10/23/2018 - Regular - Packet
City of Port Orchard Council Meeting Agenda
October 23, 2018
6:30 p.m.
1. CALL TO ORDER
A. Pledge of Allegiance
2. APPROVAL OF AGENDA
3. CITIZENS COMMENTS
(Please limit your comments to 3 minutes for items listed on the Agenda and that are not for a
Public Hearing. When recognized by the Mayor, please state your name for the official record)
4. CONSENT AGENDA
(Approval of Consent Agenda passes all routine items listed below, which have been distributed
to each Councilmember for reading and study. Consent Agenda items are not considered
separately unless a Councilmember so requests. In the event of such a request, the item is
returned to Business Items.)
A. Approval of Checks and Payroll
5. PRESENTATION
A. SKWRF 2019 Annual Budget (Mr. Screws)
6. PUBLIC HEARING
A. Revenue Sources and Property Tax Levy Current Expense Budget for
2019-2020 and Satisfying the Requirements of RCW 84.55.120 (Crocker)
Page 3
7. BUSINESS ITEMS
A. Adoption of an Ordinance Establishing a Standardized Utility Fund
Structure and Create New Enterprise Funds (Crocker) Page 5
B. Adoption of an Ordinance Amending the 2017-2018 Biennial Budget
(Crocker) Page 11
C. Adoption of an Ordinance Setting the Amount of Property Tax to be
Levied for Year 2019 Pursuant to RCW 84.55.120 (Crocker) Page 17
D. Adoption of a Resolution Adopting the 2019-2021 Legislative Agenda
(Mayor) Page 21
E. Approval of the October 9, 2018 Council Meeting Minutes Page 25
8. REPORTS OF COUNCIL COMMITTEES
9. REPORT OF MAYOR
10. REPORT OF DEPARTMENT HEADS
11. CITIZEN COMMENTS
(Please limit your comments to 3 minutes for any items not up for Public Hearing. When
recognized by the Mayor, please state your name for the official record)
Mayor:
Rob Putaansuu
Administrative Official
Councilmembers:
Bek Ashby
Chair: ED/Tourism/LT Committee
Staff: Development Director
Finance Committee
KRCC / PSRC TransPol / KRCC TransPol
KRCC PlanPol-alt / PRTPO
Shawn Cucciardi
Finance Committee
Land Use Committee
PSRC EDD-alt
Fred Chang
Utilities Committee
Sewer Advisory Committee (SAC)
Staff: Public Works Director
Jay Rosapepe
ED/Tourism/LT Committee
Utilities Committee
Chair: Lodging Tax Committee
Sewer Advisory Committee (SAC)
KRCC-alt / KRCC TransPol-alt
Kitsap Transit-alt
John Clauson
Chair: Finance Committee
Staff: Finance Director
Kitsap Public Health District-alt
KEDA/KADA-alt
Cindy Lucarelli
Chair: Utilities and SAC Committee
Staff: Public Works Director
Chair: Chimes and Lights Committee
Staff: City Clerk
KEDA/KADA
Scott Diener (Mayor Pro-Tempore)
Chair: Land Use Committee
Staff: Development Director
ED/Tourism/LT Committee
PSRC Growth Mgmt-alt
Department Directors:
Nicholas Bond, AICP
Development Director
Mark Dorsey, P.E.
Director of Public Works/City Engineer
Tim Drury
Municipal Court Judge
Noah Crocker, M.B.A.
Finance Director
Geoffrey Marti
Police Chief
Brandy Rinearson, MMC, CPRO
City Clerk
Contact us:
216 Prospect Street
Port Orchard, WA 98366
(360) 876 4407
Please turn off cell phones during meeting and hold your questions for staff until the meeting has been adjourned.
The Council may consider other ordinances and matters not listed on the Agenda, unless specific notification period is required.
Meeting materials are available on the City’s website at: www.cityofportorchard.us or by contacting the City Clerk’s office at (360) 876-4407.
The City of Port Orchard does not discriminate on the basis of disability. Contact the City Clerk’s office should you need special accommodations.
October 23, 2018, Meeting Agenda Page 2 of 2
12. EXECUTIVE SESSION: Pursuant to RCW 42.30.110, the City Council may hold an executive session. The topic(s) and the
session duration will be announced prior to the executive session.
