02/20/2009 - Retreat - PacketCITY OF PORT ORCHARD
COUNCIL RETREAT
2008
Lona Term Goals
Economic revitalization
Growth through annexation
Establish waterfront trail
2. Promote Port Orchard / Tourism
Library relocation
3. Improve neighborhood streets and sidewalks
Short Term Goals
Sidney / Sedgwick planning
2. Downtown parking
3. Downtown Overlay District - Wings
GENERAL FUND
PLANNING & DEVELOPMENT DEPARTMENT
MISSION STATEMENT
Provide efficient, effective, and customer service oriented service and professional expertise regarding
land use, permitting, and long range planning for the natural and built environment of Port Orchard,
supporting the goals of the community, the Mayor, and City Council.
PROGRAM DESCRIPTION
1. Professional policy guidance. Provide professional policy guidance to the Mayor, City Council,
Planning Commission, Design Review Board and other City departments on all matters related to land
use, built environment, and long range comprehensive planning within the City and its unincorporated
urban growth area (UGA).
2. Community planning activities. Provide direction for community planning efforts, including the
development of neighborhood and sub -area plans, economic and community development, future capital
facility needs and facilitation of community participation in City planning efforts.
3. Land use permit process. Administer the City of Port Orchard's land use permit process for the
review and processing of. Developments under the City Zoning Code, Title 16 of the Port Orchard
Municipal Code (POMC). Shoreline management permits under the State Shoreline Management Act
(RCW 90.58) and City Shoreline Master Program. Subdivisions and short plats per RCW 58.17 and the
Port Orchard subdivision codes, Environmental policy per RCW 43C.21 and design review, pursuant to
the Land Use Regulatory Code. Review and update City land use development codes and maps, as
appropriate.
4. Port Orchard Design Review Board. Provide staff support and professional guidance to the Port
Orchard Design Review Board pertaining to the City's design standards, overlay districts, and land use
application activities.
5. Port Orchard Planning Commission. Provide staff support and professional guidance to the City of
Port Orchard Planning Commission,
6. Hearing Examiner. Provide administrative services for the office of the Hearing Examiner, Prepare
staff reports, public noticing, distributions, and professional representation for public hearings.
7. Urban growth area project review. Review applications and environmental assessment reports on
projects within unincorporated Kitsap County lying within the City's urban growth area in order to
provide comment on the impacts and recommended mitigation measures to the Kitsap County
Department of Community Development.
8. Annexation guidance. Provide guidance to landowners or interest groups who desire to annex
unincorporated areas into the City of Port Orchard, consistent with State law and the City's annexation
policy. This includes conducting the required census of newly annexed areas and the submittal of data to
the Office of Financial Management. Process annexation petitions with Kitsap County, the Kitsap
Regional Coordinating Council, and the Kitsap Boundary Review Board.
9. Code enforcement. Provide enforcement of the City's land -use development, environmental and
nuisance codes in a fair, equitable and timely manner. Code enforcement is an integral function of land -
use planning management and it requires an almost singular focus to accomplish timely and efficiently.
Enforcement teamed with a positive client -service attitude can significantly improve overall compliance
efforts. The department strives to enhance the City's enforcement of land -use and nuisance codes.
Planning coordinates with other departments in resolving complaints.
2007 BUDGET NARRATIVE page 55
PORT ORCHARD, WASHINGTON
GENERAL FUND
PLANNING & DEVELOPMENT DEPARTMENT
10. Inter -governmental relations. Act as liaison between City, county, regional, state, tribal and federal
governmental organizations and agencies, representing the interests of the City of Port Orchard and its
citizens. This includes continued involvement in inter jurisdictional coordination under the Growth
Management Act through participation and attendance at the Growth Management Coordinating
Committee meetings.
DEPARTMENT GOALS FOR 2009
1. Updating the Shoreline Master Program. This is a requirement of the State of Washington. Port
Orchard's current shoreline regulations were developed in the 1970's and need to be revised for
concurrency.
2. Annual Comprehensive Plan update. Annually consider amendments to the Port Orchard
Comprehensive Plan to include possible revisions to the land use element map based upon City Sub -Area
Planning efforts or processing privately initiated amendments.
3. Technical planning assistance on special projects. Provide technical assistance on City projects,
studies or proposals. For example Parking Garage proposal, Dckalb Public Pier update and construction,
Waterfront Boardwalk / Mosquito Fleet Trail construction, Blackjack Creek Trail planning, etc.
4. Public Involvement in the implementation of development regulations. Explore new methods of
encouraging and educating citizen and neighborhood groups in order that they may provide constructive
input in the project review stage. Maintain integrity of development regulations through fair, equitable
and reasonable enforcement of City standards. Increase the efficiency and quality of front counter
assistance.
