HomeMy WebLinkAbout027-13 - Ordinance - Repealing Ord No. 1951 and Adopting 2013 Comprehensive Emergency Plan (CEMP)Introduced by: Police Chief
Requested by: Police Chief
Reviewed by: City Attorney
Introduced: December 10, 2013
Adopted: December 10, 2013
ORDINANCE NO. 027-13
AN ORDINANCE OF THE CITY OF PORT ORCHARD,
WASHINGTON, REPEALING ORDINANCE NO. 1951 AND
ADOPTING THE CITY OF PORT ORCHARD'S 2013
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
(CEMP)
WHEREAS, the Revised Code of Washington 38.52.070, authorizes and
directs local jurisdictions to establish a local organization for emergency management and
to develop and maintain a local comprehensive emergency management plan; and
WHEREAS, the City of Port Orchard has previously prepared a
Comprehensive Emergency Management Plan (CEMP), which the City Council adopted
pursuant to Ordinance No.1951; and
WHEREAS, the CEMP has been updated to ensure consistency with the
Kitsap County and Washington State Comprehensive Emergency Management Plans and
the Federal Response Plan; and
WHEREAS, the CEMP specifies the authorities, functions, and
responsibilities that pertain to establishing collaborative action plans between local, State,
Federal, Tribal, volunteer, and public and private sector organizations; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD,
WASHINGTON, DO ORDAIN AS FOLLOWS:
SECTION 1. REPEALER. Ordinance No.1951 is hereby repealed in its
entirety.
SECTION 2. The City of Port Orchard's 2013 Comprehensive Emergency
Management Plan attached hereto as Exhibit A is hereby adopted. Its provisions shall
be effective immediately. Through adoption of the CEMP, the City Council
acknowledges that the primary response and recovery goals for emergency management
are to:
1. Support the City and other local jurisdictions during an emergency or
disaster; and
2. Maintain a comprehensive internal process for conducting daily
business before, during, and after an emergency or disaster.
Ordinance No. 027-13
Page 2 of 2
SECTION .q. This ordinance shall be in full force and effect five (5) days after
posting and publication as required bylaw. A summary of this Ordinance maybe published
in lieu of the entire ordinance, as authorized by State Law.
PASSED by the City Council of the City of Port Orchard, APPROVED by the
Mayor and attested by the Clerk in authentication of such passage this loth day of
December 2013.
ATTEST:
ran y Rinearson, CMC, City Clerk
APPROVED AS TO FORM:
Gregory A. Jacob C4y Attey
_l
Timothy C. tthes, Mayor
Sponsored by:
-FLC-& Q L/�-�
Councilmember Fred Ch
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City of Port Orchard
Washington
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COMPREHENSIVE
EMERGENCY
MANAGEMENT
PLAN
-Emergency Preparedness, response and recovery
-A partnership with community response agencies
-A commitment to citizen safety and security during disasters
Effective: November 2013
City of Port Orchard
216 Prospect Street
Port Orchard, Washington
November 2013
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Contact Information
If immediate emergency or disaster assistance is required, contact the City of Port
Orchard Police Department at:
24-hour Emergency Telephone: 911
For non -emergency assistance, please contact Geoffrey Marti, Chief of Police at:
Telephone:
E-mail
360-876-1700
gmarti@cityofportorchard.us
The City of Port Orchard's 2013 Comprehensive Emergency Management Plan (CEMP)
will be distributed on a compact disc as well as hard copy. This document will also be
available on the City of Port Orchard's website: www. Cityofportorchard.us
City of Port Orchard
Comprehensive Emergency Management Plan
Forward
The City of Port Orchard sincerely appreciates the cooperation and support from those agencies,
departments, and local jurisdictions that have contributed to the revision and publication of the
2013 City of Port Orchard's Comprehensive Emergency Management Plan (CEMP).
Coordination of the CEMP represents a committed and concerted effort by the City of Port
Orchard, Kitsap County Department of Emergency Management, and other local jurisdictions to
emergency management. The CEMP demonstrates the ability of a large number of agencies to
work together to achieve a common goal. The CEMP was revised through the synergistic efforts
of several local agencies and coordinated by the Kitsap County Department of Emergency
Management. They participated in planning and coordinating emergency management activities
in order to identify, develop, maintain, and enhance the City's emergency management
capabilities.
The CEMP provides a comprehensive plan for emergency mitigation, response and recovery
efforts. It is designed to integrate into the Kitsap County CEMP and provides policy, roles and
responsibilities, and concept of operations for the City of Port Orchard. This plan is essential to
developing a strategic plan for which all other emergency operational documents will be defined
for response by City employees and other response partners in the County.
The CEMP is one of the many efforts to prepare all people in the City for emergencies or
disasters. The CEMP is formatted to be consistent with the Kitsap County and Washington State
Comprehensive Emergency Management Plans as well as the National Response Framework,
complete with Emergency Support Functions (ESFs) as single function activities. This is to
standardize plans throughout the State and to provide interoperability between local, State, and
Federal levels of government. The Plan is consistent with Homeland Security Presidential
Directives 5 and 8 for integrating the National Incident Management System. The CEMP moves
us one step closer to being able to minimize the impacts of emergencies and disasters on people,
property, economy, and the environment of the City of Port Orchard. Thank you for all who
participated in this endeavor.
Geoffrey Marti, Chief of Police
Port Orchard Police Department
City of Port Orchard, WA.
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City of Port Orchard
Comprehensive Emergency Management Plan
Letter of Promulgation
With this notice, we are pleased to officially promulgate the 2013 City of Port Orchard's
Comprehensive Emergency Management Plan (CEMP). One of several plans published
by the City of Port Orchard, its intent is to provide a structure for standardizing
emergency management plans and procedures throughout the City and to facilitate
interoperability between local, State, and Federal governments.
Every effort has been made to ensure that the City of Port Orchard's CEMP is compatible
with the Kitsap County and Washington State CEMPs, the National Response
Framework, the Revised Code of Washington, and other local, State, and Federal
regulations. The City of Port Orchard, Kitsap County, and Washington State CEMPs
format support the National Response Framework and requirements of the National
Incident Management System. It specifies the authorities, functions, and responsibilities
that pertain to establishing collaborative action plans between local, State, Tribal,
Federal, volunteer, and other public and private sector organizations. It also contains
detailed information on participant Emergency Support Functions as single function
activities.
In coordination with Kitsap County's Mitigation and Recovery Plan, the CEMP will help
minimize the impacts of disasters and other emergencies in the City of Port Orchard. We
believe it will be a significant tool for saving lives, protecting property, sustaining the
economy, and preserving the environment.
Finally, as a reminder to City of Port Orchard elected officials and employees and other
public and private organizations, the primary response and recovery goals for emergency
management in any hazard that impacts the City are to support the City and other local
jurisdictions during an emergency or disaster and to maintain a comprehensive internal
process for conducting daily business before, during, and after an emergency or disaster.
Thank you for your involvement in this worthwhile endeavor.
Adopted by the City Council and approved by the Mayor this 1st day of November 2013.
Tim Matthes, Mayor
City of Port Orchard
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City of Port Orchard
Comprehensive Emergency Management Plan
Plan Distribution
The City of Port Orchard CEMP will be distributed as noted below. Kitsap County Department
of Emergency Management will maintain a Master Copy to capture revisions and changes to the
plan until the next required review scheduled in 2017.
You may request additional copies of the plan from:
Kitsap County Department of Emergency Management
911 Carver Street,
Bremerton, Wa. 98312
(360) 307-5871, or demkco.kitsap.wa.us
In an effort to reduce paperwork and efficient distribution of this document, the following
organizations will receive a paper or electronic version.
City of Port Orchard
3 paper 1 electronic
South Kitsap Fire and Rescue
1 electronic
Washington State Emergency
1 electronic
Management Division
Kitsap County Department of
2 paper 1 electronic
Emergency Management
West Sound Utility District
1 electronic
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CITY OF PORT ORCHARD
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
RECORD OF REVISIONS
Change
#
Date
Entered
Contents of Change
Initials
Nov 1,
2013
4 year annual review and revision
Revision Notes
Nov 1,
2013
Updated changes to the structure of the City of Port Orchard
Nov 1,
2013
Updated NIMS requirements
Nov 1,
2013
Updated revisions to the National Response Framework to
include ESF updates
Nov 1,
2013
Updated EOC Operations including the location of the
primary and secondary EOCs
Nov 1,
2013
Updated changes to local, state and federal policies and
provisions
Nov 1,
2013
Add ESF-15 External Affairs
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City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Contact Numbers .......
Foreword .......................................
Letter of Promulgation ..................
Resolution .....................................
Distribution Page ..........................
Record of Revision .......................
BASIC PLAN
TABLE OF CONTENTS
.................................................................................. i-1
.................................................................................. i-2
.................................................................................. i-3
.................................................................................. i-4
.................................................................................. i-6
.................................................................................. i-7
I. Introduction............................................................................................................................. I
A. Mission...........................................................................................................................I
B. Purpose...........................................................................................................................I
C. Scope..............................................................................................................................I
D. Organization................................................................................................................... I
II. Policies..................................................................................................................................3
A. Authorities......................................................................................................................3
B. Assignment of Responsibilities......................................................................................5
C. Limitations.....................................................................................................................5
D. Non-Discrimination.......................................................................................................5
E. Citizens Preparedness Policy.........................................................................................5
III. Planning Assumptions............................................................................................................6
IV. Concept of Operations............................................................................................................6
V. Responsibilities.......................................................................................................................8
A. City of Port Orchard.......................................................................................................8
B. Local............................................................................................................................II
C. State Government.........................................................................................................13
D. Federal Government.....................................................................................................13
VI. References.............................................................................................................................14
VII. Attachments..........................................................................................................................15
APPENDICES
Appendix 1..................................................................................................... Direction and Control
Attachment A.............................................................Emergency Management Organization Chart
Attachment B ..................... Emergency Operations Center Organization and Responsibility Chart
Attachment C............................................................................... Functional Responsibility Matrix
Appendix2.......................................................................................................... Public Information
Appendix3.......................................................................................................................References
Appendix 4.............................................................................................. Definitions and Acronyms
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City of Port Orchard
Comprehensive Emergency Management Plan
Appendix 5............................................................................................Administration and Finance
Appendix 6....................................................................................................Training and Exercises
EMERGENCY SUPPORT FUNCTIONS (ESF)
ESF1.......................................................................................................................... Transportation
ESF 2............................................................................................... Communications and Warning
ESF 3................................................................................................ Public Works and Engineering
ESF4............................................................................................................................. Firefighting
ESF5........................................................................................................ Emergency Management
ESF 6........................................................................................................ Sheltering and Mass Care
ESF7.............................................................................................................Resource Management
ESF 8........................................................................................ Public Health and Medical Services
ESF9................................................................................................................... Search and Rescue
ESF 10................................................................................. Oil and Hazardous Materials Response
ESF 11........................................................................................ Agriculture and Natural Resources
ESF12.................................................................................................................................... Energy
ESF 13..................................................................................................... Public Safety and Security
ESF 14..... .............................................................. Long -Term Community Recovery
ESF15......................................................................................................................External Affairs
ESF 20................................................................................Defense Support to Civilian Authorities
ESF 23...................................................................................Damage Assessment
ESF 24.................................................................................................... Evacuation and Movement
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City of Port Orchard
Comprehensive Emergency Management Plan
City of Port Orchard
Comprehensive Emergency Management Plan
Basic Plan
I. Introduction
A. Mission
It is the policy of the City of Port Orchard's (City) government, in order to protect
lives, property, and the economic base of the community, and in cooperation with
other public and private organizations of the community, to endeavor to mitigate,
prepare for, respond to, and recover from all natural and technological
emergencies and disasters.
B. Purpose
To establish emergency management functions and responsibilities of the City,
Kitsap County Department of Emergency Management (KCDEM), and public
and private organizations that aid in the response and recovery from any hazard
that could impact the City.
C. Scope
This Comprehensive Emergency Management Plan (CEMP) considers that
emergencies and disasters are likely to occur as described in the Kitsap County
Hazard Identification and Vulnerability Assessment (HIVA) and describes:
Functions and activities necessary to implement the four phases of
emergency management: mitigation, preparedness, response, and
recovery.
2. Responsibilities identified in Port Orchard Municipal Code and other
applicable laws, as deemed appropriate.
D. Organization
The City operates under a Mayor -Council form of government. The
Mayor is the executive branch and the Council makes up the legislative
branch of City government. The executive and legislative branches of the
City are responsible for overall policy direction within the City.
2. The Revised Code of Washington (RCW) Chapter 38.52, Emergency
Management, and Chapter 35.A.38, Emergency Services empowers local
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City of Port Orchard
Comprehensive Emergency Response Plan
governmental entities to establish a program to deal with emergencies and
specifically authorizes two or more entities to join together to establish
such a program. The City, along with Kitsap County and the cities of
Bainbridge Island, Bremerton, and Poulsbo, formed the Emergency
Management Council of Kitsap County and the Emergency Management
Organization of Kitsap County in 1986, now known as the Kitsap County
Emergency Management Council and the Kitsap County Department of
Emergency Management, respectively.
3. The Kitsap County Emergency Management Council and is comprised of
the following:
a) One County Commissioner,
b) The Mayors of Bainbridge Island, Bremerton, Port Orchard, and
Poulsbo.
4. Local governments are responsible for ensuring that provisions are made
for continuity of government during emergencies within their respective
jurisdictions.
KCDEM is charged with the responsibility of coordinating disaster
mitigation, preparedness, response, and recovery efforts of its member
agencies under the direction and control of the Kitsap County Emergency
Management Council. KCDEM's jurisdiction includes all unincorporated
Kitsap County and the cities of Bainbridge Island, Bremerton, Port
Orchard, and Poulsbo.
6. The Mayors, or designees, are responsible for directing all emergency
operations and programs throughout their respective governments and
preserving City records.
The City is provided fire protection, emergency medical services, and a
conference room that serves as an alternate Emergency Operations Center
(EOC) by Kitsap County Fire District #7 (KCFD #7) in the event the
primary EOC is not available
8. City government will retain the authority and ultimate responsibility for
direction and control of its own disaster operations, use of resources, and
application of mutual aid within its own boundaries.
9. Disaster operations will be in coordination with KCDEM and conducted
by City forces, supplemented as necessary by trained volunteers and by
the workforce available within the local area and with resources obtained
at the County and State level with assistance from Federal agencies.
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City of Port Orchard
Comprehensive Emergency Management Plan
10. The City Council has designated the Police Chief as the Emergency
Management Coordinator (EMC).
11. The EMC oversees and provides policy recommendations to the Mayor
during emergency and recovery periods and is responsible for the
development and maintenance of the CEMP.
12. The EMC has been designated to coordinate emergency preparedness and
management activities within the City.
13. This CEMP employs an Emergency Support Function (ESF) approach.
This approach identifies sources for direct assistance and operational
support through the EOC that the City may need in order to address hazard
mitigation, preparedness, response, and recovery from an emergency or
disaster.
a) The Basic Plan presents the policies and concepts of operations
that guide how the City will conduct mitigation, preparedness,
response, and recovery activities.
b) The Appendices describe emergency management activities and
give details supporting the Basic Plan.
c) The ESFs describe the mission, policies, concepts of operations,
and responsibilities of the lead and support agencies involved in
implementation of activities.
14. The day-to-day organizational structure of departments will be maintained
as much as practical for major emergency and disaster situations. Other
public and private organizations, school districts, and volunteer
organizations may, under mutual agreement, operate in coordination with
this plan.
II. Policy
A. Authorities
This CEMP is developed under the authority of the following local, State, and
Federal statutes and regulations:
City of Port Orchard
a) Interlocal Agreement for Emergency Services dated May 14, 2013
b) Ordinance 1712, Designation of Hazardous Materials Incident
Command Agency and Mutual Aid Agreements
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City of Port Orchard
Comprehensive Emergency Response Plan
2. County
Kitsap County Code
Chapter 2.104, Emergency Management
3. State
a) Revised Code of Washington
(1)
35.33.081, Emergency Expenditures — Nondebatable
Emergencies
(2)
35.33.101, Emergency Warrants
(3)
38.52, Emergency Management
(4)
39.34, Interlocal Cooperation Act
(5)
43.43, Washington State Patrol - State Fire Service
Mobilization Plan
(6)
49.60.400, Discrimination, Preferential Treatment
Prohibited
b) Washington Administrative Code
(1)
118-04, Emergency Worker Program
(2)
118-30, Local Emergency Management/Services
Organizations, Plans and Programs
(3)
296-62, General Occupational Health Standards
4. Federal
Public Law
a) 93-288, Disaster Relief Act of 1974, as amended by Public Law
100-707, the Robert T. Stafford Disaster Relief and Emergency
Assistance Act
b) 96-342, Improved Civil Defense Act of 1980, as amended
4 Basic Plan
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City of Port Orchard
Comprehensive Emergency Management Plan
c) 99-499, Superfund Amendments and Reauthorization Act (SARA)
of 1986, Title III, Emergency Planning and Community Right to
Know
B. Assignment of Responsibilities
This CEMP identifies responsibilities of City departments, agencies, and
other organizations. These are listed in Section V, Responsibilities.
2. ESFs establish mitigation, preparedness, response, and recovery activities.
There is either one department or agency, or joint departments or agencies,
with primary responsibility for each ESF. Other agencies and/or
organizations may have ESF support roles. ESFs numbered 1 — 15
correspond to the Washington State Comprehensive Emergency
Management Plan (CEMP) and the National Response Framework (NRF)
numbering system.
C. Limitations
It is the policy of the City that no guarantee is implied by this plan of a perfect
response system. As City assets and systems may be overwhelmed, the City can
only endeavor to make every reasonable effort to respond based on the situation,
information, and resources available at the time.
D. Nondiscrimination
It is the policy of the City that no services will be denied on the basis of race,
color, national origin, religion, sex, age, or disability and no special treatment will
be extended to any person or group in an emergency or disaster over and above
what normally would be expected in the way of City services. Local activities
pursuant to the Federal and State Agreement for major disaster recovery will be
carried out in accordance with RCW 49.60.400, Discrimination, Preferential
Treatment Prohibited and Title 44, CFR 205.16, Nondiscrimination. Federal
disaster assistance is conditional upon compliance with this code.
E. Citizens Preparedness Policy
Because of the nature of an emergency or disaster, government may be limited in
its response capabilities. It is the policy of the City that citizens are encouraged to
be self-sufficient for at least five (5) days should an emergency or disaster occur.
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Comprehensive Emergency Response Plan
III. Planning Assumptions
A. The Kitsap County Hazard Identification and Vulnerability Assessment (HIVA)
provides information on potential hazards threatening the City. Disasters have
occurred in the City and will occur again, some with warning and others with no
warning at all.
B. It is assumed that any of the noted situations could create significant property
damage, injury, loss of life, and disruption of essential services in the City. These
situations may also create significant financial, psychological, and sociological
impacts on the citizens of the community and the City governmental organization
itself.
C. It is reasonable to assume that, with impending incidents such as storms, floods,
and acts of terrorism, warnings will be issued to enable some preparation prior to
the event. Other disasters will come with no advance warning.
D. In the event of widespread disaster, there will not likely be any significant
assistance from nearby communities, counties, State, or Federal agencies for 72
hours or longer. In this situation, the City will need to rely on available City
resources and those of private organizations, businesses, and residents within the
City for initial response operations.
E. The City may receive requests to provide support to other jurisdictions with both
resources and sheltering during emergencies and disasters not affecting the City.
IV. Concept of Operations
A. It is the policy of the City to conduct emergency and disaster preparedness and
mitigation activities in an effort to reduce and minimize the effects of a major
emergency or disaster.
B. When a major emergency or disaster occurs, the following general checklist may
be useful as a basis for managing disaster operations:
❑ Report to the pre -determined site to manage department operations.
❑ Account for personnel.
❑ Assess damages to facilities and resources.
❑ Assess personnel and resources available.
❑ Assess problems and needs.
❑ Report the situation, damages, and capabilities to the EOC.
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City of Port Orchard
Comprehensive Emergency Management Plan
❑ Send the designated department representatives to the EOC.
❑ Carry out department responsibilities and assigned tasks.
❑ Continue assessment of and report to the EOC regarding department
resources, needs, damages, actions, etc.
❑ Keep detailed and accurate records, document actions, costs, situations,
etc.
❑ Keep Kitsap County Department of Emergency Management/Emergency
Operations Center informed as to City EOC activity and assistance needs.
C. The EOC may be activated by the Police Chief, Mayor, or designees.
Additionally, the EOC may be activated at the request of an outside agency such
as KCDEM, South Kitsap Fire and Rescue, or other governmental entity to
support their operations subject to approval by the Police Chief, the Mayor, or
designees, when the level of operations requires it. Designated staff will report to
the EOC to coordinate response efforts and support field operations. All or part
of the EOC may be activated during an emergency or disaster. The level of
activation will be determined by the nature and extent of the emergency or
disaster.
D. Departments are expected to carry out their responsibilities outlined in this
CEMP, utilizing their best judgment and in a coordinated manner.
E. The EMC will act as advisor to the Mayor in dealing with problems caused by the
emergency or disaster.
F. It is the policy of the City to attempt to provide vital services to the community
during emergency conditions while maintaining a concern for the safety of City
employees and their families. In the event of a widespread disaster that
necessitates the activation of the EOC, the following procedures shall be
followed:
1. During non -work hours: All employees are encouraged to ensure the
safety and welfare of their families and homes. After making any
necessary arrangements, all employees are required to report to work,
pursuant to department standard operating procedures (SOPs).
2. During work hours: Departments shall make every effort to allow
employees to check promptly on the status of their families and homes,
provided that doing so does not compromise emergency response
functions as defined in this CEMP.
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Comprehensive Emergency Response Plan
3. Directors from each department will determine the instances when an
allowance for time off for unusual circumstances will be made for any
employee.
4. When a major emergency or disaster occurs, it is anticipated that
departments and other responding organizations will organize their areas
of responsibilities into manageable units, assess damages, and determine
needs. If agency resources cannot meet the needs created by the disaster,
additional assistance may be requested through existing mutual aid or
through the EOC to the Kitsap County EOC. In the event of a
Proclamation of a Local Emergency, the deployment of resources will
normally be coordinated through the EOC. Resources to support City
operations may be placed at staging areas until specific assignment can be
made.
G. In the event of communications failure during an emergency or disaster, any City
facility or temporarily established site may act as a remote EOC for its local area
until coordination can be established from the EOC. Each site may serve as a
command post, staging area, triage station, communications center, or in any
other functional capacity appropriate for the situation.
H. The City's primary EOC is located in City Hall at 216 Prospect Street. Alternate
EOC locations are utilized when necessary and are determined by the size,
severity, and by the level of damage sustained. The Public Works Facility located
at 1535 Vivian Court and a classroom located in South Kitsap Fire and Rescue,
Fire Station 31 at 200 Tremont Avenue, supplemented by communication
equipment from the Mobile Command Center, may serve as alternate EOC
locations. Should city council members choose to report to city hall during an
emergency, they shall gather in the Mayor's conference room. Council members
shall not report to the Emergency Operations Center.
I. All response and recovery activities are detailed in department SOPS, and
appropriate State and Federal recovery guidelines. The process for collecting and
analyzing data, developing objectives and action plans, and documenting critical
incident information in the EOC is guided by SOPS.
J. All plans and procedures associated with emergency response will use the
National Incident Management System (NIMS) and ICS.
V. Responsibilities
A. City of Port Orchard
1. General
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City of Port Orchard
Comprehensive Emergency Management Plan
The following are basic responsibilities for emergency management
operations provided by and through City government. Detailed
responsibilities and essential activities are found in the appropriate ESFs
and Appendices to this document. Department SOPs detail how
individual departments shall perform their responsibilities as delineated in
the Basic Plan, ESFs, and Appendices.
Each department has basic responsibilities in the four phases of emergency
management: mitigation, preparedness, response, and recovery.
City Departments:
a) Ensure that employee work areas are safe, clear of equipment and
supplies that may compromise ingress and egress routes, and that
no equipment or supplies can injure employees.
b) Participate in emergency management training, drills, and
exercises to test City plans and procedures.
c) Train department employees on emergency and disaster plans and
procedures to ensure operational capabilities to facilitate an
effective response.
d) Develop procedures to re-establish department operations,
including notification of critical personnel, assessment of damage
and resource, identification of critical department functions, and
estimated time to open for business.
e) Provide department resources (supplies, equipment, services, and
personnel), as coordinated through the EOC.
f) Develop procedures to document all costs associated with disaster
response and recovery operations.
2. Mitigation and Preparedness
Before the event occurs, the Director of each department, with
concurrence of the EMC, or designee, shall:
a) Establish policies and procedures for department chain of
command and succession of authority.
b) Designate primary and alternate locations from which to establish
direction and control of department activities during an emergency
or disaster.
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City of Port Orchard
Comprehensive Emergency Response Plan
c) Identify and obtain necessary equipment and supplies that may be
needed to manage department activities.
d) Identify the information needed to manage department activities
including how it will be gathered, stored, and accessed.
e) Decide how department management relates to the EOC and who
should report there when an emergency or disaster occurs.
f) Establish procedures to ensure the ability to activate personnel on a
24-hour basis.
g) Encourage the development of employee response teams from
within their department.
h) Make staff available, when requested by the EMC or KCDEM, for
appropriate training and emergency assignments, such as EOC
activities, damage assessment, and liaisons with other agencies and
organizations. All costs for these activities shall be the
responsibility of the respective department.
i) Keep an updated inventory of key department personnel, facilities,
and equipment resources.
j) Participate in Mitigation Planning and define mitigation goals and
strategies.
3. Response
During the event, the Director of each department, with concurrence of the
EMC, shall:
a) Assess the impact of the event on department personnel, facilities,
equipment, and capabilities.
b) Report any observed damage to the EOC through the respective
department's chain of command on a continuing basis.
c) Keep complete records of costs, expenditures, overtime, repairs,
and other disaster -related expenditures.
4. Recovery
Following the event, the Director of each department, with the
concurrence of the EMC, shall:
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City of Port Orchard
Comprehensive Emergency Management Plan
a) Continue to report any observed damage and assess community
needs.
b) Prioritize recovery projects and assign functions accordingly.
c) Coordinate recovery efforts and logistical needs with supporting
agencies and organizations.
d) Prepare documentation of the event, including the event log, cost
analysis, and estimated recovery costs.
e) Assist in establishing disaster -assistance offices to aid private
businesses and citizens with individual recovery.
f) Assess special community needs and provide information and
assistance, as deemed appropriate.
B. Local
1. American Red Cross
a) Activate, manage, and support public mass care shelters.
b) Provide additional mass care services to both disaster victims and
relief workers in the form of fixed and mobile feeding sites and to
victims in the form of blankets, first aid, disaster welfare inquiry,
and disaster -related mental health services.
2. West Sound Utilities District
a) Maintain operation of the Joint Wastewater Treatment Facility and
assist in meeting public sanitation needs.
b) Control wastewater pollution to the environment from the Joint
Wastewater Treatment Facility, as feasible and as resources allow.
c) Provide temporary repair of damage to the Joint Wastewater
Treatment Facility and coordinate permanent repairs as soon as
time and circumstances allow.
d) Conduct damage assessment of the Joint Wastewater Treatment
Facility and provide a damage assessment report to the City.
3. Kitsap County Coroner's Office
Coordinate and provide emergency mortuary services.
Basic Plan 11
November 2013
City of Port Orchard
Comprehensive Emergency Response Plan
4. Kitsap County Department of Emergency Management
a) Coordinate all emergency management activities in the County,
protect lives and property, and preserve the environment.
b) Take appropriate actions to mitigate the effects of, prepare for,
respond to, and recover from the impacts of an emergency or
disaster.
5. South Kitsap Fire and Rescue
a) Provide and/or coordinate all fire suppression, hazardous materials
incident response, and emergency medical services in the City, as
deemed appropriate.
b) Assist in providing communications and warning support.
c) Provide an alternate EOC location at Fire Station 31, as outlined in
the "Agreement to Provide Fire Protection" between KCFD #7 and
the City, if requested.
6. Kitsap Public Health District
a) Coordinate and provide environmental health services.
b) Coordinate and provide emergency health services, including
communicable disease control, immunizations, and quarantine
procedures.
c) Advise on public health matters, if requested.
d) Provide staff and resources as the lead agency in Kitsap County for
Bio-Terrorism Planning.
e) Provide a representative to the County and/or City EOC, if
requested and as resources allow.
f) Supervise the food and water quality control program.
7. Kitsap County Sheriffs Office
Provide assistance with crime prevention and detection programs, crowd
and traffic control, search and rescue operations, and other law
enforcement activities, if requested and as resources allow.
Kitsap Transit
12 Basic Plan
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Provide assistance with transportation, if requested and as resources allow.
9. South Kitsap School District
a) Provide public shelters through agreements with the American Red
Cross (ARC).
b) Conduct damage assessments on school -owned facilities and
provide situation reports to the County and/or City EOC.
c) Assist in citywide damage assessment, if requested and as
resources allow.
d) Assist with transportation, if requested and as resources allow.
e) Provide representation to the EOC, if requested and as resources
allow.
C. State
Emergency Management Division
1. Through the Washington State CEMP and EOC, coordinate all emergency
management activities of the State to protect lives and property and to
preserve the environment.
2. Take appropriate actions to mitigate the effects of, prepare for, respond to,
and recover from the impacts of emergencies or disasters.
3. Provide various services such as specialized skills, equipment, and
resources in support of State and local government emergency operations.
D. Federal
Federal Emergency Management Agency
1. Provide assistance to save lives and protect property, the economy, and the
environment.
2. Facilitate the delivery of all types of federal response assistance to state
and local governments.