13. ADJOURNMENT
COMMITTEE MEETINGS Date & Time Location
Finance TBD; 4:00pm City Hall
Economic Development and Tourism TBD; 9:30am City Hall
Utilities TBD, 2018; 9:30am City Hall
Sewer Advisory January 16, 2019; 6:30pm City Hall
Land Use November 5, 2018; 9:30am DCD*
Lodging Tax Advisory October 22, 2018; 5:00pm City Hall
Festival of Chimes & Lights November 19, 2018, 3:30pm City Hall
Outside Agency Committees Varies Varies
*DCD, Department of Community Development, 720 Prospect Street, Port Orchard
CITY COUNCIL GOOD OF THE ORDER
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No: Public Hearing 6A Meeting Date: October 23, 2018
Subject: Public Hearing on Revenue Sources and Prepared by: Noah D. Crocker
Property Tax Levy Current Expense Finance Director
Budget 2019-2020 and Satisfying the Atty Routing No: NA
Requirements of RCW 84.55.120 Atty Review Date: NA
Summary: The City legislative body is required to hold a Revenue Sources Hearing on current
expense budget revenue sources for the coming year’s budget, including consideration of possible
increases in property tax revenues. (Chapter 251, Laws of 1995. codified as RCW 84.55.120.) The
hearing is required before the legislative body votes on a property tax levy for the upcoming year.
The deadline for setting the levy for property tax collection for 2019 is on or before November 30,
2018.
This Hearing is a part of the public process that leads to an Ordinance being forwarded to the Kitsap
County Assessor along with a Levy Certification in order to set the property tax levy for collection in
the 2019 tax year.
The Hearing will include a presentation of revenue sources and estimates for 2019-2020. The
hearing relates to setting the 2019 levy for property tax collection in the first year of the 2019-2020
biennium.
“Current expense budget" means that budget which is primarily funded by taxes and charges and
reflects the provision of ongoing services. It does not mean the capital, enterprise, or special
assessment budgets.
Recommendation: Open the Public Hearing.
Fiscal Impact: Leads to the setting of the property tax levy for collection in the 2019 tax year.
Alternatives: None. Required.
Attachments: None.
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City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Business Item 7A Meeting Date: October 23, 2018
Subject: Adoption of an Ordinance Establishing a Prepared by: Noah Crocker
Standardized Utility Fund Structure and Finance Director
Create New Enterprise Funds Atty Routing No.: NA
Atty Review Date: NA
Summary: At the May 29th Finance Committee Meeting, the committee requested that the finance
department investigate separating the Water-Sewer Fund into two individual, separate enterprise funds. The
separation would lead to overall standardization in all utility funds with each having its own operating,
stabilization, capital, and debt service funds.
At the July 24th Finance Committee Meeting, the Finance Director provided the City Finance Committee with
information regarding having a uniform structure for all the enterprise funds for consistency and
transparency. The Finance Department took the direction and provided a breakout of the fund structure and
some analysis of the impact.
The Finance Committee and Finance Director discussed at several council meetings as a committee report to
the full council to gauge support for the separation. Furthermore, the team reported the impact and the
benefits of creating greater transparency.
At the October 16th Council Work Study Meeting, the Finance Director provided the City Council with the
Finance Committee’s formal recommendation and a draft of the proposed utility fund structure for review
and comments. Overall, separating the funds shall create greater transparency and aid the City in its project
and funding decisions.
The City Council has determined that it is in the best interest of the city to establish a standard enterprise
fund structure for the enterprise funds of the city. This creates overall standardization in all utility funds with
each having its own operating, stabilization, capital, and debt service funds.
Recommendation: Staff recommends approving the Ordinance as provided to establish a standardized
enterprise fund structure and create new enterprise funds for the city.
Relationship to Comprehensive Plan: None.
Motion for consideration: I move to adopt an Ordinance to establish a standardized enterprise fund
structure and create new enterprise funds for the city.
Fiscal Impact: None.
Alternatives: Do not approve Ordinance and provide alternative guidance
Attachment: Ordinance
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ORDINANCE NO. _______________
AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON, TO
ESTABLISH A STANDARDIZED UTILITY FUND STRUCTURE AND CREATE
NEW ENTERPRISE FUNDS; PROVIDING FOR SEVERABILITY AND
PUBLICATION; AND SETTING AN EFFECTIVE DATE.
