035-09 - Resolution - Contract with Robinson Noble for Well No. 11 Hydrogeologic ServicesIntroduced by:
Requested by:
Drafted by:
Public Works Director
Public Works Director
Public Works Director
Introduced:
Adopted:
RESOLUTION NO. 035-09
A RESOLUTION OF THE CITY OF PORT ORCHARD,
WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE CONTRACT WITH ROBINSON NOBLE
SALTBUSH, INC. FOR WELL NO. 11
HYDROGEOLOGIC SERVICES
April14, 2009
April14, 2009
WHEREAS, on March 5, 2009, the Utility Committee interviewed two (2) firms
selected from the 2009 Public Works Professional Services Roster and unanimously
selected Robinson Noble Saltbush, Inc. for the Hydrogeoligic Services needed for Well
No. n; and
WHEREAS, on March 19, 2009, the City of Port Orchard Public Works
Department met with Robinson Noble Saltbush, Inc. to define the scope of services; and
WHEREAS, Robinson Noble Saltbush, Inc. submitted an email bid in an
amount not to exceed $53,000; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
THAT: The City Council authorizes the Mayor to execute a contract,
incorporated herein by reference as Exhibit A, with Robinson Noble
Saltbush, Inc. in an amount not to exceed $53,000 for Well No. 11
Hydrogeologic Services.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the Clerk in authentication of such passage this 14th day of April 2009.
CITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT
POCO Contract No. C024-09
THIS Agreement is made effective as of the 14th day of April 2009, by and between
CITY OF PORT ORCHARD, WASHINGTON ("CITY")
216 Prospect Street
Port Orchard, Washington 98366
Contact: Mayor Lary Coppola Phone: 360.876.4407 Fax: 360.895.9029
and
Robinson Noble Saltbush, Inc. ("CONSULTANT")
3011 South Hudson Street, Suite A
Tacoma, W A 98409
Contact: Douglas C. Dow, L. HG. Phone: 253.475.7711 Fax: 253.472.5846
Tax ld No. 91-0756960
for professional services in connection with the following Project:
Well #11 (formerly Well #5) Hydrogeologic Services
TERMS AND CONDITIONS
1. Services by Consultant
A. Consultant shall perform the services described in the Scope of Work attached to this
Agreement as Attachments "A." The services performed by the Consultant shall not exceed
the Scope of Work without prior written authorization from the City.
B. The City may from time to time require changes or modifications in the Scope of Work.
Such changes, including any decrease or increase in the amount of compensation, shall be
agreed to by the parties and incorporated in written amendments to the Agreement.
2. Schedule of Work
A. Consultant shall perform the services described in the scope of work in accordance with the
Schedule attached to this contract as Attachments "A." If delays beyond Consultant's
reasonable control occur, the parties will negotiate in good faith to determine whether an
extension is appropriate.
B. Consultant is authorized to proceed with services upon receipt of a written Notice to Proceed.
3. Terms. This Agreement shall commence on April 15, 2009 ("Commencement Date") and shall
terminate December 3 1, 2009 unless extended or terminated in writing as provided herein.
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4. Compensation
TIME AND MATERIALS NOT TO EXCEED. Compensation for these services shall not
exceed $53,000.00 without written authorization.
5. Payment
A. Consultant shall maintain time and expense records and provide them to the City monthly,
along with monthly invoices in a format acceptable to the City for work performed to the date
of the invoice.
B. All invoices shall be paid by City warrant within sixty (60) days of receipt of a proper
Ill VOICe.
C. Consultant shall keep cost records and accounts pertaining to this Agreement available for
inspection by City representatives for three (3) years after final payment unless a longer
period is required by a third-party agreement. Copies shall be made available on request.
D. If the services rendered do not meet the requirements of the Agreement, Consultant will
correct or modify the work to comply with the Agreement. City may withhold payment for
such work until the work meets the requirements of the Agreement.
6. Discrimination and Compliance with Laws
A. Consultant agrees not to discriminate against any employee or applicant for employment or
any other person in the performance of this Agreement because of race, creed, color, national
origin, marital status, sex, age, disability, or other circumstance prohibited by federal, state,
or local law or ordinance, except for a bona fide occupational qualification.
B. Consultant shall comply with all federal, state, and local laws and ordinances applicable to
the work to be done under this Agreement.
C. Consultant shall obtain a City of Port Orchard business license prior to receipt of written
Notice to Proceed.
