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111-09 - Resolution - Revised Job Description for Assistant City EngineerIntroduced by : Public Wo rks Director Requ es ted by: Public Works Direct o r Drafted by: Public Works Direct o r Introduce d: November 10, 2009 Ado pted: November 10, 2009 RESOLUTION NO. 111-09 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON ADOPTING THE REVISED JOB DESCRIPTION FOR THE ASSISTANT CITY ENGINEER VVHEREAS, it is necessary for the city to periodica ll y revJ.e\v th e duties a nd respo nsibilities of all employment positions, and VVHEREAS, the employment position of Assistant City Engin ee r has bee n reviewed a nd based upon the proposed job duties and le vel of responsibility it is d e termined that it is appropriate to r evis ed the job description for this pos iti on, and WHEREAS, th e job description as attached hereto as Exhibit B as set fo rth below have b ee n r evievved by the Finan ce Committee and are r espectfully s ubmitted '"rith a r eco mme ndation for approval , now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, '.YASI-IINGTON, HEREBY RESOLVES AS FOLLOWS : THAT: Effective October 27, 2009, the attached job d escription (Exhibit B) is provid ed for the r evised job description of the Assistant City En gin eer. THAT: No sal ary step increas e i s subject to change upon this revision. PASSED by the City Council of th e City of Po rt Orchard, APPROVED by the Mayor and a ttes ted by th e Cl erk in authentication of s uch passage thi s 1oth day of November 2009. c/ CITY OF PORT ORCHARD JOB DESCRIPTION Job Title: Assistant City Engineer FLSA: Non-Exempt Civil Service: Exempt Department: Public Works Department Reports To: Public Works Director/City Engineer This position may be full or part time. The Assistant City Engineer shall report to and serve under the direction of the City Engineer. Attendance at evening or weekend meetings or other off-duty events may be required. May also be called back to work before or after regularly scheduled work hours or on scheduled days off. Major Function and Purpose The primary responsibilities will require plan review; coordination of private development construction projects; and responding to questions and inquiries from the general public, developers, contractors, engineering professionals and City staff regarding engineering and development projects. Additional responsibilities include construction management of City projects; office management of public works maps and files; and field inspections of private and public development projects. General Function This is a responsible, professional and administrative Level Engineering position providing assistance to the City Engineer in directing the Engineering activities of Public Works Department. This person is responsible for assisting the Public Works Director/City Engineer in planning, organizing, directing, coordinating and evaluating the work of this division. Duties include the plan review and coordination of private construction projects and design/construction administration of Capital Improvement Projects. Supervision Responsibilities The Assistant Engineer supervises the Engineering Technician II. Job Duties & Responsibilities Under direction of the City Engineer, the Assistant City Engineer will plan, organize, and manage engineering and construction management projects including design and construction of City public works facilities including streets, utility systems, reservoirs, treatment plants, public buildings, and other projects as assigned; prepare plans and specifications; perform engineering studies; manage contract services; and respond to questions and inquiries from the JOB DESCRIPTION: ASSISTANT CITY ENGINEER PAGE 1 OF 5 general public, developers, contractors, engineering professionals, and City staff regarding engineering and development projects. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. 1. Reviews plans for plats and development projects; attends pre application and pre construction meetings between various City staff and developers to discuss the proposed project and communicate Public Works' development requirements. 2. Conducts private development reviews within the City; reviews pre-application submittals; ensures compliance with City design standards, state regulations, and municipal codes; recommends plan approval to Public Works Director/City Engineer. 3. Coordinates, manages, and monitors progress of assigned projects and programs at all stages of development including capital improvement project construction of City public works facilities including streets, utility systems, reservoirs, treatment plants, public buildings, and other projects as assigned. 4. Sit in on interview board for hiring new personnel. 5. Directly supervises and coordinates the work assignments of the Engineering Technician II. 6. Conduct performance evaluations and oversee and coordinate workloads. 7. Serves as project manager for assigned projects from conception through implementation; develops requests for bids and awards projects; manages work of consulting engineers and public works contractors; meets with consultants and contractors to discuss City requirements; reviews plans; monitors project progress; inspects work to ensure compliance with plans and specifications; reviews and recommends approval of progress payments; recommends approval or denial of change order requests; prepares and presents final project approval recommendation to council; and closes contracts. 8. Manages consultant design contracts including responsibility for technical adequacy and financial control; and prepares reports as necessary. 9. Analyzes City infrastructure and formulates plans and/or projects to maintain effectiveness and economic operation. 10. Prepares cost/benefit analysis for plan/project alternatives and presents recommendations to management staff for approval. 11. Represents the City in regional transportation, stormwater, water and sewer utilities, and planning forums, and identifies potential project funding sources. 12. Responds to questions and inquiries from the general public, developers, contractors, engineering professionals, and City staff regarding engineering and development projects. 13. Conducts private development inspections to ensure compliance with approved engineering plans. JOB DESCRIPTION: ASSISTANT CITY ENGINEER PAGE 2 OF 5 14. Performs engineering studies or manages consultants who perform studies of City infrastructure to develop comprehensive plans including alternative analysis for project development. 15. Coordinates with management staff regularly on projects and provides technical assistance to maintenance operations. 16. Coordinates with other City staff on completing Capital Improvement Projects; provides technical construction management support to other departments. 