3. Assist states in recovering from an emergency or disaster.
Basic Plan 13
November 2013
City of Port Orchard
Comprehensive Emergency Response Plan
VI. References
A. Interlocal Agreement for Emergency Management dated May 14, 2013
B. City of Port Orchard — Ordinance 1712, Designation of Hazardous Materials
Incident Command Agency & Mutual Aid Agreements
C. City of Port Orchard Emergency Operations Center Manual
D. Kitsap County Code, Chapter 2.104 Emergency Management
E. Kitsap County Hazard Identification and Vulnerability Assessment
F. Kitsap County Comprehensive Emergency Management Plan
G. RCW 35.33.081, Emergency Expenditures- Non -debatable Emergencies
H. RCW 35.33.101, Emergency Warrants
I. RCW 38.52, Emergency Management
J. RCW 39.34, Interlocal Cooperation Act
K. RCW 43.43, Washington State Patrol - State Fire Service Mobilization Plan
L. RCW 49.60.400, Discrimination, Preferential Treatment Prohibited
M. WAC 118-04, Emergency Worker Program
N. WAC 118-30, Local Emergency Management/Services Org, Plans & Programs
O. WAC 296-62, General Occupational Health Standards
P. Washington State Comprehensive Emergency Management Plan
Q. Public Law 93-288, Disaster Relief Act of 1974, as amended by PL 100-707, the
Robert T. Stafford Disaster Relief and Emergency Assistance Act
R. Public Law 96-342, Improved Civil Defense Act of 1980, as amended.
S. Public Law 99-499, Superfund Amendments & Reauthorization Act (SARA) of
1986, Title III, Emergency Planning and Community Right to Know
T. Title 44, CFR, Section 205.16 —Nondiscrimination
14 Basic Plan
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
U. National Response Framework
VII. Attachments
None
Basic Plan 15
November 2013
City of Port Orchard
Comprehensive Emergency Response Plan
16 Basic Plan
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Appendix 1
Direction and Control
I. Purpose
A. To provide for the effective direction, control, and coordination of emergency
management activities undertaken in accordance with the City of Port Orchard's
(City) Comprehensive Emergency Management Plan (CEMP).
B. To ensure continued operation and continuity of City government and its
functions during and after an emergency or disaster.
C. To ensure the preservation of public and private records essential to the continued
operations of government and the private sector.
II. Policies
A. The City Council extends the provisions of RCW 42.14, the Continuity of
Government Act, for the continuation of local government due to incapacitation
because of an emergency or disaster.
B. The Mayor has executive authority for the direction and control of emergency
operations.
C. The Mayor or designated City Employee is the Incident Commander for all
incidents affecting the City in the Emergency Operations Center (EOC).
D. The City will coordinate its activities with surrounding cities, counties, State,
Federal and Tribal governments and with other jurisdictions within the County.
III. Planning Assumptions
A. The City will continue to be exposed to the hazards noted in the Kitsap County
Hazard Identification and Vulnerability Analysis (HIVA), and following a
hazardous event, may sustain sufficient damage, including loss of life and
destruction of infrastructure, which may overwhelm traditional emergency
services.
B. Activation of the Emergency Operations Center (EOC), with appropriate staff and
resources, can facilitate coordination of disaster response and recovery activities
thereby reducing personal injury and damage to property and the environment.
C. The effects of an emergency or disaster on personnel and infrastructure, as well as
family responsibilities, may cause delays before the EOC can be fully activated.
Appendix 1, Direction and Control 1-1
October 2013
City of Port Orchard
Comprehensive Emergency Management Plan
IV. Concept of Operations
A. General
Direction, control, and coordination are conducted along the general
guidelines shown in Attachment A, Emergency Management Organization
Chart, Attachment B, Emergency Operations Center Organization and
Responsibility Chart, and Attachment C, Functional Responsibility
Matrix.
2. Continuity of government is ensured through leadership succession,
backup communications systems, alternate operational locations, and
preservation of essential records.
B. Direction and Control
Emergency Management in the City is established by State law, RCW
38.52, Emergency Management. Other City, County, and State laws and
ordinances provide guidance for how the City conducts business during an
emergency or disaster. (See Appendix 3, References.)
2. Once an emergency or disaster has been proclaimed, direction and control
is usually delegated to the Emergency Management Coordinator (EMC) in
cooperation with local jurisdictions, volunteer organizations, and the
private sector, as deemed appropriate.
3. City services and facilities may be used during the time of an emergency
or disaster.
4. Department heads, or their designees, and other key individuals may
operate during emergencies and disasters from the primary Emergency
Operations Center (EOC) or any other site designated as an alternate EOC
by the City.
5. Direction and control can be conducted using the existing communications
systems that are part of emergency management or communications that
have been specifically established for emergency management operations.
(See Emergency Support Function 2, Communication and Warning.)
C. Coordination
The EOC provides the means for coordinating resources and assets necessary to
alleviate emergency or disaster impacts on residents and public entities.
Coordination occurs with Federal, State, and local jurisdictions, as well as other
special purpose districts, volunteer agencies, and private businesses.
1-2 Appendix 1, Direction and Control
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
D. Continuity of Government
City Council and Mayor
RCW 42.14, the Continuity of Government Act, establishes provisions for
the continuation of government in the event its leadership is incapacitated.
RCW 42.12, Vacancies, provides for the filling of vacant elective offices
by the City Council. The line of succession for elected City officials shall
be the Mayor, the Deputy Mayor, and then the Alternate Deputy Mayor.
Further lines of succession shall be by majority vote of the City Council as
absences or vacancies occur.
The Mayor is the executive head of the City. The City Council has
designated the Police Chief, or designee, to the position of the EMC as
identified in Section V. Responsibilities.
2. Essential Records Preservation
All departments shall identify records essential for continuity and
preservation of government and provide for their protection as required by
RCW 40.10.010, Essential Records — Designation — List- Security and
Protection — Reproduction and as outlined by the State Archivist.
E. Emergency Operations Center
The City will coordinate emergency and disaster activities from a central location,
referred to as the Emergency Operations Center (EOC), which has
communications capabilities to conduct such activities. The primary EOC is
located in the Port Orchard City Hall, 216 Prospect St, Port Orchard, Wa. The
Public Works Facility located at 1535 Vivian Court and a classroom located in
South Kitsap Fire and Rescue #7 Fire Station 31 at 200 Tremont Avenue,
supplemented by communication equipment from the Mobile Command Center,
may serve as alternate EOC locations.
The purpose of the EOC is to be the focal point of the City's response to an
emergency or disaster and to be a central support and coordination point for City
departments. The EOC will:
• Collect, record, analyze, display, and distribute information.
• Coordinate public information and warning.
• Coordinate City government emergency activities.
Appendix 1, Direction and Control 1-3
October 2013
City of Port Orchard
Comprehensive Emergency Management Plan
The EOC may be activated to whatever level is deemed appropriate for the
specific circumstances. Initial activation of the EOC may be in partnership with
South Kitsap Fire and Rescue or by City officials alone. Due to the magnitude of
the incident, South Kitsap Fire and Rescue may be unavailable to assist initially in
the activation of the EOC. The EMC, department heads and/or their staff will be
needed to activate the EOC. Citywide and interagency coordination of
information, resources, and plans will take place in the EOC.
V. Responsibilities
A. General
General responsibilities for City departments are identified in the Basic Plan
under Section V, Responsibilities. Attachment C, Functional Responsibility
Matrix, identifies primary and support departments, agencies, and other
responders as they relate to emergency support functions identified by this CEMP.
Policy decisions affecting City government are made by the City Council. The
City Council may choose to convene a group of advisors or may make decisions
based on information gathered by others. The EOC will be informed of all policy
decisions. The City Council will deal primarily with the policy issues brought
about by the circumstances of the emergency or disaster.
Department heads will oversee their own department's field operations and
coordinate them with other departments from the EOC.
Overall direction and control of department resources and operations rests with
the department heads. Overall, coordination of information, resources, and
preparation of the incident action plan rests with the EMC.
Each department shall have a pre -designated location from which to establish
direction and control of its respective activities in an emergency or disaster.
Department heads are responsible for documenting staff activities and
maintaining communication and coordination with the EOC regarding event
status, resource needs, and action plans. Department heads shall appoint a
representative(s) to the EOC.
Because of the complexity of emergencies and disasters, departments may be
responsible for functions or operations that do not normally fall within their scope
of responsibility and will find that they must work closely with other public,
volunteer, and private agencies to ensure success.
Major decisions made at the department level will be transmitted to the EOC.
Other agencies or departments may be impacted or may have similar issues to
address.
1-4 Appendix 1, Direction and Control
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Personnel in the EOC handle coordination issues or operational decisions that
significantly affect more than one department. The EMC and/or Mayor will
inform the City Council of major events and decisions in regards to the
emergency or disaster. In return, the City Council will inform the EOC of all
policy decisions concerning the event.
B. City of Port Orchard
The City Council is responsible for citywide policy and budget decisions as they
pertain to emergency preparedness, mitigation, response, and especially recovery.
The EMC provides policy recommendations to the City Council through the
Mayor. The EMC, subject to the direction and control of the Mayor, shall be
responsible to the City Council for coordinating the emergency management
program for the City. The EMC shall coordinate the activities of organizations
for emergency management within the City and shall maintain liaison with and
cooperate with emergency management organizations of other cities, counties,
State, Federal, and Tribal governments, and shall have such additional authority,
duties, and responsibilities as prescribed by the City Council.
RCW 42.14.075 allows local governments to conduct the affairs of the
jurisdiction outside the territorial limits of the jurisdiction in the event it is
impossible or impractical to continue operations at the usual locations. Decisions
to relocate local government shall be the responsibility of the City Council and
the Mayor and will be based upon the circumstances of the emergency or disaster.
City Council
a) Establish Policy.
b) Adopt and enact ordinances, resolutions, and appropriate revenue to
meet emergency needs before, during, and after an emergency or
disaster.
c) Provide for the continuity of the legislative branch and temporarily
fill any vacancy of an elected position by appointment.
d) Upon request of the Mayor or the EMC, host and accompany VIPs
and governmental officials on tours of the emergency or disaster
areas.
2. Mayor
a) Preserve the continuity of the executive branch of government.
Appendix 1, Direction and Control 1-5
October 2013
City of Port Orchard
Comprehensive Emergency Management Plan
(1) Provide for the implementation of plans, including drills
and exercises, for the preparedness of persons and property
within the City in the event of an emergency or disaster.
(2) Establish and maintain communications with elected
officials, the EMC, the Public Information Officer, and
outside agencies.
(3) Serve as the point of contact for agency representatives
from assisting organizations and agencies outside of City
government.
(4) Implement policies established by the City Council.
(5) Monitor emergency operations and establish immediate
priorities.
(6) Assist in the preparation of and issue a Proclamation of a
Local Emergency, if deemed appropriate.
(7) Provide visible leadership to the community.
(8) Host and accompany VIPs and governmental officials on
tours of the disaster area.
(9) Serve or appoint a representative to serve as the Public
Information Officer to:
(a) Prepare an initial information summary as soon as
possible after the initial incident.
(b) Prepare and coordinate all press releases and
briefings between the media and City officials.
(c) Provide press releases to DEM prior to releasing
information, if appropriate and if time allows.
(d) Coordinate with affected jurisdictions to ensure the
public receives accurate and consistent information.
(e) Assist in the preparation of briefings to the City
Council, EOC staff, and the public.
(f) Respond to media and citizens information calls.
(g) Establish rumor control central hotline if necessary.
1-6 Appendix 1, Direction and Control
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
3. City Clerk
(1) Provide administrative support to the Mayor, if requested.
(2) Serve as the Public Information Officer, if requested by the
Mayor or the EMC.
(a) Prepare an initial information summary as soon as
possible after the incident.
(b) Coordinate with affected jurisdictions to ensure the
public receives accurate and consistent information.
(c) Assist the EMC in the preparation of briefings to
the Mayor, public officials, City staff, and the
public.
(d) Obtain prior approval and authorization from the
EMC on all press releases and briefings.
(e) Respond to citizen's information calls.
(f) Establish rumor control central hotline if necessary.
4. City Clerk
a) Authorize request(s) for assistance from Kitsap County Department of
Emergency Management (DEM), if necessary
b) Provide visible leadership to the community and coordinate with the
Public Information Officer to make announcements to the media.
c) Host and accompany VIPs and governmental officials on tours of the
disaster area.
5. Emergency Management Coordinator
a) Coordinate emergency preparedness, mitigation, response, and
recovery activities to be carried out within the City.
b) Coordinate, in conjunction with DEM, training programs and
emergency operations exercises and drills.
c) Coordinate with local, State, Federal, private, and volunteer
organizations before, during, and after an emergency or disaster, as
resources allow.
Appendix 1, Direction and Control 1-7
October 2013
City of Port Orchard
Comprehensive Emergency Management Plan
d) Serve as the point of contact for agency representatives from assisting
organizations and agencies outside of City government.
e) Manage EOC operations during activation.
f) Implement the citywide recovery plan.
6. Incident or Unified Command
a) Establish the command structure using the National Incident
Management System, based upon the circumstance of the incident.
b) Manage the incident during EOC activation.
c) Establish and maintain communications with the policy section, Public
Information Officer, outside agencies, and section chiefs.
d) Assess the incident situation, work in progress, resources, and estimate
incident duration.
e) Establish immediate priorities.
f) Develop and implement strategic goals and tactical objectives based
on the situation.
g) Ensure planning meetings and briefings are scheduled and occur with
elected officials and EOC personnel and approve all press releases,
in coordination with the EMC and PIO.
h) Approve and authorize the implementation of the Incident Action Plan
(IAP).
i) Approve plan for demobilization of resources.
j) Prepare the after action report.
7. City Employees
a) Develop an individual and family plan for use during an emergency or
disaster.
b) Be prepared to respond, as needed, whether given a pre -designated
assignment or not.
1-8 Appendix 1, Direction and Control
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
c) Respond to a designated area with proper clothing and equipment, as
directed.
d) Be prepared to assist in traffic control, evacuation, triage activities,
evacuation center activities, or as plotters, runners, telephone
operators, and other related duties.
8. Human Services Department
a) Develop and maintain policies and SOPs for the department's disaster
responsibilities.
b) Document emergency -related activities and costs.
c) Human Resources
(1) Develop plans for employee notification and support during
disaster activities.
(2) Develop, in coordination with DEM, procedures for and
coordinate the registration of temporary emergency
workers and volunteers on behalf of the City.
(3) Assist with the registration and assignment of temporary
emergency workers during the emergency or disaster.
(4) Assign appropriate personnel, as requested by the EMC.
(5) Monitor and process time sheets, rosters, and overtime
requests.
(6) Manage the compensation for injury and claims process arising
from the emergency or disaster.
d) Information Technology
(1) Provide a representative to the Administration and
Communication Section.
(2) Provide City departments with guidance and direction for the
protection of computer hardware, software, data, and
telephone systems.
(3) Provide telecommunications (telephones, faxes, cellular
phones, radios) and computer support to the EOC and other
City departments.
Appendix 1, Direction and Control 1-9
October 2013
City of Port Orchard
Comprehensive Emergency Management Plan
(4) Provide liaison for coordination with telephone service
providers for the re-establishment of telephone service to
the City.
e) Municipal Court
(1) Provide a representative(s) to the EOC, as requested by the
EMC.
(2) Continue to operate the City court as efficiently as possible in
order to maintain due process of law in civil and criminal
justice matters.
(3) Document emergency -related activities and costs.
(4) Report to the EOC any observed damage of department
occupied facilities, equipment, or resources.
(5) Support response and recovery activities, as deemed
appropriate.
9. Clerk's Department
a) Develop and maintain policies and SOPS for the department's disaster
responsibilities.
b) Provide information and direction to departments on requirements for
the identification and preservation of essential records.
c) Document emergency -related activities and costs.
d) Provide a representative to serve as the Administration and
Communications Section Chief.
e) Maintain official records of the EMC and City Council proceedings.
f) File, maintain, and store all incident documents for the official history
of the emergency or disaster.
g) Provide a representative to serve as Public Information Officer.
(1) Prepare an initial information summary as soon as possible
after arrival.
(2) Prepare and coordinate all press releases and briefings between
the media and City officials.
1-10 Appendix 1, Direction and Control
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
(3) Obtain prior approval and authorization from the EMC on all
press releases and briefings.
(4) Provide press releases to DEM and KCFD #7 prior to releasing
information, if appropriate and as time allows.
(5) Coordinate with affected jurisdictions to ensure the public
receives accurate and consistent information.
(6) Assist the EMC in the preparation of briefings to the Mayor,
public officials, and EOC staff.
(7) Respond to media and citizens information calls.
(8) Establish a rumor control hotline, if appropriate.
h) Coordinate and manage the Message Control Center.
(1) Ensure appropriate staff (call takers, runners) are present to
effectively manage the Message Control Center.
(2) Maintain message logs to facilitate tracking of transmitted and
received message traffic using the message control log.
(3) Deliver messages to the appropriate person or section(s) by use
of runners.
(4) Post information on status boards, as deemed appropriate.
10. Finance Department
a) Develop and maintain policies and SOPS for the department's disaster
responsibilities.
b) Assist the City Clerk in identification and preservation of essential
department records.
c) Document emergency -related activities and costs.
d) Provide a representative to serve as the Logistics and Finance Section
Chief.
e) Advise City officials on financial matters.
f) Supervise and maintain the financial systems and records of the City.
Appendix 1, Direction and Control 1-11
October 2013
City of Port Orchard
Comprehensive Emergency Management Plan
g) Provide direction and leadership to department staff while fulfilling
emergency management responsibilities.
h) Establish all necessary special accounts for the receipt of donations
and cost reimbursements filed under local, State, and Federal law.
i) Assist in identifying sources of disaster funds if department budgets
are exceeded.
j) Develop policies and procedures to acquire supplies, equipment, and
services during an emergency or disaster.
k) Ensure disaster -related expenditures are made in accordance with
applicable laws, regulations, and accounting procedures.
1) Responsible for all financial, cost analysis, and cost recovery aspects
of the disaster.
11. Planning Department
a) Develop and maintain policies and SOPs for the department's disaster
responsibilities.
b) Assist the City Clerk in identification and preservation of essential
department records.
c) Provide a representative to the Logistics and Finance Section, if
requested and as resources allow.
d) Document emergency -related activities and costs.
e) Develop plans and coordinate emergency feeding and shelter for City
and EOC staff during an emergency or disaster.
f) Develop and maintain policies and SOPS for the department's disaster
responsibilities.
g) Assist the City Clerk in identification and preservation of essential
department records.
h) Provide a representative to serve as the Planning Section Chief.
i) Document emergency -related activities and costs.
1-12 Appendix 1, Direction and Control
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
j) Develop policies, procedures, and a permitting process for the rapid
rebuilding of the community and resumption of business following
an emergency or disaster.
k) Provide long-range community planning before, during, and after an
emergency or disaster.
1) Provide post -event serviceability of facilities and structures.
m) Provide support to South Kitsap Fire and Rescue in the safety
evaluation of structures during rescue operations, if requested and
as resources allow.
n) Coordinate and compile initial damage assessment and safety
evaluation of essential citywide facilities and infrastructure.
o) Enforce City ordinances and State laws regulating construction during
new or reconstruction efforts prior to and after an emergency or
disaster.
p) Work with the Kitsap County Public Health District to identify and
address public health issues.
q) Establish a centralized location where the community impact by an
emergency or disaster can receive information, direction, and
assistance directly related to the rebuilding and recovery efforts.
r) Provide expertise and recommendation for reconstruction, demolition,
and structural mitigation during recovery period.
s) Provide plans to deal with land use, environmental impact, and related
mitigation issues following the emergency or disaster.
12. Police Department
a) Develop and maintain policies and SOPs for police operations.
b) Assist the City Clerk in identification and preservation of essential
department records.
c) Document emergency -related activities and costs.
d) Provide a representative to serve as the Operations Section Chief.
e) Maintain law and order and provide physical security in and around
the affected area within the City.
Appendix 1, Direction and Control 1-13
October 2013
City of Port Orchard
Comprehensive Emergency Management Plan
f) Provide command and control for field operations through established
command posts, as deemed appropriate.
g) In coordination with the Public Works Department, develop plans and
recommendations for effective motor vehicle and pedestrian traffic
flow and safety prior to, during, and after an emergency or disaster.
h) Participate in the initial citywide damage assessment, as deemed
appropriate.
i) Provide emergency traffic and crowd control, if requested and as
resources allow.
j) Provide direction and control for evacuation efforts, as deemed
appropriate.
k) Provide for waterfront reconnaissance of the affected areas and other
emergency missions.
1) Provide support to the Kitsap County Coroner and assist with
temporary morgue management and security, if requested and as
resources allow.
m) Provide support to the EMC and the designated Public Information
Officer in the dissemination of emergency warning information to
the public.
13. Public Works Department
a) Develop and maintain policies and SOPs for the department's disaster
responsibilities.
b) Assist the City Clerk in identification and preservation of essential
department records.
c) Document emergency -related activities and costs.
d) Provide a representative(s) to the Operation and Planning Sections
(this may be one person functioning in both sections).
e) In coordination with the Police Department, develop plans and
recommendations for effective motor vehicle and pedestrian traffic
flow and safety prior to, during, and after an emergency or disaster.
1-14 Appendix 1, Direction and Control
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
f) Provide support to citywide evacuation planning and assist in
evacuation efforts, as deemed appropriate.
g) Develop plans for managing influx of goods and services donated to
support EOC activities and assist victims of the emergency or
disaster.
h) Procure equipment, materials, supplies, contractual services,
equipment maintenance, and negotiate lease for grounds, offices,
or space required by the City.
i) Engineering
(1) Support response and recovery efforts, as directed.
(2) Provide support to the Planning and Building Department
regarding the stability of slopes and sensitive areas during
recovery efforts.
j) Operation and Maintenance
(1) General Facilities and Fleet Maintenance
(a) Coordinate fuel -dispensing services for emergency
equipment and vehicles.
(b) Provide damage assessment and emergency repairs for
city -owned vehicles and equipment.
(2) Streets
(a) Maintain a list of all vendors used, or that could
potentially be used, by the City.
(b) In coordination with the City of Poulsbo and
Washington State Department of Transportation,
install, maintain, and operate all parking and traffic
control devices after an emergency or disaster.
(c) Assist with access and traffic control measures.
(d) Provide assessment of transportation routes, identify
alternate routes, and provide temporary
thoroughfares and bridges for emergency vehicles.
Appendix 1, Direction and Control 1-15
October 2013
City of Port Orchard
Comprehensive Emergency Management Plan
(e) In coordination with the Police Department, develop
plans and recommendations for effective motor
vehicle and pedestrian traffic flow and safety during
and after an emergency or disaster.
k) Utilities
(1) Develop policies and SOPs for providing and maintaining the
sanitary sewer system, storm drainage system, wastewater
treatment plant and lift stations, and a safe and continuous
water supply.
(2) Collect and evaluate information about the incident and
forward to the EOC.
(3) Coordinate and prioritize public utility restoration.
(4) Coordinate with private utilities for the restoration of private
utilities to critical and essential facilities.
(5) Provide damage assessment, emergency protective measures,
emergency and temporary repairs and/or construction for
water, wastewater, streets, and surface water infrastructure.
(6) Provide emergency debris removal, if requested and as
resources allow.
(7) Provide expertise and recommendation for reconstruction,
demolition, and mitigation during the recovery period.
(8) Provide support to KCFD #7 in the initial hazardous materials
incident response to City streets, wastewater collection, and
surface water conveyance systems.
B. County
3. American Red Cross
a) For incidents confined to the City's jurisdiction, the American Red
Cross (ARC) may assign a representative to the EOC, if
appropriate. In multi jurisdictional incidents, the ARC
representative will be assigned to the County EOC.
b) Activate, manage, and support public mass care shelters at sites
selected in coordination with the EMC or DEM.
1-16 Appendix 1, Direction and Control
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
c) Provide additional mass care services to both disaster victims and
relief workers in the form of fixed and mobile feeding sites and to
victims in the form of blankets, first aid, disaster welfare inquiry,
and disaster -related mental health services. The ARC can also
provide individual assistance to victims in the form of emergency
grants for disaster -caused emergency needs related to food,
clothing, shelter, and health.
d) Coordinate mental health counseling for disaster victims.
e) Provide training for mass care shelter support staff.
4. Kitsap County Coroner's Office
a) Coordinate and provide emergency mortuary services.
b) Provide coordination with other agencies and State and Federal
authorities regarding emergency mortuary activities.
5. Kitsap County Department of Emergency Management
a) Coordinate emergency activities of local agencies in preparing for and
responding to an emergency or disaster.
b) Provide communications coordination for response agencies during an
emergency or disaster.
c) Act as the sole contact point for requesting disaster assistance from
other governmental agencies, except mutual aid.
d) Prepare damage assessment and analysis reports, as deemed
appropriate.
e) Assist the City in warning the public of impending disasters and
provide adequate instructions before, during, and after
emergencies.
f) Provide public information and education as it pertains to disaster
preparedness and response.
g) Coordinate the use of all available resources.
h) Maintain current SOPs for DEM.
i) Develop procedures for and coordinate the registration of temporary
emergency workers and volunteers on behalf of the City.
Appendix 1, Direction and Control 1-17
October 2013
City of Port Orchard
Comprehensive Emergency Management Plan
6. South Kitsap Fire and Rescue (SKFD #7)
a) Assign a leadership representative to the EOC Unified Command
structure, if requested and as resources allow.
b) Assist the City in developing emergency and evacuation plans.
c) Provide for the identification and preservation of essential records
associated with the City.
d) Document emergency -related activities and costs associated with the
City.
e) Provide emergency medical services with transportation to hospitals.
f) Assist the Kitsap County Coroner, if requested and as resources allow.
g) Provide fire suppression and control.
h) Provide assistance for search and rescue operations, if requested and as
resources allow.
i) Provide light and limited heavy rescue, as deemed appropriate.
j) Provide initial hazardous materials incident response. Coordinate with
outside agencies, as deemed appropriate.
k) Provide support to the City in citywide structural damage assessment,
traffic control, emergency warnings, road closure, and protection
of property, if requested and as resources allow.
1) Support evacuation efforts, as deemed appropriate.
m) Provide support to other departments in utility restoration efforts, if
requested and as resources allow.
n) Provide support to the City's Public Information Officer in the
dissemination of emergency warning information to the public.
7. Kitsap County Public Health District
Provide or coordinate health and environmental health services and
activities including:
1-18 Appendix 1, Direction and Control
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
a) Coordination of public information programs dealing with personal
health and hygiene such as disease control operations, sanitation
activities, and potable water supply.
b) Organization and mobilization of public health services during an
emergency or disaster.
c) Detection and identification of possible sources of contamination
dangerous to the general public health of the community.
d) Surveillance, identification, and control of communicable disease.
e) Coordination of preventive health services.
f) Representation at the County EOC for coordination of public
health services.
g) Oversee the distribution of prophylaxes to individuals due to a
threat of disease, if appropriate.
8. Kitsap County Sheriff's Office
a) Provide assistance for crime prevention and detection programs and
the apprehension of criminals, if requested and as resources allow.
b) Provide assistance for crowd and traffic control, emergency first aid
and safety programs, if requested and as resources allow.
c) Provide for search and rescue operations, as requested.
9. Kitsap Transit
a) For incidents confined to the City's jurisdiction, Kitsap Transit will
coordinate directly with the EOC. In multi jurisdictional incidents,
Kitsap Transit coordination will be through the Kitsap County
EOC.
b) Coordinate public transportation resources, if requested.
c) Advise on public transportation issues.
10. South Kitsap School District
a) Develop North Kitsap School District building hazard mitigation and
emergency response plans in accordance with State and District
policy.
Appendix 1, Direction and Control 1-19
October 2013
City of Port Orchard
Comprehensive Emergency Management Plan
b) Provide public shelters through agreements with the ARC.
c) Provide buses for transportation, if requested and as resources allow.
d) Provide school situation reports to the EOC.
e) Provide damage assessment reports to the EOC from field
observations of bus drivers and other personnel.
f) Provide a representative to the EOC, if requested and as resources
allow.
11. Utilities - Private
a) Electrical - Puget Sound Energy
(1) Provide power outage and distribution advice.
(2) Provide power outage impact predictions.
b) Gas — Cascade Natural Gas Corporation
(1) Provide gas shortage and distribution advice.
(2) Provide gas shortage impact predictions.
C. State
3. Emergency Management Division
a) Coordinate emergency activities of State agencies in preparing for and
responding to an emergency or disaster.
b) Assist in coordinating communication for responding agencies during
an emergency or disaster.
c) Act as a contact point for requesting disaster assistance from other
governmental agencies, except mutual aid.
d) Prepare damage assessment and analysis reports, as necessary.
e) Assist in warning the public of an impending emergency or disaster
and provide instructions before, during, and after emergencies, if
appropriate and as resources allow.
1-20 Appendix 1, Direction and Control
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
f) Provide public information and education as it pertains to emergency
or disaster preparedness and response.
g) Coordinate the use of all available resources.
h) Maintain current SOPS for EMD.
4. Washington State Patrol
a) Provide assistance for crime prevention and detection programs
and the apprehension of criminals, if requested and as resources
allow.
b) Provide assistance for crowd and traffic control, emergency first
aid, and safety programs, if requested and as resources allow.
c) Provide a representative to serve as the Incident Commander for
hazardous materials incidents, if requested or if the incident is
located on a State highway.
VI. REFERENCES
A. City of Port Orchard Emergency Operation Center Manual
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Center Manual
D. Kitsap County Hazard Identification and Vulnerability Assessment
E. RC 38.52, Emergency Management
F. RCW 40.10.010, Essential Records — Designation -List —Security and Protection
— Reproduction
G. RCW 42.12, Vacancies
H. RCW 42.14, Continuity of Government Act
I. Washington State Comprehensive Emergency Management Plan
J. National Response Framework
VII. ATTACHMENTS
A. Attachment A, Emergency Management Organization Chart
Appendix 1, Direction and Control 1-21
October 2013
City of Port Orchard
Comprehensive Emergency Management Plan
B. Attachment B, Emergency Operations Center Organization and Responsibility
Chart
1-22 Appendix 1, Direction and Control
November2013
City of Port Orchard
Comprehensive Emergency Management Plan
VOLUNTEERS AND
PRIVATE
ORGANIZATIONS
LEGEND:
Direction —
Coordination ......
Attachment A to Appendix 1
City Emergency Management
Organization Chart
CITY OF PORT ORCHARD
CITY COUNCIL & MAYOR
EMERGENCY
MANAGEMENT
COORDINATOR
(Incident Commander)
KITSAP COUNTY
DEPARTMENT OF
EMERGENCY
MANAGEMENT
WASHINGTON STATE
EMERGENCY
MANAGEMENT
DIVISION
CITY
LIAISONS:
DEPARTMENTS
American Red Cross
Clerk's
Annapolis Water District
Finance
Cascade Natural Gas Corp
Human Resources
Karcher Creek Sewer District
Municipal Court
Kitsap County Coroner's Office
Planning
Kitsap County Department of
Police
Emergency Management
Public Works
Kitsap County Fire District #7
Kitsap County Health District
Kitsap County Sheriff's Office
Kitsap Transit
Port of Bremerton
Puget Sound Energy
Salvation Army
South Kitsap School District
Attachment B to Appendix 1 1-A-1
November 2013
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City of Port Orchard
Comprehensive Emergency Management Plan
Appendix 2
Public Information
I. Purpose
To ensure effective dissemination of prompt and accurate information and instructions to
the public and media during emergency or disaster situations.