WHEREAS, from time to time, the City establishes or repeals fund designations
to improve usefulness and understandability of city fund balance information, and
provide more clearly defined categories to make the nature and extent of the
constraints placed on fund balance more transparent; and
WHEREAS, The Budget Accounting Reporting System (BARS) requires common
terminology and classification consistently throughout the budget, the accounts, and
the financial reports of each fund; and
WHEREAS, prior to the 2019-2020 Biennial Budget process the City Finance
Committee requested that the Water Sewer and other Utility Funds’ structure be
reviewed and evaluated to identify if there could be gained efficiencies, accountability
and transparency; and
WHEREAS, during the 2019-2020 Biennial Budget process the City Finance
Director identified changes to existing funds and general ledger account descriptions
along with the need to establish Funds contemplated in the 2019-2020 Biennial Budget;
now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO
ORDAIN AS FOLLOWS:
SECTION 1. There is hereby created a fund to be known as the “Water Operating Fund.”
This fund will account for and report financial resources related to the operations of the Water
portion of the Water Sewer Utility.
SECTION 2. There is hereby created a fund to be known as the “Water Stabilization
Fund” into which monies will be placed as designated by the City Council. Disbursement from
said Fund by the Finance Director shall be made in accordance with financial policies and upon
proper authorization by City Council.
SECTION 3. There is hereby created a fund to be known as the “Water Capital Fund.”
This fund will account for and report financial resources related to the construction of capital
improvements for the Water portion of the Water Sewer Utility.
SECTION 4. There is hereby created a fund to be known as the “Water Debt Service
Page 7 of 30
Ordinance No. _________
Page 2 of 3
Fund.” This fund will account for and report financial resources related to Debt Service for the
Water portion of the Water Sewer Utility.
SECTION 5. There is hereby created a fund to be known as the “Sewer Operating Fund.”
This fund will account for and report financial resources related to the operations of the Sewer
portion of the Water Sewer Utility.
SECTION 6. There is hereby created a fund to be known as the “Sewer Stabilization
Fund” into which monies will be placed as designated by the City Council. Disbursement from
said Fund by the Finance Director shall be made in accordance with financial policies and upon
proper authorization by City Council.
SECTION 7. There is hereby created a fund to be known as the “Sewer Capital Fund.”
This fund will account for and report financial resources related to the construction of capital
improvements for the Sewer portion of the Water Sewer Utility.
SECTION 8. There is hereby created a fund to be known as the “Sewer Debt Service
Fund.” This fund will account for and report financial resources related to Debt Service for the
Sewer portion of the Water Sewer Utility.
SECTION 9. There is hereby created a fund to be known as the “Storm Drainage
Stabilization Fund” into which monies will be placed as designated by the City Council.
Disbursement from said Fund by the Finance Director shall be made in accordance with
financial policies and upon proper authorization by City Council.
SECTION 10. There is hereby created a fund to be known as the “Storm Drainage Debt
Service Fund.” This fund will account for and report financial resources related to Debt Service
for the Storm Drainage Utility.
SECTION 11. For accounting and reporting purposes the Storm Drainage Capital
Facilities Fund is renamed Storm Drainage Capital Fund.
SECTION 12. Severability. If any section, sentence, clause or phrase of this Ordinance
should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this Ordinance.
SECTION 13. Publication. This Ordinance shall be published by an approved summary
consisting of the title.
SECTION 14. Effective Date. This Ordinance shall take effect and be in full force and
effect five days after publication, as provided by law.
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Ordinance No. _________
Page 3 of 3
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and
attested by the Clerk in authentication of such passage this 23rd day of October 2018.
Robert Putaansuu, Mayor
ATTEST: SPONSOR:
Brandy Rinearson, MMC, City Clerk John Clauson, Councilmember
APPROVED AS TO FORM:
Sharon Cates, City Attorney
PUBLISHED:
EFFECTIVE DATE:
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City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Business Item 7B Meeting Date: October 23, 2018
Subject: Adoption of an Ordinance Amending the Prepared by: Noah Crocker
2017-2018 Biennial Budget Finance Director
Atty Routing No.: NA
Atty Review Date: NA
Summary: On August 21, 2018, the City Council established by Ordinance No. 023-18 an Equipment Rental
and Revolving (ER&R) Fund and adopted policies by Resolution. The ER&R fund will be used to support the
operation, maintenance and replacement of the city’s fleet of vehicles.
As part of the creation and funding plan of the Equipment Rental and Revolving Fund, the city will transfer
monies from current equipment reserve funds identified below:
Fund 303 Cumulative Reserve - Equipment Replacement
Fund 402 Water-Sewer Equipment Replacement
Fund 422 Storm Drainage Equipment Replacement
The budget amendment will transfer the replacement reserves to the Fund 500 (ER&R) where they will be
used for future replacement purchases.