5. Training opportunities for City Council, Planning Commission, Design Review Board, and
community organizations. Utilize publications, media, power point, and other technology to introduce
citizens, council, boards, commission, and community organizations to new and existing land -use
processes and concepts.
6. Business process evaluation. Continue to implement improved efforts for efficient processing of the
land use and building permit processing system and provide excellent customer service. Continue to
improve overall client relationship performance respective to permit application consultation, code
familiarization, permit review and inspection services. Participate in refining permit -tracking processes to
provide greater oversight and implementation of central permit coordination. Improve the efficiency of
front counter assistance relative to the provision of accurate responses to inquiries and the receiving and
organizing of permit applications.
7. Future capital facility needs projections. The planning staff will work closely with the engineering
and operation divisions to develop projections for needed capital facilities.
S. Economic Development. The City Council has expressed interest in exploring ways to provide
economic development opportunities within the City. Staff will be working with private citizens, regional
organizations, state and federal agencies to assist and implement the goals, policies regulations and
potential projects that would promote economic development as identified in the 2003 Port Orchard
Economic Development Plan.
9. Grant Funding. Pursue 2009 grant funding opportunities for Shoreline Management Plan update,
City parks projects, community development fiends, downtown revitalization efforts, affordable housing,
medical benefit districts, transportation improvements, parking garage design, annexation, and waterfront
development.
10. Land use fees. Review land use fees to determine if they are current.
2009 BUDGET NARRATIVE Page 56
PORT ORCHARD, WASHINGTON
Planning Department 2009 Docket
Preliminary Draft: Work Plan Schedule
City of Port Orchard
2009 Port Orchard Planning Department Docket - Preliminary Draft Schedule
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
1.0
Update of Land Use Regulatory Code & CAD Codification
Planning Commission Meeting
23-Jan
Planning Commission Public Meeting for testimony
26-Feb
Planning Commisision Deliberation & Recommendation
16-Mar
City Council Public Hearin
24-Mar
City Council Deliberation and Adoption
I
14-Apr
2.0
Review and Update Department Fee Structure (Inc. Park Impact Fees)
Department preparation of fee proposal (Council Workstudy)
20-Jan
Council Review and deliberation of City Wide Fee Updates
TBD
TBD
Pursue Grant Funding and Legeslative funding for all parks/planning
projects
Ongoing
3.0
Bethel Corridor Annexation and Corridor Plan Review
Process Bethel Corridor citizen sponsored annexation
Ongoing
TBD
Coordinate Kitsap County revenue sharing interlocal agreement
Ongoing
TBD
Conduct Public Meetings and Planning Commission Input
Include collected input into Draft 2009 Bethel Cooridor Plan Update
TBD
Incorporate into 2009 DRAFT Comp Plan Update and Capital Facilities Plan
Draft
0
Sidney / Pottery Corridor Plan Development
Conduct Public Meetings and Planning Commission Input
TBD
Include collected input into Draft Sidney/Pottery Cooridor Plan
TBD
Incorporate into 2009 DRAFT Comp Plan Update and Capital Facilities Plan
Draft
5.0
Capital Facilities Plan Updates (in coordiantion with Public Works)
Wastewater Capital Facilites Plan (Draft ready for release Jan 09)
TBD
Transportation Capital Facilites Plan Incl. Trans Impact Fees
TBD
Incorporate SK School District Cap Fac Plan (incl. School Impact Fees)
TBD
Stormwater Capital Facilites Plan (in coordination w/Kitsap County SSWM)
TBD
City Council deliberation and Adoption as part of 2009 Comp Plan Update
Draft
Final
6.0
Shoreline Management Plan Update
Coordinate data collection with Kitsap County
Ongoing
Begin Grant Fundingprocess with Department of Ecology
Ongoing
Begin series of coordianted stakeholder public meetings I
I
Ongoing
to 2010
Incorporate Comments & Input into Draft 2010 Document foragency input
for 2010
7.0
Port Orchard Town Center Project / Parking Garage: Phase 1 Funding
Pursue Grant Funding and Le eslative funding for project
Ongoing
Begin Phase 1: Design and parcel acquisition analysis I
Ongoing
Conduct Public Meetin s and Plannin Commission Input
TBD
Prepare Draft Document 60-Day Public Comment Period
Draft
Planning Commission Public Meeting for testimony I
TBD
Planning Commission Deliberation and Recommendation
TBD
Conduct Public Hearing on Final Document
TBD
City Council Deliberation and Decision
Final
Page 1 of 1 12/26/2008
CITY OF PORT ORCHARD
w _
CITY HALL • 216 Prospect Street, Port Orchard, WA 98366
City of (360) 876-4991 • FAX (360) 876-4980
Port Orchard �,�
MEMORANDUM
TO: MayorCoppola & City Council
FROM: JamesR. Weaver, Development Director
RE: 2008 Accomplishmentsand 2009 Planning Department Goals
thank you forthe opportunity to submit a brief listing of the project accomplishmentsforthe Port
Orchard Planning Department in 2008 and a concise description of the goalsand prioritization of
Planning Department resources anticipated for2009.