II. Policy
It is essential that accurate, timely, and consistent information be disseminated to the
public. The City will coordinate the development and dissemination of all disaster -
related public information through the Public Information Officer.
III. Planning Assumptions
A. The Mayor appoints a Public Information Officer (PIO) to act as the official for
coordinating the dissemination of emergency public information as approved and
authorized by the Emergency Management Coordinator (EMC).
B. Emergency public information shall be coordinated by the PIO with prior
approval from the EMC.
C. The Mayor may appoint an Assistant PIO when media briefings are required from
multiple locations or the situation requires it.
D. Media briefings will normally take place at the EOC or City Hall. In the event
that this location is not functional or communications are inadequate, alternate
locations will be identified by the EMC and announced by the PIO.
E. The PIO shall coordinate media messages with Kitsap County Emergency
Management Joint Information Center if established.
F. The PIO shall utilize the PIO Emergency Checklist and PIO Press Release
Worksheet for guidance during emergency and disaster situations requiring the
dissemination of emergency public information.
G. Any or all of the following methods may be utilized to relay emergency
information to the public:
1. Print, radio, and television media
2. City and County websites
3. Printed education/information materials
4. City and Amateur radio systems
5. Public address systems
6. Emergency Alert System (EAS)
Appendix 2, Public Information 2-1
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
H. The EAS is activated for immediate life -threatening situations and only when
time limitations or incident severity prohibit the information from being
distributed to the media through normal channels. Activation of the EAS is
authorized by the Kitsap County Department of Emergency Management (DEM)
and is done by the Kitsap County Central Communications Center (CENCOM) or
DEM.
I. It is anticipated, that in some circumstances, emergency public information may
need to be released from field command posts. In this event, the individual in
charge at the location shall notify the EOC in a timely manner and provide
detailed information regarding information released.
J. The City can post emergency public information to the City's website as well as
DEM's website, and a regional governmental website called GOVLINK. The
PIO will coordinate the information posted to all websites. GOVLINK is a shared
Internet site that posts headlines of information releases. When users click on the
headline, they are routed directly to the sponsoring agency's website where they
can view the complete public information statement. Other social media links can
insure critical information is reaching as many of the citizens as possible.
K. In an emergency, people will first turn to traditional sources of information. It is
important to ensure the same message is given to all "traditional" sources.
IV. Concept of Operations
A. Overview
The Public Information Officer, as authorized by the EMC, will coordinate
release of information and instructions to the public and may coordinate with
other public information officers, if appropriate.
B. Objectives
The public information objectives during an emergency or disaster are:
■ To inform the public and City employees of the presence of a hazardous
situation, its effects, and proper counter-measures.
■ To coordinate the City's release of public information to the media.
■ To inform the public on protective measures that can be taken during an
emergency.
■ To control rumors and re -assure the public.
2-2 Appendix 2, Public Information
November2013
City of Port Orchard
Comprehensive Emergency Management Plan
To provide ongoing information about emergency operations and
emergency services.
To instruct the public on disaster assistance and recovery services and
procedures.
To coordinate with the County's Joint Information Center (System).
C. Dissemination
Methods for dissemination of local emergency information and
instructions will be determined by the Public Information Officer, with
authorization of the EMC, depending on available means as appropriate to
the emergency including radio, newspapers, television, electronic
communications, mobile public address systems, and door-to-door
contact.
2. Information may also be disseminated to the City Council, Mayor,
emergency personnel in the field, and other City employees so they know
what information and guidance is being released to the public.
3. Dissemination of public information regarding City activities and services
relating to an emergency should be reviewed and coordinated with the
Public Information Officer.
4. A Joint Information Center (JIC) may be established by DEM to
coordinate emergency public information where multiple jurisdictions are
involved in the emergency response. This facility would be in direct
contact with the EOC, may include public information officers from other
jurisdictions, and may be in conjunction with State and Federal
information efforts. The location of the JIC will be determined on a case -
by -case basis.
Up-to-date distribution lists will be maintained by the Public Information
Officer.
D. Special Groups and Instructions
1. There may be non-English speaking persons in the City. In the event that
public information needs to be translated, interpreters will be coordinated
through DEM.
2. Special instructions and provisions may be made for hospitals, nursing
homes, schools, or other groups.
Appendix 2, Public Information 2-3
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
V. Responsibilities
A. City of Port Orchard
Mayor
a. Establish policies and procedures pertaining to the release of
emergency information and instructions.
b. Represent the City at press conferences, public hearings, and other
public events, as appropriate.
C. Appoint a PIO to coordinate the dissemination of emergency
public information.
d. In coordination with the EMC, may approve press releases and
briefings.
e. Support the PIO in coordinating all press releases and briefings.
2. City Departments
a. Provide pertinent and timely information (e.g. road closures,
emergency instructions, available assistance, place of contact for
missing relatives, restricted areas, etc.) to the EOC regarding field
activities and emergency public information.
b. Coordinate requests for assistance through the EOC.
C. Notify the designated PIO of rumors and misinformation so that
corrections can be prepared immediately.
3. Clerk's Department — Public Information Officer(s)
a. Represent the City at press conference, public hearings, and other
public events, as directed by the EMC.
b. Receive approval for all press releases and briefings from the
EMC.
C. Coordinate with DEM and other local jurisdictions when
information is to be released on the EAS, GOVLINK, or other
shared information systems.
2-4 Appendix 2, Public Information
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
d. Gather and coordinate emergency public information for timely
release to the public.
e. Notify appropriate agencies to assist in the dissemination of
emergency public information.
f. Give regular information briefings to City officials, news media,
and the public, as authorized by the EMC.
g. Provide information to City departments that may dispense
information so that everyone is given the same message.
h. Provide pre-printed emergency public information brochures for
distribution to the public.
i. Recommend appropriate location(s) for public official and media
briefings to the EMC.
j. Monitor media coverage and public reaction and perceptions.
k. Identify rumors and misinformation as soon as possible. Prepare
correction, if applicable.
4. Emergency Management Coordinator
Approve dissemination of all public information including, but not limited
to, press releases, conferences and briefings.
B. County
Throughout the emergency or disaster, the DEM Public Information Officer will
coordinate with City, County, and State PIOs to develop and disseminate
emergency public information.
C. State
Throughout the emergency, public information staff from the State EOC will work
with the Governor's press secretary to develop and disseminate information
regarding the emergency and State response efforts. State EOC staff will also be
available to assist local officials in disseminating emergency instructions to
affected communities.
D. Federal
The Federal Emergency Management Agency (FEMA) provides for the
assignment and establishment of public information operations at the Joint
Appendix 2, Public Information 2-5
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
State/Federal Disaster Field Office after a Presidential Major Disaster
Declaration.
VI. References
A. City of Port Orchard Emergency Operations Center Manual
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Center Manual
D. Washington State Comprehensive Emergency Management Plan
E. National Response Framework
VII. Attachments
None
2-6 Appendix 2, Public Information
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Appendix 3
References
This Appendix is a compilation of references used in the completion of this version of the
City of Port Orchard's Comprehensive Emergency Management Plan. References include:
City, County, State, and Federal codes and regulations as well as plans and widely used
standards.
Codes and Regulations
City of Port Orchard
Emergency Operations Center Manual
Municipal Code 2.60, Emergency Proclamations
Ordinance 2002-28, Amendments to Emergency Management Ordinances
Ordinance 82-26, Interlocal Agreement for Emergency Management Services
Ordinance 375, Emergency Proclamation, as amended by Ordinance 2002-28
Kitsay County
Kitsap County Code, Chapter 2.104 Emergency Management
Interlocal Agreement for Emergency Management dated May 13, 2013
Washington State
RCW 10.93, Washington Mutual Aid Peace Officers Power Act
RCW 35A.33.080, Emergency Expenditures —Nondebatable Emergencies
RCW 35A.33.090, Emergency Expenditures — Other Emergencies - Hearing
RCW 35A.33.100, Emergency Expenditures — Warrants - Payments
RCW 35A.33.110, Forms — Accounting — Supervision by state
RCW 35A.38, Emergency Services
RCW 38.52, Emergency Management
RCW 38.52.020, Declaration of policy and purpose
RCW 38.52.070, Local Organization and Joint Local Organizations Authorized —
Establishment, Operation- Emergency Powers, Procedures
RCW 38.52.110, Use of Existing Services and Facilities — Impressment of Citizenry
RCW 39.34, Interlocal Cooperation Act
RCW 40.10.010, Essential Records — Designation — List -Security and Protection —
Reproduction
RCW 42.12, Vacancies
RCW 42.14, Continuity of Government Act
RCW 43.21 G, Energy Supply- Emergencies and Alerts
RCW 43.43, Washington State Patrol - State Fire Service Mobilization Plan
RCW 47.68.380, Search and Rescue
RCW 49.60.400, Discrimination, Preferential Treatment Prohibited
RCW 68.50.010, Coroner's Jurisdiction over Remains
Section 7 of Article VIII of Washington State Constitution
WAC 118-04, Emergency Worker Program
WAC 118-30, Local Emergency Management/Services Organizations, Plans, & Programs
Appendix 3, References 3-1
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
WAC 296-62, General Occupational Health Standards
Federal
Public Law 93-288, Disaster Relief Act of 1974, as amended by Public Law 100-707, the
Robert T. Stafford Disaster Relief and Emergency Assistance Act
Public Law 96-342, Improved Civil Defense Act of 1980, as amended.
Public Law 99-499, Superfund Amendments & Reauthorization Act (SARA)of 1986, Title
III, Emergency Planning and Community Right to Know
Superfund Amendments and Re -Authorization Act of 1986 (SARA Title III)
Title 44, CFR, Section 205.16 — Nondiscrimination
Homeland Security Presidential Directive Five and Eight
Plans
American Red Cross Disaster Plan
American Red Cross Disaster Services Regulations and Procedures: Survey/Damage
Assessment
Federal Response Framework
Interstate Mutual Aid Compact
Kitsap County Alternate Communication System Plan
Kitsap County Communications Plan
Kitsap County Comprehensive Emergency Management Plan
Kitsap County Coroner's Emergency Operations Plan
Kitsap County Disaster Recovery Plan
Kitsap County Emergency Alert System Plan
Kitsap County Emergency Medical Services Patient Care Protocols
Kitsap County Emergency Operations Center Manual
Kitsap County Fire Chiefs Association's Mass Casualty Incident Plan
South Kitsap Fire and Rescue District #7 — Standard Operating Procedures
Kitsap County Fire Resource Plan
Kitsap County Generator Refueling Plan
Kitsap County Hazard Identification and Vulnerability Assessment
Kitsap County Health District Emergency Response Plan
Kitsap County Public Information Officer's Manual
Kitsap County Sheriff's Office Standard Operating Policies and Procedures Manuals
Kitsap Transit Emergency Operations Plan
Military Support to Civil Authorities Plan, Headquarters I Corps and Fort Lewis
National Search and Rescue Plan
South Puget Sound Region Fire Defense Mobilization Plan
Washington State Comprehensive Emergency Management Plan
Washington State Department of Health — Sizing Guidelines for Water Systems
Washington State Department of Transportation Disaster Plan
Washington State Emergency Communication Development Plan
Washington State Emergency Management Disaster Assistance Guide for Local
Governments
3-2 Appendix 3, References
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Appendix 4
Definitions and Acronyms
Definitions
ACCESS (A Central Computerized Enforcement Service System) - Statewide law
enforcement data network controlled and administered by the Washington State Patrol. Provides
capability to send warning and notification of emergencies from state to local jurisdictions.
Access control point — Road or highway control point staffed primarily by State or County law
enforcement, augmented as necessary by the National Guard and/or designated response
agencies to facilitate the exit from and deny the entry of unauthorized personnel into an area of
risk. Access control is an enforcement function involving the deployment of vehicles,
barricades, or other devices around the perimeter of the risk area, to deny access into the area.
Air search and rescue - Search and rescue operations for aircraft in distress, missing, or
presumed down are conducted by the Washington State Department of Transportation, Aviation
Division, under authority of Revised Code of Washington (RCW) 47.68 and Washington
Administrative Code (WAC) 468.200. Related land SAR operations, including the rescue and/or
recovery of victims of a downed aircraft incident, are the responsibility of the chief law
enforcement officer in whose jurisdiction the incident site is located. Air search and rescue does
not include air support of land search and rescue operations conducted under authority of
Chapter 38.52 RCW. See also SEARCH AND RESCUE.
Comprehensive Emergency Management Network (CEMNET) - Dedicated 2-way Very
High Frequency (VHF) low -band radio system. Provides direction and control capability for
state and local jurisdictions for administrative use, and during an emergency or disaster. This is
an emergency management net belonging to and managed by the Washington State Military
Department, Emergency Management Division.
Damage assessment — Estimation of damages made after a disaster has occurred which serves as
the basis of the Mayor's proclamation of emergency.
Disaster analysis — The collection, reporting and analysis of disaster -related damages to
determine the impact of the damage and to facilitate emergency management of resources and
services to the impacted area.
Direction and control exercise - An activity in which emergency management officials
respond to a simulated incident from their command and control centers. It mobilizes emergency
management and communications organizations and officials. Field response organizations are
not normally involved.
Disaster - An event expected or unexpected, in which a community's available, pertinent
resources are expended, or the need for resources exceeds availability, and in which a
community undergoes severe danger, incurring losses so that the social or economic structure of
Appendix 4, Definitions and Acronyms 4-1
November2013
City of Port Orchard
Comprehensive Emergency Management Plan
the community is disrupted and the fulfillment of some or all of the community's essential
functions are prevented.
Disaster assessment — Estimation of damages made after a disaster has occurred which serves as
the basis of a Proclamation of a Local Emergency.
Disaster Field Office (DFO) - The office established in or near the designated area to support
federal and state response and recovery operations. The Disaster Field Office houses the Federal
Coordinating Officer (FCO) and the Emergency Response Team (ERT) and where possible, the
State Coordinating Officer (SCO) and support staff.
Disaster Recovery Center (DRC) - A temporary facility where, under one roof,
representatives of federal agencies, local and state governments, and voluntary relief
organizations can explain the disaster recovery programs and process applications from
businesses.
Disaster search and rescue - Large-scale search and rescue operations conducted as a result of a
natural or technological (human -caused) emergency, disaster, or catastrophe.
Emergency - "Any hurricane, tornado, storm, flood, high water, wind -driven water, tidal wave,
tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, explosion,
or other catastrophe which requires emergency assistance to save lives and protect public health
and safety or to avert or lessen the threat of a major disaster." (Public Law 92-288)
Emergency Alert System (EAS) - Established to enable the President, federal, state, and local
jurisdiction authorities to disseminate emergency information to the public via the Commercial
Broadcast System. Composed of amplitude modulation (AM), frequency modulation (FM),
television broadcasters, and the cable industry. Formerly known as the Emergency Broadcast
System (EBS).
Emergency Management or Comprehensive Emergency Management - The preparation for
and the carrying out of all emergency functions other than functions for which the military forces
are primarily responsible, to mitigate, prepare for, respond to, and recover from emergencies and
disasters, to aid victims suffering from injury or damage resulting from disasters caused by all
hazards, whether natural or technological, and to provide support for search and rescue
operations for persons and property in distress.
Emergency Operations Center (EOC) - A designated site from which government officials can
coordinate emergency operations in support of on -scene responders.
Emergency Operations Plan (EOP) — Those Plans prepared by county and municipal
government in advance and in anticipation of disasters for the purpose of assuring effective
management and delivery of aid to disaster victims, and providing for disaster prevention,
warning, emergency response, and recovery.
4-2 Appendix 4, Definitions and Acronyms
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency protective measures — Those efforts to protect life and property against anticipated
and occurring effects of a disaster. These activities generally take place after disaster warning, if
any, and throughout the incident period.
Emergency Support Function (ESF) — The functional approach that groups the types of
assistance that a state is most likely to need, (e.g. mass care, health and medical services) as well
as the kinds of federal operations support necessary to sustain state response actions (e.g.,
transportation, communications). ESFs are expected to support one another in carrying out their
respective missions.
Emergency worker - Emergency worker means any person including but not limited to an
architect registered under Chapter 18.08 RCW or a professional engineer registered under
Chapter 18.43 RCW, who is registered with a local emergency management organization or the
department and holds an identification card issued by the local emergency management director
or the department for the purpose of engaging in authorized emergency management activities or
is an employee of the state of Washington or any political subdivision thereof who is called upon
to perform emergency management activities.
Engineer - Any person registered under Chapter 38.52 RCW as an emergency worker who is
an architect or professional engineer as registered under Chapters 18.08 and
18.43 RCW respectively.
Evacuation — A protective action which involves leaving an area of risk until the hazard has
passed.
Federal Coordinating Officer (FCO) - This is a function, rather than position, to which the
Federal Emergency Management Agency Regional Director delegates the authority to administer
the Federal Emergency Management Agency response and recovery programs. The function
oversees the physical obligation from the President's Disaster Relief Fund.
Federal Emergency Management Agency (FEMA) - Agency created in 1979 to provide a
single point of accountability for all federal activities related to disaster mitigation and
emergency preparedness, response, and recovery. Federal Emergency Management Agency
manages the President's Disaster Relief Fund and coordinates the disaster assistance activities of
all federal agencies in the event of a Presidential Disaster Declaration.
Federal Radiological Monitoring and Assessment Plan (FRMAP) - (formerly known as the
Interagency Radiological Assistance Plan) - A plan developed, coordinated and maintained by
the U.S. Department of Energy for provision of federal radiological monitoring and assessment
support during a response to a nuclear emergency.
Federal radiological emergency response plan - The plan that describes the Federal response
to the radiological and on -site technical aspects of an emergency in the United States and
identifies the lead federal agency for an event. The events include one involving the Nuclear
Regulatory Commission or state licensee, the U.S. Department of Energy or the U.S. Department
of Defense property, a space launch, occurrence outside the United States but affecting the
Appendix 4, Definitions and Acronyms 4-3
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
United States, and one involving radium or accelerator -produced material. Transportation events
are included in those involving the U.S. Nuclear Regulatory Commission, state licensee, U.S.
Department of Energy, or U.S. Department of Defense.
Field Assessment Team (FAT) - A designated team of technical experts from federal, state,
and local emergency management organizations that are alerted and deployed to a disaster to
augment or supplement state and local jurisdiction assessment capabilities.
Functional Assessment Support Team (FAST) — Team trained to evaluate citizens in a shelter
for needs assessment.
Incident - An occurrence or event, either human -caused or natural phenomena, that requires
action by emergency services personnel to prevent or minimize loss of life or damage to property
and/or the environment.
Incident Command System (ICS)
a. An all -hazards, on -scene functional management system that establishes common
standards in organization, terminology, and procedures, provides a means (unified
command) for the establishment of a common set of incident objectives and strategies
during multi-agency/multi-jurisdiction operations while maintaining individual
agency/jurisdiction authority, responsibility, and accountability, and which is a
component of the National Interagency Incident Management Systems (NIMS).
b. An equivalent and compatible all -hazards, on -scene, functional management system.
Individual Assistance (IA) - Supplementary federal assistance available under the Stafford Act
to individuals, families, and businesses which includes disaster housing assistance,
unemployment assistance, grants, loans, legal services, crisis counseling, tax relief, and other
services or relief programs (see Individual and Family Grant Program below).
Individual & Family Grant Program (IFG) - The program authorized under Section 411 of
the Robert T. Stafford Disaster Relief and Emergency Assistance Act for the purpose of making
grants to individuals and families whose disaster -related serious needs or necessary expenses
cannot be satisfied by any other federal, state, or volunteer program. The grant program is
normally seventy-five percent federally funded and twenty-five percent state funded. The state
administers the program.
Joint Information Center (JIC) - A facility that may be used by affected utilities, state
agencies, counties, local jurisdictions, and/or federal agencies to jointly coordinate the public
information function during all hazards incidents.
Local Emergency Planning Committee (LEPC) - The planning body designated by the
Superfund Amendments and Reauthorization Act, Title III legislation as the planning body for
preparing local hazardous materials plans.
4-4 Appendix 4, Definitions and Acronyms
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Major disaster - As defined in federal law, is any hurricane, tornado, storm, flood, high water,
wind -driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide,
snowstorm, drought, fire, explosion, or other technological or human caused catastrophe in any
part of the United States which, in the determination of the President, causes damage of
sufficient severity and magnitude to warrant major disaster assistance in alleviating the damage,
loss, hardship, or suffering caused thereby.
Military Department - Refers to the Emergency Management Division, the Army and Air
National Guard, and Support Services.
Mitigation - Actions taken to eliminate or reduce the degree of long-term risk to human life,
property, and the environment from natural and technological hazards. Mitigation assumes our
communities are exposed to risks whether or not an emergency occurs. Mitigation measures
include but are not limited to: building codes, disaster insurance, hazard information systems,
land use management, hazard analysis, land acquisition, monitoring and inspection, public
education, research, relocation, risk mapping, safety codes, statutes and ordinances, tax
incentives and disincentives, equipment or computer tie downs, and stockpiling emergency
supplies.
National Contingency Plan (NCP) - "The National Oil and Hazardous Substances Pollution
Contingency Plan" (40 CFR Part 300) prepared by the Environmental Protection Agency to put
into effect the response powers and responsibilities created by the Comprehensive
Environmental Response, Compensation and Liability Act, and the authorities established by
Section 311 of the Clean Water Act.
National Incident Management System (NIMS) — A concept that provides for a total approach
to all risk incident management; NIIMS addresses the Incident Command System (ICS), training,
qualifications and certification, publications management, and supporting technology. NIMS
outlines a standard incident management organization called Incident Command System (ICS)
that establishes five functional areas --command, operations, planning, logistics, and
finance/administration--for management of all major incidents. To ensure further coordination
and during incidents involving multiple jurisdictions or agencies, the principle of unified
command has been universally incorporated into NIMS. This unified command not only
coordinates the efforts of many jurisdictions, but provides for and assures joint decisions on
objectives, strategies, plans, priorities, and public communications.
National Response Center (NRC) - A communications center for activities related to hazardous
materials response actions at Coast Guard headquarters in Washington D.C. The center receives
and relays notices of discharges or releases to the appropriate on -scene coordinator, disseminates
on -scene coordinator and Regional Response Team reports to the National Response Team when
appropriate, and provides facilities for the National Response Team to use in coordinating
national response action when required.
Appendix 4, Definitions and Acronyms 4-5
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
National Response Framework (NRF) - The framework that establishes the basis for the
provision of federal assistance to a state and the local jurisdiction impacted by a catastrophic or
significant disaster or emergency that result in a requirement for federal response assistance.
National Search and Rescue Plan (NSRP) - A U.S. interagency agreement providing a national
plan for the coordination of Search and Rescue services to meet domestic needs and international
commitments.
National Warning System (NAWAS) - The federal portion of the Civil Defense Warning
System, used for the dissemination of warnings and other emergency information from the
Federal Emergency Management Agency National or Regional Warning Centers to Warning
Points in each state. Also used by the State Warning Points to disseminate information to local
Primary Warning Points. Provides warning information to state and local jurisdictions
concerning severe weather, earthquake, flooding, and other activities affecting public safety.
Preliminary Damage Assessment (PDA) - The joint local, state, and federal analysis of damage
that has occurred during a disaster and which may result in a Presidential declaration of disaster.
The PDA is documented through surveys, photographs, and other written information.
Preliminary damage assessment team - An ad hoc group that comes together after a disaster
whose main purpose is to determine the level of disaster declaration that is warranted. The team
usually consists of federal, state, and local representatives to do an initial damage evaluation to
sites damaged.
Preparedness - Actions taken in advance of an emergency to develop operational capabilities
and facilitate an effective response in the event an emergency occurs. Preparedness measures
include but are not limited to continuity of government, emergency alert systems, emergency
communications, emergency operations centers, emergency operations plans, emergency public
information materials, exercise of plans, mutual aid agreements, resource management, training
response personnel, and warning systems.
Presidential declaration - Formal declaration by the President that an Emergency or Major
Disaster exists based upon the request for such a declaration by the Governor and with the
verification of Federal Emergency Management Agency preliminary damage assessments.
Primary agency - A state agency or agency assigned primary responsibility to manage and
coordinate a specific ESF. Primary agencies are designated based on who has the most
authorities, resources, capabilities, or expertise relative to accomplishment of the specific
Emergency Support Function (ESF) with assistance, if requested, from the state EOC. An
example of a primary agency is the Department of Transportation for ESF 1, Transportation.
Project worksheet — Detailed record of an on -site inspection of disaster damage caused to
property of the state and local jurisdictions.
Protection - Any means by which an individual protects their body. Measures include masks,
self-contained breathing apparatuses, clothing, structures such as buildings, and vehicles.
4-6 Appendix 4, Definitions and Acronyms
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Public Assistance (PA) - Supplementary federal assistance provided under the Stafford Act to
state and local jurisdictions, special purpose districts, Native Americans, or eligible private,
nonprofit organizations.
Public Assistance Officer (PAO) - A member of the Federal Emergency Management Agency
Regional Director's staff who is responsible for management of the Public Assistance Program.
Radio Amateur Civil Emergency Services (RACES) - Licensed amateur radio operators who
support state and local jurisdictions during emergencies or disasters.
Radiological Response Team (RRT) - A community -based radiological defense cadre
consisting of members from the community emergency services, vital facilities, and essential
services. This cadre, trained and exercised on an on -going basis, forms a baseline radiological
defense capability, which can be used for surge training and to assist in the rapid build up of
community radiological defense capability during an increased readiness period. The
Radiological Response Team may be used to respond to peacetime radiological accidents such as
transportation and nuclear power plant accidents.
Recovery
a. Activity to return vital life support systems to minimum operating standards and long-
term activity designed to return life to normal or improved levels, including some form of
economic viability. Recovery measures include, but are not limited to, crisis counseling,
damage assessment, debris clearance, decontamination, disaster application centers,
disaster insurance payments, disaster loans and grants, disaster unemployment assistance,
public information, reassessment of emergency plans, reconstruction, temporary housing,
and full-scale business resumption.
b. The extrication, packaging, and transport of the body of a person killed in a search and
rescue incident.
Response - Actions taken immediately before, during, or directly after an emergency occurs, to
save lives, minimize damage to property and the environment, and enhance the effectiveness of
recovery. Response measures include, but are not limited to, emergency plan activation,
emergency alert system activation, emergency instructions to the public, emergency medical
assistance, staffing the emergency operations center, public official alerting, reception and care,
shelter and evacuation, search and rescue, resource mobilization, and warning systems
activation.
Robert T. Stafford Disaster Relief and Emergency Assistance Act - (Public Law 93-288, as
amended) - The act that authorizes the greatest single source of federal disaster assistance. It
authorizes coordination of the activities of federal, state, and volunteer agencies operating under
their own authorities in providing disaster assistance, provision of direct federal assistance as
necessary, and provision of financial grants to state and local jurisdictions as well as a separate
program of financial grants to individuals and families. This act is commonly referred to as the
Stafford Act.
Appendix 4, Definitions and Acronyms 4-7
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Search and Rescue (SAR) - The act of searching for, rescuing, or recovering by means of
ground, marine, or air activity any person who becomes lost, injured, or is killed while outdoors
or as a result of a natural or human -caused event, including instances of searching for downed
aircraft when ground personnel are used. Includes DISASTER, URBAN, and WILDLAND
SEARCH AND RESCUE. Also referred to as LAND SEARCH AND RESCUE to differentiate
from AIR SEARCH AND RESCUE.
Shelter in place — A protective action that involves taking cover in a building that can be made
relatively airtight. Generally, any building suitable for winter habitation will provide some
protection with windows and doors closed and heating, ventilation, and air conditioning system
turned off. Increased effectiveness can be obtained in sheltering by methods such as using an
interior room or basement, taping windows and doors, and other more elaborate systems to limit
natural ventilation. To be used as a protective action, sheltering requires the ability to
communicate to the public when it is safe and/or necessary to emerge from the shelter.
Spill response - All actions taken in carrying out the Washington State Department of
Ecology's responsibilities to spills of hazardous materials, e.g. receiving and making
notifications, information gathering and technical advisory phone calls, preparation for and travel
to and from spill sites, direction of clean-up activities, damage assessment, report writing,
enforcement investigations and actions, cost recovery, and program development.
SPORE - A reproductive form some microorganisms can take to become resistant to
environmental conditions, such as extreme heat or cold, while in a "resting stage".
State and Regional Disaster Airlift Plan (SARDA) - A plan prepared by Washington State
Department of Transportation, Aviation Division, which provides overall policy and guidance
for aviation support in time of emergency.
Support agency - An agency designated to assist a specific primary or joint primary agency with
available resources, capabilities, or expertise in support of Emergency Support Function (ESF)
activities under the coordination of the primary or joint primary agency. An example of a
support agency is the Department of Agriculture for ESF 8 - Health and Medical Services.
Terrorism - The unlawful use of force or violence committed by an individual or group against
persons or property in order to intimidate or coerce a government, the civilian population, or any
segment thereof in furtherance of political or social objectives.
Title III - Public Law 99-499, Superfund Amendment and Reauthorization Act (SARA) of
1986, Title III, Emergency Planning Community Right -to -Know Act (EPCRA), requires the
establishment of state and local planning organizations, State Emergency Response Commission
(SERC) - a subcommittee of the Emergency Management Council -, and Local Emergency
Planning Committees (LEPCs) to conduct emergency planning for hazardous materials incidents.
It requires (1) site -specific planning for extremely hazardous substances, (2) participation in the
planning process by facilities storing or using hazardous substances, and (3) notifications to the
commission or committee of releases of specified hazardous substances. It also provides for
4-8 Appendix 4, Definitions and Acronyms
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
mechanisms to provide information on hazardous chemicals and emergency plans for hazardous
chemical events to the public.
Urban Fire - Fire that is primarily found within the boundaries or limits of a city.
Urban Search and Rescue (USAR) - Locating, extricating, and providing for the immediate
medical treatment of victims trapped in collapsed or damaged structures.
Urban search and rescue task force - A 62 member organization sponsored by the Federal
Emergency Management Agency in support of Emergency Support Function 9. The task force is
trained and equipped to conduct heavy urban search and rescue and is capable of being deployed
to any disaster site nationwide.