Additionally, this budget amendment will adjust the current expenditure authority previously authorized at
$25,000 for Fund 303 to $27,104 to reflect the actual cost of the vehicle purchased in the biennial budget.
Recommendation: Staff recommends approving the Ordinance as provided.
Relationship to Comprehensive Plan: None.
Motion for consideration: I move to adopt an Ordinance amending the 2017-2018 biennial Budget and
increasing expenditure authority from Funds 303 Cumulative Reserve - Equipment Replacement, 402
Water-Sewer Equipment Replacement, and 422 Storm Drainage Equipment Replacement as proposed in
the Ordinance.
Page 11 of 30
Business Item 7B
Page 2 of 2
Fiscal Impact:
Fund 303: Cumulative Reserve Equipment Replacement 2017-2018 Biennial
Current Budget
2017-2018 Biennial
Amended Budget
Beginning Fund Balance 391,475$ 392,281.62$
Revenues 97,887$ 104,803.02$
Expenses 25,000$ 497,084.64$
Ending Fund Balance 464,362$ -$
Fund 402: Water-Sewer Equip Replacement 2017-2018 Biennial
Current Budget
2017-2018 Biennial
Amended Budget
Beginning Fund Balance 315,400$ 315,673.98$
Revenues 3,300$ 7,054.39$
Expenses -$ 322,728.37$
Ending Fund Balance 318,700$ -$
Fund 422: Storm Drainage Equipment Replacement 2017-2018 Biennial
Current Budget
2017-2018 Biennial
Amended Budget
Beginning Fund Balance 150,500$ 151,524.40$
Revenues 65,220$ 69,129.75$
Expenses -$ 220,654.15$
Ending Fund Balance 215,720$ -$
Fund 500: Equipment Rental and Revolving 2017-2018 Biennial
Current Budget
2017-2018 Biennial
Amended Budget
Beginning Fund Balance -$ -$
Revenues -$ 1,013,364.08$
Expenses -$ -$
Ending Fund Balance -$ 1,013,364.08$
Alternatives: Do not approve Ordinance and provide alternative guidance.
Attachment: Ordinance
Page 12 of 30
ORDINANCE NO. _______________
AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON,
AMENDING THE BIENNIAL BUDGET FOR THE YEARS 2017 – 2018 AS
ADOPTED BY ORDINANCE NO. 040-16 TO RECOGNIZE EXPENDITURES
AND REVENUES NOT ANTICIPATED AT THE TIME OF THE ADOPTION OF
THE 2017 – 2018 BIENNIAL BUDGET; PROVIDING FOR PUBLICATION;
AND SETTING AN EFFECTIVE DATE.
WHEREAS, the City of Port Orchard adopted its 2017 – 2018 Biennial Budget in
Ordinance No. 040-16 and subsequently amended by Ordinance No. 010-17, Ordinance
No. 013-17, Ordinance No. 025-17, Ordinance No. 030-17, Ordinance No. 045-17, and
Ordinance No. 013-18; and
WHEREAS, the City desires to keep current on budget amendments; and
WHEREAS, it is necessary to make adjustments to accounts and/or Funds by
means of appropriation adjustments that could not have been anticipated at the time of
passage of the 2017 – 2018 Biennial Budget, as provided in RCW 35A.33.120; and
WHEREAS, Ordinance No.023-18 established an Equipment Rental and
Revolving Fund (ER&R) No. 500; and
WHEREAS, the ER&R Fund No. 500 will be used to support the operation,
maintenance and replacement of the City’s fleet of vehicles; and
WHEREAS, as part of the creation and funding plan of the Equipment Rental
and Revolving Fund, the city will transfer monies from current equipment reserve Funds
303, 402 and 422 to the newly created ER&R Fund No. 500; and
WHEREAS, in order to deplete fund 303, the city will make the appropriate
adjustments to reflect actual activities as identified below including adjusting expenses
to $497,084.64, which includes a transfer to ER&R Fund No. 500 of $469,981.56, and
adjusting expenditure authority to reflect the actual vehicle acquisition costs of
$27,103.08, and
WHEREAS, in order to deplete fund 402, the city will make the appropriate
adjustments to reflect actual activities as identified below including adjusting expenses
to $322,728.37, which includes a transfer to ER&R Fund No. 500 of $322,728.37, and
WHEREAS, in order to deplete fund 422, the city will make the appropriate
adjustments to reflect actual activities as identified below including adjusting expenses
to $220,654.15, which includes a transfer to ER&R Fund 500 of $220,654.15, and