~
D. Violation of this Paragraph6';;hall be a material breach of this Agreement and grounds for
cancellation, termination, or suspension of the Agreement by City, in whole or in part, and
may result in ineligibility for further work for City.
7. Suspension and Termination of Agreement
A. This Agreement may be terminated by the City at any time upon the default of the Consultant
or upon public convenience, in which event all finished or unfinished documents, reports, or
other material or work of Consultant pursuant to this Agreement shall be submitted to City,
and Consultant shall be entitled to just and equitable compensation for any satisfactory work
completed prior to the date of termination, not to exceed the total compensation set forth
herein. Consultant shall not be entitled to any reallocation of cost, profit or overhead.
Consultant shall not in any event be entitled to anticipated profit on work not performed
because of such termination. Consultant shall use its best efforts to minimize the
compensation payable under this Agreement in the event of such termination. If the
Agreement is terminated for default, the Consultant shall not be entitled to receive any further
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payments under the Agreement until all work called for has been fully performed. Any extra
cost or damage to the City resulting from such default(s) shall be deducted from any money
due or coming due to the Consultant. The Consultant shall bear any extra expenses incurred
by the City in completing the work, including all increased costs for completing the work,
and all damage sustained, or which may be sustained by the City by reason of such default.
B. The City may suspend this Agreement, at its sole discretion, upon one week's advance notice
to Consultant. Such notice shall indicate the anticipated period of suspension. Any
reimbursement for expenses incurred due to the suspension shall be limited to the
Consultant's reasonable expenses, and shall be subject to verification. The Consultant shall
resume performance of services under this Agreement without delay when the suspension
period ends
8. Standard of Care
Consultant represents and warrants that it has the requisite training, skill and experience
necessary to provide the services under this agreement and is appropriately accredited and
licensed by all applicable agencies and governmental entities. Services provided by Consultant
under this agreement will be performed in a manner consistent with that degree of care and skill
ordinarily exercised by members of the same profession currently practicing in similar
circumstances.
9. Ownership of Work Product
All data materials, reports, memoranda, and other documents developed under this Agreement
whether finished or not shall become the property of City, shall be forwarded to City at its request
}md may be used by City as it sees fit. Upon termination of this agreement pursuant to paragraph
7 (_6 above, all finished or unfinished documents, reports, or other material or work of Consultant
pursuant to this Agreement shall be submitted to City. City agrees that if it uses products
prepared by Consultant for purposes other than those intended in this Agreement, it does so at its
sole risk and it agrees to hold Consultant harmless therefore.
10. Indemnification/Hold Harmless
Consultant shall defend, indemnifY and hold the City, its officers, officials, employees and
volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney
fees, arising out of or resulting from the acts, errors or omissions of the Consultant, its agents,
employees, or sub consultants in performance of this Agreement, except for injuries and damages
caused by the sole negligence of the City. This indemnification and hold harmless shall apply
regardless of whether the claim is brought pursuant to the Worker's Compensation Act, RCW
Title 51, or otherwise, and the Consultant waives any immunity whatsoever with respect to such
indemnification.
11. Insurance
The Consultant shall procure and maintain for the duration of the Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with
the performance of the work hereunder by the Consultant, its agents, representatives, or
employees.
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A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
l. Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00
01 or a substitute form providing equivalent liability coverage. If necessary, the
policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO occurrence form CG
00 0 l or a substitute form providing equivalent liability coverage and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the work
performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
4. Professional Liability msurance appropriate to the Consultant's profession.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
l. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of$1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate.
3. Professional Liability insurance shall be written with limits no less than $1,000,000
per claim and $1,000,000 policy aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions for
Automobile Liability, Professional Liability and Commercial General Liability insurance:
l. The Consultant's insurance coverage shall be primary insurance as respect the City.
Any insurance, self-insurance, or insurance pool coverage maintained by the City
shall be excess of the Consultant's insurance and shall not contribute with it.
2. The Consultant's insurance shall be endorsed to state that coverage shall not be
cancelled by either party, except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
D. Acceptability oflnsurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:Vll.
E. Verification of Coverage
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Consultant shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Consultant before commencement of the work.
12. Assigning or Subcontracting
Consultant shall not assign, transfer, subcontract or encumber any rights, duties, or interests
accruing from this Agreement without the express prior written consent of the City, which
consent may be withheld in the sole discretion of the City.