Weapon of Mass Destruction (WMD) (Title 18, USC, Section 2332a) - Any weapon or
device that is intended or has the capability to cause death or serious bodily injury to a
significant number of people through the release, dissemination, or impact of toxic or poisonous
chemicals or their precursors; a disease organism; or radiation or radioactivity. Any explosive,
incendiary, or poison gas, bomb, grenade, rocket having a propellant charge of more than four
ounces, missile having an explosive or incendiary charge of more than one -quarter ounce, minor
device similar to the above; poison gas; any weapon that is designed to release radiation or
radioactivity at a level dangerous to life.
Wildland fire - Fire that occurs in wildland areas made up of sagebrush, grasses, or other similar
flammable vegetation.
Wildland search and rescue - Search and rescue conducted in wildland areas. Due to the
increasing wildland urban interface, wildland search and rescue strategy and tactics may also be
employed for subjects lost or missing in urban or suburban areas. See SEARCH AND RESCUE,
DISASTER SEARCH AND RESCUE, and URBAN SEARCH AND RESCUE.
Appendix 4, Definitions and Acronyms 4-9
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Acronyms
ACCESS
A Central Computerized Enforcement Service System
AFRCC
Air Force Rescue Coordination Center
ALS
Advanced Life Support
ARC
American Red Cross
ARES
Alternate Radio Emergency Services
BLS Basic Life Support
CEMP Comprehensive Emergency Management Plan
CENCOM Kitsap County Central Communications Center
CFR Code of Federal Regulation
CISM Critical Incident Stress Management
DCD Department of Community Development
DCTED Washington State Department of Community Trade & Economic Development
DHS Department of Homeland Security
DEM Kitsap County Department of Emergency Management
DFO Disaster Field Office
DOE Department of Energy
DNR Washington State Department of Natural Resources
DOD United States Department of Defense
DOH Department of Health
DOL Department of Labor
DOT Department of Transportation
DRAC Disaster Resource Assistance Center
DRC
Disaster Recovery Center
DSCA
Military Support to Civil Authorities
DSHS
Department of Social and Health Services
DSR
Disaster Survey Report
EAS
Emergency Alert System
EBS
Emergency Broadcasting System
EMD
Washington State Emergency Management Division
EMS
Emergency Medical Services
EOC
Emergency Operations Center
EOP
Emergency Operating Procedures
EPA
Environmental Protection Agency
EPCRA
Emergency Planning Community Right -to -Know Act
ESF
Emergency Support Function
FAA
Federal Aviation Administration
FAST
Federal Agency Support Team
FBI
Federal Bureau of Investigation
FCO
Federal Coordinating Officer
4-10 Appendix 4, Definitions and Acronyms
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
FEMA Federal Emergency Management Agency
FHA Farmers Home Administration
FM Frequency Modulation
HIVA Hazard Identification and Vulnerability Assessment
IC
Incident Commander
ICP
Incident Command Post
ICS
Incident Command System
IFGP
Individual & Family Grant Program
JIC
Joint Information Center
JIS
Joint Information System
KCACS Kitsap County Alternative Communications System
KCSO Kitsap County Sheriff's Office
LEPC Local Emergency Planning Committee
MRC Medical Reserve Corps
NAWAS National Warning System
NCP
National Contingency Plan
NIMS
National Incident Management System
NMFS
National Marine & Fisheries Services
NOAA
National Oceanic Atmospheric Administration
NRC
Nuclear Regulatory Commission
NRC
National Response Center
NRF
National Response Framework
NWACP
Northwest Area Contingency Plan
PDA
Preliminary Damage Assessment
PIO
Public Information Officer
PL
Public Law
PSAP
Public Safety Answering Point
RACES Radio Amateur Civil Emergency Services
RCW Revised Code of Washington
RRT Radiological Response Team
RRT Regional Response Team
SAR
Search and Rescue
SARA
Superfund Amendment and Reauthorization Act
SBA
Small Business Association
SOP
Standard Operating Procedures
SSA
Social Security Administration
Appendix 4, Definitions and Acronyms 4-
11
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
UC
Unified Command
USCG
United States Coast Guard
USDA
United States Department of Agriculture
USFS
United States Forrest Service
USFWS
United States Fish and Wildlife Service
USAR
Urban Search and Rescue
WAC Washington Administrative Code
WMD Weapons of Mass Destruction
WSDOT Washington State Department of Transportation
WSP Washington State Patrol
4-12 Appendix 4, Definitions and Acronyms
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Appendix 5
Administration and Finance
I. Purpose
To provide guidelines for fiscal and administrative functions in support of the City of
Port Orchard's (City) emergency services during an emergency or disaster.
II. Policies
A. Political subdivisions have the power to enter into contracts and incur obligations
without regard to time-consuming procedures and formalities prescribed by law
(except mandatory constitutional requirements) including, but not limited to,
budget law limitations and the appropriation and expenditures of public funds as
identified in the Revised Code of Washington (RCW) 35.33.081, Emergency
Expenditures — Non -debatable Emergencies.
B. Expenditures necessary for the immediate survival of persons endangered by an
emergency or that may be incurred by a disaster may not exceed the legal
limitations of the budget unless the City Council passes a resolution authorizing
the budget extension.
C. The emergency or disaster response capabilities of the City will be built upon the
capabilities of existing departments, augmented by volunteers and reassignment of
regular personnel to duties that are more urgent during an emergency period.
III. Planning Assumptions
A. An emergency or disaster may require the expenditure of large sums of money by
the City.
B. Financial operations will be carried out under compressed schedules and intense
public pressures, necessitating expeditious (non -routine) procedures, but with no
lessened requirement for sound financial management and accountability.
C. A Presidential Disaster Declaration will permit funding from the Federal Disaster
Relief Fund under the provisions of Public Law 93-288, Disaster Relief Act of
1974, as amended by Public Law 100-707, the Robert T. Stafford Disaster Relief
and Emergency Assistance Act.
D. Actions, decisions, conditions, and expenses must be documented in an
emergency or disaster to recover Federal and State funds and to provide for legal
documentation.
E. Sufficient administrative personnel will be available to perform support tasks.
Appendix 5, Administration and Finance 5-1
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
III. Concept of Operations
A. Authorization of Emergency Expenditures
Emergency expenditures are not normally integrated into the budgeting
process. Nevertheless, disasters occur on a periodic basis requiring
substantial and necessary unanticipated obligations and expenditures.
2. Local political subdivisions will incur disaster -related obligations and
expenditures per the provisions of RCW 38.52.070(2) as follows:
"In carrying out the provisions of this chapter each political subdivision,
in which any disaster as described in RCW 38.52.020 occurs, shall have
the power to enter into contracts and incur obligations necessary to
combat such disaster, protecting the health and safety of persons and
property, and providing emergency assistance to the victims of such
disaster. Each political subdivision is authorized to exercise the powers
vested under this section in the light of the exigencies of an extreme
emergency situation without regard to time-consuming procedures and
formalities prescribed by law (excepting mandatory constitutional
requirements), including, but not limited to, budget law limitations,
requirements of competitive bidding and publication of notices, provisions
pertaining to the performance of public work, entering into contracts, the
incurring of obligations, the employment of temporary workers, the rental
of equipment, the purchase of supplies and materials, the levying of taxes,
and the appropriation and expenditures of public funds. "
3. The City Council is authorized to proclaim emergencies and to make the
expenditures necessary to meet such emergencies without further notice
of hearing as provided by RCW 35A.33.080, Emergency Expenditures —
Non -debatable Emergencies:
"Upon the happening of any emergency caused by violence of nature,
casualty, riot, insurrection, war, or other unanticipated occurrence
requiring the immediate preservation of order or public health, or for the
restoration to a condition of usefulness of any public property which has
been damaged or destroyed by accident, or for public relief from calamity,
or in settlement of approved claims for personal injuries or property
damages, or to meet mandatory expenditures required by laws enacted
since the last annual budget was adopted, or to cover expenses incident to
preparing for or establishing a new form of government authorized or
assumed after adoption of the current budget, including any expenses
incident to selection of additional or new officials required thereby, or
incident to employee recruitment at any time, the city or town legislative
body, upon the adoption of an ordinance, by the vote of one more than the
majority of all members of the legislative body, stating the facts
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November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
constituting the emergency and the estimated amount required to meet it,
may make the expenditures therefore without notice or hearing. "
The payment of emergency warrants is covered under RCW 35A.33.100,
Emergency Expenditures — Warrants - Payments:
"All expenditures for emergency purposes as provided in this chapter
shall be paid by warrants from any available money in the fund properly
chargeable with such expenditures. If, at any time, there is insufficient
money on hand in a fund with which to pay such warrants as presented,
the warrants shall be registered, bear interest and be called in the same
manner as other registered warrants as prescribed in RCW 35A.21.110.
B. Record Keeping
The City, when expending resources in response to a proclaimed emergency or
disaster, will maintain detailed records during such emergencies or disasters to
meet the financial and accounting requirements of the Federal or State funding
agency. Records will be kept in such a manner that emergency or disaster -related
expenditures and obligations of local departments and agencies can be broken out
and identified separate from regular or general programs and activities.
Complete and accurate records are necessary to:
Document requests for assistance and ensure maximum eligible
reimbursement.
2. Facilitate reimbursement under approved applications pertaining to
proclaimed emergencies.
Audit reports and records. Detailed records will be kept from the onset of
the emergency or disaster, including but not limited to:
a) Appropriate extracts from payrolls, with any cross-references
needed to locate original documents.
b) A schedule of City equipment used or copies of invoices for rented
equipment.
c) Invoices, warrants, and checks issued and paid for materials and
supplies used on the job.
d) Copies of contracts for all work performed by an outside agency.
Appendix 5, Administration and Finance 5-3
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
C. Federal and State Reimbursement
Emergency or disaster -related expenditures and obligations of local political
subdivisions may be reimbursed under a number of Federal or State programs.
Reimbursement of approved costs for work performed in the restoration of certain
public facilities may be authorized by the Federal or State government after a
major disaster declaration by the President or under the statutory authority of
certain Federal agencies.
Other agencies besides FEMA Public Assistance include:
• WA Department of Energy — FCAAP Grants
• U. S. Department of Transportation — Trans Aid
• U. S. Fish and Wildlife
• FEMA Mitigation Program
• U. S. Corps of Engineers
1. Before a Presidential Disaster Declaration
After an occurrence that may result in a declared major disaster or
emergency, the County will assess the situation and prepare an estimate of
labor and damage costs. These estimates will be forwarded to the
Washington State Emergency Management Division (EMD). If local and
State resources have been exceeded, the governor will request either a
Presidential "Emergency Disaster Declaration" or a "Major Disaster
Declaration."
2. After a Presidential Disaster Declaration
Once an emergency or major disaster is declared by the President, a
Disaster Field Office (DFO) is opened to accommodate a FEMA financial
management unit from which extensive Federal and State assistance can
be provided. Disaster Resource Assistance Centers (DRAC) are opened
and private assistance moneys are made available. Emergency telephone
centers are also opened to assist in applications. Public agency assistance
briefings are conducted and moneys made available.
D. Audits of Disaster -Related Expenditures and Obligations
Audits of local disaster -related emergency expenditures will be conducted during
the normal audit period. Federal disaster assistance projects will be audited after
the completion of the work.
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November 2013
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Comprehensive Emergency Management Plan
E. Fiscal Procedures
Each City department shall designate personnel to be responsible for
documentation of emergency or disaster -related expenses within their
department.
2. Emergency or disaster expenditures will come from currently appropriated
local funds in accordance with RCW 35A.33.080, Emergency
Expenditures — Non -debatable Emergencies and RCW 35A.33.090,
Emergency Expenditures — Other Emergencies - Hearing.
3. The Finance Director, or designee, will be responsible for identifying
sources of funds to meet emergency or disaster -related expenses that are
incurred.
4. Regular "normal" approval procedures for expenditures may be modified
to accommodate the circumstances associated with the emergency or
disaster.
Records shall be kept in a manner that distinguishes between day-to-day
operations and emergency or disaster expenses.
6. The Finance Director shall appoint staff to coordinate documentation of
citywide financial records and expenditures resulting from an emergency
or disaster.
7. Alternate methods of payment and payroll processing shall be established
in case of system failure.
F. Administrative Procedures
Each City department shall designate personnel to be responsible for the
documentation of emergency operations within their respective
department.
2. During emergency operations, non -essential administrative activities may
be suspended. Personnel not assigned to essential duties may be assigned
to other departments in order to provide support services.
Records of disaster operational activities shall be kept in a manner that
distinguishes them from day-to-day operational reports, service work
requests, and payroll records.
4. When appropriate, disaster reports and expenditures shall be coordinated,
and documentation for State and/or Federal reimbursement and/or
Appendix 5, Administration and Finance 5-5
November 2013
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Comprehensive Emergency Management Plan
assistance programs shall be prepared and submitted to the appropriate
State and Federal agencies.
5. Emergency workers used during emergencies and disaster operations shall
be registered with the City through DEM, as outlined in the Washington
Administrative Code (WAC) 118-04, Emergency Worker Program.
Registration shall include an Emergency Worker Registration Number,
arrival time, duration of work, departure time, and any information
relative to the service of emergency workers. Documentation shall also be
retained regarding injuries, lost or damaged equipment, and other costs.
6. City departments may streamline permit processes based on the
circumstances created by the emergency or disaster.
7. City departments shall identify and prepare plans for alternate processing
methods of essential documents in case of computer/automation system
failure.
G. Electronic Information Management
The Administrative Services Department — Information Technology (IT) is the
department responsible for the protection and restoration of electronic and
computer hardware, software, connectivity, and data. IT will identify mission -
critical equipment with redundancy for emergency operations.
H. Records Preservation & Retention
The Clerk's Department is responsible for establishing and publishing
policy for essential record preservation to ensure continuity of City
government.
2. Department Heads are responsible for records preservation in their
departments.
IV. Responsibilities
A. Mayor
1. The Mayor, or designee, may accept the necessary emergency funds,
equipment, etc., offered to the City by County, State, or Federal
governments.
2. The Mayor, or designee, will work with the Finance Director, or designee,
to identify funding sources to meet disaster -related expenses.
5-6 Appendix 5, Administration and Finance
November 2013
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Comprehensive Emergency Management Plan
B. Administrative Services Department — Information Technology
Provide mainframe, network, and computers to support administrative and finance
responsibilities.
C. City Departments
Prepare emergency fiscal procedures for the operation of their respective
departments.
2. Designate personnel responsible for documenting emergency or disaster -
related expenses at the department level.
3. Coordinate with the Finance Department in the preparation and submittal
of documentation for reimbursement or assistance from Federal or State
agencies.
4. Identify all non -time critical repair and recovery actions and coordinate
these actions through the appropriate agency for resolution as time allows.
Maintain documentation regarding injuries and lost or damaged equipment
caused by the emergency or disaster and provide this information to the
Finance Department upon request.
D. Clerk's Department
Coordinate with each City department and assist in the identification of
essential department records that are necessary for the resumption of
normal operations.
2. Provide direction to City departments regarding the preservation of
essential records and assist with planning to protect or recreate records.
E. Emergency Management Coordinator
Provide overall coordination of the emergency or disaster documentation process
and assist in the preparation of emergency or disaster -related reports to the
appropriate State and Federal agencies.
F. Finance Department
Recommend to the City Council sources of funds from current
appropriations or elsewhere to meet emergency or disaster -related
expenses.
Appendix 5, Administration and Finance 5-7
November 2013
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Comprehensive Emergency Management Plan
2. Coordinate the compilation of disaster -response and recovery -related
labor, equipment, materials, and service costs for post -disaster reporting
purposes.
3. Modify regular approval procedures for expenditures for use during an
emergency or disaster.
4. Designate staff to properly and adequately review departmental submittals
of disaster -related expenses.
5. Arrange for emergency cash management and banking services.
6. Coordinate receipt of and processing of disaster -recovery funds.
7. Develop alternate methods of payroll and vendor payments in case of
general system failure during an emergency or disaster.
Act as the City's agent for recovering disaster funds and grants.
Identify emergency management staff and field support personnel.
10. Coordinate with other departments for the provision of emergency
management staff and field support throughout the response and recovery
phases.
11. Designate a procurement coordinator who will work with the Emergency
Operations Center (EOC) in filling the material/equipment needs of the
City during an emergency.
12. Coordinate the hiring of emergency personnel.
G. Planning Department
1. When appropriate, waive or orally approve environmental review
requirements and permits where emergency work is required to protect
lives or property during an emergency or disaster.
2. Streamline, as necessary, the permit process for damage recovery
following an emergency or disaster.
V. References
A. City of Port Orchard Emergency Operations Center Manual
B. Kitsap County Comprehensive Emergency Management Plan
5-8 Appendix 5, Administration and Finance
November 2013
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Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Center Manual
D. RCW 38.52, Emergency Management
E. RCW 3A.33.080, Emergency Expenditures- Non -debatable Emergencies
F. RCW 35A.33.090, Emergency Expenditures — Other Emergencies - Hearing
G. RCW 35A.33.100, Emergency Expenditures — Warrant - Payments
H. RCW 35A.33.110„ Forms — Accounting —Supervision by State
I. WAC 118-04, Emergency Worker Program
J. Washington State Comprehensive Emergency Management Plan
K. Public Law 93-288, Disaster Relief Act of 1974, as amended by Public Law 100-
707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act
L. National Response Framework
VI. Attachments
None
Appendix 5, Administration and Finance 5-9
November 2013
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Comprehensive Emergency Management Plan
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5-10 Appendix 5, Administration and Finance
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Appendix 6
Training and Exercises
I. Purpose
The purpose of this Appendix is to identify and establish methods of meeting the training
and educational needs of City of Port Orchard (City) employees responsible for
responding to emergencies and for community -wide educational programs geared at self -
preparedness.
II. Concept of Operations
A. The Emergency Management Coordinator, in coordination with Kitsap County
Department of Emergency Management (DEM) will be responsible for ensuring
that City staff receives training in specific emergency management skills and
professional development.
B. Public Education programs will be made available upon request and as resources
permit to all segments of the community designed to increase awareness of
hazards, explain how best to safely respond, and promote self -preparedness.
DEM will develop and offer the following programs:
Schools: Information on local hazards and how to prepare for and respond
to their effects will be provided to students, faculties and school
administrators. The development and practice of emergency plans (such
as The Earthquake Safety Program for Schools) will be encouraged.
2. Community Groups: Information on local hazards and how to prepare for
and respond to their effects will be provided to neighborhood and
community groups. Those groups will be encouraged to organize in such
a way as to be able to lend support to households within the group in times
of a large-scale emergency.
3. Businesses: Information on local hazards and how to prepare for and
respond to their effects will be provided to the corporate community. The
corporate community will be encouraged to engage in business resumption
and contingency planning.
4. City Employees: Information on local hazards and how to prepare for
their effects will be provided to City employees.
C. The City will utilize the full range of exercise types including both tabletop and
full-scale exercises.
Appendix 6, Training, Drills, and Exercises 6-1
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
D. Each City department is responsible for ensuring that their employees are trained
in the concepts of the Comprehensive Emergency Management Plan (CEMP) and
in department specific Standard Operating Procedures (SOPS).
E. The City will use outside resources to provide specialized training, if appropriate.
F. The Emergency Management Coordinator, in coordination with DEM is
responsible for developing and implementing annual drills and exercises to
evaluate the effectiveness of emergency management plan and procedures,
provide EOC training, and to determine future training needs.
III. Responsibilities
A. City of Port Orchard
1. City Departments
Develop standard operating procedures that define employees' operational
responsibilities during an emergency or disaster.
a) Provide necessary training to enable employees to carry out those responsibilities
in coordination with the Emergency Management Coordinator.
2. Emergency Management Coordinator
Assist DEM in coordinating necessary emergency training and exercises
for City employees.
B. County
1. Kitsap County Department of Emergency Management
a) In coordination with the City, design and deliver the preparedness
education programs to members of the community (schools,
businesses, churches, service clubs, neighborhood groups, etc.).
b) In coordination with the City, coordinate training in all hazard self -
preparedness for City employees.
c) Make available, as resources permit, training to elected officials on
emergency responsibilities, hazards review, and the need for
comprehensive emergency planning, as well as skills development
in emergency procedures and crisis decision making.
6-2
City of Port Orchard
Comprehensive Emergency Management Plan
d) In coordination with the Emergency Preparedness Planning
Committee, design, conduct, and evaluate drills and exercises to
determine the effectiveness of the CEMP.
2. All other support agencies
Participate in training and exercises coordinated by the City or DEM.
Appendix 6, Training, Drills, and Exercises 6-3
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
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6-4
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Support Function 1 (ESF-1)
Transportation
Lead: City: Police Department
Public Works Department
Planning Department
Support: Local: South Kitsap School District
Kitsap County Department of Emergency Management
Kitsap County Sheriff's Office
Kitsap Transit
Port of Bremerton
State: Emergency Management Division
Federal: Department of Homeland Security
Department of Defense
I. Introduction
A. Purpose
1. To provide guidance and direction to ensure effective coordination and
utilization of the transportation system during emergency situations.
2. To provide identification of emergency transportation routes for the
movement of people and materials.
B. Scope
This Emergency Support Function (ESF) addresses emergency transportation
issues including capabilities, routes, and resources needed for the ability to deliver
relief services, supplies, and the ability to move people.
II. Policy
The Transportation Coordinator in the Emergency Operations Center (EOC), with
assistance from Kitsap Transit and the South Kitsap School District, has primary
responsibility for emergency transportation activities within the City of Port Orchard
(City).
III. Planning Assumptions
ESF 1, Transportation
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
A. The Police Department shall provide a representative to serve as the
Transportation Coordinator in the EOC during an emergency or disaster.
B. The Transportation Coordinator coordinates transportation activities within the
City.
C. Transportation infrastructure may sustain significant damage in a disaster. The
damage, dependent upon the transportation network, will influence the means and
accessibility level for relief services and supplies.
D. Disaster responses, which require transportation capacity, may be difficult to
coordinate effectively immediately following an emergency or disaster.
E. The requirement for transportation capacity during the immediate lifesaving
response phase may exceed the availability of the City or readily obtained assets.
F. Where the local ground, water, or air transportation systems have been severely
disabled, local political subdivisions (cities and counties) will act to restore
transportation systems and equipment on a priority basis.
G. Kitsap Transit and the South Kitsap School District may, subject to the conditions
of the disaster and availability of operators and equipment, support emergency
operations with buses or vans upon request of the City.
IV. Concept of Operations
A. The Planning and the Public Works Department shall provide damage assessment
of streets, overpasses, pedestrian/bicycle routes, traffic signals, and other
transportation facilities. The Public Works Department shall provide for
emergency repair and restoration of city -owned transportation facilities and
coordinate the repair of facilities owned by other agencies that are essential to the
functioning of the City's transportation network.
B. As the extent and the transportation needs of an emergency or disaster are
identified, the Police, Planning, and the Public Works Department will identify
the most efficient and effective method of operating the transportation system to
appropriately respond to the emergency or disaster.
C. If local capabilities in meeting transportation needs are exceeded, additional
resources or assistance may be obtained through existing mutual aid agreements
and/or contracts through private contracts. Requests for additional assistance
should be coordinated through the Transportation Coordinator in the EOC.
ESF 1, Transportation
November 2013
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Comprehensive Emergency Management Plan
V. Responsibilities
A. City of Port Orchard
1. City Departments
a) Before the Event
(1) Develop and maintain current standard operating
procedures (SOPS) to be used during an emergency or
disaster.
(2) Train personnel to the appropriate level for their required
response.
(3) Participate in emergency response exercises, drills, and
training.
b) During the Event
(1) Designated representatives report to the EOC.
(2) Alert personnel with emergency transportation
responsibilities of the need to respond or to be available to
respond.
(3) Implement SOPS.
(4) Notify the Public Works Department of observed or
reported damage to the transportation system.
(5) Provide transportation resources and support, as requested
and available.
c) After the Event
(1) Support recovery efforts as identified in the SOPS.
(2) Support appropriate local, state, and federal agencies as
conditions warrant and within the realm of local plans and
procedures.
(3) Provide situation and status reports, as requested.
ESF 1, Transportation 3
November 2013
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Comprehensive Emergency Management Plan
(4) Participate in debriefing and critiquing organized by the
EMC and/or DEM.
2. Planning Department
a) Assist with the emergency transport of people and supplies and
traffic control, as requested and as resources allow.
b) Assist in the identification and development of emergency
transportation routes within the City.
c) Take immediate action to protect the public from unsafe conditions
and implement detours and/or road closures, as deemed necessary.
3. Police Department
a) Before the Event
(1) Develop policies and procedures to ensure delivery of
adequate fuel sources during an event.
(2) Develop plans and coordinate with the South Kitsap School
District and Kitsap Transit for the use of buses during
evacuation operations.
(3) Coordinate with the Public Works Department on
identification and mitigation of high -hazard accident
locations and safety concerns.
(4) Coordinate with the Public Works Department on
identification of emergency routes and alternative methods
of transportation to be used during an emergency.
(5) Develop inventories of transportation resources by location
and category.
(6) Establish a system for the dispatching of vehicles and
equipment.
b) During the Event
(1) Provide a representative to serve as the Transportation
Coordinator.
4 ESF 1, Transportation
November 2013
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Comprehensive Emergency Management Plan
(2) Coordinate operational strategies with the Kitsap County
Sheriffs Office, the Washington State Patrol, and other
cities through DEM to ensure an integrated transportation
system operating effectively.
(3) Provide support for traffic control and identification and
assessment of the transportation systems operation.
(4) Notify appropriate departments of transportation system
deficiencies as soon as possible and make
recommendations for mitigation of impacts.
(5) Request the placement of signs, barricades, and traffic
control devices to affect orderly traffic flow.
(6) Coordinate with the South Kitsap School District and
Kitsap Transit for the use of buses for evacuation
operations, if requested by the EMC.
(7) Arrange for delivery of emergency fuel sources.
c) After the Event
Assist in returning transportation to normal operations.
4. Public Works Department
a) Before the Event
(1) Identify and develop emergency transportation routes
within the City.
(2) Maintain a list of transportation resources.
(3) Maintain an inventory of equipment (signs, barricades,
paint, etc.) that are readily available to be used to respond
to road closures and detour route marking in the case of an
emergency or disaster.
b) During the Event
(1) Coordinate assessment of damage to streets, bridges, and
other transportation routes.
ESF 1, Transportation
November 2013
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Comprehensive Emergency Management Plan
(2) Take immediate action to protect the public from unsafe
conditions and implement detours and/or road closures, as
deemed necessary.
(3) Immediately notify the EOC of routes affected by partial or
total road closures and detours.
(4) Select detour routes and make appropriate changes to
traffic control devices to improve the safety and efficiency
of the transportation network.
(5) Provide for the safe and effective operation of streets and
walkways through the removal of debris.
(6) Conduct minor street and structure repair whenever it has
been decided to perform such services in-house or
whenever immediate restoration is critical and possible.
(7) Through close coordination with the EOC and DEM,
decide when to reopen roads that have been closed and
coordinate activities required to accomplish this task.
(8) Maintain a current inventory of equipment (signs,
barricades, paint, etc.) readily available to be used to
respond to road closures and detour route marking in the
case of an emergency or disaster. To the extent possible,
deliver this equipment to the site in a timely manner.
(9) Request additional resources or assistance through existing
mutual aid agreements, contracts with private contractors
and businesses, or DEM.
(10) Arrange for vehicle maintenance and support.
(11) Coordinate with the Finance Director to maintain accurate
records to define the cost relating to the incident for
reimbursement purposes.
c) After the Event
(1) Conduct detailed assessment of all streets, bridges, and
other transportation routes.
(2) Develop a list of all damaged facilities, establish priorities,
and estimate costs to repair.
ESF 1, Transportation
November2013
City of Port Orchard
Comprehensive Emergency Management Plan
(3) Submit recommendation of needed repairs to the
appropriate department and/or agencies.
B. Local
1. South Kitsap School District
a) Provide a representative to the EOC, if requested and as resources
allow.
b) Coordinate with the EOC for the provision of school district
transportation assets to assist in meeting emergency transportation
needs.
2. Kitsap County Department of Emergency Management
Coordinate transportation issues on a regional basis.
3. Kitsap County Sheriff's Office
Assist with the emergency transport of people and supplies and traffic
control, as requested and as resources allow.
4. Kitsap Transit
a) Coordinate the emergency transport of people and supplies, as
requested by DEM.
b) Coordinate transportation availability and use with applicable
public and private resource providers.
5. Port of Bremerton
a) Advise the EOC on marine transport matters.
b) Coordinate the provision of marine transportation.
c) Develop plans and procedures to ensure continued operations of
foot ferry docks.
C. State
ESF 1, Transportation 7
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Management Division
Coordinate state and federal response for transportation assistance, if requested by
local government.
D. Federal
1. Federal Emergency Management Agency
Supplement local transportation requirements after disasters, as needed.
2. Department of Defense
Provide air transport and rescue services for known subjects in time -
critical situations under existing military assistance to safety and traffic
procedures.
VI. References
A. City of Port Orchard Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Plan
D. Kitsap Transit Emergency Operations Plan
E. Washington State Comprehensive Emergency Management Plan
F. Washington State Department of Transportation Disaster Plan
G. National Response Framework
8 ESF 1, Transportation
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Support Function 2 (ESF-2)
Communications and Warning
Communications Lead:
City: Public Works Department — Electronics and Information
Technology
Warning Lead:
Support:
City: Emergency Management Coordinator
Public Information Officer
Police Department
Local: Kitsap County Alternate Communications Systems
Kitsap County Central Communications Center (CENCOM)
Kitsap County Department of Emergency Management
Kitsap County Sheriff's Office
I. Introduction
A. Purpose
1. To provide for and maintain a communications system for the efficient
flow of information during emergency or disaster operations in the City of
Port Orchard (City).
2. To provide or supplement alerting and warning to key officials and the
public of an impending or occurring emergency or disaster.
B. Scope
This Emergency Support Function (ESF) addresses all communication and
warning assets available to the City, which include radio, 9-1-1, voice and data
links, telephone and cellular systems, National Warning System (NAWAS),
Emergency Alert System (EAS), National Oceanic Atmospheric Administration
(NOAA) Weather Alert Radio, Amateur Radio Emergency Services (ARES), and
Radio Amateur Civil Emergency Services (RACES).