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Ordinance No. _________
Page 2 of 3
WHEREAS, in order to establish ER&R Fund 500 the city will make transfers from the
funds identified above in the amount of $1,013,364.08 to ER&R Fund No. 500; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO ORDAIN AS
FOLLOWS:
SECTION 1. The 2017 – 2018 Biennial Budget is amended to reflect the following:
Fund 303: Cumulative Reserve Equipment Replacement 2017-2018 Biennial
Current Budget
2017-2018 Biennial
Amended Budget
Beginning Fund Balance 391,475$ 392,281.62$
Revenues 97,887$ 104,803.02$
Expenses 25,000$ 497,084.64$
Ending Fund Balance 464,362$ -$
Fund 402: Water-Sewer Equip Replacement 2017-2018 Biennial
Current Budget
2017-2018 Biennial
Amended Budget
Beginning Fund Balance 315,400$ 315,673.98$
Revenues 3,300$ 7,054.39$
Expenses -$ 322,728.37$
Ending Fund Balance 318,700$ -$
Fund 422: Storm Drainage Equipment Replacement 2017-2018 Biennial
Current Budget
2017-2018 Biennial
Amended Budget
Beginning Fund Balance 150,500$ 151,524.40$
Revenues 65,220$ 69,129.75$
Expenses -$ 220,654.15$
Ending Fund Balance 215,720$ -$
Fund 500: Equipment Rental and Revolving 2017-2018 Biennial
Current Budget
2017-2018 Biennial
Amended Budget
Beginning Fund Balance -$ -$
Revenues -$ 1,013,364.08$
Expenses -$ -$
Ending Fund Balance -$ 1,013,364.08$
SECTION 2. This ordinance shall be in full force and effect five (5) days after posting and
publication as required by law. A summary of this Ordinance may be published in lieu of the
entire ordinance, as authorized by State Law.
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor
and attested by the Clerk in authentication of such passage this 23rd day of October 2018.
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Ordinance No. _________
Page 3 of 3
Robert Putaansuu, Mayor
ATTEST: SPONSOR:
Brandy Rinearson, MMC, City Clerk John Clauson, Councilmember
APPROVED AS TO FORM:
Sharon Cates, City Attorney
PUBLISHED:
EFFECTIVE DATE:
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City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Business Item 7C Meeting Date: October 23, 2018
Subject: Adoption of an Ordinance Setting the Prepared by: Noah D. Crocker
Amount of Property Tax to be Levied Finance Director
for Year 2019 Pursuant to RCW 84.55.120 Atty Routing No: N/A
Atty Review Date: N/A
Summary: On October 23, 2018, a public hearing on revenue sources for the current expense (general
fund) budget was held. The hearing included a presentation and discussion on property tax considered for
collection in 2019. Below is a comparison of next year’s levy amount to this year’s levy amount.
Levy Amount $ 2,699,058 Levy Amount $ 2,722,026
0.86364 % increase $ 23,309 1.0 % increase $ 27,220
New Construction $ 38,196 New Construction $ 75,661
Annexation $ - Annexation $ -
Utilites $ 10,000 Utilites $ 10,000
Total Taxes $ 2,770,563 Total Taxes $ 2,834,907
Refunds $ 35,963 Refunds $ 17,076
Total Taxes $ 2,806,526 Total Taxes $ 2,851,983
2018 2019
State law (RCW 84.52.043) establishes maximum levy rates for the various types of taxing districts (the
state, counties, cities and towns, fire districts, library districts and the like). Total City of Port Orchard
2019 property tax amount is estimated to be $2,851,983 based upon an estimated maximum $1.5411
per thousand of current total assessed value of $1,833,047,023. The 2019 amount is estimated until the
final levy calculation is completed by the Kitsap County Assessor.
Recommendation: Council Finance Committee recommends approval of the resolution.
Relationship to Comprehensive Plan: None.
Motion for consideration: I move to adopt an Ordinance setting the 2019 property tax levy and the
amount of property taxes to be raised for the budget year of 2019.
Fiscal Impact: Property tax collection will be budgeted within the Current Expense Fund No. 001 and
Street Fund No. 002.
Alternatives: None.
