gathers and organizes data. • Provides IT assistance and support and technical advice to system users. Coordinates with IT staff and administrator for overall system coverage. Establishes working relationships with outside IT consultants, vendors, and network providers. Participates in the operation and function of the IT system. Serves in the capacity of Desktop Support. • Budget preparation and administration of the biennial budget for all funds. Including forecasting revenues and estimation of fund balance for all City Funds. Develops expenditure allocations and other budget information for directors, estimates finance department expenditures, and expenditures for all special revenue and reserve accounts. Reviews directors expenditure requests for departmental operating budgets and capital funds. Formulates all budget documents and balances for accuracy. Assists Mayor and Treasurer in departmental budget meetings. Oversees publishing of budget documents. • Grant Administrator -works with Directors and State/Federal agencies to ensure proper use of grant funds. Processes reimbursement requests, maintains the City's profile on Federal SAM site, required to receive federal grants. Prepares schedule for Financial Assistance (SEFA) for annual report and works closely with State auditors during Federal Grant single audits. • Responsible for payroll preparation. Including auditing, processing, and posting of payroll for department employees. Enters and audits individual timesheets, and other payroll documentation to ensure accuracy of hours, pay rates and increases, charges, and miscellaneous payroll deductions. • Capital Assets -prepares annual asset records. Works closely with director to calculate infrastructure values for donations & annexations. Balances capital assets, prepares depreciation and year end information for Annual report. • Oversight for the processes of utility billing, including rate tables, new installations, delinquent notices, turn-offs, bankruptcies and liens. May include researching in lieu of assessment charges and responding to inquiries and collection of special assessments. • Oversight for Accounts Payable. Reviews, monitors and recommends appropriate changes to Accounts Payable invoices and the invoice register. Provides directional support regarding contracts, project management, and other functions of Accounts Payable. Reviews and works with state offices to determine prevailing wage and taxability issues. Assists Directors and their staff to ensure proper procedures are followed. • Business licenses administration -works with State Departments and local agencies to ensure proper licensing requirements are met. Coordinates with City departments for business license approval and review. Assists and provides customer service to applicants. JOB DESCRIPTION: ACCOUNTING ASSISTANT III October 2016 PAGE 20F 5 Page 123 of 176 • Project Management accounting for projects with multiple revenue and expenditure sources to meet all city, state & federal requirements. Including but not limited to grant administration. • Prepares and maintains cash flow statements. • Research and prepare documentation of financial, statistical and operational data for directors in financial software and Budget. • Analyzes revenue and expenditure variance to formulate financial reports for directors/council and to prepare budget amendments. • Maintains individual employee payroll files with confidentiality regarding personal employment, salary, and benefit information. May respond to sensitive and confidential inquiries and requests from department employees regarding varied payroll issues. • Prepares COLA estimates and other required documentation for union contract negotiations. Calculates salary and benefit expenses for the City's biennial budget. • Audits financial records, cash receipting system reports and prepares monthly bank and account reconciliations. • Prepares accounting records and reports for capital assets, grants, SIU collections and any other functions. • Supports the City's annual audit, researching and responding to auditor inquiries. • Processes, as needed, accounts payable and receivable, including 1099's and invoices. Tracks and balances all miscellaneous accounts receivable. Monitors and updates Project management for contract and budget compliance. • Audits City's online electronic payment options and verifies that City is maintaining PCI compliance. • Administers advance travel account for employee travel including issuing checks and ensuring proper procedures are followed. Knowledge, Skills and Abilities While requirements may be representative of minimum levels of knowledge, skills and abilities, to perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. • Knowledge of Governmental Accounting Standards Board. Studies to remain up to date in changing standards and new rules as they are developed • • Knowledge of advanced and complex municipal accounting procedures and the Budgeting, JOB DESCRIPTION: ACCOUNTING ASSISTANT III October 2016 PAGE 30F 5 Page 124 of 176 Accounting and Reporting Systems (BARS) • Knowledge of finance data processing systems, ability to utilize Microsoft Office desktop applications Microsoft Word, Microsoft Excel, and Microsoft PowerPoint. • Ability to operate personal computers with multiple software applications, knowledge and skills with internet applications and able to provide coaching and training to colleagues • Ability to utilize financial software suite and project management module • Perform on-site diagnosis, analysis, and resolution of PC problems for various end users. Trouble shoot end user work station hardware. Identify and report any noted security issues needing to be addressed. Receive and respond to incoming calls, emails, and other IT request regarding hardware and PC problems. • Ability to work in an environment that requires tact and diplomacy • Ability to multi-task and deal with frequent interruptions • Ability to plan, coordinate and produce accurate work, and to review and verify work of other staff members • Ability to follow stated oral and written instruction and serve as work group resource • Ability to function as independent self-starter with little supervision or as a team leader • Ability to establish and maintain effective communications, both orally and in writing, with staff, other departments and the general public in a professional manner • Ability to coordinate and compile complex fiscal, statistical and other informational data • Ability to compose a variety of advanced and complex memorandums or letters, expressing complex ideas clearly and concisely on own or with only general instructions • Ability and skills to function as a team leader or project manager for designated areas Working Conditions • Work is performed indoors in an office environment • Professional attire is required • While performing IT duties of this job, the employee is occasionally exposed to risk of electrical shock. Contacts and Relationships JOB DESCRIPTION: ACCOUNTING ASSISTANT III October 2016 PAGE40F 5 Page 125 of 176 j I I In the normal course of business, the Accounting Assistant III / IT Specialist 2 has job-related contact either by telephone, in person or through written communication with the City's elected officials, Directors, co-workers, outside auditors, outside consultants, vendors and other business- related individuals or agencies as required. In addition, the Accounting Assistant III/ IT Specialist 2 will have extensive contact with the public and will be professional and courteous with all contacts. Physical Requirements The employee must have the ability to enter data or information into a terminal, PC or other keyboard device and must be able to conduct voice communication both via the telephone and in person. Recruiting Requirements • Valid Washington State Driver's License with a driving record acceptable to the City's insurance carrier • High School Diploma An Associates of Arts degree in computer science or its equivalent, or 2 years of related experience. • Must be bendable • Five years' experience in accounting required, municipal preferred or equivalent combination of education & experience • All City employees must successfully pass a pre-employment Drug Testing as prescribed by the City's Drug and Alcohol Testing Policy Experience and Training • Two-year degree in accounting or its equivalent, desirable or Two-year degree in computer science, desirable • Customer service experience • Experience in double entry accounting, BARS desirable • Experience in cash handling, payroll, AP, AR and/or other accounting functions • Experience with computers and application software, including word processing, spreadsheets and power point presentations Any other combination of experience and training that provides the desired skills, knowledge and abilities. Requirements outlined in this job description may be subject to modification to reasonably accommodate individuals with disabilities who are otherwise qualified for employment in this position. However, some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This job description does not constitute an employment agreement between the Employer and employee and is subject to change as the needs of the Employer and requirements of the job change. JOB DESCRIPTION: ACCOUNTING ASSISTANT III October 2016 PAGE 5 OF 5 Page 126 of 176 RESOLUTION NO. 059-17 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, REPEALING RESOLUTION NO. 082-16,083-16,017-15,018-15,028-12,029- 12,030-10,031-10,039-16,040-16 AND ESTABLISHES A COLA INCREASE EFFECTIVE JANUARY 1, 2018, FOR NON-UNION REPRESENTED EMPLOYEES CLASSIFIED AS FLSA NON-EXEMPT AND CLASSIFIED AS FLSA EXECUTIVE EXEMPT. WHEREAS, the City of Port Orchard has established certain employment benefits for non-union employees; and WHEREAS, the City Council