II. Policies
A. The City relies on the hazard warning capabilities of County, State, and Federal
governments, industry, and the media. Citizens are expected to be aware of a
hazardous situation for which there is significant media attention, such as severe
ESF 2, Communications & Warnings
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
weather or flooding. When there is a demonstrated need, particularly if timeliness
is crucial to protect life and property, the City may supplement existing warning
systems. Supplemental measures will depend on the nature of the hazard, the
quality and quantity of information available, resources available, media attention,
and other situational factors. Supplemental measures will focus on enhancing or
amplifying the information being provided through existing sources and, to the
extent practicable, upon participatory systems activated at the neighborhood or
community level.
B. In accordance with RCW 38.52.110, Use of Existing Services and Facilities —
"Impressment of Citizenry, in responding to an emergency or disaster, or the
threat of an emergency or disaster, "the governor and the executive heads of the
political subdivisions of the State are directed to utilize the services, equipment,
supplies, and facilities of existing departments, offices, and agencies of the State,
political subdivisions, and all other municipal corporations thereof including but
not limited to districts and quasi -municipal corporations organized under the laws
of the State of Washington to the maximum extent practicable, and the officers and
personnel of all such departments, offices, and agencies are directed to cooperate
with and extend such services and facilities to the governor and to the emergency
management organizations of the State upon request notwithstanding any other
provision of law. "
III. Planning Assumptions
A. Reliable communication capabilities are necessary at all levels of government for
day-to-day communication, warning of an impending emergency or disaster,
disaster -response and recovery operations, search and rescue operations, and
coordination between the local, State, and Federal governments and response
agencies.
B. Routine day-to-day modes of communication will continue to be utilized to the
degree that they survive the disaster.
C. City government may request assistance by contacting Kitsap County Department
of Emergency Management (DEM), if deemed necessary.
D. The City is subject to a variety of emergency or disastrous events requiring rapid
dissemination of warning and/or other emergency information to local officials
and/or the public. Emergency or disaster warnings may originate from any level
of government; however, most disaster -forecasting resources are located within
the Federal government.
E. NAWAS, established by the Federal government, is the primary means of
receiving and disseminating waming(s) to State and local officials within
Washington State. The Washington State Warning Point is operated 24 hours a
day by the Washington State Emergency Management Division (EMD), with
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Comprehensive Emergency Management Plan
operation assistance provided by the Washington State Patrol. The City's
NAWAS receiving point is the Kitsap County Central Communications Center
(CENCOM), a 24-hour facility.
F. Notification of a threatening situation may also come from the National Weather
Service, via NOAA Weather Radio or the media, the amateur communications
community, or the public.
G. Initially, the City will focus on coordinating lifesaving activities and re-
establishing communications and control in the disaster area.
H. Initial reports of damage will be fragmented and provide an incomplete picture of
the extent of damage to telecommunication facilities.
I. Weather, damage to roads and bridges, and other factors may restrict entry of
emergency communication nodes into the area.
Tests of local warning systems will be conducted periodically to familiarize
government and the public with their use.
K. In the event that public instructions need to be translated, the provision for
interpreters will be coordinated through DEM.
IV. Concept of Operations
A. Communications
1. City of Port Orchard
a) The Port Orchard City Hall at 216 Prospect Street, serves as the
Emergency Operations Center (EOC) for the City and shall be the
focal point for coordinating the emergency communications
systems of the City during an emergency or disaster situation.
b) The City has no fixed civil defense sirens or public address
systems. Warning of imminent or existing danger can be
accomplished by Fire, Police, and Public Works and Utilities
vehicles using mobile sirens and/or P.A. speakers.
c) Non-public safety City departments may establish secondary
communications control centers to coordinate the response of their
own resources during an emergency situation. However,
coordination with the EOC will be critical to the City's ability to
effectively coordinate and respond to an event.
d) Communication operations in the EOC may consist of the
following positions and tasks:
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Comprehensive Emergency Management Plan
(1) Message Center Telephone Operators - Assigned to the
telephone banks to receive phone calls and pass
information on to the appropriate person. The telephone
operators shall keep a log of telephone calls.
(2) Radio Operator - Assigned to the base radios to receive
communications, dispatch appropriate equipment and
personnel, and maintain a log of all radio communications.
(3) Message Center Coordinator - Receive information from
various sources (radio operator, telephone operator,
department heads, etc.) and either distributes, post, or
catalog said information.
(4) Message Center Runners - Receive written messages from
either the Message Center Coordinator, Emergency
Management Coordinator (EMC), and/or department
representatives and hand deliver those messages to the
appropriate person(s) or department(s).
2. Kitsap County Central Communication Center (CENCOM)
a) CENCOM is located in Bremerton and functions as the
Countywide 9-1-1 Public Safety Answering Point (PSAP).
CENCOM provides dispatch services for various law enforcement,
fire, and emergency medical agencies. CENCOM also serves as
the initial communications, alert, and warning point for Kitsap
County Department of Emergency Management (DEM).
b) Once activated, emergency communication is also provided
through the County EOC.
c) The EAS is a communication and warning tool that operates
through designated radio and television stations. It is intended to
provide local officials with the means to disseminate prompt,
reliable emergency information, instructions, and warning in the
event of an emergency or disaster.
d) The EAS is managed and activated by CENCOM and authorized
through DEM.
e) The EAS radio stations for the City are:
o KIRO, Seattle, 710 AM
o KOMO, Seattle, 1000 AM
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City of Port Orchard
Comprehensive Emergency Management Plan
The communication capabilities presently available to the City include:
a) 9-1-1- Public Safety Answering Point
b) Commercial Telephone (regular, cellular, fax, e-mail, and wireless
telephone, pagers)
c) Two-way radio including satellite phones
d) NAWAS: land line -voice; intrastate land line voice; located in
CENCOM
e) EAS relay network public safety radio and the broadcast industry
f) CEMNET State radio direction and control
g) NOAA Weather Alert Radio
h) Kitsap County Alternate Communications System (KCACS)
including Amateur Radio Emergency Services (ARES) and Radio
Amateur Civil Emergency Services (RACES), 2-way radio and/or
teletype/packet system via ham frequency bands.
i) Web based systems like Email, WebEOC, and other
communications programs
B. Warning
Whenever City officials are alerted to the threat or occurrence of a
hazardous event that could lead to or has resulted in a disaster, the EOC
will be activated at the appropriate level and the situation monitored.
Depending on the circumstances, monitoring could be a prolonged activity
or result in the immediate activation of the local information and warning
system.
2. Monitoring may consist of the accumulation, display, and evaluation of
relevant information, release of appropriate public -information advisories,
and alerting response agencies and organizations of the situation.
3. As soon as it is apparent that the public must take some action to prepare
or protect itself, the local warning system will be activated, as deemed
appropriate and as time and resources allow. Warning could take the form
of one or more of the following: activation of the NOAA Weather Alert
Radio to alert citizens to turn on their radio or television and listen to
instructions, activation of the EAS to disseminate urgent information, and
Fire and Law Enforcement apparatus' providing warnings along specific
routes using public-address systems and sirens, activation of volunteer
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Comprehensive Emergency Management Plan
resources, posting of signs, activating a call response center in the EOC,
providing local warning information to regional television and radio
stations, or other mechanisms, as deemed appropriate.
4. Public information, advisories, and warnings will be updated as necessary
until the hazard has subsided.
5. The EAS operates through local radio stations and is intended to provide
local officials with the means to disseminate prompt, reliable emergency
information, instructions, and warning in the event of an emergency or
disaster.
6. Notification of citizens regarding emergency information and instructions
may be handled through the EAS, door-to-door by uniformed City
personnel, mobile -public-address systems, or any other means available to
the command agency at the time.
7. The Public Information Officers for the City and DEM may send
emergency public safety information through conventional methods such
as e-mail and broadcast fax to local media broadcasters.
8. DEM will notify the Emergency Management Coordinator (EMC) of any
time the nature of the warning would indicate a need to increase staffing
levels.
V. Responsibilities
A. City of Port Orchard
Public Information Officer
a) Prepare an initial information summary as soon as possible after
arrival.
b) Prepare and coordinate all press releases and briefings between the
media and City officials.
c) Obtain prior approval and authorization from the EMC on all press
releases and briefings, if PIO is not the Mayor.
(1) Provide press releases to DEM prior to releasing
information, if appropriate and if time allows.
(2) Coordinate with affected jurisdictions and the Joint
Information Center to ensure the public receives accurate
and consistent information.
ESF 2, Communications & Warnings
November 2013
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Comprehensive Emergency Management Plan
(3) Assist the EMC in the preparation of briefings to the
Mayor, public officials, and EOC staff.
(4) Respond to media and citizens information calls.
(5) Establish a rumor control hotline, if deemed appropriate.
Monitor the media message for accuracy.
2. City Departments
a) Before the Event
Train personnel in proper radio protocol, including limiting
communications during emergencies and yielding to EOC
communications.
b) During the Event
(1) Designated representatives report to the EOC.
(2) Implement Standard Operating Procedures (SOPs).
c) After the Event
(1) Support recovery efforts as identified in SOPs.
(2) Participate in debriefing and critiquing organized by the
EMC and/or DEM.
3. Emergency Management Coordinator
a) Before the Event
(1) Confirm the EOC is maintained in a configuration to
support the warning system and efficient and effective
communications.
(2) Include communications and warning as part of the
citywide emergency management training program.
(3) Develop appropriate notification lists and procedures for
activating the information and warning system. Include
consideration of special populations such as the
handicapped, the elderly and infirm, schools, daycare
centers, and nursing homes.
b) During the Event
ESF 2, Communications & Warnings 7
November 2013
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Comprehensive Emergency Management Plan
(1) Coordinate public information and warnings with the
Public Information Officer, surrounding cities, and DEM,
as appropriate.
(2) Request activation of the volunteer amateur radio networks,
through the DEM, when necessary.
4. Public Works Department — Electronics and Information Technology
a) Before the Event
(1) Maintain EOC communications equipment, supplies, and
back-up systems owned or used by the City.
(2) Develop and maintain appropriate plans and procedures to
ensure, to the extent practicable, the integrity of emergency
communication systems within Bremerton.
(3) Conduct tests and exercises of the communication and
warning system.
(4) Develop EOC procedures for gathering, displaying and
evaluating relevant information.
b) During the Event
(1) Establish restoration priorities for emergency telephone,
radio systems, and computer systems.
(2) Recommend relocation or redistribution of radio resources
used by City departments as necessary to most effectively
maintain adequate communications in emergency
situations.
(3) Advise the EOC on status and capability of emergency
communications system.
(4) Assist with the dissemination of information and warnings,
as requested by the EMC.
(5) Relay utility information to the appropriate agencies and/or
departments.
(6) Coordinate repair and restoration of telephone and/or
computer systems.
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November 2013
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Comprehensive Emergency Management Plan
(7) Coordinate use and distribution of loaned cell phones
during disasters.
5. Police Department
a) Before the Event
(1) In coordination with the EMC, develop and maintain
procedures to provide communications and warning
support and services when requested from the EOC.
(2) In coordination with the EMC, train personnel in proper
warning methods.
(3) When requested, as feasible, and without jeopardizing their
primary mission, make search and rescue units and
volunteers available to the EOC to assist in the warning
effort.
b) During the Event
Make personnel and volunteers available to the EOC to assist in
the warning effort, when requested and as feasible without
jeopardizing their primary mission.
B. Local
1. South Kitsap Fire and Rescue (District 7)
a) If resources are available provide a representative or radio to the
City EOC for effective communications during an emergency.
2. Kitsap County Alternative Communications System
a) Provide auxiliary communication support to government agencies
and serve as net control for the calling frequency.
b) Define and assign frequencies to be utilized for specific purposes.
3. Kitsap County Central Communications Center (CENCOM)
a) Function as the Countywide E9-1-1 Public Safety Answering Point
(PSAP).
b) Provide efficient communications and dispatch services to law
enforcement, fire, EMS, and other agencies.
ESF 2, Communications & Warnings 9
November 2013
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Comprehensive Emergency Management Plan
c) Provide citizen access and 24-hour answering of emergencies
through the 9-1-1 reporting system for the safety of life and
protection of property.
d) Provide direct access via the 9-1-1 emergency number for the
speech and hearing impaired, using the teletype (TTY) for the deaf
and hard of hearing.
e) Serve as the initial communications, alert, and warning point for
DEM.
f) Activate the EAS, when requested.
4. Kitsap County Department of Emergency Management
a) Authorize the activation of the EAS, when appropriated.
b) Develop and maintain appropriate plans and procedures to ensure,
to the extent practicable, the integrity of emergency
communications systems in Kitsap County.
c) Conduct countywide tests and exercises of the communication and
warning systems.
d) Develop appropriate notification lists and procedures for activating
the information and warning system in Kitsap County. Include
consideration for special populations such as the handicapped, the
elderly and infirm, schools, daycare centers, and nursing homes.
e) Disseminate warning information received through NAWAS,
EAS, the National Weather Service, etc. to local emergency
officials in accordance with SOPs.
Kitsap County Sheriff's Office
a) In coordination with the EMC, develop and maintain procedures to
provide communications and warning support and services, if
requested and as resources allow.
b) In coordination with the EMC and/or DEM, train personnel in
proper warning methods.
c) In coordination with the EMC, DEM, and/or CENCOM, develop
and maintain warning procedures to be used in the City.
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Comprehensive Emergency Management Plan
VI. References
A. City of Port Orchard Emergency Operations Plan
B. Kitsap County Emergency Alert System Plan
C. Kitsap County Communications Plan
D. Kitsap County Comprehensive Emergency Management Plan
E. Kitsap County Emergency Operations Plan
F. Kitsap County Alternate Communication System Plan
G. RC 38.52.110, Use of Existing Services and Facilities - Impressment of
Citizenry
H. Washington State Comprehensive Emergency Management Plan
I. Washington State Emergency Communication Development Plan
J. National Response Framework
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Emergency Support Function 3 (ESF-3)
Public Works and Engineering
Lead: City: Public Works Department
Planning Department
Support: City: Public Information Officer
Police Department
Local: Kitsap County Department of Emergency Management
South Kitsap Fire and Rescue
State: Emergency Management Division
Federal: Federal Emergency Management Agency
I. Introduction
A. Purpose
To provide for effective coordination and operation of utilities required to
meet essential needs during major emergencies and disasters and to
provide for the orderly restoration of utilities affected by an emergency or
disaster.
2. To address technical advice and evaluations, engineering services,
construction management and inspection, emergency contracting,
emergency repair of water and wastewater facilities and transportation
infrastructure, and provisions for potable water and emergency power.
B. Scope
This Emergency Support Function (ESF) addresses activities including:
1. Participation in mitigation and preparedness activities and in needs and
damage assessment immediately following the event.
2. Emergency clearance of debris to allow for reconnaissance of the damaged
areas and passage of emergency personnel and equipment for lifesaving,
life protecting, and health and safety purposes during response activities.
3. Temporary repair or replacement of emergency access routes. Routes
include damaged streets, roads, bridges, ports, waterways, and any other
facilities necessary for passage of rescue personnel.
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City of Port Orchard
Comprehensive Emergency Management Plan
4. Emergency restoration of critical public facilities including temporary
restoration of water supply and wastewater treatment systems.
5. Emergency demolition or stabilization of damaged structures and
facilities. These damaged structures are designated by State and local
jurisdictions as immediate hazards to the public health and safety, or as
necessary to facilitate the accomplishment of life saving operations.
6. Emergency contracting to support public health and safety.
Technical assistance including structural inspection of private residences,
commercial buildings, and structures, as resources permit.
II. Policies
A. The City of Port Orchard (City) has the right to collect for any costs incurred by
its authorized representatives, contractors, and sub -contractors in carrying out any
necessary work on private property, including debris removal, demolition of
unsafe or abandoned structures, removal of debris and wreckage, and
administration costs.
B. Permitting fees and normal inspection procedures will stay in effect following a
disaster unless otherwise directed by the Mayor.
C. It is the policy of the City to provide public works services to lands and facilities
under the City's jurisdiction. Other services, such as debris collection or fee
adjustments, may be established by the Mayor, if deemed necessary.
III. Planning Assumptions
A. A major emergency or disaster may cause extensive damage to property and the
infrastructure. Structures may be destroyed or severely weakened. Homes, public
buildings, bridges, and other facilities may have to be reinforced or demolished to
ensure safety. Debris may make streets and highways impassable. Public utilities
may be damaged or be partially or fully inoperable.
B. Access to the disaster areas may be dependent upon the re-establishment of
ground routes. In many locations, debris clearance and emergency -road repairs
will be given top priority to support immediate lifesaving emergency response
activities.
C. Rapid damage assessment of the disaster area will be required to determine
potential workload.
D. The City shall be responsible for its own emergency repairs and restoration of
services. All requests for assistance will be forwarded to the Emergency
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November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Management Coordinator (EMC), who will coordinate with Kitsap County
Department of Emergency Management (DEM).
E. Assistance from the Federal government may be needed to clear debris, perform
damage assessments, structural evaluations, make emergency repairs to essential
public facilities, reduce hazards by stabilizing or demolishing structures, and
provide emergency water for human health needs and firefighting.
F. Significant numbers of personnel with engineering and construction skills along
with construction equipment and materials may be required from outside the
disaster area.
G. Following an earthquake, aftershocks will require re-evaluation of previously
assessed structures and damages.
IV. Concept of Operations
A. City of Port Orchard
1. The Public Works Director, or designee, will serve as the primary
coordinator of public works functions for the City.
2. The Public Works Department shall provide damage assessment of public
utility facilities and provide for emergency repair and restoration of all
city -owned utility facilities.
3. Planning Department shall provide damage assessment of city -owned
facilities and provide for emergency repair and restoration of all city -
owned facilities.
4. Priority shall be given to utilities and facilities that provide critical and
essential services.
5. Additional assistance may be obtained through existing mutual aid
agreements, contracts with public and private agencies and/or through
DEM.
6. Utility Systems - The following utility systems operate within the City:
Public — City owned/operated Private
Water Electric Power
Wastewater Natural Gas
Storm Water Telephone (fixed & cellular)
Cable Services
Fiber Optic Services
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November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
These systems, with the exception of cellular telephone and solid waste,
generally have the following aspects in common:
• They provide services to individual properties, both public and
private.
• Most systems have a trunk or trunks from which distribution or
collection branches service each property.
• All or substantial portions of each system reside underground.
7. Buildings and Facilities
a) The PlanningDepartment shall provide damage assessment of city -
owned buildings and facilities.
b) Time permitting and resources allowing, Planning may provide
damage assessment for other public buildings and facilities.
c) PlanningDepartment responds in the following phases:
(1) Phase I
(a) Initial Damage Assessment
(b) Provide teams of inspectors to sweep affected areas
and report to the EOC
(2) Phase II — Emergency Permitting and Inspections
(a) Review damages and assist application process
(b) Issue permits
(c) Permit construction
(d) Provide inspections
(3) Phase III — Abandoned Buildings
(a) Identification
(b) Inspection
(c) Coordinate demolition
4 ESF 3, Public Works and Engineering
November 2013
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Comprehensive Emergency Management Plan
(d) Legal process
B. Local
Kitsap County Department of Emergency Management
1. Alert appropriate agencies of the possible requirements for emergency
engineering services, coordinate County assets, and request State
assistance to support local emergency engineering efforts.
2. Provide engineering services primarily to lands and facilities under its
jurisdiction and may lend support to City government, if requested and as
circumstances allow. Supplemental assistance may be requested from the
Washington State Emergency Management Division (EMD).
C. State
Emergency Management Division
Alert appropriate State agencies of the possible requirements for
emergency engineering services, coordinate State assets, and request
Federal assistance to support local emergency engineering efforts. State
departments/agencies that support emergency engineering efforts are
identified in the Washington State Comprehensive Emergency
Management Plan, ESF 3, Public Works and Engineering.
Provide engineering services primarily to lands and facilities under its
jurisdiction and lend support to local government, if requested and as
circumstances allow. Supplemental assistance may be requested through
local and State emergency management channels.
D. Federal
The National Response Framework, ESF 3, Public Works and Engineering
provides for the Federal response and support to assist State and local
government. The primary Federal agencies are the Department of Defense
(DOD) and the U.S. Army Corps of Engineers for planning, preparedness,
and response with assistance to be provided by other branches as needed.
In the event of Federal activation, Kitsap County will coordinate with
other local, State, and Federal agencies.
2. If direct Federal assistance has been authorized by the President under an
Presidential Disaster Declaration, FEMA may issue a mission assignment
to those Federal agencies possessing the needed expertise or assets, only
ESF 3, Public Works and Engineering
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
when it is verified to be beyond the capability of the affected State and
local governments.
V. Responsibilities
A. City of Port Orchard
1. City Departments
a) Before the Event
(1)
Develop and maintain current standard operating
procedures (SOPS) to be used during an emergency or
disaster.
(2)
Train personnel to the appropriate level for their required
response.
(3)
Participate in emergency response exercises, drills, and
training.
b) During the Event
(1)
Designated representative(s) reports to the EOC.
(2)
Alert personnel with emergency response functions.
(3)
Implement SOPS.
(4)
Provide resources and support, if requested and as
resources allow.
c) After the Event
(1) Support recovery efforts as identified in department SOPS.
(2) Support appropriate local, State, and Federal agencies as
conditions warrant and within the realm of City plans and
procedures.
(3) Provide situation and status reports, as requested.
(4) Participate in debriefing and critiquing organized by the
EMC and/or DEM.
6 ESF 3, Public Works and Engineering
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
2. Planning Department
a) Provide post event serviceability of facilities and structures.
b) Expedite permitting and required inspections, as appropriate and as
resources allow.
c) Coordinate damage assessment and post -disaster safety inspections
of city -owned buildings and facilities.
d) Coordinate with local engineering firms for additional assistance
with inspections.
e) Coordinate damage assessment and post -disaster safety inspections
of public assembly buildings (i.e. schools, major food chains), if
requested and as resources allow.
f) Enforce City ordinances and State law regulating construction
during new or reconstruction efforts prior to and after an
emergency or disaster.
g) Provide for the demolition of damaged and/or abandoned
structures posing a threat to human safety.
3. Police Department
a) Provide assistance in implementing street closures and detours.
b) Provide perimeter control due to unsafe conditions, if requested
and as resources allow.
4. Public Information Officer
(a) Obtain prior approval and authorization from the EMC on all press
releases and briefings, if PIO is not the Mayor.
(b) Prepare and coordinate all press releases and briefings.
(c) Provide press releases to DEM prior to releasing information, if
appropriate.
(d) Coordinate with affected jurisdictions to ensure the public receives
accurate and consistent information.
(e) Assist in the preparation of briefings to the Mayor, public officials,
and EOC Staff.
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November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
(f) Respond to media and citizen's information calls.
(g) Establish a rumor control hotline, if necessary.
5. Public Works Department
a) Engineering
(1) Document damages and costs relating to damage sustained
during the emergency or disaster.
(2) Assess environmental damage to streams, shorelines, and
steep slopes and make recommendations for repair and/or
mitigation.
(3) Coordinate with the EOC and PIO on public information.
(4) Assist the Department of Community Development with
damage assessment of buildings and facilities, as directed
by the EMC.
b) Utilities
(1) Water
(a) Conduct damage assessment of city -owned water
facilities.
(b) Maintain operation of public water storage,
pumping, and distribution systems.
(c) Provide for priority restoration of critical facilities.
(d) Provide temporary repair of damaged water
infrastructure.
(e) Issue "boil water" notice, if circumstance warrant.
(2) Wastewater
(a) Determine operational status of the wastewater
treatment plant.
(b) Provide damage assessment of city -owned
wastewater collections system to determine damage.
8 ESF 3, Public Works and Engineering
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
(c) Maintain operation of the wastewater collection and
pumping systems, assist in meeting public
sanitation needs, and control wastewater pollution
to the environment.
(d) Provide for priority restoration of critical facilities.
(e) Provide temporary repair of damaged wastewater
infrastructure.
(3) Solid Waste
Coordinate for removal of debris with the contracted
service provider for solid waste.
(4) Storm Water System
(a) Provide damage assessment of city -owned storm
water systems to determine damage.
(b) Maintain operation of the public storm water
collection systems.
(c) Provide for priority restoration of critical facilities.
(d) Provide temporary repair of damaged storm water
infrastructure.
(e) Monitor rainfall and flood warning system to
determine if citizen warning and/or evacuation are
necessary due to potential flooding and coordinate
with the EOC for implementation.
c) Operation & Maintenance
(1) General Facilities and Fleet Maintenance
(a) Provide damage assessment and emergency repairs
for all city -owned equipment and vehicles.
(b) Coordinate fuel -dispensing services for city -owned
equipment and vehicles.
(c) Provide vehicles to transport debris and wreckage.
(2) Streets
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November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
(a) Provide debris removal, emergency protective
measures, emergency temporary repair, and/or
construction to maintain passable vehicular
circulation of priority routes.
(b) Provide damage assessment of streets and bridges to
the EOC.
(c) Provide for priority restoration of essential streets.
(d) Designate usable roads and bridges.
(e) Establish and maintain evacuation routes as directed
by the EMC or the Police Department.
(f) Coordinate road closures through the EOC.
(g) Provide temporary repair of damaged City roads and
bridges, if possible.
(h) Provide road blocks, barricades, signs or flaggers, as
requested.
B. Local
Kitsap County Department of Emergency Management
1. Coordinate County EOC activation and call out of essential
representatives.
2. Coordinate county -wide roads, facility and infrastructure recovery efforts.
3. Coordinate requests from cities for outside labor, equipment, and technical
experts.
4. Issue warnings to the public and coordinate public information.
5. Authorize the activation of the Emergency Alert System (EAS), as
necessary.
South Kitsap Fire and Rescue
1. Provide support in debris removal, emergency protective measures, and
utility restoration, if requested and as resources allow.
10 ESF 3, Public Works and Engineering
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
2. Provide support in establishing on -scene command posts.
3. Provide support in evacuating citizens from potential flood or
environmental hazard areas, as appropriate.
C. State
Emergency Management Division
1. Coordinate State EOC activation and call -out of essential representatives.
2. Coordinate statewide roads, facility, and infrastructure recovery efforts.
3. Coordinate requests from counties and cities for outside labor, equipment,
and technical experts.
4. Issue warnings to the public.
D. Federal
Federal Emergency Management Agency
Coordinate requests from States for outside labor, equipment, and technical
experts.
V1. References
A. City of Port Orchard Emergency Operations Center Manual
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Manual
D. Washington State Comprehensive Emergency Management Plan
E. National Response Framework
ESF 3, Public Works and Engineering 11
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Support Function 4 (ESF-4)
Firefighting
Lead: Local: South Kitsap Fire and Rescue
Support: City: Police Department
Public Works Department
Local: American Red Cross
Kitsap County Department of Emergency Management
Kitsap County Fire Marshall's Office
Other Fire Agencies
State: Department of Corrections
Department of Natural Resources
Emergency Management Division
Federal: Department of Agriculture, US Forest Service
Federal Emergency Management Agency
I. Introduction
A. Purpose
To provide an organizational framework that will effectively utilize all available
fire fighting apparatus and personnel within the City of Port Orchard (City),
control the dispatching of such equipment and manpower to localities where
needed, and provide for effective operations at the scene during an emergency or
disaster.
B. Scope
This Emergency Support Function (ESF) addresses all fire fighting activities
including the detection and suppression of wildland, rural, and sub-urban/urban
fires occurring separately or coincidentally with a significant natural or
technological disaster. The scope of this section will not attempt to address
details regarding mutual aid and regional fire mobilization responsibilities and
procedures that are contained in other documents.
II. Policies
A. The National Incident Management System (NIMS) is used by first responders
and local jurisdictions in the State of Washington to manage an emergency
incident. Per Homeland Security Directive Five, NIMS/ICS is required for all
hazard response to emergencies and disaster and specifically required by SARA
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November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Title III to manage any hazardous material incident. The purpose of NIMS is to
establish a command with a system that is recognized by all responders, using the
same organization, and the same nomenclature. The ranking member of the first
arriving response unit assumes command until relieved. An Incident Command
Post (ICP) is established as the focal point for all emergency operations.
B. During emergency situations, local fire districts mobilize all available apparatus
and personnel required to cope with the situation. Mutual Aid Agreements, as
outlined in RCW 39.34.030, are activated when initial resources are inadequate.
When local mutual aid resources are exhausted, then the provisions for Regional
and/or State Fire Services Mobilization Plans apply.
C. Each local, State, or Federal agency assume the full cost of protection of the lands
within its respective boundaries unless other arrangements are made. Fire
protection agencies should not incur costs in jurisdictions outside their area
without reimbursement unless there is a local mutual aid agreement between those
jurisdictions. It is essential that the issue of financial limitation be clarified
through proper official channels for efficient execution of fire support.
D. Upon the occurrence of an emergency or disaster, each fire district conducts an
initial assessment of its personnel, apparatus, equipment, and facilities and reports
the information to the City and/or County Emergency Operations Center (EOC).
E. Priority shall be given to saving lives and protecting property, in that order.
F. The emergency medical capabilities and responsibilities of local fire districts are
covered in ESF 8, Public Health and Medical Services. The hazardous materials
capabilities and responsibilities are covered in ESF 10 — Oil and Hazardous
Materials Response.
III. Planning Assumptions
A. Sub-urban/urban, rural, and wildland fires will occur within the City. In the event
of an earthquake or other significant event, large -damaging fires could be
common.
B. In an emergency or disaster, some fire fighting resources will become scarce or
damaged. State, Federal, and other resources may be called upon if local
resources are or are about to be exhausted.
C. Some interface fires or fires resulting from civil disturbances may be of such a
magnitude that all threatened structures cannot be saved. After evaluating the
situation, incident command may decide to cease fire fighting efforts on one
building in order to save another when the benefit of saving one building is
greater than that of another, when continued efforts would likely not affect the
outcome, or when concerns relating to firefighter safety arise.
ESF 4 Firefighting
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
D. Wheeled -vehicle access may be hampered by bridge failures, landslides, etc.,
making conventional travel to the fire locations extremely difficult or impossible.
Aerial attack by air tankers, helicopters, and smoke jumpers may be essential in
these situations. Helicopters will be scarce resources and usable airports
congested.
D. Efficient and effective mutual aid among the various local, County, State, and
Federal fire agencies requires the use of the NIMS together with compatible fire
fighting equipment and communications.
E. Availability of fire service personnel may be limited due to injury, personal
concerns/needs, or limited access to work locations.