17. Prepares or oversees the preparation of plans and specifications for public works projects from conceptual design through construction. 18. Assist the Public Works Director/City Engineer in the preparation of the Engineering Division annual operating budget requests. 19. Monitors capital project expenditures against authorized budget limits to include design, construction, and staffing costs. 20. Attends and makes presentations at City Council meetings regarding assigned engineering projects. 21. Assists the Public Works Director/City Engineer in coordinating the activities of the division. 22. Performs related duties as required. Knowledge, Skills and Abilities Knowledge of: • Modern and complex principles and practices of civil engineering, as applied to municipal public works projects. • Principles and practices of project management and administration. • Methods and techniques of contract negotiation and administration. • Cost benefit analysis, planning and budget techniques. • Principles and practices of project budget preparation and control. • Methods, materials, and techniques used in civil engineering projects including those used in the design and construction of development projects. • Methods and techniques of engineering plan review and analysis. • Methods and techniques of conducting site and field investigations. • Engineering maps and records. • Principles and practices of business correspondence and technical report preparation. • Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases and specialized engineering software programs. • Pertinent federal, state, and local laws, codes, and regulations. Abilitv to: • Coordinate, manage, and track multiple project activities on several projects concurrently. • Prepare clear and concise technical and administrative reports. • Prepare, review, interpret, and analyze engineering plans, drawings, specifications, contract documents, and engineering reports for conformance to professional standards, contract obligations and approved budgets. • Interpret and explain engineering projects to the business community and the general public. JOB DESCRIPTION: ASSISTANT CITY ENGINEER PAGE 30F 5 • Understand, interpret, explain, and apply applicable federal, state, and local policies, laws, and regulations. • Perform complex engineering computations. • Conduct site inspections and monitor project progress. • Prepare and negotiate fees and change orders. • Provide technical assistance to other division, department and City staff regarding assigned engineering issues and problems. • Operate office equipment including computers and applicable software applications such as word processing, spreadsheets, databases and specialized engineering software programs. • Evaluate the condition of Public Works facilities and devise solutions to problems. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work. Working Conditions The Assistant City Engineer may work either indoors or outdoors as required. The employee must be capable of working in confined spaces, on ladders, inclines and/or in noisy work areas. He/she may be exposed to extremes in temperature, chemicals or noxious fumes, and to insect stings. The Assistant City Engineer may be required to walk in, or around construction sites to perform the essential functions of the position. Exposure to hazards is commonplace. Among the hazards encountered are dampness, direct sunlight, communicable disease, dust pollen, epoxy chemicals, machinery or its moving parts, cleaning fluids, chemicals, pesticides insecticides, paints, cleaning agents or similar solutions, insect stings, liquid chemicals, noisy work area, noxious odors, fumes or chemicals, and smoke. Hazardous areas may be encountered, including open ditches, vaults, manholes, heavy machinery, hazardous gases, excessive noise, and vehicle traffic. Protective clothing may be required in the performance of some job duties. Contacts and Relationships The Assistant City Engineer has frequent contact with City elected officials, state, county and municipal government officials, and outside consultants, auditors and other business-related individuals or agencies. This individual has occasion to work with the City Attorney on legal matters affecting the operations of the Public Works Department. In the normal course of business the Assistant City Engineer will have contact with other Public Works employees, contractors, other city personnel and the public. These contacts involve a wide variety and range of purpose, including the need to provide or collect information, coordinate projects or activities and to solve or negotiate solutions to problems. Communication may be either by telephone, in person or through written message. Physical Requirements The Assistant City Engineer must have the overall stamina and ability to perform moderate to strenuous physical activity, including the ability to stand or walk for extended periods of time, traversing rough terrain, working in or over water, working at heights or on scaffolding, and lifting or carrying up to 50 pounds. Job requirement may include the ability to climb up to 20 feet off the ground; bend and/or work in tight or confined areas. The incumbent must be able to hear alarms and have the ability to audibly identify the present of a danger or hazard. Must have the ability to sit at a desk and operate a computer for extended periods of time as necessary to complete work responsibilities. JOB DESCRIPTION: ASSISTANT CITY ENGINEER PAGE4 OF 5 Desired Minimum Qualifications Education and Experience: • Graduation from an accredited four-year college or university with a Bachelor's Degree in Civil Engineering. • Five (5) years of professional level civil engineering work experience of a municipal nature, with a minimum of one (1) year in a supervisory capacity; OR substituting graduate level course work or training in Civil Engineering or Engineering Management for up to one (1) year of the experience. Special Requirements: • Possession of or the ability to obtain within one (1) year, registration as a Professional Engineer in the State of Washington. • Possession of or the ability to obtain within one (1) month, a valid Washington State Driver's License. • CAD experience • Experience with application software including Word, EXCEL, and AutoCAD • Hydrologic Computer Modeling preferable • All city employees must successfully pass a pre-employment Drug Testing as prescribed by the City's Drug and Alcohol Testing Policy Requirements outh'ned in this job description may be subject to modification to reasonably accommodate individuals with disabilities who are otherwise qualified for employment in this position. However, some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This job description does not constitute an employment agreement between the Employer and employee and is subject to change as the needs of the Employer and requirements of the job change. JOB DESCRIPTION: ASSISTANT CITY ENGINEER PAGE 5 OF 5