13. Independent Contractor
Consultant is and shall be at all times during the term of this Agreement an independent
contractor.
14. Notice
Any notices required to be given by the City to Consultant or by Consultant to the City shall be in
writing and delivered to the parties at the following addresses:
Lary Coppola
Mayor
216 Prospect Street
Port Orchard, W A 98366
Phone: 360.876.4407
Fax: 360.895.9029
15. Disputes
Douglas C. Dow, L.HG.
Robinson Noble, Saltbush, Inc.
30 II S. Hudson Street, Suite A
Tacoma, W A 98409
Phone: 253.475.7711
Fax: 253.472.5846
Any action for claims arising out of or relating to this Agreement shall be governed by the laws of
the State of Washington. Venue shall be in Kitsap County Superior Court.
16. Attorneys Fees
In any suit or action instituted to enforce any right granted in this Agreement, the substantially
prevailing party shall be entitled to recover its costs, disbursements, and reasonable attorney's
fees from the other party.
17. Extent of Agreement/Modification
This Agreement, together with attachments or addenda, represents the entire and integrated
Agreement between the parties hereto and supersedes all prior negotiations, representations, or
agreements, either written or oral. This Agreement may be amended, modified or added to only
by written instrument properly signed by both parties.
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CONSULTANT
Title: ?re?t'd.(!.vt -1-
Date: ~ 5""-o?
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Professional
Position
Principal Hydrogeologist/
Environmental Scientist
Senior Associate
Associate Hydrogeologist/
Environmental Scientist
Senior Hydrogeologist/
Environmental Scientist
Project Hydrogeologist/
Environmental Scientist
Draftsperson/Technician
Service
Category
Legal Support/Testimony
Administrative Services
Typist/Clerical Support
Subcontracts/Management
Fee
Other Costs
~ROBINSON
~ NOBLE SALTBUSH L_ ___ .J INC.b,.t.t.,b•·tl~,·
GROUNDW;\TER.& ENVIRONMENTAL SCIENTfSTS
General Fee Schedule
Apri11, 2009
Typical
Duties
Service requiring the scientific expertise of
company principals. Includes top-level project
review and control, client liaison, and
hydrogeologic analysis.
Senior Associate-level project management,
client liaison, field services, project analysis,
and report writing.
Associate-level project management, client
liaison, field services, project analysis, and
report writing.
Senior-level project management, client liaison,
field services, data interpretation and analysis,
and report writing.
Field services; data collection, reduction,
interpretation and analysis; and report writing.
Technical illustration/CADD, production layout,
technical aide.
Typical
Duties
Expert witness services.
Contracts, technical specifications,
administrative tasks, grammatical editing.
Word processing, report preparation or
reproduction, general office tasks
Professional Services
Outside Laboratory Services
Construction Subcontracts
Travel (Auto)
Travel (Other)
Per Diem
Other Direct Expenses
Equipment Rental
Fee
Per Hour
$108-$170
$108-$150
$108-$128
$96-$128
$96-$108
$75-$86
Fee
Per Hour
150% of above rates
$65-$75
$60-$65
Negotiated
15%
15%
$0.62/mile
Cost+ 5%
Prevailing State rates +5%
Cost+ 5%
See following pages
Th1s fee schedule 1s subject to change according to contract or Professional Services Agreement
conditions.
Hydrogeologic Equipment Rental Schedule
April 1, 2009
Equipment
Water Level Transducer
and Data Logger
Field Laptop Computer
Electric Water Level Sounder(s) 0 to 300ft
over 300ft
DC Submersible Purge Pump
Double-Ring lnfiltrometer
Schonstedt Gradient Magnetometer
Geonics EM-61 Metal Detector
Downhole Gamma/Resistivity/Temperature
Logging Equipment (includes Draw Works)
Downhole Analog Caliper Logging
Equipment
Draw Works
Mechanical Sieve Sample Equipment
2-inch Gasoline-powered Centrifugal Pump
(includes hoses)
2-inch Submersible Pump+ Controller
Generator
Survey Gear (laser level & rod)
FlowTracker Acoustic Doppler Velocimeter
Stream Gaging Equipment
GPS
Other Equipment
First five days
Each day thereafter
Per day
Flat fee per project
Flat fee per project
Per pump
Per day
Per day
Per day
Per day
Per well
Per well
Flat fee per well
Per day
Per day
Per day
Per day
Per day
Per day
Negotiated
$80
$27.50
$30
$30
$60
$80
$50
$75
$500
$1 '1 00
$100
$525
$50
$55
$180
$70
$85
$200
$22.50
Negotiated
This fee schedule is subject to change according to contract or Professional Services Agreement
conditions.