deems it in the best interest of the City and City employees to periodically review and update employment benefits, and, in so doing, has determined it is appropriate to adjust the rates of pay for non-union employees by providing a cost of living adjustment; now, therefore; THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: THAT: All employees covered by this Resolution shall be classified and compensated in accordance with the City's biennial budget. THAT: Effective January 1, 2018 the rates of pay set forth above shall be increased by one hundred percent (100%) of that percentage increase set forth in the All Urban Consumers Index (CPI-U) (1982-1984=100) for the Seattle- Tacoma-Bremerton area for that period from June, 2016 to June, 2017, as is specified by the Bureau of Labor Statistics, United States Department of Labor but no higher than 2.5%. THAT: This Resolution shall not change or limit other benefits not listed that covered employees currently have though their employment with the City. THAT: If any section, subsection, paragraph, sentence, clause, or phase of this resolution is declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portion of this resolution. PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the City Clerk in authentication of such passage this 14th day of November 2017. Robert Putaansub, Mayor | fSEAL : 1 ; \<n%.4r ATTESTS— Brandy Rinearson, CMC, City Clerk Page 127 of 176 RESOLUTION NO. 064-17 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PORT ORCHARD AND THE PORT ORCHARD POLICE GUILD FOR MEDICAL HEALTH BENEFITS. WHEREAS, the existing collective bargaining agreements between the City of Port Orchard ("City") and the Port Orchard Police Guild ("Guild") provide that the Guild members shall continue to be covered for health insurance under Association of Washington Cities (AWC) Health First Plan through the end of 2018; andI WHEREAS, AWC will no longer offer the Health First Plan beginning January 1, 2018 and accordingly the City and the Guild agreed to reopen negotiations on the sole issue of health insurance to bargain over a suitable alternative health insurance plan; andi i! !WHEREAS, The Police Guild has decided to move to the LEOFF Health and Welfare Trust FX Plan as well as continue with the AWC Kaiser Permanente Plan beginning January 1, 2018 and, WHEREAS, The Guild has agreed to accept this decision, provided that the City would be willing for 2018 only to establish the following: 1. The Employer will continue to reimburse the Patrol Officer and Sergeant employees four dollars ($4) for each brand name or generic prescription obtained. 2. For Patrol Officer and Sergeant employees who enroll in the LEOFF Trust FX health care plan as of January 1, 2018, a one-time payment into the employee's HRA/VEBA account of: (a) one hundred dollars ($100) if the employee enrolls in an employee-only plan; or (b) two hundred dollars ($200) if the employee enrolls in an employee plus spouse/dependent(s) plan, to address the new health care plan deductible; 3. For Patrol Officer and Sergeant employees who enroll in the LEOFF Trust FX health care plan as of January 1, 2018, a one-time payment into the employee's HRA/VEBA account of fifty dollars ($50) to address additional medical impacts of the change to the LEOFF Trust FX health care plan; 4. For Patrol Officer and Sergeant employees who enroll in the Kaiser Permanente health care plan as of January 1, 2018, a one-time payment into the employee's HRA/VEBA account of: (a) two hundred dollars ($200) if the employee enrolls in an employee-only plan; or (b) four hundred dollars ($400) if the employee enrolls in an employee plus spouse/dependent(s) plan, to address the new health care plan deductible; Page 128 of 176 Resolution No. 064-17 Page 2 of 2 5. For Patrol Officer and Sergeant employees who enroll in the Kaiser Permanente health care plan as of January 1, 2018, reimbursement of up to ten percent (10%) of the employee's actual out-of-pocket costs above the out-of-pocket maximum as stated in the employee's 2017 health care plan; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Port Orchard City Council approves the Memorandum ofTHAT: Understanding between the City and the Port Orchard Police Guild for medical health benefits in the manner described above, and authorizes the Mayor to sign said Memorandum of Understanding upon confirmation that the Police Guild has approved the terms of the Memorandum of Understanding. PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the Clerk in authentication of such passage this 19th day of December 2017. Robert Putaansuu, Mayor ATTESTED: I : SEAL : | // BrandyTRinearson^ City Clerk Page 129 of 176 k City of Port OrchardiBxCouncil Meeting Minutes Regular Meeting of December 19, 2017 IIeri.li-wk: 1. CALL TO ORDER AND ROLL CALL Mayor Putaansuu called the meeting to order at 6:30 p.m. Roll call was taken by the City Clerk as follows: Councilmember Ashby Councilmember Chang Councilmember Clauson Councilmember Diener Councilmember Donlin Councilmember Lucarelli Mayor Pro-Tern Cucciardi Mayor Putaansuu Present Present Present Absent Present Present Present Present Staff present: Finance Director Crocker, City Attorney Cates, HR Coordinator Howard, City Clerk Rinearson, and Deputy City Clerk Floyd were also present. A. PLEDGE OF ALLEGIANCE Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA MOTION: By Councilmember Lucarelli, seconded by Councilmember Clauson, to add to Consent Agenda 4B, to excuse Diener due to illness. The motion carried. MOTION: By Councilmember Donlin, seconded by Councilmember Cucciardi, to accept the full agenda. The motion carried. 3. CITIZENS COMMENTS There were no citizen comments. Page 130 of 176 Minutes of December 19, 2017 _______________Page 2 of 4 4. CONSENT AGENDA A. Approval of an Interlocal Agreement with Kitsap County for Juvenile Detention Facilities (Contract No. 012-18) B. Excusal of Councilmember Diener Due to Illness MOTION: By Councilmember Ashby, seconded by Councilmember Lucarelli, to approve the consent agenda as amended. The motion carried. 5. PRESENTATION There were no presentations. 6. PUBLIC HEARING No public hearings were held. 7. BUSINESS ITEMS A. Approval to Authorize the Finance Director to Pay City Claims MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, to authorize the Finance Director to pay City claims and provide claims register to the City Council at the first meeting in January. The motion carried. B. Approval of Amending an Interlocal Agreement with Kitsap County for Incarceration of City Prisoners MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to authorize the Mayor to execute an amended agreement with Kitsap County for prisoner confinement services for the year 2018. The motion carried. C. Adoption of a Resolution Approving the Memorandum of Understanding Between the City and the Police Guild for Medical Benefits Page 131 of 176 Minutes of December 19, 2017 _______________Page 3 of 4 MOTION: By Councilmember Cucciardi, seconded by Councilmember Lucarelli, to approve the Memorandum of Understanding between the City and the Port Orchard Police Guild and to authorize the Mayor to sign said Memorandum of Understanding. The motion carried. (Resolution No. 064-17) D. Discussion: Holiday Light Tour Councilmember Lucarelli briefly spoke about the December 13th Holiday Light Tour and provided Council with a list of winners. There will also be a presentation during the January 23rd Council meeting. Council Direction: Staff was directed to post the winners to the City's website and Facebook page. Mayor Putaansuu presented Councilmember Donlin with a plaque of recognition for his service as a Councilmember. Councilmember Donlin spoke about his experience on the Council and said he felt privileged to serve every day. He also mentioned that the public couldn't have elected a better man than Jay Rosapepe to serve on the Council. 8. REPORTS OF COUNCIL COMMITTEES Councilmember Clauson reported on the December 19th Finance Committee meeting. MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, to authorize the Finance Department to implement the final step of the salary survey effective January 1, 2018. The motion carried. Councilmember Ashby reported the Economic Development and Tourism Committee is scheduled to meet the second Monday in January. Councilmember Lucarelli reported the Utilities Committee is scheduled to meet January 22nd. Sewer Advisory Committee is scheduled to meet January 17th at City Hall. She reported on the December 18th Chimes and Lights Committee meeting. The next meeting is scheduled for January 22nd. In response to Councilmember Chang, Mayor Putaansuu noted Community Development Director Bond and City Attorney Cates have prepared a response to Mr. Palmer regarding his letter. Page 132 of 176 Minutes of December 19, 2017 _______________Page 4 of 4 Councilmember Ashby reported on last Friday's West Sound Alliance meeting. 9. REPORT OF MAYOR Mayor Putaansuu reported on the Bi-Mart opening in April. 10. REPORT OF DEPARTMENT HEADS Finance Director Crocker reported on impact fees and the Transportation Benefit District (TBD). Councilmember Clauson noted the money from the TBD is going towards asphalt repairs. FIR Coordinator Howard reported on medical enrollment and healthcare. 