Attachments: Ordinance
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ORDINANCE NO. _______________
AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON,
SETTING THE AMOUNT OF PROPERTY TAXES TO BE LEVIED FOR THE
YEAR 2019 PURSUANT TO RCW 84.55.120 PROVIDING FOR
SEVERABILITY AND PUBLICATION; AND SETTING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Port Orchard (taxing district #8710) has met
and considered its budget for the calendar year 2019; and
WHEREAS, the district’s actual levy amount from the previous year was $2,722,026; and
WHEREAS, the population of the district is more than 10,000; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO
ORDAIN AS FOLLOWS:
SECTION 1: An increase in the regular property tax levy is hereby authorized for the levy
to be collected in the 2019 tax year.
SECTION 2: The dollar amount of the increase over the actual levy amount from the
previous year shall be $27,220 which is a percentage increase of 1.0% from the previous year.
This increase is exclusive of additional revenue resulting from new construction, improvements
to property, newly constructed wind turbines, solar, biomass, and geothermal facilities, and any
increase in the value of state assessed property, any annexations that have occurred and
refunds made.
SECTION 3. Severability. If any section, sentence, clause or phrase of this Ordinance
should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this Ordinance.
SECTION 4. Publication. This Ordinance shall be published by an approved summary
consisting of the title.
SECTION 5. Effective Date. This Ordinance shall take effect and be in full force and
effect five days after publication, as provided by law.
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and
attested by the Clerk in authentication of such passage this 23rd day of October, 2018.
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Ordinance No. _________
Page 2 of 2
Robert Putaansuu, Mayor
ATTEST: SPONSOR:
Brandy Rinearson, MMC, City Clerk John Clauson, Councilmember
APPROVED AS TO FORM:
Sharon Cates, City Attorney
PUBLISHED:
EFFECTIVE DATE:
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City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No. Business Item 7D Meeting Date: October 23, 2018
Subject: Adoption of a Resolution Adopting the Prepared by: Robert Putaansuu
2019-2021 Legislative Agenda Mayor
Atty Routing No: NA
Atty Review Date: NA
Summary: On October 16, 2018, Trevor Justin and Chelsea Hager with Gordon Thomas Honeywell
Governmental Affairs, presented the 2019-2021 legislative priorities to include McCormick Sewage Lift
Station #2, State Investment in State Routes, Economic Development Tools, Condominium Liability, and
Foster Pilot Program.
Recommendation: Staff recommends adoption of a Resolution adopting the 2019-2021 Legislative
Agenda.
Relationship to Comprehensive Plan: NA
Motion for Consideration: I move to adopt a Resolution, thereby approving the 2019-2021 Legislative
Agenda.
Fiscal Impact: N/A
Alternatives: Do not adopt Resolution.
Attachments: Resolution and 2019-2021 Legislative Priorities.
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RESOLUTION NO. ___
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, ADOPTING
THE 2019-2021 LEGISLATIVE AGENDA.
WHEREAS, in 2011, the City hired Gordon Thomas Honeywell Government Affairs to
benefit the citizens from the expertise and guidance of a lobbying firm that would assist the Mayor
and staff in accomplishing the goals and objectives of the City; and
WHEREAS, each year, they continue to advocate for the legislative priorities of the City
which has included Phase II of the Dekalb Pier construction and expansion project; Bay Street
Pedestrian Path; and the Transportation Improvement Board (TIB); and
WHEREAS, on October 16, 2018, the Mayor and Council heard a presentation from
Gordon Thomas Honeywell Government Affairs on the 2019-2021 legislative priorities; and
WHEREAS, the City has been provided with the 2019-2021 Legislative Agenda, now,
therefore;
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: The City of Port Orchard hereby adopts the 2019-2021 Legislative Agenda,
attached as Exhibit A.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested
by the City Clerk in authentication of such passage this 23rd day of October 2018.
Robert Putaansuu, Mayor
ATTEST:
Brandy Rinearson, MMC, City Clerk
Page 23 of 30
CITY OF PORT ORCHARD
City Council
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • Fax: (360) 895-9029
cityhall@cityofportorchard.us
www.cityofportorchard.us
2019-21 Legislative Priorities
McCormick Sewage Lift Station #2
The City of Port Orchard inherited responsibility for the McCormick Woods sewer lift station from Kitsap County
in 1994. The old sewer lift station is functionally obsolete. The City and private developer are jointly completing
two new sewage lift stations. Lift Station #1 is under construction at the developer’s expense, and the City is
responsible for building Lift Station #2 in 2019. The total project cost to the City will be $2.8 million and is
seeking $1 million in capital budget funding to complete the project.
State Investment in State Routes
Like many cities, Port Orchard faces challenges in maintaining and improving the City’s transportation system.