Robinson, Noble & Saltbush, Inc. Page 2 of 3
Environmental Equipment Rental and Consumable Schedule
April 1, 2009
Equipment Unit Rate
Water level transducer
and data logger
Field Laptop Computer
Electronic Water Level Sounder
Electronic Interface Probe
DC Submersible Purge Pump
DC-operated Peristaltic Pump
2-inch Gasoline-powered Centrifugal Pump
2-inch Submersible Pump+ Controller
Generator
Low-Flow Bladder Pump
Photoionization Detector
Combustible Gas Indicator
Water Quality Meter
Teflon Water Bailer
Soil Sampling Equipment (manual)
Soil Sampling Equipment (power)
Mechanical Sieve Sample Equipment
Survey Gear (laser level & rod)
Soil Vapor Extraction System
Atmospheric Condition Monitoring Unit
Other Equipment
Consumable Items:
Polyethylene Purge/Sampling Tubing
Silicone Peristaltic Pump Head Tubing
Bladders for Low-Flow Bladder Pump
Water Sample Bailer
Bailer Rope/String
Personal Protection Equipment
Per day
Per day
Per day
Per day
Per pump
Per day
Per day
Per day
Per day
Per day
Per day
Per day
Per day
Per day
Per day
Per day
Flat fee per project
Per day
Per Month
Per day
Negotiated
Each 10 feet
Each foot
Each
Each
Each 10 feet
Per day per person
$100
$50
$30
$75
$80 first pump, $40 each
additional pump
$40
$100
$350
$60
$175
$75
$65
$200
$30
$25
$40
$25
$80
$750
$50
Negotiated
$2.50
$4.00
First 3 Free-$5.00 each
additional bladder
$10
$1.00
$50
This fee schedule 1s subject to change according to contract or Professional Services Agreement
conditions.
Robinson, Noble & Saltbush, Inc. Page 3 of 3
Marc h 19, 2009
Mark R. Dorsey, P.E.
C ity Eng inee r/Pub li c Works D irec tor
C ity of Port Orc h ard
21 6 Pro spe c t St ree t
Po rt O rc ha rd , WA 98366
EXHIBIT A
6:) ROBINSON
L--_ ___.NOBLE ~~~~~~b~~~~
GRO UN DWATER & EN V IRON MENTAL SC IENTI ST S
Subj ec t: McCo rmi ck Wood s We ll 5 Hydrogeo log i c Se rvi ces Proposa l
D ea r Mark:
W e understand th e City of Port Orchard (City) would l ike a proposa l to construct a new
produ c ti o n w e ll (We ll 5) at th e M cCormi ck Woods we ll fi e l d site. Robinson, Nobl e & Sa l tbu sh,
In c. is p leased to provide th i s proposa l to t he City fo r hydrogeo logic se r v i ces for th e d es i gn,
co nstru c tion, and tes tin g of Well 5.
A s yo u know, th e Washingto n State D ep a rtm e nt of Ec o l ogy's (E co logy) r equirem ents fo r th e C ity's
W ell 1 0 water r i ght r eq uired co nstructi o n o f W e ll s 4B and 5 into th e deeper, be low sea leve l
aq u ifer. Robin so n, Noble & Sa ltbush prov ided hydrogeologic serv i ces for th e d ee pen ing of
M cCo rmi ck Woo d s W e ll 4 to a depth of 700 feet and th e compl etion and test in g of W e ll 4B,
which i s about 4,500 fee t southwest of th e well fi e ld and t he propose d site of W ell 5 . W e ll 4B
produ ce d an average of 460 gpm during a 24-h o ur tes t. Water qua li ty tes t res ults showed all
param eter s tes ted m ee t dr inking water standard s.
WellS
The wa ter ri ght for M cCormi c k Well s 1, 2, a nd 3 (G1 -2 44 3 7P) i s for 600 gpm and 4 50 afy. Th e
new water ri ght for We ll 5 i s f o r 15 0 gpm and 242 afy. Eco l ogy requires th at W e ll 5 be dri ll ed
i nto a below-sea-leve l aq uife r and W e ll s 1, 2, and 3 b e d eco mmi ss ioned aft er Well 5 i s
oper ati o nal. With t he su ccess fu l completi on of Well 4B, Robinson , Nobl e & Sa ltbus h is confident
th at We ll 5 w i l l b e capable of produ c in g th e c ombined wat er right amou nt of 7S O gpm and 692
afy.