11. CITIZENS COMMENTS Gerry Harmon asked if the tax on theaters is still going to the parks department; no one mentioned what the change was in the interlocal agreement; and the winners were not mentioned for the Holiday Light Tour. 12. EXECUTIVE SESSION No executive session was held. 13. ADJOURNMENT The meeting adjourned 7:08 p.m. No other action was taken. Audio/Visual was successful. / / f) '<..mtif /.... t.. Brandy Rinearson, CMC, City Clerk Robert Putaansuu, Mayor ; ; SEAL j I V;A a# 5 Page 133 of 176 |k City of Port Orchard Wjjt Council Meeting Minutes Regular Meeting of March 27,2018mamn?s1 1. CALL TO ORDER AND ROLL CALL Mayor Putaansuu called the meeting to order at 6:30 p.m. Roll call was taken by the City Clerk as follows: Councilmember Ashby Councilmember Chang Councilmember Clauson Present Councilmember Cucciardi Present Mayor Pro-Tern Diener Present Councilmember Lucarelli Present Councilmember Rosapepe Present Mayor Putaansuu Present Present Present Staff present: Public Works Director Dorsey, Finance Director Crocker, City Attorney Cates, City Clerk Rinearson, HR Coordinator Deborah Howard, Code Enforcement Price, and Deputy City Clerk Floyd were also present. A. PLEDGE OF ALLEGIANCE Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA MOTION: By Councilmember Ashby, seconded by Councilmember Lucarelli, to approve the agenda as presented. The motion carried. 3. CITIZENS COMMENTS No citizen comments were made. 4. CONSENT AGENDA A. Approval of Check Nos. 73951 through 74042 totaling $600,619.27; and Bi-Weekly Payroll including Check Nos. 147894 through 147911 totaling $436,322.39. MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, to approve the consent agenda as presented. Page 134 of 176 Minutes of March 27, 2018 ____________Page 2 of 6 The motion carried. i 5. PRESENTATION A. Kitsap Economic Development Alliance (KEDA) John Powers, KEDA Executive Director, gave an update on projects and development in the community. He also discussed the 4th quarterly report for 2017. 6. PUBLIC HEARING A. Abatement of a Dangerous Building at 1398 Canyon Lane Mayor Putaansuu opened the public hearing, and there being no testimony, closed the public hearing at 6:51 p.m.i 7. BUSINESS ITEMS A. Adoption of an Ordinance Amending Port Orchard Municipal Code Chapter 10.12 Establishing Regulations and Fees Related to Parking, Stopping, or Standing, in Certain Areas of the City :MOTION: By Councilmember Diener, seconded by Councilmember Rosapepe, to adopt an ordinance, thereby updating POMC Chapter 10.12.500 and 10.12.580, regarding parking, stopping or standing in certain areas of the City, with final form approved by the City Attorney.■i The motion carried. (Ordinance No. 001-18) B. Adoption of a Resolution Approving the Memorandums of Understanding with Teamsters Local 589 for Medical Benefits MOTION: By Councilmember Cucciardi, seconded by Councilmember Diener, to adopt a resolution, approving the Memorandums of Understanding between the City and the Teamsters. The motion carried. (Resolution No. 016-18) C. Adoption of a Resolution Approving a Contract with Beard's Window Covering for the City Hall Window Covering Replacement Page 135 of 176 Minutes of March 27, 2018 ____________Page 3 of 6 MOTION: By Councilmember Chang, seconded by Councilmember Diener, to adopt a Resolution No. 013-18, thereby approving Contract No. C017-18 with Beard's Window Coverings in an amount not to exceed $8,554.32 (applicable taxes included) for the City Hall Window Covering Replacement Project. The motion carried. (Resolution No. 013-18) D. Adoption of a Resolution Approving a Contract with Department of Commerce for the 2017 2019 Rockwell Park Grant MOTION: By Councilmember Cucciardi, seconded by Councilmember Clauson, to adopt Resolution No. 014-18, thereby approving Contract No. C030-18 with the Department of Commerce (Contract No. 18-96616-049) and accepting a Local and Community Projects Program grant award of $299,730 for the design, permitting and construction of the 2017-2019 Rockwell Park. The motion carried. (Resolution No. 014-18) E. Adoption of a Resolution Approving a Contract with Exeltech Engineering, Inc. for the 2018 2019 Rockwell Park Ad Ready Design and Procurement Documentation MOTION: By Councilmember Lucarelli, seconded by Councilmember Clauson, to adopt Resolution No. 008-18, thereby approving Contract No. C022-18 with Exeltech Engineering, Inc. in the amount not to exceed $56,233.61 for the 2018-2019 Rockwell Park Ad Ready Design and Permitting and documenting the Professional Services procurement procedures pursuant to RCW 39.80. The motion carried. (Resolution No. 008-18) F. Adoption of a Resolution to Pursue Cost Recovery from the Property Owner for the Abatement of a Dangerous Building at 1398 Canyon Lane Code Enforcement Price spoke to the abatement and cost recovery process. MOTION: By Councilmember Ashby, seconded by Councilmember Lucarelli, to adopt a resolution and accept the abatement report directing that the City attempt to recover the costs from the property owner of record at the time of the abatement. The motion carried. (Resolution No. 017-18) Page 136 of 176 Minutes of March 27, 2018 ____________Page 4 of 6 G. Approval of Change Order No. 2 to Contract No. 042-17 with SG Alliance for the 2017-2018 Sedgwick Road (SR 160) and Bethel Road Conceptual Study MOTION: By Councilmember Clauson seconded by Councilmember Ashby, to authorize the Mayor to execute Change Order No. 2 to Contract No. C042-17 with the SG Alliance Consulting Services for the revised total contract amount not to exceed $199,881.00 for the 2017-2018 Sedgwick Road (SR 160) and Bethel Road Conceptual Corridor Study. The motion carried. H. Approval of a Contract with Tyler Technologies for Software Purchase MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, to approve and authorize the Mayor to execute an agreement with Tyler Technologies for the purchase of software. The motion carried. (Contract No. 033-18) I. Approval of the March 13,2018, Council Meeting Minutes MOTION: By Councilmember Diener, seconded by Councilmember Rosapepe, to approve the minutes as amended, for March 13th. Councilmembers Ashby and Cucciardi abstained. The motion carried. Councilmembers Cucciardi and Ashby abstained. J. Update: Review of Code Enforcement Dangerous/Unfit Buildings Mayor Putaansuu provided an update of dangerous and unfit properties that Code Enforcement is working on. In response to Councilmember Rosapepe, Code Enforcement Price discussed the abatement process. Councilmember Cucciardi thanked Code Enforcement Price for working, and staying, on top of this process. 8. REPORTS OF COUNCIL COMMITTEES Mayor Putaansuu reported the Finance Committee is scheduled to meet April 24th. Councilmember Clauson reported on the March 23rd Finance Committee meeting. Page 137 of 176 Minutes of March 27, 2018 ____________Page 5 of 6 Councilmember Ashby reported the Economic Development and Tourism Committee is scheduled to meet April 9th. Councilmember Lucarelli reported on the March 19th Utilities Committee meeting. The next meeting is scheduled for April 16th. The Sewer Advisory Committee is scheduled to meet April 18th. She reported on the March 19th Chimes and Lights Committee meeting. The next meeting is scheduled for April 16th. Councilmember Diener reported the Land Use Committee is scheduled to meet April 2nd; however, it may be cancelled, and if so, the next meeting would be scheduled for May 7th. Mayor Putaansuu reported on the Council retreat which is scheduled for May 18th. He also reported on the Kitsap Transit Board Composition Review Committee. Councilmember Ashby reported KRCC [Kitsap Regional Coordinating Council] is working on transportation funding and PSRC [Puget Sound Regional Council] approved regional centers. 9. REPORT OF MAYOR Mayor Putaansuu reported on the following: • Engineering Tech II position; MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to Adjust the Wage for the Engineering Tech II position by increasing it by $1.25 and Change the Title to Engineering Tech III. The motion carried. Promoting the City's Utilities and Public Works Manager; Website analytics; Community Service Day; Opportunity zones; Update on 640 Bay Street; and Possible town hall meeting on May 29th regarding single use plastic bags. 10. REPORT OF DEPARTMENT HEADS Finance Director Crocker reported on addressing the City's non-union employees to make sure they are offered the same benefits as the union employees. HR Coordinator Howard reported on employment opportunities with the City. Page 138 of 176 Minutes of March 27, 2018 ____________Page 6 of 6 11. CITIZENS COMMENTS Gerry Harmon has concerns regarding Code Enforcement Price's comments on the Kitsap Street house zoning discussed earlier in the meeting. 12. EXECUTIVE SESSION At 8:15 p.m., Mayor Putaansuu recessed the meeting for a 10-minute executive session to discuss potential litigation pursuant to RCW 42.30.110(2)(a). City Attorney Cates, Public Works Director Dorsey, and Finance Director Crocker were invited to attend. At 8:25 p.m., Mayor Putaansuu extended the executive session an additional 5 minutes. At 8:30 p.m., Mayor Putaansuu reconvened Council back into regular session. 