State routes – Sedgwick Road (State Route 160) and State Route 16 – traverse through the City and serve as both
regional and local thoroughfares. Because these are state routes, the state is responsible for maintaining and
improving them to accommodate the region’s growing population. The City is seeking $8 million in
transportation funding for two compact roundabouts at the SR-16 and SR-160 interchanges in order to help
mitigate congestion along these state routes.
Economic Development Tools
The City of Port Orchard supports economic development tools that benefit the development of the City’s
downtown area. The City also supports the Association of Washington Cities economic development and
redevelopment legislative priority as it benefits the City of Port Orchard.
Condominium Liability
The City of Port Orchard supports legislation that limits liability on condominium developers. In 2005, WA State
passed a “model” condominium liability law that resulted in an unfriendly environment and strict liability laws for
condominium developers, and the issue has not been revisited since. The City supports modernizing the statute to
ease some of this burden on developers. Some examples the City is interested in are: defining what “damage” is,
allowing the developer an opportunity to cure or fix a defect, a warranty insurance program, and smaller condo
buildings.
Foster Pilot Program
The City of Port Orchard was chosen by the State for a water resource mitigation pilot project, which will inform
a legislative task force on options for how to respond to the Foster decision. The outcomes of this pilot project,
and ultimately the recommendations of the legislative task force are of critical importance for the City and the
state. The City seeks ongoing legislative support for these issues as the pilot program and task force continue.
The City of Port Orchard supports the Association of Washington Cities’ legislative agenda.
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City of Port Orchard
Council Meeting Minutes
Regular Meeting of October 9, 2018
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 6:30 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby Present
Councilmember Chang Present
Councilmember Clauson Present
Councilmember Cucciardi Absent
Mayor Pro-Tem Diener Present
Councilmember Lucarelli Present
Councilmember Rosapepe Present
Mayor Putaansuu Present
Staff present: Public Works Director Dorsey, Finance Director Crocker, Development Director
Crocker, City Attorney Cates, HR Coordinator Deb Howard, City Clerk Rinearson, and Deputy City
Clerk Floyd.
A. PLEDGE OF ALLEGIANCE
Scout Troop 2338 led the audience and Council in the Pledge of Allegiance.
2. APPROVAL OF AGENDA
MOTION: By Councilmember Ashby, seconded by Councilmember Lucarelli, to approve the agenda
as presented.
The motion carried.
3. CITIZENS COMMENTS
There were no citizen comments.
4. CONSENT AGENDA
A. Approval of Check Nos. 75280 through 75404 totaling $1,575,607.65; September Electronic
Payment Dates 9/1/2018 through 9/30/2018 totaling $284,112.35; and Bi-Weekly Payroll
including Check Nos. 148055 through 148060 totaling $289,929,16.
B. Approval of the September 18, 2018, Council Work Study Session Minutes
C. Excusal of Councilmember Cucciardi Due to a Business Obligation
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Minutes of October 9, 2018
Page 2 of 5
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to approve the consent
agenda as published.
The motion carried.
5. PRESENTATION
There were no presentations.
6. PUBLIC HEARING
There were no public hearings.
7. BUSINESS ITEMS
A. Adoption of an Ordinance Amending POMC Chapters 20.22 and 20.96 Concerning Permit
Processing and the Vacation and Alteration of Final Plats
MOTION: By Councilmember Diener, seconded by Councilmember Rosapepe, to adopt an ordinance
adopting revisions to Chapters 20.22 and 20.96 of the Port Orchard Municipal Code as presented.
Councilmember Diener asked if this was discussed during a work study, to add it as a WHEREAS in
the Ordinance.
The motion carried.
(Ordinance No. 029-18)
B. Adoption of an Ordinance Authorizing a Civil Engineer I Position
MOTION: By Councilmember Clauson, seconded by Councilmember Ashby, to adopt an ordinance
approving the job description and salary schedule for a Civil Engineer I position in the Public
Works/Engineering Department thereon, as presented.
The motion carried.
(Ordinance No. 030-18)
C. Adoption of a Resolution to Accept the 2017-2018 Sedgwick Road and Bethel Road Conceptual
Corridor Study Draft Plan
MOTION: By Councilmember Lucarelli, seconded by Councilmember Diener, to adopt a resolution
accepting the draft conceptual study plan for the Sedgwick Road and Bethel Road corridor as the final
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Minutes of October 9, 2018
Page 3 of 5
work product of SCJ Alliance Consulting Services, pursuant to the 2017 professional services
agreement.