IV. Concept of Operations
A. South Kitsap Fire and Rescue (Fire District 7) is the lead agency for fire
suppression operations within the City.
B. The Fire Chief, or designee, shall provide direction and control over Fire
Department resources and coordination through the EOC, if appropriate.
C. The coordination of resources and requests for assistance will normally be
through the EOC to the City and/or County EOC.
D. A command post may be established for the coordination of field operations.
E. The County EOC shall coordinate the distribution of incoming fire resources in
major emergencies involving areas greater than a single area.
F. Fire suppression is divided into two distinct response categories:
1. Sub-urban/Urban and Rural Fires
a) Local fire protection districts and municipal fire departments have
the primary responsibility for the suppression and control of fires
within their respective fire protection jurisdictions. For those
incidents requiring additional support, mutual aid agreements may
be executed.
b) In 1992, the State Legislature directed the creation of the State Fire
Services Mobilization Plan to deal with the growing problem of
urban/wildland interface fires. This action also called for the
establishment of the State Fire Defense Board, made up of
representatives from nine fire defense regions throughout the State.
As part of the South Puget Sound Region, Kitsap County has
developed a companion plan to the Regional and State documents
that address situations exceeding mutual aid agreements.
ESF 4, Firefighting
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
c) Fire suppression and control assistance may, in some instances, be
provided on a limited basis by Federal agencies and the military by
pre -established mutual aid agreements.
d) If a sub-urban/urban fire threatens or is likely to become a fire of
major magnitude, assistance may be available from the Federal
government under an emergency declaration by the President.
Requests for such assistance are handled through normal
emergency management channels.
2. Forest Fires
(a) The Washington State Department of Natural Resources (DNR)
and all supporting agencies, per the Washington State Fire Services
Mobilization Plan, take action on all wildfires, regardless of land
ownership, which jeopardize DNR protected lands outside
incorporated cities and towns and on adjacent U.S. Forest Service
and Department of the Interior protected areas.
(b) In those instances when a fire or fires threaten such destruction as
would constitute a major disaster, Federal fire suppression
assistance may be made available under Public Law 93-288,
Section 417, as defined in the Washington State Comprehensive
Emergency Management Plan.
(c) A fire protection district may take immediate action on DNR
(State) protected lands outside of its jurisdictional boundaries per
established agreements and/or contracts.
G. Fire agencies, in addition to having 24-hour operational capability, have two-way
radio communication links between their respective mobile units and CENCOM.
H. Fire units, with the use of their sirens and public address systems, are a valuable
resource for disseminating warning and emergency information, and will do so
when requested by the EOC unless otherwise involved.
I. Fire Agencies may request activation, through Kitsap County Department of
Emergency Management (DEM), of the Communications Van (COMVAN) or the
KCSO Mobile Emergency Command Post. Both vehicles may be made available
providing it is not committed to another incident site.
J. Fire agencies may request activation of other local agency resources, such as
search and rescue units or dive teams. These resources will be made available if
not otherwise occupied. All non-traditional resource requests should be submitted
to DEM or the County EOC, if activated. Most resources are available through
911.
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November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
V. Responsibilities
A. City of Port Orchard
1. City Departments
a) Before the Event
(1) Develop and maintain current standard operating
procedures (SOPs) to be used during an emergency or
disaster.
(2)
Train personnel to the appropriate level for their required
response. Specifically, all personnel will be NIMS
compliant.
(3)
Participate in emergency response exercises, drills, and
training.
b) During the Event
(1)
Designated representative(s) report to the EOC, when
activated.
(2)
Alert personnel with emergency response functions.
(3)
Implement SOPs.
(4)
Provide resources and support, as requested and as
resources allow.
c) After the Event
(1)
Support recovery efforts as identified in department SOPs.
(2)
Support appropriate local, State, and Federal agencies as
conditions warrant and within the realm of City plans and
procedures.
(3)
Provide situation and status reports, as requested.
(4)
Participate in debriefing and critiquing organized by the
EMC or DEM.
2. Emergency Management Coordinator
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November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
a) Provide initial coordination and notification of outside agencies
providing operational support, if requested or appropriate.
b) If warranted, activate the City EOC to support firefighting efforts.
c) Assist with alert and warning of persons located in affected areas
as outlined in ESF 2, Communications.
d) Provide capabilities for coordinating City response, resources, and
assets.
3. Police Department
Provide incident scene security, traffic control, and evacuation, if
requested and as resources allow.
4. Public Works Department
a) Provide regular maintenance to hydrants located in the City.
b) Ensure adequate water pressure to hydrants located within the City,
as resources allow.
c) Ensure sufficient quantity of water is available for fire protection,
as resources allow.
d) Provide operational support with equipment, staff trained in the use
of the equipment, traffic control, and control of utilities during an
emergency or disaster.
A. Local
1. South Kitsap Fire and Rescue
a) Before the Event
(1) Develop, maintain, and review department SOPS for use
during an emergency or disaster.
(2) Assess equipment and training needs.
(3) Establish procedures for coordinating all public information
releases through City and/or County Public Information
Officer(s).
6 ESF 4 Firefighting
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
(4) Develop a list of resources, which includes apparatus,
equipment, personnel, and supply sources.
(5) Make provisions for relocating fire operations in the event
present facilities must be evacuated.
(6) Establish communication links with law enforcement
agencies for coordination of warning and evacuation
confirmation functions.
(7) Establish mutual aid agreements to maximize utilization of
resources.
(8) Mitigate fire hazards through fire prevention programs.
b) During the Event
(1) Activate SOPs.
(2) Provide a representative to the EOC to assist in the
prioritization and coordination of County wide fire
resources if requested and appropriate.
(3) Notify key staff.
(4) Provide regular status reports and information regarding
operational and resource needs to the EOC, if activated.
(5) Provide fire suppression and control, and immediate life -
safety services within the City and support other fire
protection agencies if signatory to a mutual aid agreement.
(6) Relocate fire apparatus as conditions warrant.
(7) Provide support for urban search and rescue operations as
appropriate to the level of training and available equipment,
if requested and as resources allow.
(8) Assist in warning the public of evacuations, traffic routing,
and/or traffic control, if requested and as resources allow.
(9) Support evacuation efforts, if requested and as resources
allow.
(10) Provide the initial response for hazardous materials
incidents. The response will be within the boundaries of
ESF 4, Firefighting
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
the incident command structure and contingent upon the
level of training and available equipment. (See ESF 10,
Hazardous Materials for additional information)
(11) Provide temporary power and emergency lighting at
emergency scenes, if requested and as resources allow.
(12) Participate in the implementation of the Kitsap County,
Puget Sound Region, and the State Fire Services
Mobilization Plan, if appropriate.
c) After the Event
(1) Re -activate stations for normal operations.
(2) Return apparatus and equipment to regularly assigned
locations.
(3) Assist the public in recovery operations, as resources allow.
(4) Support other recovery efforts, if requested and as
resources allow.
(5) Provide critical payroll and other financial information to
the appropriate agency, as appropriate.
2. American Red Cross
Coordinate the provision of basic human needs and shelters for persons
who are displaced due to residences being uninhabitable due to fire
damage.
3. Kitsap County Department of Emergency Management
a) Before the Event
(1) Organize and coordinate the preparation of plans.
(2) Develop and maintain a primary and alternate EOC to be
used during an emergency or disaster.
(3) Identify equipment resources.
(4) Coordinate training to fire response personnel, if requested.
b) During the Event
8 ESF 4 Firefighting
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
(1) Activate the EOC or alternate EOCs, if appropriate.
(2) In coordination with the City, issue emergency warning(s)
for persons located in affected areas.
(3) Authorize the activation of the Emergency Alert System
(EAS), if appropriate. (See ESF 2, Communications for
additional information)
(4) Serve as liaison between local jurisdictions and response
agencies and the State for requesting resources when the
capabilities of local response agencies are exceeded.
(5) Request temporary air space restrictions through the
Washington State Emergency Management Division
(EMD), if appropriate.
(6) Coordinate training to fire response personnel, if requested.
(7) Provide capabilities for coordinating response, resources,
and assets.
c) After the Event
Update plans and procedures based on critiques and lessons
learned during the event.
4. Kitsap County Fire Marshal
Conduct fire investigations in support of, or independent of, fire districts
and/or departments.
C. State
Department of Natural Resources
a) Coordinate all fire suppression efforts and provide resources to
control wildland fires in the State on DNR protected lands. May
provide resources for non-DNR protected lands, if available, at a
reasonable cost.
b) Assess damage as a member of the Federal Agency Support Team
(FAST).
c) Provide for overhead resources when the event is a wildland or
wildland interface fire, as requested.
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November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
2. Emergency Management Division
Coordinate assistance to local government for fire activities and
mobilization resources in accordance with the provisions of the
Washington State Fire Services Resource Mobilization Procedures.
D. Federal
Limited fire suppression and control assistance is available from Federal agencies
and the military by pre -established agreement.
Department of Agriculture, US Forest Service
a) Act as the Principal Advisor to the FEMA Regional Director to
assist in the administration of the terms of the Federal/State
Agreement for Fire Suppression.
b) Provide protection in National Forests and assist in control of fires
that threaten to spread from nearby lands into National Forests.
2. Federal Emergency Management Agency
a) Administer fire suppression assistance to the State pursuant to PL
93-288 of the Disaster Relief Act of 1974, Section 417, when a fire
destruction threat would constitute a major disaster.
b) Provide training for fire suppression and hazardous materials
control to local fire jurisdictions through the National Fire
Academy in Emmitsburg, Maryland.
VI. References
A. South Kitsap Fire and Rescue— Standard Operating Procedures
B. City of Port Orchard Emergency Operations Plan
C. Kitsap County Comprehensive Emergency Management Plan
D. Kitsap County Emergency Operations Plan
E. Kitsap County Fire Resource Plan
F. South Puget Sound Region Fire Defense Mobilization Plan
G. RCW 39.34, Interlocal Cooperation Act
H. RCW 43.43, Washington State Patrol - State Fire Services Mobilization Plan
10 ESF 4 Firefighting
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
I. Washington State Comprehensive Emergency Management Plan
Washington State Department of Health — Sizing Guidelines for Water Systems
K. Public Law 93.288, Disaster Relief Act of 1974, as amended by Public Law 100-
707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act
L. National Response Framework
M. Interstate Mutual Aid Compact
ESF 4, Firefighting 11
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
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12 ESF 4 Firefighting
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Support Function 5 (ESF-5)
Emergency Management
Lead: City: City Clerk
Emergency Management Coordinator
Support: City: All City Departments
Local: Kitsap County Department of Emergency Management
South Kitsap Fire and Rescue District 7
I. Introduction
A. Purpose
1. To collect, process, analyze, disseminate, and use information about a
potential or actual emergency or disaster situation
2. Operation of the City Emergency Operations Center in response to city
emergencies
3. Manage the City Emergency Operations Center and personnel in
accordance with the National Incident Management System (NIMS)
B. Scope
This Emergency Support Function (ESF) sets forth the coordination of incident
management and response efforts during a city emergency. It defines the
documentation and systems responsible for the coordination of human and capital
resources of the city. Additionally, it defines the system used to support EOC
operations for effective response. This ESF will be implemented in concert with
ESF 2, Communication, and ESF 23, Damage Assessment.
II. Policies
It is the policy of the City of Port Orchard (City) to activate the Emergency Operation
Center (EOC) dependent on the size and complexity of a city emergency. The EOC will
be used to disseminate current and accurate information and request the same from
outside agencies and volunteer organizations during times of EOC activations. The EOC
will support the incident commander in the field, providing resources and other support to
save lives, stabilize the event, and preserve the economy and environment of the City.
The analysis of this information and planning for anticipated resources will occur in
support of emergency or disaster response and recovery activities.
ESF 5, Information Analysis and Planning
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
III. Planning Assumptions
A. To identify urgent response requirements during a disaster, or the threat of one,
and to plan for continuing response, recovery and mitigation activities, there will
be an immediate and continuing need to collect, process, and disseminate
situational information.
B. Information will be provided by field personnel, responders, volunteers, the
public, the media, and others.
C. Information collection may be hampered due to many factors including: damage
to the communication systems, communications system overload, damage to the
transportation infrastructure, effects of weather, smoke, and other environmental
factors.
D. Urgent response requirements during an emergency or disaster, or the threat of
one, and the plan for continued response and recovery activities, necessitates the
immediate and continuing collection, processing, and dissemination of situational
information.
E. Information, particularly initial information, may be ambiguous, conflict with
information from other sources or with previous information from the same
source, or be limited in detail.
IV. Concept of Operations
A. Whenever any part of the City is threatened by a hazard that could lead to an
emergency or disaster, or when an emergency or disaster situation exists, the EOC
will be activated at the appropriate level to assess the situation.
The Planning Section will:
a) Collect, record, and disseminate information to the appropriate
staff and facilitate the dissemination of information to appropriate
field personnel and responders.
b) Display and analyze information for future response and recovery
needs.
2. The Operations Section will:
Display and analyze information for immediate response needs.
B. Information analysis will include, as appropriate:
Assessment and display of the hazard's impact, including the boundaries
ESF 5, Information Analysis and Planning
November2013
City of Port Orchard
Comprehensive Emergency Management Plan
of the affected area and the distribution, type, and magnitude of damage.
2. Maintaining a current status of emergency response activities, resource
needs, and requests, and the status of critical facilities.
3. Establishing priorities in the event of a scarcity of resources.
4. Consolidation of information into logs and reports to keep others informed
and to document relevant activities.
C. Planning will include, as appropriate:
Using the analyzed information to identify trends and determine courses of
action for responding to a hazard or its effects. Planning will focus on
response strategies and resource requirements beyond those needed for
immediate response, attempting to anticipate future actions and needs.
The planning horizon may be the next hour, 24 hours, or weeks,
depending on the scenario and situation.
2. Planning information will be shared with Kitsap County Department of
Emergency Management (DEM) and other EOC functional positions and
incorporated in appropriate displays.
3. The planning staff, in coordination with the operations staff, will
recommend courses of action for immediate and future activity, including
the need for specific resources identified as part of the planning process.
4. Once a planning cycle has ended, the planning staff will immediately
commence planning for the next cycle.
D. Whenever information is lacking, contains insufficient detail, is ambiguous, or is
conflicting, recommendations or decisions will be made on the best analysis
possible under the circumstances using the combined talents of the staff then
assembled.
E. Analysis and planning will continue until the EOC is deactivated. The analysis
and planning functions may be transferred to individual City departments
following deactivation.
V. Responsibilities
A. City of Port Orchard
All City Departments
ESF 5, Information Analysis and Planning
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Report observed damage information to the EOC in accordance with ESF
23, Damage Assessment and continue to provide disaster -related
information to the EOC as it becomes known.
2. Department of Planning & Community Development
Lead department for coordinating information management flow,
recording, dissemination, display, analysis, use, and reporting.
3. Public Works Department -Information Technology
Provide telecommunications (telephones, faxes, cellular phones, radios)
and computer support to the EOC and other City departments.
4. Emergency Management Coordinator
a) Develop EOC procedures for coordinating information
management, including flow, recording, dissemination, display,
analysis, use, and reporting.
b) Develop EOC procedures for information analysis and planning.
c) Maintain the EOC in a configuration to support the analysis and
planning function.
d) Include analysis and planning as part of the citywide emergency
management training program.
e) Develop policies and procedures to assist the EOC with obtaining
appropriately trained personnel to support EOC functions.
5. Finance & Administrative Services - Human Resources
Develop policies and procedures to assist the EOC with obtaining
appropriately trained personnel to support EOC functions.
6. Public Works Department — Engineering
a) Provide mapping and plotting services.
b) Assist the Planning and Community Development Department
with coordinating information management flow, recording,
dissemination, display, analysis, use, and reporting.
ESF 5, Information Analysis and Planning
November2013
City of Port Orchard
Comprehensive Emergency Management Plan
B. Local
1. Kitsap County Department of Emergency Management
a) Assist with information analysis and planning, as requested and as
resources allow.
b) Assist in developing plans and procedures for the City's EOC.
c) Include the City's EOC in the Training and Exercise program for
Kitsap County DEM.
2. South Kitsap Fire and Rescue
Provide a representative, if available, to the City's EOC. Communicate with the
EOC during emergencies.
VI. References
A. City of Port Orchard Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Plan
D. Washington State Comprehensive Emergency Management Plan
E. National Response Framework
ESF 5, Information Analysis and Planning 5
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Support Function 7
Mass Care, Housing, and Human Services
Lead: Local: American Red Cross
Support: City: Police Department
Public Works Department
Local Kitsap County Department of Emergency Management
Kitsap Mental Health Services
Salvation Army
City of Port Orchard Public Works (Parks)
I. Introduction
A. Purpose
To coordinate the provision of mass care, shelter, and individual assistance for
residents impacted by an emergency or disaster who are unable to care for
themselves.
B. Scope
This Emergency Support Function (ESF) addresses the sheltering needs in the
City of Port Orchard during a major emergency or disaster and the coordination of
the opening of shelters through the Emergency Operations Center (EOC) in
coordination with Kitsap County Department of Emergency Management (DEM)
and the American Red Cross (ARC).
II. Policy
Policy for the operations of shelters in Kitsap County and its Cities is defined by the
American Red Cross Disaster Plan.
III. Planning Assumptions
A. Mass care requirements during an emergency or disaster may overwhelm social
service agencies.
B. The opening of American Red Cross (ARC) shelters in the City will be
coordinated through DEM or the County EOC.
C. The Emergency Management Coordinator (EMC), in cooperation with DEM,
shall coordinate City resources and services necessary for disaster relief in the
Port Orchard community.
ESF 6, Mass Care, Housing and Human Services
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
IV. Concept of Operations
A. Mass care provides for the immediate survival needs of victims through group
services and facilities.
B. Mass care will normally be carried out during and immediately after an
emergency or disaster, until individual services can be provided. Mass care
services are usually provided for less than a week, coordinated, and managed by
the ARC, in cooperation with local government.
C. The impacts of a disaster may necessitate the provision of emergency food, water,
shelter, clothing, childcare, health, and mental -health care for disaster victims, as
well as crisis support and training for City staff and volunteers.
D. DEM will coordinate the delivery of the appropriate services with the ARC,
Salvation Army, Washington Volunteer Organizations Active in Disasters
(WAVOAD), and local church and service groups.
E. Mass care includes such basic human needs as emergency medical care,
emergency shelter, and emergency provisions of food, water, and medicine.
F. The EOC shall coordinate with the ARC through the County EOC to identify safe
areas of the City, inspect potential facilities for building safety, identify safe
routes of travel, determine the appropriate number and location of shelters,
duration of use, etc.
G. The City, DEM, and ARC will share and coordinate all lists of victims and
disaster assistance inquiries, and act together as one voice for public press
releases.
H. Public information regarding shelter availability and locations shall be
coordinated through the City's designated Public Information Officer (PIO) and
other PIOs using the County EOC Joint Information Center, if appropriate.
I. The range of services needed by disaster victims will depend on the emergency,
and could include temporary housing, furniture, building and repair supplies, and
occupational and mental health services.
J. Individual assistance to disaster victims will be provided primarily by insurance
companies, local human service organizations, and various City, County, and
State government agencies.
K. In the event of a Presidential Disaster Declaration, additional assistance may
become available to eligible individuals. This may include low -interest loans,
housing grants, food stamps, disaster counseling, and unemployment benefits.
ESF 6, Mass Care, Housing and
Human Services
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
L. Individuals or families arriving at shelters or mass care facilities in recreational
vehicles may use their vehicle, supplemented by shelter resources, or utilize the
shelters provided. Facilities are generally selected with adequate parking areas.
V. Responsibilities
A. City of Port Orchard
1. Mayor
a) Serve or appoint a representative to serve as the Public Information
Officer and coordinate the dissemination of public information
concerning mass care and individual assistance with DEM or the
County EOC.
b) Develop plans for and coordinate the utilization of City facilities
for use as reception centers, staging areas, or shelters with the
EMC, in coordination with DEM.
2. Police Department
a) Establish security and crime prevention at the shelters located
within the City.
b) Provide crowd and traffic control at public shelters located within
the City, if requested and as resources allow.
c) In coordination with the Public Works Department, assist in
identifying safe routes to shelters.
3. Public Works Department
a) Engineering
Provide building safety inspections of shelters, if requested and as
resources allow.
b) Operations & Maintenance
(1) Assist in crowd -control operations with temporary traffic
control measures and barricades.
(2) Make vehicles available to transport donated mass care
supplies to shelters, feeding or service center sites when
requested.
ESF 6, Mass Care, Housing and Human Services
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
B. Local
(3) In coordination with the Police Department, identify safe
routes to shelters.
c) Operations
(1) Coordinate disposal of solid waste from shelters.
(2) Ensure the availability of water to shelters.
American Red Cross
a) The Act of Congress constituting the ARC Charter requires the
ARC to undertake relief activities for the purpose of mitigating
suffering caused by a disaster and obligates the ARC to develop
and carry out measures to prevent suffering.
b) Act as the lead agency for emergency shelter operations and mass
care facilities.
c) Provide disaster victims with food, clothing, shelter, first aid, and
supplementary medical or nursing care and meet other urgent
needs, if requested and as resources allow.
d) The opening of shelters or aid stations is a function of the ARC.
Upon request for, or in coordination with DEM, the ARC will
open, staff, and fund its shelters or aid stations. The location of the
shelters or feeding stations to be opened will depend on the
affected area, accessibility, security, and staff and supply
considerations.
e) Assess equipment and training needs.
f) Maintain and update shelter agreements.
2. Kitsap County Department of Emergency Management
a) Coordinate the activities of local agencies charged in local plans
for the provision of emergency mass care shelters. Stand up ESF 6
at the County EOC to coordinate county -wide mass care resources.
b) Inform the ARC of the need for shelters and/or feeding stations,
areas to be evacuated, and when possible, the approximate number
of evacuees.
ESF 6, Mass Care, Housing and
Human Services
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
c) Coordinate and maintain liaison with private providers of mass
care resources and services.
d) Coordinate with the EOC for mass care resources and facility
support and mutual aid.
e) If needed for winter events, coordinate with the City of Poulsbo,
warming shelters and support services.
3. Kitsap Mental Health Services
In coordination with DEM, respond to the humanitarian and personal
needs of disaster victims by referring them to appropriate agencies,
organizations, or individuals.
4. Salvation Army
Assist the ARC, as requested by the EMC and as resources allow.
5. Port Orchard Public Works (Parks)
Develop plans for and coordinate the utilization of Parks facilities and
park sites for use as reception centers, staging areas, or shelters with the
EMC, in coordination with DEM.
Vl. References
A. American Red Cross Disaster Plan
B. City of Port Orchard Emergency Operations Plan
C. Kitsap County Comprehensive Emergency Management Plan
D. Kitsap County Emergency Operations Plan
E. Washington State Comprehensive Emergency Management Plan
F. National Response Framework
ESF 6, Mass Care, Housing and Human Services 5
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
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ESF 6, Mass Care, Housing and
Human Services
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Support Function 7 (ESF-7)
Resource Management
Lead: City: Planning Department
Human Resources Department
Support: City: City Administration - Mayor
City Departments
Emergency Management Coordinator
Financial Services — Finance Division
Local: Kitsap County Department of Emergency Management
Support Agencies
I. Introduction
A. Purpose
To provide for the best coordination of resources in order to effectively respond to
an emergency.
B. Scope
This Emergency Support Function (ESF) involves coordinating the provision of
resources to the City of Port Orchard (City) departments during the immediate
response to an emergency or disaster and to subsequent response and recovery
operations. Coordination includes the effort and activity necessary to evaluate,
locate, procure, and provide facilities, material, services, and personnel.
II. Policies
A. In accordance with Section 7 of Article VIII of the Washington State
Constitution, "no county, city, town, or other municipal corporation shall
hereafter give any money, or property, or loan its money, or credit to or in aid of
any individual, association, company, or corporation, except for the necessary
support of the poor and infirm, or become directly or indirectly the owner of any
stock in or bonds of any association, company or corporation. "
B. In accordance with RCW 38.52.070 (2),
"each political subdivision, in which any disaster as described in RCW 38.52.020
occurs, shall have the power to enter into contracts and incur obligations
necessary to combat such disaster, protecting the health and safety of persons and
property, and providing emergency assistance to the victims of such disaster.
Each political subdivision is authorized to exercise the powers vested under this
ESF 7, Resource Management
October 2013
City of Port Orchard
Comprehensive Emergency Management Plan
section in the light of the exigencies of an extreme emergency situation without
regard to time-consuming procedures and formalities prescribed by law
(excepting mandatory constitutional requirements), including, but not limited to,
budget law limitations, requirements of competitive bidding and publication of
notices, provisions pertaining to the performance of public work, entering into
contracts, the incurring of obligations, the employment of temporary workers, the
rental of equipment, the purchase of supplies and materials, the levying of taxes,
and the appropriation and expenditures of public funds. "
C. In accordance with RCW 38.52.110 (1), in responding to a disaster, "the governor
and the executive heads of the political subdivisions of the State are directed to
utilize the services, equipment, supplies, and facilities of existing departments,
offices, and agencies of the State, political subdivisions, and all other municipal
corporations thereof including but not limited to districts and quasi municipal
corporations organized under the laws of the State of Washington to the maximum
extent practicable, and the officers and personnel of all such departments, offices,
and agencies are directed to cooperate with and extend such services and
facilities to the governor and to the emergency management organizations of the
State upon request notwithstanding any other provision of law. "
D. In accordance with RCW 38.52.110 (2), "the chief executive of counties, cities
and towns and the emergency management directors of local political
subdivisions appointed in accordance with this chapter, in the event of a disaster,
after proclamation by the governor of the existence of such disaster, shall have
the power to command the service and equipment of as many citizens as
considered necessary in the light of the disaster proclaimed: PROVIDED, That
citizens so commandeered shall be entitled during the period of such service to all
privileges, benefits and immunities as are provided by this chapter and Federal
and State emergency management regulations for registered emergency
workers. "
III. Planning Assumptions
A. The City will not have all of the resources, either in type or quantity that may be
required to combat the effects of all potential emergencies or disasters.
B. The Emergency Management Coordinator (EMC) has designated the Planning
Department to be responsible for inventories, utilization and conservation of
resources necessary to respond to and recover from an emergency or disaster, and
for the procurement of equipment, materials, supplies, contractual services, and
equipment maintenance.
C. The EMC has designated the Human Services Department to be responsible for
all human resource management activities.
ESF 7, Resource Management
November2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
D. Weather conditions, damage to transportation routes, or other factors may restrict
access to a disaster site or to a storage area and hence affect the availability and
distribution of resources.
E. The Emergency Operations Center (EOC) will have available or immediate access
to, resources and vendor lists for the most commonly used or anticipated
resources used during an emergency or disaster.
IV. Concept of Operations
A. During an emergency or disaster, or the threat of one, the EOC may be activated
to coordinate the response of City departments and to support City departments
with evaluation, planning, information, and resource management.
B. During urgent preparedness or response activities, resources will only be provided
upon the request of recognized field command personnel, such as an Incident
Commander, or upon the direction of the EMC.
C. The EOC will be activated on a case -by -case basis to support the resource needs
of the restoration and recovery effort. As resource needs diminish, staff may
provide coordination services without EOC activation.
D. During restoration and recovery activities, resource requests are to be made to the
EMC through the EOC.
E. To the maximum extent possible, the continued operation of a free market
economy using existing distribution systems will be utilized.
F. Mandatory controls on the allocation, utilization, or conservation of resources can
be used when necessary for the continued protection of public health, safety, and
welfare. Whenever possible, voluntary controls are preferred.
G. Pre-existing inventories of the community's resources and procedures regarding
their use contribute significantly to the successful and efficient response to and
recovery from major emergencies or disasters.
H. Close coordination will be maintained with Federal, State, and County officials,
and other volunteer organizations. The priority of tasks will be determined by the
EMC.
I. The resources of the City will be used to the extent practicable and in accordance
with the provisions of RCW 38.52.110 (1). City departments will retain sufficient
quantities of applicable resources in reserve to meet City needs, as appropriate.
Should City resources be insufficient, additional resources may be procured or
requested through the following, listed in priority order:
1. Mutual Aid and Interlocal Agreements
ESF 7, Resource Management
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
2. Private sector purchase
3. Kitsap County Department of Emergency Management Resource Request.
4. If the Governor has proclaimed the existence of a disaster, private sector
resources in accordance with the provisions of RCW 38.52.110, Use of
Existing Services and Facilities — Impressments of Citizenry.
J. Ensuring adequate staff to respond during an emergency or disaster is essential.
V. Responsibilities
A. City of Port Orchard
1. Mayor
a) Issue the Proclamation of a Local Emergency, when appropriate.
b) Serve or appoint a representative to serve as the Public Information
Officer.
c) Coordinate information with the EMC and communicate
appropriately with the public and media.
2. City Departments
a) Inventory personnel, major equipment, supplies, and provide a
listing to the EOC prior to and during an emergency or disaster.
b) Coordinate resource use under emergency conditions through the
EOC.
3. Planning Department
a) Before an Event
(1)
Prepare and update listing of all city -owned resources.
(2)
Develop Standard Operating Procedures (SOP) for resource
management.
(3)
Develop and maintain policies and procedures to acquire
equipment, materials, supplies, contractual services, and
equipment maintenance during an emergency or disaster.
(4)
Establish "Emergency Purchasing Agreements" with local
businesses for use during emergency or disaster operations.
4
ESF 7, Resource Management
November 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
b) During an Event
(1) Implement Standard Operating Procedures (SOP's).
(2) Assess impact of emergency on available resources and
identify repair, maintenance, and replenishment needs.
(3) Procure equipment, materials, supplies, contractual
services, and equipment maintenance, and negotiate lease
for grounds, offices, or space required by the City, as
directed by the EMC.
(4) Coordinate the allocation, utilization, and/or conservation
of resources.
(5) Identify resource distribution and storage areas.
(6) Ensure local resources are exhausted, or about to be, prior
to requesting the EMC request additional resources from
the County EOC. Resources held in reserve to meet
constituent needs are to be considered utilized.
(7) Provide security personnel to be posted at the entrance(s) to
the EOC to control access and log in and out all personnel
who enter and exit the EOC.
(8) Provide food and beverages for EOC staff and all City
emergency personnel.
(9) Provide for the registration of emergency workers in the
field, as appropriate.
(10) Coordinate for fuel -dispensing services for emergency
equipment and vehicles.