13. ADJOURNMENT The meeting adjourned at 8:30 p.m. No other action was taken. Audio/Visual was successful. Brandy Rinearson, MMCjCity Clerk Robert Putaansuu, Mayor WEALi J Page 139 of 176 City of Port Orchard Council Meeting Minutes Work Study Session Meeting of April 17, 2018 1. CALL TO ORDER Mayor Putaansuu called the meeting to order at 6:32 p.m. Roll call was taken by the City Clerk as follows: Councilmember Ashby Councilmember Chang Councilmember Clauson Present Councilmember Cucciardi Present Mayor Pro-Tern Diener Present Councilmember Lucarelli Present Councilmember Rosapepe Present Mayor Putaansuu Present Present Present Staff present: Public Works Director Dorsey, Community Development Director Bond, Judge Drury, City Attorney Cates, and Office Assistant II Whisenant were also present. A. Pledge of Allegiance Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. BUSINESS ITEMS A. Citizens Comments There were no citizen comments. B. Approval of an Agreement with Winward McCormick LLC for the Equitable Consideration and Construction of the McCormick Woods Lift Stations 1 and 2 MOTION: By Councilmember Clauson seconded by Councilmember Lucarelli, to authorize the Mayor to execute an Agreement with Winward McCormick, LLC for the McCormick Woods Lift Stations #1 & #2 Upgrade. Mayor, councilmembers, and staff discussed costs associated with the development and lift stations. In that this agreement allows them to continue building their homes while the interim improvements will allow more connections. The motion carried. Page 140 of 176 Minutes of April 17, 2018 ___________Page 2 of 5 (Contract No. 035-18) 3. DISCUSSION ITEMS A. Municipal Court Update Judge Drury gave an update on the Municipal Court and his transition into the new position. Discussed future budgeting on the horizon for a records/paperless system and employment changes. Mayor Putaansuu explained that personnel actions should be made through an ordinance, and there will be a cleanup ordinance brought to council for the biennial changes made in 2017 through to recent changes in 2018. Judge Drury explained the types of cases that are brought through the Municipal Court. They are mostly parking tickets, DUIs, domestic disturbances, and retail theft; with approximately 70-75% residents of the Port Orchard area, not necessarily City residents. Council Direction: No direction was given. B. Ban on Retail Sale of Puppies and Kittens from Mill Breeders Community Development Director Bond reviewed the previous discussions leading up to the newest revised ordinance, noting the recent changes applied as requested from the last Council meeting. City Attorney Cates explained the revisions to animal locations, definitions, non-profit status, and animal control authority. Councilmember Ashby said she has concerns with moving forward in adopting the ordinance being presented. She explained how she thoroughly vetted the topic; from the State processes to other local government involvements, risks to the citizens, pet stores business models, online sales, and the use of City resources. And would only support no retail sales of puppies and kittens, as we currently don't have any. Councilmembers discussed the City resources and involvement of the item, especially regarding the City's current code, difficulty in creating definitions, appreciated the information and effects brought before them by the interested parties. Council Direction: The Council came to a consensus to table the item. OTHER DISCUSSION ITEMS: • Budget Amendment Readings Codified Page 141 of 176 Minutes of April 17, 2018 ___________Page 3 of 5 Mayor Putaansuu briefed the Council that our current practice of having two readings for budget amendments deviate from State law. He asked the Council if they would like to proceed with two readings, as that is the current practice, or would they like to follow the RCW. If they prefer the two-reading process, it is recommended to codify that practice. Councilmembers discussed the potential urgency of some budget amendments and fund balances. Council Direction: Council came to a consensus for staff to move forward with following the State law process. • City Hall Heating and Boiler Budget Authority to Transfer to Kitsap Regional Library Building Air & Heating System Mayor Putaansuu said the previously budgeted HVAC funds from the result of the energy audit will not be used, as the City can't take on anymore projects at this time. Rather than the funds not being used, staff is looking at shifting the budget authority for City Hall HVAC system to the library building HVAC system needs. Councilmember and staff spoke to the budget authority, library building structure, and library needs. Council Direction: No direction was given to staff. • Banner and Holiday Decorations Hanging Issue Mayor Putaansuu informed the Council that a truck took out the banner, and due to this situation, the City has since discovered the height requirements were not being met. This also impacts the wire for the holiday decorations. Mayor Putaansuu has sought permission from two building owners, and the Public Works Department is currently assessing the ability to attach the wires/brackets to their building to allow for the banner to be hung between these buildings. Public Works Director Dorsey is working with WSDOT to see if we can have a sign posting the limitations to temporarily satisfy the hanging of the banner requests and holiday decorations. Council Direction: No direction was given to staff. • Summer Hire Positions Wage Increase Mayor Putaansuu informed the Council of the minimal response to the Summer Hire open positions. It was discovered that the Budget states the Summer Hire and Seasonal Hire positions at two different wages. Both positions do the same work and should be paid the Page 142 of 176 Minutes of April 17, 2018 ___________Page 4 of 5 same. A survey of other area cities came in that the wages vary between $12.25 to $15.00 per hour. The City will repost the positions for $13.50 per hour, with the understanding there may need to be a budget amendment to support this increase. Council Direction: No direction was given to staff. • Tremont Street Widening Project Change Order Mayor Putaansuu discussed the recent issue with the sewer line at the Tremont Street Widening Project, and the need for a Change Order with Council approval. At this time, only an estimate has been provided. Councilmember and staff discussed the need to move forward with the Change Order approval without holding up the project because of Council action needed. In addition, discussion was held on current policies on taking action at a Work Study Session. City Attorney Cates stated that a motion would need to be made to authorize the work to be done. MOTION: Councilmember Clauson, seconded by Councilmember Lucarelli, to give the Mayor authority to approve the change order up to $175,000. The motion failed with a lack of a vote. After Council and staff discussion, it was suggested that this item be brought to the next Council meeting for approval. Council Direction: Staff is to bring forward the Change Order approval to the next Council meeting for consideration. • Puget Sound Energy Commercial Meter Mayor Putaansuu and Public Works Directory Dorsey informed of the commercial meters needed for the residential homes that have been converted to commercial businesses. Council Direction: No direction was given to staff. • Appeal Filed on Issued Permit Community Development Director Bond informed the Council of an appeal on a sign permit will be going to the Hearing Examiner. Mayor, staff, and Council briefly discussed the permit and the location of the proposed sign. Page 143 of 176 Minutes of April 17, 2018 _______Page 5 of 5 Council Direction: No direction was given to staff. 4. ADJOURNMENT The meeting adjourned at 8:18p.m. No other action was taken. Audio/Visual was successful. Brarfdy Rinearson, MMC, City Clerk Robert Putaansuu, Mayor m.-£ +-■** cr ■ i; SEAL : I1U *.cf> Page 144 of 176 m ■b City of Port Orchardj|§ Council Meeting Minutes yJ Regular Meeting of June 12, 2018l1Slllfeal 1. CALL TO ORDER AND ROLL CALL i Mayor Putaansuu called the meeting to order at 6:30 p.m. Roll call was taken by the Deputy City Clerk as follows:i Councilmember Ashby Councilmember Chang Councilmember Clauson Present Councilmember Cucciardi Present Mayor Pro-Tern Diener Present Councilmember Lucarelli Present Councilmember Rosapepe Present Mayor Putaansuu Present Present Present Staff present: Public Works Director Dorsey, Finance Director Crocker, Community Development Director Bond, City Attorney Cates, Deputy City Clerk Floyd, and Office Assistant II Whisenant were also present. A. PLEDGE OF ALLEGIANCE Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA MOTION: By Councilmember Ashby, seconded by Councilmember Chang, to approve the agenda as presented. The motion carried. 3. CITIZENS COMMENTS Shannon Childs discussed the special event application from Kitsap Bank for the 100th Anniversary Employee Launch Party and noted this event is also to unveil their new logo. Brian Nielsen spoke about the Circuit of the Northwest track project. 4. CONSENT AGENDA A. Approval of Check Nos. 74426 through 74570 totaling $674,568.57; May Electronic Payment Dates 5/1/2018 through 5/31/2018 totaling $16,519.13; and Bi-Weekly Payroll including Check Nos. 147956 through 147967 totaling $582,357.71. Page 145 of 176 Minutes of June 12, 2018 ___________Page 2 of 6 B. Adoption of a Resolution Approving a Contract with Krazan & Associated, Inc. for the 2018 McCormick Village Park Phase 2 Construction Materials Testing and Inspections (Resolution No. 026-18) C. Adoption of a Resolution Approving a Contract with Krazan & Associated, Inc. for the 2018 Well No. 9 Retrofit Materials Testing and Inspections (Resolution No. 027-18) D. Approval of a Contract with the Port Orchard Independent as the City's Official Newspaper (Contract No. 048-18) E. Approval of the May 15, 2018, Council Work Study Session Minutes F. Approval of the May 18, 2018, Special Council Meeting-Retreat Minutes MOTION: By Councilmember Ashby, seconded by Councilmember Lucarelli, to approve the consent agenda as presented. The motion carried. In response to Councilmember Clauson, Mayor Putaansuu agreed that the agenda could be rearranged so the individuals who are attending the meeting regarding their items can go first [Resolution for the Circuit of the Northwest and Special Event Application: 110th Anniversary Employee Launch Party]. 