7hisisa very brief list of the top 10 projectsthat were accomplished by the Planning Department
in 2008, in addition to ongoing responsibilitiesand dutiessuch asprocessing permits, land use,
Planning Commission, Economic Development, and code enforcement.
p
1.
Prepare and manage Port Orchard Comprehensive Plan 10-Year Update
p
2.
Interview & hire a Hearing Examinerand implementthe hearing process
p
3.
Institute DRBprocessand training for Design Review Board (DRB)
p
4.
Streamline the Port Orchard permit processand eliminate permit backlog.
p
5.
Processmultiple annexations including Bethel/ Sedgwick (Fred Meyer) annexation
p
6.
Prepare interlocal documents& reportsin support of McCormick Woodsannexation
p
7.
Prepare &adopt the 2008 Port Orchard Comprehensive Parks Plan
p
8.
Prepare and manage Paul Powers Parks Grant Applications
p
9.
Prepare SKIA Multi -Jurisdictional Plan and Technical Assessment Memo
p
10.
Prepare and coordinate Port Orchard Town Center Revitalization funding prospectus
the Planning Department goalsfor2009 included an extensive public outreach in education
and assistance in permit processing aswell asa further streamlining of the land use and building
permit process. lhisisa very brief list of the top 10 projectsthat are anticipated to be the focus
of resourcesforthe Planning Department in 2009 in addition to the regular responsibilities.
1. Update of the Land Use Regulatory Code and CAO Codification (State mandated)
2. Review & Update the Department Fee Structure (Including Impact Fees)
3. Bethel Corridor Annexation & Review/ Update Bethel Corridor Plan
4. Prepare Sidney/Pottery Corridor Sub -Area/ Master Plan
5. Prepare &Adopt Capital Facilities Pla ns (Wastewater, Transportation, Stormwater)
6. Update Port Orchard Shoreline Management Plan (State mandated)
7. Manage and secure Port Orchard Town Center Revitalization: Phase 1 funding
8. Prepare &adopt the 2009 Port Orchard Comprehensive Plan Updates
9. Process multiple Annexations including Fred Meyer& McCormick Woods (ongoing)
10. Pursue grant and funding a pplic a tions for both Planning &Public Works (ongoing)
CITY OF PORT ORCHARD
Public Works Department
CITY HALL • 216 Prospect Street, Port Orchard, WA 98366
(360) 876-4991 • FAX (360) 876-4980
City of - " 1
Port Orchard
MEMORANDUM
Date: December 30, 2008
To: Mayor Coppola & City Council Members
From: Mark R. Dorsey, P.E.
Public Works Director/City Engineer
Subject: 2009 Public Works Department Goals
Pursuant to the Mayor's request at the December 24 Department Head Meeting, please find the
following list of projects/activities that are anticipated to be the focus of resources for the Public
Works Department in 2009, outside of regular day-to-day responsibilities:
1. Finalize Water System Plan/Capital Facilities Plan - PACE
2. Finalize Sanitary Sewer Comprehensive Plan/Capital Facilities Plan — BHC
3. Finalize Transportation Plan/Capital Facilities Plan — Perteet
4. Finalize Storm & Surface Water Management Plan — JWM&A
5. Establish Traffic Impact Fees — Perteet
6. Review/Update Department Fee Structure
7. Update Developer's Handbook (Water, Sewer, Roads & Storm)
8. Port Orchard Town Center Revitalization (Continued)
9. Review Current Snow/Ice Removal SOP's + Potential McCormick Woods Impacts
10. Pursue Economic Stimulus $$ for Road "Repaving" Projects
11. Continued Surface Water Management/NPDES Compliance & Mapping
12. Tremont Street Widening — 100% Design Completion & ROW Plan Approval
13. Commence Tremont Street ROW Acquisition
14. Complete Bay Street Seawall Project
15. Complete Well #4 Decommissioning
16. Complete Well #10 Pre -Design Report
17. Complete Well #8 Chlorination Upgrades
18. Continue Sewer Pipe Lining & Telemetry Upgrade Projects
19. Commence GPS Mapping Updates (Water, Sewer & Storm)
20. Complete Well #5 Production (replaces McCormick Wells #1, #2 & #3)
21. Complete McCormick SS Pump Station #2 Upgrades
22. Complete Bay Street SS Pump Station Upgrades
23. Pursue McCormick Well #413 Water Rights Transfer Back to City
24. HR Security Door & Stairwell Mirrors
Should you have any questions or need additional information, please feel free to contact me.
Thank You