(11) Manage the compensation for injury and claims process
arising from the emergency or disaster.
4. Emergency Management Coordinator
a) Responsible for coordination of City resources through use of the
EOC or other coordination point during an emergency or disaster.
b) Responsible for ensuring that City resources are inventoried and
that the inventory list is updated on an annual basis.
ESF 7, Resource Management
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
c) Responsible for coordinating request for out -of -area resources to
DEM or the County EOC.
Financial Services — Finance Division
a) Establish all necessary special accounts for the receipt of donations
and cost reimbursements filed under local, State, and Federal law.
b) Assist in identifying sources of disaster funds if departmental
budgets are exceeded.
c) Ensure disaster -related expenditures are made in accordance with
applicable laws, regulations, and accounting procedures.
d) Provide telecommunications (telephones, faxes, cellular phones,
radios) and computer support to the EOC and other City
departments.
6. City Clerk
a) Develop plans for managing influx of goods and services donated
to support EOC activities and assist victims of the emergency or
disaster.
b) Develop plans for employee notification during an emergency or
disaster.
c) Develop procedures and coordinate the registration of temporary
emergency workers and volunteers on behalf of the City, in
coordination with DEM.
d) Ensure there are adequate personnel to carry out support activities,
including personnel for staffing additional EOC shifts and other
sections.
7. Police Department
a) In coordination with the Public Works and Utilities Department,
identify passable routes for transport of goods and people.
b) Provide security and mobile radio communication at distribution
centers, if requested and as resources allow.
Public Works Department
a) In coordination with the Police Department, identify passable
routes for transport of goods and people.
ESF 7, Resource Management
November 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
b) Assist in the transport of people and goods, if requested and as
resources allow.
B. Local
1. Kitsap County Department of Emergency Management
a)
Maintain liaison with support agencies, the business community,
volunteer organizations, and the Washington State Emergency
Management Division (EMD).
b)
Train and exercise applicable City EOC staff in resource
management activities.
c)
Develop and maintain a communications process for rapid contact
of key City EOC staff and support agency personnel.
d)
Develop a procedure for field personnel to register emergency
workers at a disaster site.
V1. References
A. City of Port Orchard Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Disaster Recovery Plan
D. Kitsap County Emergency Operations Plan
E. RCW 38.52.070, Local Organization and Joint Local Organizations Authorized —
Establishment, Operation- Emergency Powers, Procedures
F. RC 38.52.110, Use of Existing Services and Facilities — Impressments of
Citizenry
G. Washington State Comprehensive Emergency Management Plan
H. Section 7 of Article VIII of Washington State Constitution
ESF 7, Resource Management 7
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Support Function 8 (ESF-8)
Public Health and Medical Services
Lead: Local: South Kitsap Fire and Rescue District 7
Local: Kitsap County Coroner's Office
Kitsap Public Health District
Support: City: City Clerk
Emergency Management Coordinator
Police Department
Public Works Department
Local: Kitsap County Department of Emergency Management
State: Department of Agriculture
Department of Health
Department of Health and Human Services
Emergency Management Division
Federal: Federal Bureau of Investigation
Federal Emergency Management Agency
I. Introduction
A. Purpose
To coordinate the organization and mobilization of health, medical, and
mortuary services in the City of Port Orchard (City) during an emergency
or disaster using the National Incident Management System (NIMS).
2. To provide a format for the City to manage a health, medical, or mortuary
services emergency in partnership with the Kitsap County Coroner's
Office, and/or the Kitsap Public Health District by establishing Incident or
Unified Command depending on the type, severity, and needs of the
specific incident.
3. To identify the City's, Kitsap County Coroner Office's, and the Kitsap
Public Health District's response activities relating to an incident
involving health, medical, or mortuary services within the City.
ESF 8, Health, Medical, and Mortuary Services
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
B. Scope
This Emergency Support Function (ESF) addresses the identification and
coordination of the City's health, medical, and mortuary needs during an
emergency or disaster. This assistance includes the following:
■ Assessment of medical and health needs
■ Health surveillance and communicable disease response
■ Medical care personnel
■ Medical and health equipment and supplies
■ Patient evacuation
■ In -hospital care
■ Mental health
■ Public health information
■ Vector control (rats, pests, etc.)
■ Potable water and wastewater and sanitation
■ Solid waste disposal
■ Mortuary services and victim identification
■ Hazardous materials (spills & releases)
II. Policies
A. The City will assist the Kitsap Public Health District and the Kitsap County
Coroner's Office regarding health, medical, and mortuary services in the City.
B. South Kitsap Fire and Rescue first responders, emergency medical technicians
(EMTs) and paramedics who provide emergency medical services (EMS) in
Kitsap County operate under the Kitsap County Emergency Medical Services
Patient Care Protocols.
C. The Kitsap Public Health District provides guidance to the City, County, other
agencies, and individuals on basic public health principles involving safe drinking
water, food sanitation, personal hygiene, and proper disposal of human waste,
garbage, infectious or hazardous waste, and communicable diseases.
D. The Kitsap Public Health Officer, or designee, may implement quarantine policies
and/or a health order when required due to incidents of mass communicable
disease exposure, or contamination of food, water, and environmental resources.
E. Kitsap Mental Health Services, after meeting its responsibilities to clients, may
permit, to the extent of its ability and upon request by the American Red Cross
(ARC), the use of its physical facilities by the ARC and in conjunction with
Kitsap Mental Health Services staff, as a mass care shelter for the "special needs"
victims of a major disaster.
ESF 8, Health, Medical, and Mortuary Services
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
F. Representatives from the Kitsap Public Health District, EMS responders, and the
Kitsap County Coroner's Office will coordinate medical, health, and mortuary
resources at the City or County Emergency Operations Center (EOC) during an
emergency or disaster.
G. Unified Command will be used in all incidents relating to health, medical, and
mortuary services that are criminal in nature or that require a police investigation
be conducted.
III. Planning Assumptions
A. A significant natural or technological disaster or terrorist event could overwhelm
local medical facilities and services requiring emergency coordination of
casualties.
B. Kitsap County hospitals, clinics, nursing homes, pharmacies, and other medical
and health care facilities may suffer severe structural damage, be destroyed, or be
rendered unusable.
C. A major emergency or disaster could pose public health threats to food, water,
and personal health.
D. Damaged manufacturing facilities, waste processing and disposal facilities, sewer
lines, and water distribution systems and secondary hazards such as fires could
result in toxic environmental and public health hazards to the surviving
population and response personnel.
E. The damage and destruction of a catastrophic disaster will produce urgent needs
for mental health crisis counseling for disaster victims and response personnel.
F. Disruption of sanitation services and facilities, loss of power, and massing of
people in shelters may increase the potential for disease and injury.
IV. Concept of Operations
A. Public Health
Kitsap Public Health District
1. Provide or coordinate health and environmental health services and
activities within the City, including:
a) Identification of health hazards.
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b) Implementation of disease control measures, including
examination, testing, treatment, vaccination, isolation, or
quarantine, when appropriate.
c) Coordinate with Department of Ecology to access the public health
risk from a hazardous materials spill.
2. Report to the elected officials and the public regarding health conditions,
warnings, and public information through the City and County EOCs.
3. Provide limited medical support and sanitation services (identifying health
hazards and making recommendations) to mass care facilities when
activated.
4. Provide the medical support and mechanism for distribution of
prophylaxes to the public and emergency personnel, if warranted by threat
of disease.
5. Provide oversight of potable water supplies. City residents obtain their
drinking water from individual water sources, the City's public water
supply or other public or private water systems.
B. Emergency Medical Services
1. The primary objective of EMS in an emergency or disaster is to ensure
that basic and advanced life support systems are organized and
coordinated to provide prompt, adequate, and continuous emergency care
to disaster victims. These will include, but are not limited to:
a) Identification and coordination of medical resources.
b) Identification of potential sites and support staff for temporary
emergency clinics.
c) Emergency care at shelters and congregate care facilities.
d) Coordination of medical transportation resources.
2. Local Mass Casualty Incident Plans will detail operational concepts and
responsibilities to assure that EMS existing in the area will be capable of
providing mass casualty emergency medical services during an emergency
or disaster.
3. The provision of basic and advanced life support services shall be
provided by Poulsbo Fire and Rescue. Mutual aid between and among
EMS providers shall be utilized to make maximum efficient use of
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existing local, regional, or inter -regional assets, resources and services.
Response requirements may exceed the capabilities of the local EMS
system and can be augmented by services and assets provided under
mutual aid if available.
4. Hospitals and other medical providers and facilities will respond
according to their established emergency response plans.
C. Mortuary Services
1. The Kitsap County Coroner has jurisdiction over bodies of all deceased
(RCW 68.50.010). (Procedures may vary if an incident falls under the
jurisdiction of the FAA, State, or the military.)
2. The Kitsap County Coroner's Office, in coordination with DEM, will
coordinate support of local mortuary services, as needed. The local
funeral directors may assist in emergency mortuary services, if requested
and at the discretion of the Kitsap County Coroner.
3. If local resources for mortuary services are exceeded, the State and/or
Federal government may provide supplemental assistance. The Coroner
may make a request for such assistance to DEM or to the Washington
State Department of Health through the County EOC.
V. Responsibilities
A. City of Port Orchard
1. Before the Event
a) Develop and maintain current standard operating procedures
(SOPs) to be used during an emergency or disaster.
b) Train personnel to the appropriate level for their required response.
c) Participate in emergency response exercises, drills, and training.
2. During the Event
a) Designated representative(s) report to the EOC, if activated.
b) Alert personnel with emergency response functions.
c) Implement SOPs.
d) Provide resources and support, if requested and as resources allow.
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3. After the Event
a) Support recovery efforts as identified in department SOPS.
b) Support appropriate local, State, and Federal agencies, as
conditions warrant and within the realm of City plans and
procedures.
c) Provide situation and status reports, as requested.
d) Participate in debriefing and critiquing organized by the EMC or
DEM.
B. Public Health Services
l . City of Port Orchard
a) City Clerk
Serve or appoint a representative to serve as the Public Information
Officer and coordinate all public information and instructions and
media relations as defined in ESF 2, Communications and
Warning.
b) Emergency Management Coordinator
(1) Activate the EOC and establish Incident or Unified
Command, as appropriate.
(2) Serve as liaison and coordinate response and recovery
efforts between City departments, outside agencies, and the
County EOC, if appropriate.
2. Local
a) Kitsap County Department of Emergency Management
Provide overall coordination of resources to support public health
activities and function as the liaison between local agencies and
Washington State Emergency Management Division (EMD).
b) Kitsap County Public Health District
(1) Organize and mobilize public health services during an
emergency or disaster.
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(2) Identify and coordinate activation of additional health
professionals, when appropriate.
3. State
Emergency Management Division
Coordinate requested supplemental emergency medical and logistics
support as requested by the Kitsap County EOC.
4. Federal
a) Department of Agriculture
Under guidelines of the Food and Drug Administration, work with
State and local governments in establishing public health controls
for the proper disposal of contaminated food and drugs.
b) Department of Health and Human Services
Has the prime responsibility for Federal activities associated with
health hazards resulting from emergencies?
1) Assist State and local communities in taking protective and
remedial measures for ensuring sanitary food and potable
water supplies, adequate sanitary systems, rodent, insect
and pest control, care of the sick and injured, and control of
communicable diseases.
2) Assign professional and technical personnel to augment
State and local forces.
c) Federal Emergency Management Agency
When local, State, and volunteer agencies' capabilities to provide
public health services are exceeded, FEMA may assign Federal
agencies under mission assignment to supplement State and local
public health efforts.
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C. Emergency Medical Services
City of Port Orchard
a) City Clerk
Serve or appoint a representative to serve as the Public Information
Officer and coordinate all public information and instructions and
media relations as defined in ESF 2, Communications.
b) Emergency Management Coordinator
(1) Activate the EOC and establish Incident or Unified
Command, as appropriate.
(2) Serve as liaison and coordinate response and recovery
efforts between City departments, outside agencies, and the
County EOC, if appropriate.
c) Police Department
(1) Provide crowd and traffic control, law enforcement
operations, and crime scene investigations, if requested and
as resources allow.
(2) Coordinate additional security support for local hospitals
and clinics, if requested and as resources allow.
(3) Coordinate quarantine enforcement with the Kitsap County
Health District, if requested and as resources allow.
(4) Assist in the contacting and transporting of critical hospital
personnel, if requested and as resources allow.
2. Local
a) Kitsap County Department of Emergency Management
Provide logistical and other support to EMS providers upon
request from the Incident Commander or the EOC EMS
Representative.
b) South Kitsap Fire and Rescue
(1) Coordinate all aspects of medical care and transportation of
patients at a specific scene, including but not limited to
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triage, treatment, transportation, and set-up of an initial
morgue area.
(2) Provide incident status and operational needs to the EOC at
regular intervals.
3. State
Emergency Management Division
Coordinate requested supplemental emergency medical and logistics
support, as requested by the County EOC.
4. Federal
Federal Emergency Management Agency
When local, State, and volunteer agencies' capabilities to provide mass
care or essential needs are exceeded, FEMA may assign Federal agencies
under mission assignment to supplement State and local emergency
medical efforts.
D. Mortuary Services
1. City of Port Orchard
a) City Clerk
Serve or appoint a representative to serve as the Public Information
Officer and coordinate all public information and instructions and
media relations as defined in ESF 2, Communications.
b) Emergency Management Coordinator
(1) Activate the EOC and establish Incident or Unified
Command, as appropriate.
(2) Serve as liaison and coordinate response and recovery
efforts between City departments, outside agencies, and the
County EOC, if appropriate.
c) Police Department
Provide assistance to the Kitsap County Coroner, including but not
limited to security for field morgue operations and facilities, and
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perimeter control at incident scenes, if requested and as resources
allow.
d) Public Works Department
(1) Assist with establishing temporary morgue facilities, if
requested and as resources allow.
(2) Conduct safety evaluation of buildings to be used for
mortuary services, if requested and as resources allow.
2. Local
a) Kitsap County Coroner's Office
(1) Assume overall responsibility for emergency mortuary
services, including but not limited to selection of suitable
facilities for emergency morgues and ensuring qualified
personnel are assigned to operate them.
(2) Keep all necessary records and furnish the EMC with a
periodically updated status report and casualty list.
(3) Provide a representative to the County EOC, if requested
and as resources allow.
b) Kitsap County Department of Emergency Management
Coordinate local support for mortuary services and function as the
liaison between local agencies and EMD.
3. State
a) Department of Health
Provide for the recording and preservation of death certificates.
b) Emergency Management Division
In conjunction with the Department of Health, coordinate
supplemental assistance to support local mortuary services.
4. Federal
a) Federal Bureau of Investigation
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Assist in victim identification services, if requested.
b) Federal Emergency Management Agency
Coordinate Federal assistance to supplement local emergency
mortuary services.
VI. References
A. City of Port Orchard Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Coroner's Emergency Operations Plan
D. Kitsap County Emergency Operations Plan
E. Kitsap County Fire Chiefs Association's Mass Casualty Incident Plan
F. Kitsap County Health District Emergency Response Plan
G. RC 68.50.010, Coroner's Jurisdiction over Remains
H. Washington State Comprehensive Emergency Management Plan
I. National Response Framework
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Emergency Support Function 9 (ESF-9)
Search and Rescue
Lead: City: Police Department
Support: City: Public Works Department
Local: South Kitsap Fire and Rescue
County: Kitsap County Department of Emergency Management
Kitsap County Sheriff's Office
Search and Rescue Units
State: Department of Transportation — Division of Aeronautics
Emergency Management Division
Federal: Federal Emergency Management Agency
United States Air Force - Rescue Coordination Center
United States Coast Guard
I. Introduction
A. Purpose
To provide for the effective utilization of search and rescue (SAR) resources and
provide for the control and coordination of various types of SAR operations
involving persons in distress.
B. Scope
This Emergency Support Function (ESF) addresses wilderness, suburban/urban,
and structural SAR operations, and includes search and rescues on the ground, in
the air, or in the water.
II. Policies
A. "Search and rescue means the acts of searching for, rescuing, or recovering by
means of ground, marine, or air activity any person who becomes lost, injured, or
is killed while outdoors or as a result of a natural, technological, or human
caused disaster, including instances involving searches for downed aircraft when
ground personnel are used. Nothing in this section shall affect appropriate
activity by the department of transportation under Chapter 47.68 RCW. " (RCW
38.52.010)
B. "The chief law enforcement officer of each political subdivision shall be
responsible for local search and rescue activities. Operation of search and
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rescue activities shall be in accordance with State and local operations plans
adopted by the elected governing body of each local political subdivision. These
State and local plans must speck the use of the incident command system for
multiagency/multi jurisdiction search and rescue operations. The local
emergency management director shall notify the department of all search and
rescue missions. The local director of emergency management shall work in a
coordinating capacity directly supporting all search and rescue activities in that
political subdivision and in registering emergency search and rescue workers for
employee status. The chief law enforcement officer of each political subdivision
may restrict access to a specific search and rescue area to personnel authorized
by him. Access shall be restricted only for the period of time necessary to
accomplish the search and rescue mission. No unauthorized person shall interfere
with a search and rescue mission." (RCW 38.52.400)
C. The Police Chief is responsible for SAR operations in the City of Port Orchard
(City).
D. Pursuant to Interlocal Agreement for Emergency Management Services, KC-496-
13, Kitsap County Department of Emergency Management (DEM) provides
emergency management services to the City, including services relating to SAR
operations.
E. DEM is the agency responsible for coordinating administrative services for all
SAR activities in Kitsap County.
F. Local jurisdictions have the responsibility to establish criteria and standards for
volunteer emergency workers whom they register. DEM, in concurrence with the
City, has established criteria and standards for emergency workers and is
responsible for implementing and monitoring the emergency worker program.
(WAC 118-04-180)
G. The Kitsap County Sheriff's Office (KCSO), in coordination with DEM, activates
and coordinates all volunteer SAR units in Kitsap County.
H. During emergencies and the County EOC is activated, the EOC will coordinate
and assign all SAR resources.
III. Planning Assumptions
A. People will become lost, injured, or killed while outdoors, requiring SAR
activities in the City of Port Orchard.
B. An emergency or disaster may cause building collapse, leaving persons in life -
threatening situations requiring prompt response by structural technical rescue
teams and medical care. This may be referred to as structural SAR.
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C. Large numbers of local residents and volunteers will initiate activities to assist
SAR activities and will require coordination and direction within the incident
command structure.
D. Access to damaged sites and/or wilderness locations may be limited. Some sites
may be initially accessible by only air or water.
IV. Concept of Operations
A. The Emergency Operations Center (EOC) may be activated to provide
coordination and technical and administrative support to SAR operations. Similar
provisions may be made from the County and State EOC to support local efforts.
B. The Police Chief, or designee, is the Incident Commander of SAR operations in
the City.
C. The Incident Commander may request the KCSO SAR Coordinator activate and
coordinate volunteer SAR Units depending on the magnitude and scope of the
incident.
D. If volunteer SAR Units are activated, the KCSO SAR Coordinator or DEM will
obtain a mission number from the Washington State Emergency Management
Division (EMD).
E. Specialty rescue teams including water, confined space, high angle, and heavy
rescue are available through mutual aid. Requests for rescue personnel from
outside the area would be submitted to DEM.
F. Coordination from the incident scene or local EOC to the County or State EOC
will be through the normal radio and telephone capabilities, augmented by back-
up direction and control systems. Local SAR field operations will utilize
whatever communications means necessary to carry out effective SAR operations.
G. An adequate number of volunteers can be recruited for most wilderness and
suburban/urban SAR purposes from within the Kitsap County SAR volunteer
organizations. However, neither Kitsap County nor the volunteers can provide all
necessary equipment or manpower to cope with all types of SAR missions.
Mobile support units must be available upon request from adjoining political
subdivisions, or from EMD, to ensure and support maximum SAR efforts. All
requests for outside resources will be made through normal emergency
management channels.
H. Ground Search and Rescue
I . EMD, upon receiving requests for assistance from appropriate local
authorities, will coordinate the resources of other political subdivisions
and/or State and Federal agencies in support of the requesting agency.
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2. Air support or reconnaissance to assist the ground team may be requested
through DEM, as needed.
3. EMD will issue mission numbers to local authorities in response to
downed or missing aircraft for ground search only and will coordinate
these missions with the Washington State Department of Transportation,
Division of Aeronautics (WSDOT).
4. Local law enforcement may participate in a search for a missing person
based on the activation of a personal locator beacon (PLB) when there is a
reasonable likelihood that a person is located within their jurisdiction.
Upon location of the missing person, the incident becomes a ground SAR
operation under the direction and control of the chief local law
enforcement officer.
I. Marine Search and Rescue
1. The United States Coast Guard (USCG) directs all SAR operations on or
above navigable waters (waters where the Coast Guard maintains
navigational aids and/or where there is commercial shipping and
navigation).
2. Upon notification of a possible boating accident or possible drowning, the
Kitsap County Central Communications Center (CENCOM) will notify
the Kitsap County Department of Emergency Management and the Fire
and Police Department.
3. Underwater evidence searches will be coordinated by a KCSO SAR
Coordinator who will obtain an evidence mission number using the proper
procedures.
Air Search and Rescue
WSDOT "is responsible for the conduct and management of all aerial
SAR within the State. This includes SAR efforts involving aircraft and
airships. WSDOT is also responsible for SAR activities involving
electronic emergency signaling devices such as emergency locater
transmitters (ELT's) and emergency position indicating radio beacons
(EPIRB's)." (RCW 47.68.380) At the request of WSDOT or the U. S.
Coast Guard, local law enforcement agencies may assist in these SAR
operations.
2. The United States Air Force directs search operations for downed or
missing military aircraft, aircraft carrying people or things of national
significance, or aircraft of international origin.
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3. Local law enforcement may participate in a search fbr downed or missing
aircraft when there is a reasonable likelihood that a craft is located within
their jurisdiction. These activities will be coordinated with WSDOT.
Upon location of the downed aircraft, the incident becomes a ground SAR
operation under the direction and control of the chief local law
enforcement officer.
4. Upon notification of the possibility of a downed aircraft in Kitsap County,
CENCOM will notify the local law enforcement, DEM, and the SAR
Coordinator, if appropriate.
5. The DEM Duty Officer will request a SAR mission number from EMD
using proper procedures and assist in activating other SAR units, if
requested.
V. Responsibilities
A. City of Port Orchard
1. Police Department
a) Establish Incident or Unified Command, as appropriate.
b) Coordinate SAR operations.
c) Request KCSO activate and coordinate volunteer SAR units, if
appropriate.
d) Conduct and document all investigative activities.
e) Provide on -site security, if appropriate.
2. Public Works Department
a) Provide technical expertise in the evaluation of damaged
structures, if requested and as resources allow.
b) Coordinate heavy equipment procurement and operation, if
requested and as resources allow.
c) Provide resources and staff, if requested and as resources allow.
B. Local
1. Kitsap County Department of Emergency Management
a) Before the Event
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(1) Register volunteers involved in SAR, in coordination with
the City and KCSO.
(2) Maintain EOC standard operating procedures (SOP's) for
SAR operations.
(3) Maintain a SAR personnel list.
(4) Promote survival and emergency preparedness education
programs in consultation with local officials, volunteer, and
civic service organizations to help minimize SAR incidents.
b) During the Event
(1) Coordinate SAR administration functions and serve as a
administrative advisor to the local SAR units.
(2) Obtain SAR mission number from EMD, upon request.
(3) Activate EOC, if appropriate, and/or establish necessary
communications support.
(4) Coordinate local SAR resources, as necessary.
(5) Submit request to EMD for additional resources when local
capabilities are exceeded.
(6) Support SAR operations as requested by the Incident
Commander and/or the SAR Coordinator.
(7) Registers volunteers involved in SAR activities.
c) After the Event
(1) Upon receiving notification from the SAR Coordinator that
the mission is terminated, notify EMD to terminate the
mission number, allowing adequate time for volunteers to
return home, if requested.
(2) File SAR reports (Forms: DEM-77 and DEM-78) with
EMD within 15 days of operation/mission termination.
(3) Function as the administrative arm for SAR activities in
Kitsap County. Oversee quality assurance in partnership
with the KCSO and conduct audits.
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(4) Keep and maintain SAR mission records, and forward
appropriate records and reimbursement requests to EMD.
(5) Process compensation claims for Emergency Workers
(volunteers) resulting from SAR missions, as necessary.
2. Kitsap County Sheriff's Office
a) Before the Event
(1) Appoint a SAR Coordinator who will coordinate and serve
as advisor to all local SAR units.
(2) Maintain SAR Unit Call -Out list and procedures for
activating SAR Units.
(3) Assist in the recruitment and training of volunteers in SAR
skills, in coordination with DEM.
(4) Coordinate SAR activities and training with SAR volunteer
organizations.
(5) Identify the emergency needs for equipment and supplies
and coordinate with the City Police Department to ensure
that it is available in convenient locations for responses
within the City's jurisdiction.
(6) Inform DEM of needed resources to be requested from
EMD.
b) During the Event
(1) Report to an incident site and receive briefing from the
Incident Commander.
(2) Ensure a mission number has been obtained from EMD.
(3) Notify appropriate SAR units of activation. May request
DEM to assist with this function.
(4) Request additional resources, as needed. Requests for
County, State, or Federal resources should be submitted to
DEM.
(5) Maintain a detailed log of SAR activities during the
mission.
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c) After the Event
(1) Notify or request DEM notify EMD to terminate the
mission, allowing adequate time for volunteers to return
home.
(2) Submit appropriate forms and reports to DEM within 10
working days after the operation/mission is terminated.
(3) Arrange for a critique of the mission, as appropriate, for the
purpose of determining strengths and weaknesses in
mission response and ways of improving future
effectiveness for all responders.
3. Search and Rescue Units
a) Before the Event
(1) Assist with the recruiting and training of SAR volunteers.
(2) Train and prepare for SAR activities within the scope of the
assignment.
(3) Develop and implement local SAR programs in
coordination with KCSO.
(4) Develop and maintain SOPS for SAR activities.
(5) Maintain personnel and equipment resource lists.
(6) Maintain an updated call -out list with procedures for
implementation.
(7) Assess equipment and ensure that equipment is in proper
working order.
(8) Assess training needs and ensure response personnel retain
proper certification to meet State and local requirements.
b) During the Event
(1) Provide manpower for SAR activities under the direction
and control of the SAR Coordinator.
(2) Continue SAR mission until subject(s) has/have been
located and/or the SAR Coordinator terminates the mission.
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c) After the Event
(1) Submit appropriate forms and reports to the SAR
Coordinator within 5 working days of operation/mission
termination.
(2) Restore equipment, vehicles, forms, etc., to a state of
operational readiness.
(3) Attend critique of SAR mission, as requested by the SAR
Coordinator.
4. South Kitsap Fire and Rescue
Conduct rescue operations, commensurate with the availability of
equipment and the degree of specialized training to include:
a) Extrication of trapped person(s).
b) Rendering of essential medical aid at time of release and/or prior to
removal.
c) Accomplishing other tasks commensurate with the situation and
capabilities.
d) Representation in the Incident Command for structural SAR, if
appropriate.
C. State
1. Department of Transportation — Division of Aeronautics
Support SAR operations, as requested by the SAR Coordinator and/or
EMD.
2. Emergency Management Division
a) Provide for the coordination of State and local SAR resources.
b) Request Federal urban SAR assistance, as requested by the DEM.
D. Federal
1. Federal Emergency Management Agency
Task Federal agencies to perform SAR activities if a Presidential Disaster
Declaration has been issued.
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2. United States Air Force - Rescue Coordination Center
Coordinate Federal resources providing SAR assistance to states during
non -disaster times (reference National SAR Plan)
3. United States Coast Guard
Direct all SAR operations on or above navigable waters.
VI. References
A. City of Port Orchard Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Plan
D. Kitsap County Sheriff's Office Standard Operating Procedures
E. RCW 38.52.400, Search and Rescue Activities — Powers and Duties of Local
Officials
F. RC 47.68.380, Search and Rescue
G. WAC 118-04, Emergency Worker Program
H. Washington State Comprehensive Emergency Management Plan
I. National Response Framework
J. National Search and Rescue Plan
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Emergency Support Function 10 (ESF-10)
Oil and Hazardous Materials Response
Lead: Local: South Kitsap Fire and Rescue (District 7)
State: Washington State Patrol
Support: City: Emergency Management Coordinator
Police Department
Public Information Officer
Public Works Department
Local: Kitsap County Central Communications Center (CENCOM)
Kitsap County Department of Emergency Management
Kitsap County Health District
Kitsap County Sheriff's Office
State: Department of Ecology
Department of Health
Department of Labor and Industries
Emergency Management Division
Federal: Federal Emergency Management Agency
United States Coast Guard
United States Environmental Protection Agency
I. Introduction
A. Purpose
To provide for the effective and coordinated response by the City of Port
Orchard (City) and other local responders to protect emergency workers
and the public from adverse effects of a hazardous materials incident.
2. To provide the format to manage a hazardous materials incident in
partnership with CENCOM, Kitsap Public Health District (KCHD), Kitsap
County Sheriff's Office (KCSO), and/or the Washington State Patrol
(WSP) by establishing Incident or Unified Command depending on the
type, severity, and needs of the specific incident.
3. To identify the City's, CENCOM's, KCHD's, KCSO's, and WSP's
response activities relating to a hazardous materials incident within the
City.
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B. Scope
This Emergency Support Function (ESF) addresses the City's, CENCOM's,
KCHD's, KCSO's, and WSP's activities relating to a hazardous materials
incident.
II. Policies
A. Federal and State regulations require that local jurisdictions form Local
Emergency Planning Committees (LEPC). It is the responsibility of each LEPC
to develop a Hazardous Materials Response Plan (HMRP). Planning may
include coordination with outside agencies, recognition procedures, safe distance
for places of refuge, site security, control procedures, evacuation routes and
procedures, and a list of required personal protective equipment. The City is a
member of the Kitsap County LEPC.
B. The City has designated WSP as the Incident Command Agency for all
hazardous materials incidents within the City.
C. Unified Command will be used in all hazardous materials incidents that are
criminal in nature or that require a police investigation be conducted.
III. Planning Assumptions
A. Hazardous material or oil spill incidents can occur anywhere at any time as
identified in the Kitsap County Hazard Identification and Vulnerability
Assessment, and may develop slowly or may occur suddenly and without warning.
B. The possible effects of an emergency could range from a small cleanup problem
to the evacuation of residences, businesses, and special facilities.