5. BUSINESS ITEMS A. Resolution of Support for the Circuit of the Northwest Track Project MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi to approve the resolution showing that the City Council of the City of Port Orchard is supportive of the Circuit of the Northwest Track. The motion carried. (Resolution No. 029-18) B. Approval of Special Event Application: Kitsap Bank 110th Anniversary Employee Launch Party MAIN MOTION: By Councilmember Lucarelli, seconded by Councilmember Clauson, to approve the special event application for Kitsap Bank to hold their 110th Anniversary Employee Launch Party Event using City property and allow for street closures, as presented. Council and staff discussed concerns with closing Bay Street to Sidney and the effect it could have on businesses. Page 146 of 176 Minutes of June 12, 2018 ___________Page 3 of 6 AMENDED MOTION: By Councilmember Ashby, seconded by Councilmember Diener, to allow for the street closures with closing Bay Street from Kitsap to Frederick and the area from Frederick to Sidney be local access only. The amended motion carried. The main motion carried. 6. PRESENTATION A. ERR Fund Finance Director Crocker gave a presentation on the Equipment Rental Revolving Fund. 7. PUBLIC HEARING No public hearings were held. 8. BUSINESS ITEMS A. Adoption of an Ordinance Approving a Franchise Agreement with West Sound Utility District MOTION: By Councilmember Lucarelli, seconded by Councilmember Rosapepe, to adopt an ordinance, thereby establishing a Franchise Agreement between the City of Port Orchard and the West Sound Utility District. The motion carried. (Ordinance No. 016-18) B. Adoption of an Ordinance Adopting Finding of Fact in Support of Ordinance No. 015-18, and Confirming Continuance of that Ordinance MOTION: By Councilmember Diener, seconded by Councilmember Cucciardi, to adopt an ordinance, adopting findings of fact in support of Ordinance No. 015-18, and confirming continuance of that ordinance, as presented. The motion carried. (Ordinance No. 017-18) C. Approval of a Resolution Approving a Contract with BCRA Inc. for the 2018 Interim Engineer- in-Training (E.l.T.) Position Page 147 of 176 Minutes of June 12, 2018 ________ Page 4 of 6 MOTION: By Councilmember Clauson, seconded by Councilmember Ashby, to adopt Resolution No. 025-18, thereby approving Contract No. C042-18with BCRA, Inc. in an amount not to exceed $12,000 per month for the 2018 Interim E.l.T. Position and documenting the professional services procurement procedures pursuant to RCW 39.80. ; The motion carried. (Resolution No. 025-18) D. Adoption of a Resolution Approving a Contract with Sullivan Heating & Cooling Inc. for the COPO Library HVAC Replacement MAIN MOTION: By Councilmember Diener, seconded by Councilmember Cucciardi, to adopt Resolution No. 028-18, thereby approving Small Words Contract No. C047-18 with Sullivan Heating & Cooling, Inc. in an amount not to exceed $30,826.29 (applicable tax included) for the 2018 City of Port Orchard Library HVAC Replacement Project. With the understanding of a final written agreement from KRL for the shortfall. AMENDED MOTION: By Councilmember Clauson, seconded by Councilmember Ashby, to strikeout the word 'KRL' from the last sentence of the motion so it states, 'With the understanding of a final written agreement for the shortfall.' The amended motion carried. The main motion carried. (Resolution No. 028-18) E. Approval of the May 22,2018, Council Meeting Minutes MOTION: By Councilmember Diener, seconded by Councilmember Clauson, to approve the minutes of May 22, 2018, as presented. The motion passed. Councilmember Cucciardi abstained. F. Discussion: Hanley Property-Proposed Kitsap County Comprehensive Plan Amendment Councilmember Diener recused himself at 7:44 p.m., declaring a conflict of interest. MOTION: By Councilmember Chang, seconded by Councilmember Rosapepe, to direct staff to finalize and send the letter to Kitsap County regarding the Hanley Comprehensive Plan amendment as presented. Page 148 of 176 Minutes of June 12, 2018 ___________Page 5 of 6 The motion passed. Councilmember Diener returned to the meeting at 7:54 p.m. 9. REPORTS OF COUNCIL COMMITTEES Councilmember Clauson reported that the next Finance Committee is scheduled for June 19th. Councilmember Ashby reported on the June 11th Economic Development and Tourism Committee. The next meeting is scheduled for July [9th]. Councilmember Lucarelli reported the Utilities Committee Meeting for June 18th has been canceled. The next meeting is scheduled for July 16th. The Sewer Advisory Committee is scheduled to meet July 18th. The Festival of Chimes and Lights Committee is scheduled for next Monday [June 18th]. Councilmember Diener reported on the June 4th Land Use Committee meeting. The next meeting is scheduled for July 2nd. Mayor Putaansuu reported on KRCC (Kitsap Regional Coordinating Council) Transportation award; Growth Management Policy Board; and Fast Ferry conference in King County. Councilmember Ashby will be attending the Department of Transportation's executive summary for the Highway 16 and Highway 3 study. 10. REPORT OF MAYOR Mayor Putaansuu reported on the following: • Town Hall meeting; • Rockwell Park update; • June 26th Council meeting absences; • Specialized Land Use attorney; • July work study presentation of Kitsap County's new criminal justice center; • Updated laws on indigent defense; and • Bi-Mart grand opening. i 11. REPORT OF DEPARTMENT HEADS Public Works Director Dorsey reported on McCormick Village Park; Rockwell Park; Anderson/Clifton design; Well No. 9; Tremont Widening project; Bay Street Pedestrian Pathway; and brackets for the banner. Page 149 of 176 Minutes of June 12, 2018 _________Page 6 of 6 Finance Director Crocker reported the Finance Department was awarded a grant from Washington Finance Officers Association for a summer intern and noted the City is currently being audited. Community Development Director Bond reported all comprehensive plan amendments will be brought before Council at their next work study meeting for review and future adoption. Deputy City Clerk Floyd asked the Mayor and Council their availability to take a photo for the website. It was agreed to take the photo during the first meeting in July. Councilmember Clauson noted that there is a 'No Left Turn' sign from Cline to Division; however, he has noticed vehicles making that left turn, and asked if our Chief could be notified. Mayor Putaansuu stated the City Attorney is working on a tree policy and the Chief will be updating the Council on staffing. 12. CITIZENS COMMENTS There were no citizen comments. 13. EXECUTIVE SESSION No executive session was held. 14. ADJOURNMENT The meeting adjourned at 8:27 p.m. No other action was taken. Audio/Visual was successful. Jenine Floyd, CMC, Deputy City Clerk Robert Putaansuu, Mayor ^■f?0RT0&S S-! ! i SEAL ; | * '.v> Page 150 of 176 City of Port Orchard 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Agenda Item No.: Business Item 7D Meeting Date: August 21, 2018 Subject: Adoption of an Ordinance Amending Prepared by: Brandy Rinearson, MMC Port Orchard Municipal Code Section City Clerk 5.94.080 (“City Assistance”) Related to Atty Routing No.: N/A Special Events Atty Review Date: N/A Summary: The City collects fees for events that need off-duty officers to help with traffic control at certain intersections. Collecting the fees before the event is an administratively burdensome process for many departments; as the cost is an estimate. The actual number of officers and hours varies for each event. Staff recommends amending Port Orchard Municipal Code Section 5.94.080 City Assistance, to allow for the Finance department to collect the fee once the actual cost is known, which will occur after the event. Recommendation: Adopt of an ordinance amending Port Orchard Municipal Code Section 5.94.080 “City Assistance” as presented. Relationship to Comprehensive Plan: None. Motion for consideration: “I move to adopt an ordinance amending Port Orchard Municipal Code Section 5.94.080 “City Assistance” as presented.” Fiscal Impact: None. Alternatives: Do not approve and provide direction to staff. Attachments: Ordinance. Page 151 of 176 This Page Intentionally Left Blank Page 152 of 176 ORDINANCE NO._______________ AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON, AMENDING PORT ORCHARD MUNICPAL CODE SECTION 5.94.080 (“CITY ASSISTANCE”) RELATED TO SPECIAL EVENTS; PROVIDING FOR SEVERABILITY AND PUBLICATION; AND SETTING AN EFFECTIVE DATE. WHEREAS, RCW 35.21.703 states it shall be in the public purpose for all cities to engage in economic development programs; and WHEREAS, it has been determined that the city should support and endorse special events on city-owned rights-of-way (ROW) and parks when such special events are determined to be of benefit to the community; and WHEREAS, the City Council has determined that it is necessary to establish guidelines to provide reasonable supervision of any movement of persons or vehicles within the limits of the city for runs, parades, street dances, block parties, or other demonstrations or exhibitions identified as special events, for the protection of the public; and WHEREAS, over the past several years, the city has provided support to organizers of special events in the form of administrative review of applications, as well as utilization of equipment and staff during such events; and WHEREAS, the City Council recognizes that there should be policy set for closure of city streets and state highways during certain special events; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. Port Orchard Municipal Code Section 5.94.080 is hereby amended to read as follows: 5.94.080 City assistance. The chief of police, fire chief, and/or public works director may require any reasonable and necessary traffic control, including requiring non-city staff to serve as certified flagger(s), use of downtown parking lots, police protection and/or emergency medical services to be provided at the special event at the organizer’s expense. Special events that have been exempted by the city council from personnel expenses in the form of a resolution shall not be subject to these expenses. The finance department shall notify the applicant of the actual projected expenses related to city support of the special event. and shall collect that amount prior