The motion carried.
(Resolution No. 041-18)
D. Approval of the September 25, 2018, Council Meeting Minutes
MOTION: By Councilmember Ashby, seconded by Councilmember Lucarelli, to approve the minutes
as presented.
The motion carried. Councilmembers Diener and Clauson abstained.
E. Discussion: Lodging Tax Advisory Committee’s Recommendation for 2019 Funding Allocation
City Clerk Rinearson said on September 27th, the Lodging Tax Advisory Committee heard
presentations from applicants who are requesting funds for 2019, and on October 4th, the
Committee met to discuss the applications and provide Council with a recommendation of the
allocations of funds. Staff is looking for direction from Council to see if they want to bring this item
forward at the next Council meeting for adoption or bring this item to the next Council work study
for further discussion. The total 2019 recommended allocation is $125,000.
Mayor Putaansuu noted we are getting around $100,000. The concern is we are letting the
organizations know we have $125,000, which is not sustainable.
Council and staff discussed the funding requests from certain organizations; amount of reserves and
definitions; and voiced concerns over the recommended allocation amount.
MOTION: By Councilmember Rosapepe, seconded by Councilmember Lucarelli, to return this back
to committee to come back with recommendations to the $100,000 level.
The motion carried.
F. Discussion: KEDA ‘Destination Port Orchard’ Video
Upon recommendation from John Powers, Mayor Putaansuu said he met with the video creator,
Hal Calbom, about updating the video. Mr. Calbom felt the content in the existing video is dated
and would not recommend an update; however, he recommended a new video featuring
McCormick Village Park, the waterfront, and businesses in our industrial park. He is asking for this
to be done in two phases.
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Minutes of October 9, 2018
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Council discussed the options provided by Mr. Calbom; pricing; length of video; and finding out
who our audience is and gearing the video towards them.
Council Direction: Council directed the Mayor to reach out and seek information about creating a
video which would include tourism, visitors, and economic opportunities; and seek other quotes.
8. REPORTS OF COUNCIL COMMITTEES
Mayor Putaansuu reported the Finance Committee is scheduled to meet next Tuesday [October 16th].
Councilmember Ashby reported on the October 8th Economic Development and Tourism Committee
meeting. She also reminded Council about the November 29th KRCC Legislative Reception.
Councilmember Lucarelli reported the Utilities Committee is scheduled to meet October 15th. The
Sewer Advisory Committee is scheduled to meet October 10th. The Chimes and Lights Committee is
scheduled to meet October 15th.
Councilmember Diener reported on the September 24th Land use Committee meeting.
Councilmember Rosapepe thanked Council for the lodging tax discussion as it was very helpful.
9. REPORT OF MAYOR
Mayor Putaansuu reported on the following:
• He is attending a ferry summit in Seattle;
• AWC Regional meeting;
• Girl Scout Youth Council;
• Bag survey;
• Fire District 7 COLA increase request;
• Committee appointments; and
• PSRC Growth Management Policy Board 2050 vision housing element.
10. REPORT OF DEPARTMENT HEADS
Public Works Director Dorsey asked about postponing the October Utilities Committee. He reported
on the McCormick Village Park; Tremont Street Widening project; lighting for Bay Street; and Well
No. 9.
HR Coordinator Howard reported the Civil Engineer 1 will start October 28th; the Public Works
Worker starts on the 22nd; oral boards for police security officer; and setting up interviews for the
Public Works Permit Clerk.
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Minutes of October 9, 2018
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City Clerk Rinearson reported on her attendance at a Risk Management training.
11. CITIZENS COMMENTS
There were no citizen comments.
12. EXECUTIVE SESSION
At 7:55 p.m., Mayor Putaansuu recessed the meeting for a 15-minute executive session to discuss a
potential litigation matter pursuant to RCW 42.30.110(1)(i). City Attorney Cates, Development
Director Bond, Public Works Director Dorsey, and Finance Director Crocker were invited to attend.
At 8:10 p.m., Mayor Putaansuu extended the executive session an additional 10 minutes.
At 8:20 p.m., Mayor Putaansuu extended the executive session an additional 10 minutes.
At 8:30 p.m., Mayor Putaansuu reconvened Council back into regular session.
13. ADJOURNMENT
The meeting adjourned at 8:30 p.m. No other action was taken. Audio/Visual was successful.
Brandy Rinearson, MMC, City Clerk Robert Putaansuu, Mayor
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