We propose dri ll in g a 700-foot deep we ll into the be low-sea-leve l aquife r. Th e well w ill be drill ed
usi ng ca b l e-tool m eth ods, w hi c h prov ides u s w ith th e b es t hydrogeol og i c informa ti on and
represe ntati ve aq uifer sand sa mpl es for t he most accurate wel l scree n d es i g n . It i s ve ry importan t
th at a sea l b e es tabl i shed betwee n th e W e ll s 1, 2, and 3 aquife r and th e d ee per be l ow-sea-leve l
aqu i fe r. Th er efore, w e propose dr illing w ith 20 -in ch cas in g t o a depth o f at leas t 300 fee t i nto the
aq uitard be l ow th e u pper aquifer and th en r educ in g to 1 6-inch cas in g to drill to 700 fee t.
H owever , b eca u se w e ca nnot be sure th e 1 6 -in ch cas in g w i ll be ab l e to full y pen etrate to that
3 0 II South Huso n S tree t, S uite A Ta coma, Wa shin gton 98409 • (25 3) 475-77 11 • Fa x: (253) 4 72-584 6
e-m ail : m a il@robin so n -n oble.com
McCormick Well 5 Proposal
March 1 9, 2009
Page 2
depth, we are including a reduction to 12-inch casing in the bid proposal. Our engineer's estimate
for McCormick Well 5 is detailed on the enclosed sample bid form and is estimated at $273,260.
Scope of Work
Robinson, Noble & Saltbush hydrogeologists will provide professional services as detailed in the
following scope of work.
Task 1: Project Administration
Robinson, Noble & Saltbush will provide project administration and technical specifications for
the production well. We will meet with the City when requested and provide periodic verbal
progress reports to the City Engineer. We will review the selected drilling Contractor's invoices for
accuracy before they are forwarded to the City.
Task 2: Observe Well Construction
A qualified hydrogeologist will observe well construction and keep the City informed of the
Contractor's progress. Proper design and complete development are the keys to a successful well.
Our hydrogeologist will be on site during critical phases of construction, completion, and
development.
Task 3: Provide Well Screen Design
Our hydrogeologist will collect aquifer sand samples and perform sieve analysis of the samples in
our laboratory. We will prepare a screen design for review and approval by the City before
completion materials are purchased and installed by the drilling contractor.
Task 4: Conduct 24-hour Pumping Test
We will install automatic water level sensing devices in the pumping well prior to conducting a
24-hour well test. We will also monitor Well 4B during the test to determine interference impacts,
if any. The automatic data will be backed up by manual measurements at appropr'1ate intervals.
At the end of the 24-hour test, we will collect the required water quality samples for transport to
your contract laboratory.
Task 5: Prepare Report
Robinson, Noble & Saltbush's report will include all information and analysis required by the
Washington State Departments of Ecology and Health for a new groundwater source. The report
will include a location map, lithologic and geophysical (if completed) logs, well completion
details, and graphic analysis of the well test along with all test data. We will provide a preliminary
wellhead protection area delineation graphic and susceptibility assessment survey form. We will
also provide recommendations for well yield, pump placement, and operation.
Service Agreement
Robinson, Noble & Saltbush typically works on a time-and-expense basis according to the
attached General Fee Schedule. This estimate will remain valid for 180 days from the date of this
scope. We are strictly a consulting-service business and will not provide any materials for this
project.
McCormick Well 5 Proposal
March 19, 2009
Page 3
Based on our understanding of the project and the conditions outlined in this scope, we estimate
the cost of our services to provide the services detailed herein, will be an estimated cost of
$53,000.
As a cost-savings measure for our clients, each Robinson, Noble & Saltbush employee charges
their time on a project according to the level of expertise required for a given task (i.e., employees
may have than one bill'1ng rate). This allows us to make use of our more experienced staff without
unduly impacting project costs, but also means that our clients only pay for the level of expertise
applied.
This estimate does not include cost for any extra insurance, business licenses or fees, or applicable
local taxes that might be necessary to complete the project. We will request that these additional
costs be added to the above total estimate when they become known to us. Rental costs for our
standard field equipment and any specialized equipment as detailed in this scope are included in
the above estimate. Should additional equipment be deemed necessary or warranted in order to
properly complete the project, we will submit a change in scope request with estimated costs
based on the equipment rental schedule included in the General Fee Schedule.