to issuance of the permit. (1) Downtown Parking Lot Usage. Should a special event require the use of all of the downtown parking lots, as described in POMC 10.12.580 as Lots 3 and 4, commonly Page 153 of 176 Ordinance No. ______________ Page 2 of 3 known as waterfront parking, for two or more consecutive weekdays, excluding federal holidays, the applicant shall compensate the city for lost revenue for the use of the parking lots. The fee shall be $300.00, plus lease excise tax, per weekday. (2) Police Protection. After obtaining as much information as the chief of police reasonably deems necessary regarding a special event permit application, he or she shall determine whether and to what extent additional police protection reasonably will be required for the special event for purposes of traffic control, crowd control, and security. In making this determination, the chief of police shall consider those factors set out in POMC 5.94.060. If additional police protection for the special event is deemed necessary by the chief of police, he or she shall notify the applicant. The applicant then shall have the duty to secure police protection acceptable to the chief of police at the sole expense of the applicant and shall prepay the expenses of such protection, as required. The fees are set by council resolution, which establishes the reimbursement rate for enhanced security expenses. The chief of police shall consider what additional personnel, equipment and supplies are needed, as well as any other items or expenses which will be necessary. (3) Fire Protection and Emergency Medical Services. (a) After receiving notification of the intended special event, the fire chief shall make a determination as to the need for on-site fire watch and/or emergency medical personnel. The fire chief shall consider such factors as the location, number of anticipated participants and spectators, and type of event, including the application of appropriate codes and ordinances. If fire watch and/or emergency medical personnel for the event are deemed necessary by the fire chief, he or she shall notify the applicant, and the applicant shall be responsible for securing fire watch/emergency medical personnel reasonably acceptable to the fire chief at the sole expense of the applicant and shall prepay the expenses of such protection. Only state-certified, licensed professional fire/emergency medical personnel shall be used for this purpose, preferably South Kitsap Fire and Rescue employees and equipment. (b) The conduct of the special event shall not introduce extraordinary hazards to fire protection and/or life safety in the immediate or adjacent areas. SECTION 2. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. SECTION 3. Publication. This Ordinance shall be published by an approved summary consisting of the title. SECTION 4. Effective Date. This Ordinance shall take effect and be in full force and effect Page 154 of 176 Ordinance No. ______________ Page 3 of 3 five days after publication, as provided by law. PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and attested by the Clerk in authentication of such passage this 21st day of August 2018. Robert Putaansuu, Mayor ATTEST: Brandy Rinearson, MMC, City Clerk APPROVED AS TO FORM: Sponsored by: Sharon Cates, City Attorney Bek Ashby, Councilmember PUBLISHED: EFFECTIVE DATE: Page 155 of 176 This Page Intentionally Left Blank Page 156 of 176 City of Port Orchard 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Agenda Item No.: Business Item 7E Meeting Date: August 21, 2018 Subject: Adoption of a Resolution, Adopting an Prepared by: Noah Crocker Equipment Rental & Revolving Fund Policy, Finance Director Fleet Standardization Policy, and a Small & Atty Routing No.: NA Attractive Assets Policy Atty Review Date: NA Summary: It is a best practice to have written and adopted policies for the management of city operations. These policies have many benefits, such as assisting our elected officials and staff in the financial management of the city operations, saving time and energy in the discussion of financial matters, engendering public confidence, and providing continuity over time as elected officials and staff change. At the June 12th study session, the Finance Director provided the City Council with information regarding the current state of the city fleet, the creation of an equipment rental and revolving fund and its financial impact to the City, as well as the policy and procedures governing the management of equipment rental and revolving fund. At the July 17th study session, the Finance Director provided the City Council with the drafted Equipment Rental and Revolving Fund Policy, Fleet Standardization Policy and the Small & Attractive Assets Policy. At this study session these policies were discussed, and comments and feedback requested. These comments have been incorporated into the final policies. City staff have worked to develop written policies for managing the equipment rental & revolving fund, standardizing the city fleet, and identifying small and attractive assets. The Equipment Rental & Revolving (ER&R) Fund policies establish the criteria for maintaining and operating the ER&R fund, as well as the replacement process of the equipment and fleet vehicles. The fleet standardization policies establish standard criteria for the city fleet vehicles; including model, size and color schemes. A standardized fleet brings continuity, savings and efficiencies in the operations and management of the fleet. The small and attractive assets policy establishes various thresholds for equipment and assets to be classified and managed. Recommendation: Staff recommends approving the resolution adopting the Equipment Rental & Revolving Fund policy, the fleet standardization policy, and the small and attractive assets policy. Relationship to Comprehensive Plan: N/A Page 157 of 176 Page 2 of 2 Business Item 7E Motion for consideration: “I move to adopt Resolution No. xx0-18 adopting the Equipment Rental & Revolving Fund policy, the fleet standardization policy, and the small and attractive assets policy.” Fiscal Impact: N\A Alternatives: Do not approve Resolution and provide alternative guidance Attachments: Resolution, Equipment Rental & Revolving Fund Policy, Fleet Standardization Policy, and Small & Attractive Assets Policy Page 158 of 176 RESOLUTION NO. ________________ A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, TO ADOPT POLICIES AND PROCEDURES FOR THE MANAGEMENT OF THE EQUIPMENT RENTAL AND REVOLVING FUND, FOR FLEET STANDARDIZATION, AND FOR THE MANAGEMENT OF SMALL AND ATTRACTIVE ASSETS. WHEREAS, RCW 35.21.088 requires every city having a population of more than eight thousand to establish an equipment rental fund in its street department or any other department of city government; and WHEREAS, the City Council has determined that it is in the best interest of the city to amend Title 3 of the Port Orchard Municipal Code to set forth the requirements of an equipment rental and revolving fund and to adopt appropriate policies and procedures related thereto; and WHEREAS, the City has determined that it is in the best interest of the city to create and maintain a standard criteria for its fleet vehicles and to adopt appropriate policies and procedures related thereto; and WHEREAS, the City has determined that it is in the best interest of the city to identify various categories and thresholds for identifying assets, including those that are small and attractive, and to adopt appropriate policies and procedures related thereto; and WHEREAS, written, adopted equipment rental and revolving fund, fleet standardization and small and attractive assets policies have many benefits, such as assisting our elected officials and staff in the financial managment of the City fleet and equipment, streamlining discussions of financial matters, engendering public confidence, and providing continuity to the city; and WHEREAS, feedback and recommendations were solicited and obtained from City Departments and the Finance Committee, and the City Council provided additional guidance on the development of these polices, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: THAT: The Equipment Rental & Revolving Fund, Fleet Standardization, and Small & Attractive Assets policies set forth in Attachments A, B, C to this Resolution are hereby adopted. PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the City Clerk in authentication of such passage this 21st day of August 2018. Robert Putaansuu, Mayor ATTEST: Brandy Rinearson, MMC, City Clerk Page 159 of 176 Policy & Procedure Subject: EQUIPMENT RENTAL AND REVOLVING FUND Index: Finance Department Page 1 of 4 Approved by: Noah Crocker Effective Date: 8/21/2018 Supersedes: 1.0 PURPOSE: The purpose of this document is to establish and specify the City of Port Orchard policies governing assets and fund management, including rental, replacement, operations, and maintenance services for vehicles. 2.0 POLICY: The City will establish rental rates to cover operations, maintenance and replacement for all vehicle classes. Other equipment may be included upon mutual consent of the Equipment Rental and Revolving (“ER&R”) Fund Manager and Finance Director. Vehicles/equipment included in the ER&R Fund shall have a value of more than $10,000, unless an exception is approved by the ER&R Fund Manager and Finance Director. Equipment attachments will not be included in the ER&R Fund unless justification is made that it is essential to the primary asset’s use (attached to a specific vehicle in ER&R Fund). When billing outside agencies for use of vehicles/equipment, the hourly cost will be determined based on industry standards. Port Orchard’s standard was established based on the Federal Emergency Management Agency (FEMA) hourly rate table. This will be reviewed and may be adjusted at the direction of the Finance Director. This cost can be changed under the direction of the Finance Director. 