03/16/2021 - MinutesRole of the Finance Committee
The finance committee provides oversight of city budgeting, financial planning, and financial reporting. The committee recommends long-range
financial goals along with funding strategies for the operating and capital budgets. Human resource issues requiring policy direction are brought
before the committee. The committee serves as the advisory forum for transportation and street maintenance funding, and funding relating to the
transportation benefit district.
City of Port Orchard
Council Finance Committee
A meeting of the Council Finance Committee was held remotely with all participants
using Zoom on March 16, 2021 at 5:00 p.m.
PRESENT: Council members John Clauson, Beck Ashby, Shawn Cucciardi Mayor Rob
Putaansuu, Director of Finance Noah Crocker, Network Administer Steve Havert, Matt
Brown Police Chief, public participant.
The meeting was audio recorded.
Finance Report
The Finance Director discussed the Sales Tax and REET Revenue report
The sales tax revenue collected February 2021 is at 24.93% over its 2021 budget and
16.07% over the 2020 actual sales tax revenue collected.
Real Estate Excise Tax collected thru February 2021 is at $249,239. This represents
approximately 21% of the biennial budget and approximately 402% of what was
budgeted for collections for 2021 YTD. The committee reviewed a fund balances and had
no questions or concerns.
The Finance Director reviewed the Impact Fee revenue and budgeted expenses to
discuss projects and future revenues.
The Finance Director requested any questions related to the Monthly Report, which was
sent to council and the Finance Committee had no questions. The Finance Department
will continue to closely monitor and provide monthly updates.
IT-G12 Phone Contract
Steve Havert discussed the City’s current phone system. The City’s phone system has
become outdated and is having maintenance issues. The City has been exploring
options of phone system replacements since early 2020. The IT department has
followed appropriate procurement policies and procedures and intend on bring a
contract for approval on 03.23.2021. The cost is approximately $42k for a three-year
contract.
Court Security Options with Guild
Chief Brown discussed the need to have security for the court when the City opens up
again. The City had planned on entering into a contract with the County which they are
no longer interested in providing those services to the City. The Police department is
exploring an alternative approach in which the City Police could provide security for the
court.
Role of the Finance Committee
The finance committee provides oversight of city budgeting, financial planning, and financial reporting. The committee recommends long-range
financial goals along with funding strategies for the operating and capital budgets. Human resource issues requiring policy direction are brought
before the committee. The committee serves as the advisory forum for transportation and street maintenance funding, and funding relating to the
transportation benefit district.
Bi-weekly Accrual
The Finance Director discussed the City transitioning to Bi-weekly leave accruals and
deductions. The guild has already transitioned over to bi-weekly accruals and the
Finance Department would like to transition the remainder of the City employees. This
means the City employees will accrue and be able to use their vacation and sick leave in
real time rather than having to wait till the end of a month. This is informational and
the council may expect to see an MOU and a change in personal policy in April for
implementation in May.
Good of the Order
They Mayor mentioned new federal funding coming out of the American Rescue Plan
(ARP). The Mayor discussed the limitations of the Federal Funding and the council will
need to discuss in the near future.
The meeting adjourned at 5:40 pm.