The costs for project activities will be tracked closely and any foreseeable changes to the project
cost will be discussed with the City at the earliest opportunity. We understand that we will be
contracted under the City's own Professional Services Agreement. Upon our receipt and
acceptance of the signed agreement, we will commence work on the project.
We hope this scope of work and cost estimate is adequate for your needs. Please contact us if we
can provide additional information or modify the scope of work to better assist you. If at any time
prior to or during this project the City identifies a concern or problem with our work or progress
that cannot be resolved by the assigned Robinson, Noble & Saltbush project manager, please
contact Joseph Becker, our company President, and he will make every effort to resolve the issue
to your satisfaction.
We look forward to continuing to provide hydrogeologic services to the City.
Sincerely,
p~·l=,~
Douglas C. Dow, LHG
Senior Associate Hydrogeologist/Project Manager
attachment
March 1 9, 2009
Mark R. Dorsey, P.E .
. City Eng in eer/Public Works Director
C ity of Port Orc hard
2 16 Prospect Str ee t
Por t Orchard, WA 98366
EXHIBIT A
6)ROBINSON
L...-_ ___.NOBLE ~~~~u~.~~~
GROUNDWATER & ENVI RO N M ENTAL SC IENTI STS
Subj ec t: C ity of Port Orchard Well 11 Hydrogeo log ic Se rvi ces Prop osa l
D ea r Mark:
W e understand the City o f Port Orchard (Ci ty) wo uld l ike a proposa l to construct a n ew
produ c tion w ell (We ll 11 ) at th e M cCo rmi ck Woods w ell fie ld site. Robinson, Nob le & Sa lt bu sh,
In c. i s pl ease d to prov ide thi s proposa l to th e City for hydrogeologic se rvices for th e d es i gn,
co nstru c tion , and tes tin g of W ell 1 1.
As you know, th e Washingto n State Departm ent of Eco logy's (Eco l ogy) requi rem ent s fo r th e City's
We ll 10 wa ter right req uired co nstru ct io n of W ell s 4B and 5 (We ll 11) into th e d ee p er, below sea
leve l aqu ifer . Robinson , N oble & Saltbush provided hydrogeo l og ic se rv ices for th e deepen ing of
M cCo rmi c k Woods Well 4 to a depth of 700 feet and th e co mpl etion and tes ting of Well 4B,
w hi c h is about 4,500 fee t sou th west of th e we ll f i el d and the propose d site of W ell 11 . W e ll 4B
produ ce d an ave rage of 460 gpm durin g a 24-hour tes t. Water qua lity test res ults showed all
param eters tested me et drinking wate r standa rd s.
Well11
Th e wa ter right fo r McCormi ck We ll s 1, 2, and 3 (G 1-24437P) i s for 60 0 gpm and 450 afy . Th e
new water ri ght for We ll 11 i s fo r 150 gpm and 242 afy. Eco logy requ ires th at W e ll 11 be dri ll ed
into a be low-s ea-leve l aq uifer and W ell s 1, 2, and 3 be d ecomm iss ion ed aft er Well 11 i s
opera ti o nal. With th e su ccess fu l com p leti o n of W ell 4B, Robi nso n, Noble & Sa ltbu sh is con fid ent
th at W e ll 11 wi ll be ca pab le of produ c in g th e co mbined wate r ri ght amount of 75 0 gp m and 692
afy.
W e p ro pose dril li ng a 700-foot d ee p we ll in to th e be low-sea -l eve l aq uifer. Th e we ll wi ll be d rill ed
usi ng ca bl e-tool methods, w h ich prov id es u s w i th th e b es t hyd rogeo logi c inform ati on and
rep rese ntati ve aq ui fe r sa nd sa mples for th e most accu rate well sc ree n d es i gn. It i s ve ry i mporta nt
th at a sea l be es tab li shed betwee n th e W ell s 1, 2, and 3 aq uife r and the d ee per below-sea -l eve l
aquifer . T herefor e, w e p ropose d rilling with 20-inc h cas in g to a d epth of at least 300 feet in to the
aq uitard b elow th e upper aqu ifer and th en reducing to 16-inch cas i ng to drill to 700 fee t.