3.0 ER&R FUND CONTRIBUTIONS: Page 160 of 176 The respective funds, including but not limited to Current Expense, Street, Water Sewer, and Storm, will contribute to the ER&R Fund to reflect a level that insures continued operation of the fund over the next two biennial periods. Funding levels will be evaluated on a biennial basis. Interest earned, together with gains or losses on disposition of retired assets, will be accounted and applied to each contributing respective fund. 4.0 MINIMUM TARGET FUNDING LEVELS: Minimum fund balance levels will be determined by the Finance Director through the budgeting process. 5.0 DISPOSALS / REPLACEMENT: Equipment may be disposed of at time of replacement utilizing the method most beneficial to the City. 6.0 REPLACEMENT CRITERIA: Replacements will be based on three factors: 1) Expected Service Life (Useful life) of vehicle/equipment; 2) Mileage; and 3) Maintenance History/Major repair which will exceed 50% of residual value. (Exhibit A illustrates a schedule for classes of vehicles, useful life, and mileage). Useful life is established based on industry standards and the normal life expectancy of similar assets. Useful life may be adjusted for a number of reasons, e.g., as a result of valid department requests, technological changes in the equipment, and discrepancy in realized average use life of vehicles. Port Orchard’s useful life was established based on Office of Financial Management (OFM) useful life tables, Governmental Accounting Standards Board (GASB) best practices, industry standards, and like-size cities’ and counties’ data. The useful life of assets in the ER&R Fund will be reviewed from time to time and may be adjusted at the direction of the Finance Director. 7.0 INCREASES AND MODIFICATIONS: Any increase or change to the fleet requires written justification from the applicable department director to include cost analysis and rationale. This includes transfer/purchase within departments/funds. Increases or changes are at the direction of the Finance Director, or their designee. Any additions to the City’s overall fleet will require City Council approval. Page 161 of 176 8.0 REPLACING EXISTING EQUIPMENT WITH UPGRADED EQUIPMENT: (For example, 450 chassis to 550 chassis; police sedan to police utility vehicle) The department director will submit explanation that identifies gained efficiencies. When new vehicles or assets are required due to mission or operational changes, such fleet additions will be approved through the City’s budget process. Once the vehicle/asset addition has been approved by the City Council, ER&R Fund staff will work with the department to procure a vehicle suitable to the department's needs using the fleet standardization policy. 9.0 MAJOR REPAIRS: (For example, engine replacement; transmission replacement) When major repairs are required for an asset, the Finance Director or their designee will evaluate whether repairs are made, or a replacement vehicle is purchased. This includes major body work with expense exceeding more than 50% of residual value. The cost of the major repair will be billed to the department’s operating budget net of any insurance recovery. Only repairs extending the asset’s useful life will be eligible to receive applicable ER&R Fund funding as a source for the specific repair. 10.0 RENTAL RATES: Rental Rates shall be calculated on a biennial basis and may be modified if there are changes to the fleet necessitating a review. The rental rate shall be calculated to cover the following three components: OPERATION RATES The intent is for the operational expenses to break-even on a biennial basis • An estimate of total annual operations will be calculated; • A percentage of each respective fund will be calculated; • Each respective fund will contribute its estimated portion to the ER&R Fund; and • Operational expenses, including fuel, etc., will be paid out of the ER&R Fund. MAINTENANCE RATES The intent is for the maintenance expenses to break-even on a biennial basis • An estimate of total annual maintenance costs will be calculated; • A percentage of each respective fund will be calculated; • Each fund will contribute its estimated portion to the ER&R Fund; • Expenses, including mechanic and related salary and benefits, supplies, etc., will be paid out of the ER&R Fund; and • Major repairs will be paid out of the ER&R Fund with the respective fund making an additional contribution to replenish the fund. Page 162 of 176 REPLACMENT RATES • An estimated replacement value will be calculated per year; • The estimated value will be budgeted biennially; • The replacement payment will be reserved in the fund for future replacements only; • The fund will surplus obsolete vehicles and acquire new vehicles; • Each respective fund will be calculated & accounted for separately within the ER&R Fund; and • Vehicle replacements may be funded with cash or loans. Page 163 of 176 Exhibit A Vehicle Replacement Criteria Type of Vehicle Expected Service Life Mileage Hours Maintenance History Small Cars/ Trucks 12 years 120,000 n/a 50% of Residual value in any given year Medium Trucks 15 years 150,000 n/a 50% of Residual value in any given year Large Trucks/ Equipment 20 years 200,000 n/a 50% of Residual value in any given year Police Line Cars 11 years 130,000 n/a 50% of Residual value in any given year Police Staff Cars 12 Years 120,000 n/a 50% of Residual value in any given year AG Equipment 10 years n/a n/a 50% of Residual value in any given year Tractors 15 years n/a 4,000 hours 50% of Residual value in any given year Sweepers 20 years n/a 7,500 hours 50% of Residual value in any given year Trailers/ Misc. 20 years n/a n/a 50% of Residual value in any given year Marine 20 years n/a n/a 50% of Residual value in any given year Page 164 of 176 Policy & Procedure Subject: FLEET STANDARDIZATION Index: Finance Department Page 1 of 2 Approved by: Noah Crocker Effective Date: 8/21/18 Supersedes: 1.0 PURPOSE: The following policy documents a fleet standardization system. The system is designed to ensure quality controls and financial management of the purchase and maintenance of city vehicles. The intent of fleet standardization is to eliminate cost through a simplified vehicle purchase process, standardize training, reduce the cost of parts, and provide improved maintenance. 2.0 POLICY: It is the policy of the City to maintain a standard vehicle fleet. Additionally, the City desires to have a fleet with a uniform appearance to better promote the City’s brand. The City fleet should be uniformly recognizable for its citizens and for public safety. 3.0 GENERAL: • Standardizing the fleet will have the benefit of the workforce becoming skilled in operating and servicing the vehicles, simplified re-ordering process of vehicles, and reduction of inventory costs. • Simplified ordering – Standardizing the fleet and purchasing the standard vehicles leads to a simplified order and re-order process. This process works to reduce the time between initial order of the vehicle and when the vehicle is received. A standardized fleet eliminates uncertainty about receiving a consistent product. • Standardize training program – A standardized fleet allows the City to standardize the training program. Limiting the variety in the fleet allows for all parties involved, from operators to technicians, to gain a deeper understanding of the Page 165 of 176 fleet’s vehicles. Having the same training program for everyone ensures that employees have the same knowledge base, leading to an efficient work force. • Lower parts cost – A variety of different vehicle makes and models in the fleet requires the City to have parts in inventory for each specific vehicle. The parts inventory must be larger to accommodate the different vehicle makes and models, thus increasing cost. Standardizing the fleet can have the benefit of lowering inventory cost, which will reduce expenses. • Improved Maintenance – Standardizing the fleet will allow technicians to improve their knowledge of the vehicle type. This leads to a shorter turnaround time for repairs and fewer mistakes by the technicians. The more time a vehicle is in operation, and not in for repairs, the more useful it becomes. To get the most value out of each vehicle, maintenance efficiency is crucial. • RCW 43.19.648 – Requires all local governments to convert their vehicle fleets to electricity or biofuel. Local governments are required to transition all vehicles to electricity or biofuels to the extent practicable. WAC 194-29-030 provides further guidance regarding this issue. If it is not practical for local governments to use electricity or biofuel for police, fire or emergency response vehicles, including utility vehicles frequently used for emergency response, it is encouraged to consider alternate fuels and vehicle technologies to displace gasoline and diesel fuel use. • It is the City of Port Orchard’s intent to follow the above rule to the extent practical. The City will convert its fleet, beginning with administrative vehicles across departments when practical following RCW 43.19.648 and as a part of its ER&R fleet replacement plan. • From time to time, but no longer than every four years, the fleet standard specifications shall be reviewed to consider any changes in market conditions or technological improvements. Page 166 of 176 VEHICLE FLEET STANDARDS: STANDARDS FOR VEHICLES Police Department Standard Vehicle Model Chassis Drive Train Color Graphics Accessories Ford Sedans Automatic Black City Decal Lights SUV 2WD Vehicle Number Radios 4WD Antennas AWD Public Works and Planning Standard Truck Model Chassis Cab Size Drive Train Color Graphics Accessories Ford 1/2 Ton Regular Automatic White City Logo Lights 3/4 Ton Extended 2WD Truck Number Radios 1 Ton Crew Cab 4WD Antennas Tool Boxes Administration and Planning Standard Vehicle Type Chassis Drive Train Color Graphics Accessories Electric Sedans Automatic White City Logo Lights Biofuel SUV 2WD Vehicle Number Radios 4WD Antennas AWD 4.0 REFERENCES: • RCW 43.19.648 • WAC 194-29-030 • ER&R Policy Page 167 of 176 Policy & Procedure Subject: SMALL & ATTRACTIVE ASSETS Index: Finance Department Page 1 of 2 Approved by: Noah Crocker Effective Date: 8/21/18 Supersedes: 1.0 PURPOSE: The following policies and procedures document a system designed to ensure controls over small and attractive assets, items that might not be noticed immediately after their disappearance. The intent of this policy is to obtain accountability over items that do not meet the criteria of a capital asset and would not be noticed immediately upon disappearance or replacement. 