H oweve r, beca use we ca nn ot be sur e th e 16-inch cas i ng w ill b e abl e to fu ll y penet rate to th at
3 0 I I South Huso n S treet , S uit e A Tac o ma, Washing w n 984 09 • (253) 47 5-77 11 • Fax: (253) 4 72-5846
e-m a il : m ail @robinson-no bl e.com
City of Port Orchard Well 11 Proposal
March 1 9, 2009
Page 2
depth, we are including a reduction to 12-inch casing in the bid proposal. Our engineer's estimate
for City of Port Orchard Well 11 is detailed on the enclosed sample bid form and is estimated at
$273,260.
Scope of Work
Robinson, Noble & Saltbush hydrogeologists will provide professional services as detailed in the
following scope of work.
Task 7: Project Administration
Robinson, Noble & Saltbush will provide project administration and technical specifications for
the production well. We will meet with the City when requested and provide periodic verbal
progress reports to the City Engineer. We will review the selected drilling Contractor's invoices for
accuracy before they are forwarded to the City.
Task 2: Observe Well Construction
A qualified hydrogeologist will observe well construction and keep the City informed of the
Contractor's progress. Proper design and complete development are the keys to a successful well.
Our hydrogeologist will be on site during critical phases of construction, completion, and
development.
Task 3: Provide Well Screen Design
Our hydrogeologist will collect aquifer sand samples and perform sieve analysis of the samples in
our laboratory. We will prepare a screen design for review and approval by the City before
completion materials are purchased and installed by the drilling contractor.
Task 4: Conduct 24-hour Pumping Test
We will install automatic water level sensing devices in the pumping well prior to conducting a
24-hour well test. We will also monitor Well 46 during the test to determine interference impacts,
if any. The automatic data will be backed up by manual measurements at appropriate intervals.
At the end of the 24-hour test, we will collect the required water quality samples for transport to
your contract laboratory.
Task 5: Prepare Report
Robinson, Noble & Saltbush's report will include all information and analysis required by the
Washington State Departments of Ecology and Health for a new groundwater source. The report
will include a location map, lithologic and geophysical (if completed) logs, well completion
details, and graphic analysis of the well test along with all test data. We will provide a preliminary
wellhead protection area delineation graphic and susceptibility assessment survey form. We will
also provide recommendations for well yield, pump placement, and operation.
Service Agreement
Robinson, Noble & Saltbush typically works on a time-and-expense basis according to the
attached General Fee Schedule. This estimate will remain valid for 180 days from the date of this
scope. We are strictly a consulting-service business and will not provide any materials for this
project.
City of Port Orchard Well 11 Proposal
March 1 9, 2009
Page 3
Based on our understanding of the project and the conditions outlined in this scope, we estimate
the cost of our services to provide the services detailed herein, will be an estimated cost of
$53,000.
As a cost-savings measure for our clients, each Robinson, Noble & Saltbush employee charges
their time on a project according to the level of expertise required for a given task (i.e., employees
may have than one billing rate). This allows us to make use of our more experienced staff without
unduly impacting project costs, but also means that our clients only pay for the level of expertise
applied.
This estimate does not include cost for any extra insurance, business licenses or fees, or applicable
local taxes that might be necessary to complete the project. We will request that these additional
costs be added to the above total estimate when they become known to us. Rental costs for our
standard field equipment and any specialized equipment as detailed in this scope are included in
the above estimate. Should additional equipment be deemed necessary or warranted in order to
properly complete the project, we will submit a change in scope request with estimated costs
based on the equipment rental schedule included in the General Fee Schedule.
The costs for project activities will be tracked closely and any foreseeable changes to the project
cost will be discussed with the City at the earliest opportunity. We understand that we will be
contracted under the C1ty's own Professional Services Agreement. Upon our receipt and
acceptance of the signed agreement, we will commence work on the project.
We hope this scope of work and cost estimate is adequate for your needs. Please contact us if we
can provide additional information or modify the scope of work to better assist you. If at any time
prior to or during this project the City identifies a concern or problem with our work or progress
that cannot be resolved by the assigned Robinson, Noble & Saltbush project manager, please
contact joseph Becker, our company President, and he will make every effort to resolve the issue
to your satisfaction.
We look forward to continuing to provide hydrogeologic services to the City.
Sincerely,
~~;:t·ch·~~
Douglas C. Dow, LHG
Senior Associate Hydrogeologist/Project Manager
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