2.0 POLICY: It is the policy of the city to maintain accountability over all tangible items that fit the definition of small and attractive assets, which may have the likelihood of disappearing without being noticed. Each department shall review and update records, to be verified by a physical inventory at least once a year, and provide such records to the Finance Department for the purpose of monitoring differences between years. 3.0 GENERAL: Small and attractive assets are defined as easily moveable, desirable items with a unit cost of $300.00 to $4,999.99 and have a life expectancy of more than one year. These items are either concealable or portable. Small and attractive assets are not to include more permanent fixtures such as desks, tables, and shelving, or items that are equipment for accomplishing tasks that are very small in nature or of minimal monetary value. These include items like minor equipment, shovels, wrenches, hand tools, and items that are consumed or used up, such as asphalt, bottled water, printer paper, and the like. Small and attractive assets also do not include items that, while they may meet the threshold when purchased, are used as an accessory for larger capital assets, such vehicle accessories like light bars, cages, sirens, etc. Small and attractive assets should include communications equipment, optical devices (binoculars, telescopes, range finders, infrared viewers), cameras and photographic equipment, computer systems, laptop and notebook computers, data-processing accessory equipment, and components (scanners, data displays, etc.), stereos, radios, television sets, tape recorders, DVD Page 168 of 176 players, VCRs, video cameras, weapons and shop equipment (power tools, scaffolding, ladders, etc.). 4.0 RESPONSIBILITY OF DEPARTMENT HEADS The finance department will prepare a list at least annually of the small and attractive assets for distribution and review. Each department head or their designee will review, update, delete, and add new items to the list within 30 days of distribution. Typically, this review will occur in January of each year. If an item is deleted, the department head will note the reason and/or means of disposal. 5.0 PROCEDURES: • ADDITIONS: The City may acquire property via purchase, construction, donation, or lease. Regardless of how it is acquired, when the property is received, the department/fund acquiring the item will add it to their Small and Attractive Asset database listing and will mark the item with the City's name and inventory tag. The department head or designee will notify the finance department and provide documentation of the item(s) purchased. This documentation will include the department, date, serial number(s), model number(s), order numbers, or any other means available for tracking purposes. • DELETIONS: Items previously acquired will eventually be disposed of and will need to be deleted from the department’s list. Deletion may be required due to a sale of the asset, scrapping, mysterious disappearance (lost or stolen), surplus, or involuntary conversion (fire, flood, etc.).The department head controlling the item is the only one in position to remove items from their list. Items disappearing mysteriously may require additional reports to the police department, city clerk, and insurance company. Deletions brought about because of natural disaster may require reporting to the insurance provider for an eventual reimbursement claim. • TRANSFERS: Occasional transfers of property between departments, individuals within a department or funds will occur. The original controlling department/fund is accountable for all items and for initiation of a notice of transfer. Proprietary funds must be compensated for all interdepartmental transfers involving a proprietary asset. The sale price will be fair market value, which may result in a gain or loss on the sale of an asset. Interdepartmental transfers or intergovernmental (i.e. city to county or state) do not require the city to declare the item surplus or to provide public notice. • LOST OR STOLEN ASSETS: Whenever an item has mysteriously disappeared and all efforts have failed to recover it, the controlling department / fund shall notify the Finance Director or the designee via memo, who may file a police report and report to the insurance provider, if necessary, and update the database accordingly. Page 169 of 176 This Page Intentionally Left Blank Page 170 of 176 City of Port Orchard 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Agenda Item No.: Business Item 7F Meeting Date: August 21, 2018 Subject: Adoption of a Resolution Repealing Prepared by: Geoffrey C. Marti Resolution No. 034-11 and Establishing a Chief of Police New Reimbursement Rate for Hiring Off- Atty Routing No.: NA Duty Police Officers Atty Review Date: NA Summary: The city is currently being compensated at the pay rate of $55/hour for private entities to hire off duty police officers. The city compensates the officer at their respective overtime rate plus benefit costs. In adding the compensation paid by the city and supporting the officer with a police vehicle for use, the cost to the city per hour for the officer to work the off-duty job is around $100/hour. Under the current off duty rate, the city is subsidizing private entities costs for hiring off duty police officers. Recommendation: I believe that the city should set the off-duty rate charged to private entities for hiring off duty police officers to $100/hour. This will bring the city close to the actual cost to the city for these arrangements. Relationship to Comprehensive Plan: N/A Motion for consideration: I move to adopt a resolution, repealing Resolution No. 034-11 and approve to change the amount charged for the hiring of off duty police officers from $55/hour to $100/hour. Fiscal Impact: This will benefit the city financially, as currently the city is subsidizing private entities when they hire off duty officers. Alternatives: Leave the rate unchanged. Attachments: Resolution Page 171 of 176 This Page Intentionally Left Blank Page 172 of 176 RESOLUTION NO. ______________ A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, ESTABLISHING REIMBURSEMENT RATES FOR ENHANCED POLICE SECURITY EXPENSES WHEREAS, the City of Port Orchard has a municipal work force with specific skills and responsibilities, and WHEREAS, the City is prohibited from donating time, materials and money for private purposes; and WHEREAS, the City seeks to enhance public safety for specific community events, without undue expense from those events being placed on the City; now, therefore; THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: SECTION 1. Repealer. Resolution No. 034-11 of the City of Port Orchard is hereby repealed. SECTION 2. Community events or private activities, which have not been previously exempted from reimbursement under prior City ordinance or resolution, and which require enhanced police security shall pay a flat rate of $100 per hour to the City for each commissioned officer and police reserve. The use of commissioned officers and police reserves shall be at the sole discretion of the Chief of Police. The presence of additional uniformed police within the City is deemed to be a public benefit, and thus the full cost of the officer, if greater than the above hourly rate, shall be an authorized City expense. SECTION 3. Effective Date. The effective date of this resolution shall be September 1, 2018. PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the Clerk in authentication of such passage this 21st day of August 2018. Robert Putaansuu, Mayor ATTEST: Brandy Rinearson, MMC, City Clerk Page 173 of 176 This Page Intentionally Left Blank Page 174 of 176 City of Port Orchard 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Agenda Item No.: Business Item 7G Meeting Date: August 21, 2018 Subject: Authorize the Finance Director to Pay Prepared by: Noah Crocker City Claims Finance Director Atty Routing No.: NA Atty Review Date: NA Summary: The City Council will not be meeting in the 4th week of August. The City of Port Orchard has an obligation to keep current on its current liabilities. City Council should authorize the Finance Director to pay City claims and provide claims register to City council at the First Meeting in September. The Finance Department will work with the Finance Committee to develop an expenditure control and disbursement policy consistent with RCW 42.24 which will address timing and internal control concerns. Recommendation: Authorize the Finance Director to pay City claims and provide claims register to City council at the First Meeting in September. Relationship to Comprehensive Plan: N/A Motion for consideration: I authorize the Finance Director to pay City claims and provide claims register to City council at the First Meeting in September. Fiscal Impact: None. Alternatives: None. Attachments: None. Page 175 of 176 This Page Intentionally Left Blank Page 176 of 176