C. Properly trained and equipped local emergency responders can handle most
hazardous materials incidents.
D. Protective actions that may be necessary for the public in the affected area may
include sheltering, evacuation, and the protection of animals, water and food
supplies. The choice of protective actions will depend on many factors including
the magnitude, severity and urgency of the situation, the characteristics of the
area, population affected, weather and road conditions.
E. A natural or technological disaster could result in a single or numerous situations
in which hazardous materials are released into the environment.
F. Emergency exemptions may be needed for disposal of contaminated material.
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IV. Concept of Operations
A. WSP, using the National Incident Management System (NIMS), shall be
responsible to coordinate command, control, and mitigate hazardous materials
incident response activities in the City except when it is necessary for law
enforcement to conduct an investigation, in which, Unified Command will be
used.
B. The South Kitsap Fire and Rescue will assist the WSP in hazardous materials
incidents, as appropriate.
C. The emergency response operations of a hazardous materials incident may
require multi -disciplinary response. Respondents may include fire services, law
enforcement, environmental containment and cleanup specialists, fish and
wildlife experts, emergency medical services, environmental health, and other
agencies.
D. NIMS will be used in all hazardous materials incidents from start to finish, in
accordance with local, State, and Federal laws.
E. Any department, agency, or private business becoming aware of a hazardous
materials incident shall immediately notify the Kitsap County Central
Communications Center (CENCOM) for dispatch of appropriate emergency
response personnel.
F. Kitsap County Department of Emergency Management (DEM) will notify the
Washington State Emergency Management Division (EMD) and submit requests
for assistance, if appropriate.
G. State agencies will respond to hazardous materials incidents according to
appropriate State and Federal laws, regulations, and other agency plans.
H. Federal agencies and resources will be utilized if local and State capabilities have
been exceeded and/or if Federal response is required under Federal laws,
regulations, and plans.
V. Responsibilities
The structure of the local agency on -scene management will depend on the size and scope
of the incident. The Incident Commander will be responsible for the coordination and
management of the on -scene response. For the purpose of this Comprehensive
Emergency Management Plan, the Incident Commander will be the senior on -scene
official from the first response agency until relieved by a higher authority.
ESF 10, Hazardous Materials
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
A. All Response Agencies and Departments
1. Maintain standard operating procedures (SOP) for responding to a
hazardous materials incident.
2. Train all personnel on the use of NIMS.
3. Participate in emergency response exercises, drills, and training.
4. Train personnel to the appropriate level for their response.
Maintain and share current internal plans, SOPs, and checklists detailing
status of resources with other supporting agencies.
6. Provide situation and status reports, upon request, to the EMC, Incident
Commander, DEM, and/or other regulatory agencies.
7. Activate SOPS or respond as directed by the Incident Commander.
8. Support recovery efforts as identified in SOPs and/or as directed by
Incident Commander, Emergency Management Coordinator (EMC),
and/or the EOC.
9. Support appropriate State and Federal agencies as conditions warrant and
within the realm of local plans and procedures.
10. Participate in debriefing and critiquing.
B. City of Port Orchard
1. Emergency Management Coordinator
Function as liaison between local responders and City officials and staff
members.
2. Police Department
a) Ensure officers are trained and familiar with NIMS using both
Incident and Unified Command.
b) Provide a representative to participate in Unified Command for
incidents that require a police investigation.
c) Maintain emergency contingency plans and resources to ensure
continuation of service.
ESF 10, Hazardous Materials
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
d) Ensure that law enforcement personnel are familiar with
procedures for the identification and movement of essential
personnel during an incident.
e) Maintain a list of available resources.
f) Assist with perimeter control at hazardous materials incident
scenes, if requested and as resources allow.
g) At the direction of the Incident Commander, assist in the
implementation of the community warning system identified in
Emergency Support Function 2, Communications and Warning.
h) Provide for traffic control and maintenance of evacuation during a
hazardous materials incident.
3. Public Information Officer
Coordinate all public information and instructions and media relations as
defined in ESF 2, Communications.
4. Public Works Department
C. Local
a) Provide current 24-hour contact numbers to CENCOM.
b) Provide equipment and personnel to assist in the containment of a
hazardous materials release, as appropriate.
c) Provide assistance to law enforcement with regard to traffic
control on evacuation routes and at the incident scene.
d) Implement protection measures to ensure the safety of the water
supply and water/sewer and surface water system.
Kitsap County Central Communications Center (CENCOM)
Provide a single point of notification and coordination of a hazardous
materials incident through CENCOM's 24-hour capability.
2. Kitsap County Department of Emergency Management
a) Participate in the development of training and exercise programs
with the first response community.
ESF 10, Hazardous Materials
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
b) Coordinate agency response for routine hazardous material spill
response.
c) Act as the coordinator for the various local emergency
organizations and as the local liaison to EMD.
d) Assist the Incident Commander in determining need for evacuation
or shelter -in -place. Activate the EAS is requested and warranted
per EAS protocols.
e) Request activation of emergency shelter(s), if requested.
f) Support recovery efforts as identified in emergency response
procedures and/or as requested by Incident Commander.
3. Kitsap Public Health District
Coordinate with the Washington State Department of Ecology to assess
the public health risk from hazardous materials spills.
4. Kitsap County Sheriff's Office
a) Assist with perimeter control at hazardous materials incident
scenes, if requested and as resources allow.
b) Assist in the implementation of the community warning system
identified in Emergency Support Function 2, Communications, if
requested and as resources allow.
c) Provide for traffic control and maintenance of evacuation during a
hazardous materials incident.
South Kitsap Fire and Rescue
a) Participate in the development of training and exercise programs
with other first responders in the community.
b) Ensure responders are trained and familiar with NIMS using both
Incident and Unified Command.
c) Provide a representative to participate in Unified Command for
incidents, if appropriate.
d) Make necessary initial protective action decisions for the public and
emergency workers.
ESF 10, Hazardous Materials
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
D. State
1. Department of Ecology
a) Provide on -scene coordination, technical information containment,
cleanup, disposal and recovery, environmental damage,
assessment, chemical analysis and evidence collection for
enforcement actions for non -radioactive hazardous materials
incidents.
b) Maintain a list of cleanup contractors, equipment, and technical
and scientific personnel for non -radioactive hazardous materials.
c) Coordinate damage assessments of moderate and major spills by
activating the State Natural Resource Damage Assessment Team,
when appropriate.
2. Department of Health
a) Lead agency in Unified Command for incidents involving
radioactive materials.
b) Provide technical personnel and equipment for use with radioactive
materials.
c) Provide advice and guidance regarding the health hazards relating
to hazardous materials.
d) Provide technical assistance, sample collection, laboratory
analysis, risk assessment, and control information relative to
incidents involving hazardous materials.
3. Emergency Management Division
Coordinate the procurement of State resources for use by the on -scene
Incident Commander or as requested by DEM or other designated local
or State response agencies.
4. Washington State Patrol
a) Provide a representative to serve as Incident Commander or
participate in Unified Command, as appropriate.
b) Investigate all incidents involving hazardous materials.
ESF 10, Hazardous Materials
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
c) Make necessary protective action decisions for the public and
emergency workers.
E. Federal
1. Federal Emergency Management Agency
Lead coordination role for Federal offsite planning and response
coordination for all types of radiological emergencies.
2. United States Coast Guard
a) Provide advice and assistance to users of the system by accessing
computer data files that list hazardous substance characteristics.
b) Function as the Federal on -scene coordinator for incidents
involving coastal (navigable) waters.
3. United States Environmental Protection Agency
a) Provide emergency response team support for hazardous materials
contingencies.
b) Respond with advice and technical resources to protect the
environment from all types of hazardous materials incidents.
c) Act as the Federal on -scene coordinator for incidents involving
inland waters.
VI. References
A. City of Port Orchard Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Plan
D. South Kitsap Fire and Rescue — Standard Operating Procedures
E. Washington State Comprehensive Emergency Management Plan
F. National Response Framework
G. Superfund Amendments and Re -Authorization Act of 1986 (SARA Title III)
8 ESF 10, Hazardous Materials
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Support Function 11 (ESF-11)
Agriculture and Natural Resources
Lead: City: Public Works Department
Local: Public Works Department (Parks)
American Red Cross
Salvation Army
Support: City: Emergency Management Coordinator
Police Department
Public Information Officer
Local Kitsap County Cooperative Extension Agent
Kitsap County Department of Emergency Management
Kitsap County Public Health District
Kitsap Public Utility District #1
State: Emergency Management Division
Department of Health
Other State Response Agencies
Federal: Department of Agriculture
I. Introduction
A. Purpose
To coordinate efforts to provide safe handling of food, water, and donated goods,
following a major emergency or disaster, to persons unable to provide for
themselves.
B. Scope
This Emergency Support Function (ESF) provides for the management, safe
handling, and distribution of food stocks, water, and donated goods for the needs
in the City of Port Orchard (City) during a major emergency or disaster.
II. Policy
American Red Cross Disaster Plan
III. Planning Assumptions
A. Under emergency or disaster conditions, the American Red Cross (ARC) and the
ESF 11, Agriculture and Natural Resources
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Salvation Army are the agencies that have the ability to coordinate mass care.
B. The City will work with all community, humanitarian, and social service
organizations to assist in the coordination of this activity.
C. The Kitsap Public Health District will provide guidance to City and County
agencies and individuals to ensure the safety of food, water, and donated goods to
the public.
D. The City should not routinely accept unprocessed donated goods during an
emergency or disaster.
E. The distribution of food, water, and donated goods needs to be a community -wide
effort to include City government.
F. Distribution of food, water, and donated goods will tax government,
humanitarian, and social service agencies.
G. The City has limited experience in coordinating the distribution of food, water,
and donated goods in a catastrophic event.
H. If not handled properly, food, water, and donated goods can become vehicles for
illness and disease transmission, which must be avoided.
IV. Concept of Operations
A. General
1. It is the policy of the City to educate its citizens, businesses, and staff
regarding their responsibility to provide for their own food and water for a
minimum of 5-7 days, following a natural or technological disaster.
2. During an emergency or disaster, the City will coordinate with local
agencies, churches, institutions, commercial facilities, volunteer
organizations, and distributors of drinking water for the management of
food, water, and donated goods.
3. Management and procurement of food and water in the City for disaster
victims and workers shall be coordinated by the Logistics Section in the
Emergency Operations Center (EOC) in conjunction with the American
Red Cross.
4. The EOC, in conjunction with Kitsap County Department of Emergency
Management (DEM), will coordinate County, State, and Federal services
needed in providing food and water to Bainbridge Island residents on a
long-term basis.
ESF 11, Agriculture and Natural Resources
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
5. The Kitsap Public Health District and the Kitsap County Extension Agent
(agricultural agent) will provide information on preventative measures to
be taken to reduce contamination of food, water, crops, and livestock, as
well as information/recommendations for the safe storage and distribution
of emergency food. Information will be disseminated as described in ESF
15, External Affairs.
•64
In the event of a countywide emergency or disaster, the cooperation of the
food sector is essential to execute emergency plans for allocation of food
resources to meet emergency demands.
2. The Logistics Section in the EOC will coordinate City food resources with
assistance from the American Red Cross, as appropriate.
Emergency food stocks will be purchased or procured under the provisions
of RCW 38.52.070, Local Organization and Joint Local Organizations
Authorized — Establishment, Operation — Emergency Powers, Procedures.
C. Water
1. City residents obtain their drinking water from either the City's water
system, individual wells and/or public or private water systems.
2. The Water Resource Manager, or designee, in the EOC will coordinate
City water resources.
Water supplies will be severely impacted both during flooding, severe
winter storms (frozen and ruptured pipes), and earthquakes (total
disruption, cracks, pipeline failures, etc.).
4. The Public Works Department is not prepared to deal with severely
impacted water systems after a major emergency or disaster and may need
outside assistance to recover from the event.
Following an earthquake, water may be considered contaminated because
of pipeline breaks. A "boil water" notice may be issued, if circumstances
warrant.
6. The Logistics Section in the EOC will coordinate water resources with
assistance from the American Red Cross, as appropriate.
D. Donated Goods
During a disaster, the public and major corporations become very
generous in both donating monies and goods to the disaster area. This
ESF 11, Agriculture and Natural Resources
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
generous outpouring of goodwill often severely impacts and overwhelms
local government and social agencies trying to manage the donated goods.
2. The Logistics Section in the EOC will coordinate donated goods and
resources.
In a region -wide earthquake, the management of donated goods will not
only tax government and social agencies but the donated goods could be
so generous that many will never be used and will require disposal.
4. City government will coordinate all "nationally donated goods" through
the County EOC.
5. The Logistics Section in the EOC will assure all donated goods are evenly
distributed based on need to all areas of the City.
6. Donated goods are categorized into two sections; solicited goods and
unsolicited goods.
a) Solicited Goods - The impacted community has identified a
specific need and requested specific items from either the general
public and/or the community at large. Usually the request is for
cash to the ARC and/or Salvation Amy providing the major relief
efforts to the affected community.
b) Unsolicited Goods - The public sees or hears of the disaster
through the media and is motivated to send a donation and/or
donated goods to the impacted area whether it is needed or not.
V. Responsibilities
A. City of Port Orchard
1. City Clerk
a) Coordinate potential sites with Parks Division for holding donated
goods, food, and water supplies.
b) Assist in coordinating with City departments and relief agencies
regarding transportation and distribution of food and water to City
staff and citizens.
c) Act as liaison with public and private agencies for potential
holding areas.
2. Emergency Management Coordinator
ESF 11, Agriculture and Natural Resources
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
a) In coordination with DEM, coordinate the activities of those local
agencies charged in local plans for the provision of and
management of food, water, and donated goods.
b) Inform assigned agencies of the need to coordinate food, water,
and donated goods.
c) Coordinate and maintain liaison with private providers of mass
care resources and services.
d) Coordinate with all appropriate departments and agencies to ensure
operational readiness.
e) Maintain an operational EOC with necessary standard operating
procedures (SOPs).
f) In coordination with DEM and the Public Information Officer
(PIO), coordinate emergency public information regarding food
resources.
g) Ensure notification of the local food bank of the possible need to
activate and coordinate food and water distribution.
3. Police Department
Provide or coordinate for security at food storage areas and crowd control
at distribution sites, if requested and as resources allow.
4. Public Information Officer
Coordinate the release of public information and instructions with DEM,
ARC, and the Kitsap County Health District regarding issues related to
food and water, as authorized by the EMC.
5. Public Works Department
B. Local
a) Develop and maintain SOPs to ensure potable water during an
event.
b) Conduct timely damage assessment and provide situation reports to
the EOC with current water resource information.
American Red Cross
ESF 11, Agriculture and Natural Resources
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
a) Coordinate with the City of Bainbridge Island to provide disaster
victims with food, clothing, shelter, first aid, and supplementary
medical/nursing care and meet other urgent immediate needs.
b) Assess equipment and training needs.
c) Provide liaison to the County EOC.
2. Kitsap County Cooperative Extension
Provide information on food safety.
Kitsap County Department of Emergency Management
a) Request the assistance of County agencies and private
organizations having emergency mass care capabilities, when
requested by local governments.
b) Provide overall logistical support of nationally donated goods by
managing the County EOC following its activation.
c) Alert those County and local agencies that have the expertise
needed with managing food (Department of Agriculture), water
(Kitsap County Health District), and donated goods (Government
Surplus Administration).
d) Coordinate all public information and instruction, and media
relations as defined in the Kitsap County Comprehensive
Emergency Management Plan, Appendix 2, Public Information.
4. Kitsap Public Health District
a) Analyze water samples from sources suspected of contamination
and make appropriate recommendations.
b) Develop procedures to notify the residents of Kitsap County how
to treat contaminated food and water.
Local Utility Districts
Assist in ensuring water service to the City, if requested and as resources
allow.
6. Salvation Army
a) Provide mobile canteen services.
ESF 11, Agriculture and Natural Resources
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
b) Provide emergency feeding services.
c) Collect and distribute food, clothing, and other supplies.
d) Maintain a resource listing of equipment, supplies, and facilities
and their availability and provide a copy to DEM, upon request.
e) Assess equipment and training needs.
f) Coordinate activities with the County EOC.
7. Public Works (Parks)
C. State
a) Coordinate potential sites with City for holding donated goods,
food, and water supplies.
b) Assist in coordinating with City departments and relief agencies
regarding transportation and distribution of food and water to City
staff and citizens.
c) Act as liaison with public and private agencies for potential
holding areas.
Department of Health
a) Supplement local health agencies in the regulation and inspection
of consumable foods at the point of preparation.
b) If available, coordinate and inspect appropriate response with all
Group A water purveyors (15 or more homes or serves 25 people
per day for more than 60 days).
2. Emergency Management Division
a) Request the assistance of State agencies and private organizations
having emergency mass care capabilities when requested by local
governments.
b) Provide overall logistical support of nationally donated goods by
managing the State's Logistic Center 72 hours following its
activation.
c) Alert those State and local agencies that have the expertise needed
with managing food (Agriculture), water (Department of Health),
and donated goods (Government Surplus Administration).
ESF 11, Agriculture and Natural Resources
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
3. All other State Agencies
a) The State Emergency Management Council provides for local
mass care and feeding through its local member units.
b) Assess equipment and supply needs.
c) Recruit and supervise volunteers to staff local logistics center, as
requested and feasible.
d) Respond as identified in the Washington State Comprehensive
Emergency Management Plan.
D. Federal
Department of Agriculture
Assist in the inspection of donated foods and other goods.
VI. References
A. American Red Cross Disaster Plan
B. City of Port Orchard Emergency Operations Plan
C. Kitsap County Comprehensive Emergency Management Plan
D. Kitsap County Emergency Operations Plan
E. RCW 38.52.070, Local Organization and Joint Local Organizations Authorized —
Establishment, Operation- Emergency Powers, Procedures
F. Washington State Comprehensive Emergency Management Plan
G. National Response Framework
8 ESF 11, Agriculture and Natural Resources
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Support Function 12 (ESF_12)
Energy
Lead: City: Public Works Department
Support: City: Police Department
Local: Kitsap County Department of Emergency Management
Puget Sound Energy
State: Emergency Management Division
Federal: Federal Emergency Management Agency
I. Introduction
A. Purpose
1. To provide for the effective utilization of available electric power, propane
and petroleum products, as required to meet essential needs of the City of
Port Orchard (City) during emergency or disaster situations.
2. To assign coordination with private utilities required to meet essential
needs during an emergency or disaster.
B. Scope
This Emergency Support Function (ESF) addresses:
1. Assessing energy systems and infrastructure damage, supply, demand, and
requirements to restore such systems.
2. Assisting City departments and agencies in obtaining fuel for
transportation, communication, emergency operations, and other critical
facilities.
3. Helping energy suppliers in obtaining equipment, specialized labor, and
transportation to repair or restore service to pre -disaster levels.
II. Policy
The priority of the City shall be to protect lives and property, including critical energy
and utility lifelines, and the environment.
ESF 12, Energy
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
III. Planning Assumptions
A. Puget Sound Energy (PSE) provides electric power to the City of Port Orchard.
B. Under ordinary conditions, requests for service from PSE are routed to their
Customer Call Centers. Those agencies have also shared with the City the
telephone numbers dedicated to public safety agencies for emergency response
information. The EOC also maintains emergency contact information for PSE's
EOCs.
C. The Public Information Officer (PIO) will coordinate information regarding
electricity with PSE's media relations team members.
D. A severe natural disaster or other significant event can sever key energy and
utility lifelines, constraining supply in impacted areas, or in areas with supply
links to impacted areas, and also affect fire fighting, transportation,
communication, and other lifelines needed for public health and safety.
E. There may be widespread and/or prolonged electric power failure.
Communications, water, wastewater, and solid waste disposal systems will be
affected and traffic signals may not operate.
F. There may be panic hoarding of fuel in some areas served by severed pipelines, or
by individuals from neighboring jurisdictions where shortages have occurred.
G. City departments, under Emergency Proclamation, may need the authority to go
on private property to evaluate and repair utilities that jeopardize public and
private property or threaten public health or the environment.
IV. Concept of Operations
A. The occurrence of a major disaster could destroy or disrupt all or a portion of the
City's energy systems.
1. The electrical power industry within Washington is organized into a
network of public and private generation and distribution facilities which
form the Northwest Power Pool. Through such networks, the electrical
power industry has developed a capability to provide power under even
the most extreme circumstances.
2. The Washington State Department of Transportation (WSDOT) can access
local petroleum suppliers and major oil companies to facilitate the delivery
of adequate amounts of emergency petroleum fuel supplies and may be
requested through local emergency management channels.
ESF 12, Energy
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
B. To the maximum extent possible during a disaster, energy systems will continue
to provide services through their normal means.
C. Energy resources will be used to meet immediate local needs. If shortages exist,
requests to meet needs will be submitted through normal emergency management
channels. Actions may be taken to curtail use of energy until normal levels of
service can be restored or supplemented. These resources, when curtailed, will be
used to meet immediate and essential emergency needs (e.g. hospitals, etc.).
D. Energy information will be furnished to emergency government officials at all
levels to inform the public on proper use of services.
E. As needed or requested, energy representatives will compile post -emergency
damage assessment reports and transmit them to the Kitsap County Department of
Emergency Management (DEM).
F. "The governor shall make a reasonable, good faith effort to provide the
committee with notice when the governor is considering declaring a condition of
energy supply alert or energy emergency. The governor shall immediately
transmit the declaration of a condition of energy supply alert or energy
emergency and the findings upon which the declaration is based and any orders
issued under the powers granted in this chapter to the committee. The governor
shall provide the committee with at least fourteen days' notice when requesting an
extension of a condition of energy supply alert or energy emergency, unless such
notice is waived by the committee. " (RCW 43.21G.040)
G. "To protect the public welfare during a condition of energy supply alert or energy
emergency, the executive authority of each state or local governmental agency is
hereby authorized and directed to take action to carry out the orders issued by the
governor pursuant to this chapter as now or hereafter amended. A local
governmental agency shall not be liable for any lawful actions consistent with
RCW 43.21 G. 030 as now or hereafter amended taken in good faith in accordance
with such orders issued by the Governor. " (RCW 43.21 G.050)
V. Responsibilities
A. City of Port Orchard
1. Police Department
ESF 12, Energy
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
a) Before the Event
(1) Develop and maintain current SOPs to be used during an
emergency/disaster.
(2) Train personnel to the appropriate level for their required
response.
(3) Participate in emergency response exercises, drills, and
training.
b) During the Event
(1) Designated representative report to the EOC.
(2) Implement SOPs.
(3) Alert personnel with emergency response functions.
(4) Provide support in securing areas where electrical incidents
pose a danger to the public.
(5) Provide assistance in implementing road closures and
detours for roadways.
(6) Provide support in field operations, as appropriate.
c) After the Event
(1) Support recovery efforts as identified in the SOPS.
(2) Support appropriate local, state, and federal agencies, as
conditions warrant and within the realm of City plans and
procedures.
(3) Participate in debriefing and critiquing organized by the
Emergency Management Coordinator (EMC) or DEM.
2. Public Works Department
a) Before the Event
(1) Support and maintain franchise agreements, letters of
understanding, contracts, etc. with private utilities
responsible for electricity and fuel transport to ensure
4 ESF 12, Energy
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
response and recovery operations are conducted in an
orderly manner and in citywide priority sequence to the
greatest extent possible.
(2) Develop and maintain current Standard Operating
Procedures (SOPs) to be used during an emergency or
disaster.
(3) Train personnel to the appropriate level for their required
response.
(4) Participate in emergency response exercises, drills, and
training.
(5) Maintain close liaison with local energy providers and
identify 24-hour emergency numbers and contact
personnel.
(6) In coordination with DEM and energy providers,
coordinate emergency public information regarding loss or
disruption of energy.
(7) Place generators in areas that require emergency power for
critical functions or services, as resources allow.
b) During the Event
(1) In conjunction with DEM, assist in determining priorities
among users if an adequate energy supply is not available
to meet all essential needs.
(2) Coordinate all public information and instructions and
media relations as defined in ESF 15, External Affairs.
(3) Coordinate fuel needs for transportation, communications,
emergency operations, and other critical facilities.
c) After the Event
(1) Support recovery efforts as identified in SOPs.
(2) Support appropriate local, state, and federal agencies, as
conditions warrant and within the realm of City plans and
procedures.
(3) Provide situation and status reports, as requested.
ESF 12, Energy
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
B. Local
(4) Prepare appropriate disaster assistance forms for submittal
to appropriate local, state, and federal agencies.
(5) Participate in debriefing and critiquing organized by the
EMC or DEM.
Energy Providers
a) Continue to operate in the tradition of self-help and interservice
mutual aid before calling for area, regional, or state assistance.
b) Comply with the prevailing priority systems relating to curtailment
of customer demands or loads, restoration of services, and
provision of emergency services for other utilities and systems.
c) In coordination with the EOC, determine priorities among users if
adequate supply is not available to meet all essential needs.
d) Provide information necessary for compiling damage and
operational capability.
2. Kitsap County Department of Emergency Management
a) Maintain a liaison contact with the Emergency Response Manager
of Puget Sound Energy.
b) Request representation of providers in the County EOC, if
appropriate.
c) Coordinate regional emergency response and recovery operations
within Kitsap County.
C. State
Emergency Management Division
I . Alert appropriate state agencies of the possible requirement to supplement
local energy needs.
2. Coordinate with the Utilities and Transportation Commission to provide
supplemental assistance to local government.
ESF 12, Energy
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
D. Federal
Federal Emergency Management Agency
Coordinate activities of Federal agencies having supplemental energy and utility
resource capabilities during a Presidential -declared emergency or disaster.
VI. References
A. City of Port Orchard Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Plan
D. RC 43.21 G, Energy Supply- Emergencies and Alerts
E. Washington State Comprehensive Emergency Management Plan
F. National Response Framework
ESF 12, Energy
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
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ESF 12, Energy
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Support Function 13 (ESF-13)
Public Safety and Security
Lead: City: Police Department
Support: City: Public Works Department
Local: Kitsap County Department of Emergency Management
Kitsap County Sheriff's Office
Other Local Law Enforcement Agencies
State: Emergency Management Division
Washington State Patrol
I. Introduction
A. Purpose
To provide for the effective coordination of law enforcement operations
within the City of Port Orchard (City) during an emergency or disaster.
2. To provide support for local and State law enforcement operations.
3. To utilize local law enforcement communications resources to support
emergency operations.
4. To support public safety and security support to include access, traffic,
crowd control, and technical resource assistance
B. Scope
This Emergency Support Function (ESF) addresses all law enforcement activities
within the City. The scope of this section will not attempt to address details
regarding mutual aid and regional law enforcement responsibilities and
procedures that are contained in other documents.
II. Policies
A. Under emergency or disaster conditions, law enforcement activities are the
responsibility of the local law enforcement agency within the jurisdiction.
B. Law enforcement units supplied by other levels of government will remain under
the command of their parent agency but will operate under the direction and
control of the Incident Commander.
ESF 13, Public Safety and Security
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
C. The Police Department will maintain normal policies and procedures whenever
possible, but may make adjustments when necessary to protect life, property, and
the environment.
III. Planning Assumptions
A. General Law Enforcement problems are compounded by disaster -related
community disruption.
B. The capabilities of local law enforcement may be strained or exceeded.
Supplemental assistance may be requested through the Kitsap County Department
of Emergency Management (DEM).
C. Kitsap County Sheriff's Office (KCSO) may provide assistance in coordination of
ground and water search and rescue operations, if requested and as resources
allow.
IV. Concept of Operations
A. The Police Chief or his/her successor will designate a representative to coordinate
field operations and resources from the Emergency Operations Center (EOC).
On -scene management of multi -agency emergencies will follow the National
Incident Management System (NIMS).
B. Field communications posts may be established whenever the emergency requires
the response of multiple public units and coordination of police activities in the
field.
C. The on -scene Incident Commander shall provide regular status reports and
coordinate all requests for additional resources through the EOC. Co -location of
command posts will be the preferred method of field operations when multiple
departments or agencies have command posts established.
D. The Washington Mutual Aid Peace Officers Powers Act, RCW 10.93, provides
law enforcement with mutual assistance capabilities between jurisdictions.
Mutual aid agreements exist with local law enforcement agencies. Letters of
mutual support exist with various law enforcement agencies. Supplemental law
enforcement assistance should be requested through the EOC, when activated.
E. The Police Chief or his/her designee will coordinate activities with the on -scene
military commander in the event military troops are utilized to maintain order.
F. If an emergency occurs within the City limits, the Police Department will exercise
overall authority for law enforcement activities and responsibilities.
ESF 13, Public Safety and Security
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
G. The Police Department will coordinate with DEM whenever air space restrictions
are necessary during emergency response or recovery activities.
V. Responsibilities
A. City of Port Orchard
1. Mayor
a) Serve, or appoint someone to serve, as the Public Information
Officer.
b) Coordinate all public information and instructions, and media
relations as defined in Appendix 2, Public Information
2. Police Department
a) Before the Event
(1) Develop and maintain current standard operating
procedures (SOPS) to be used during an emergency or
disaster.
(2) Train personnel to the appropriate level for their required
response.
(3) Participate in emergency response exercises, drills, and
training.
b) During the Event
(1) Provide law enforcement activities within the City, which
include the enforcement of any special emergency orders
issued by the Emergency Management Coordinator (EMC)
and/or City Council.
(2) Provide emergency traffic control, damage survey,
coordinate waterfront reconnaissance of impacted areas,
and assist with initial city-wide damage assessment as
appropriate.
(3) Recommend the evacuation of endangered population.
Inform the public of evacuation orders including, but not
limited to: door-to-door notification of persons in affected
ESF 13, Public Safety and Security
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
area, and warning the public through the use of mobile
public address systems. Provide security to the evacuated
property, if necessary and as resources allow.
(4) Provide security and perimeter control at incident scenes
and the EOC during activation when appropriate.
(5) Develop and maintain resource lists for equipment,
personnel, supply resources, and department standard
operating procedures for use during major emergencies and
disasters.
(6) Provide support to the Kitsap County Coroner in the
investigation, identification, recovery, and management of
deceased persons.
(7) Provide support to the EMC in the dissemination of
emergency warning information to the public.
(8) Request Washington State Emergency Management
Division (EMD), through DEM, to coordinate temporary
air space restrictions, when necessary.
c) After the Event
(1) Support recovery efforts as identified in SOPS.
(2) Support appropriate local, State, and Federal agencies, as
conditions warrant and within the realm of City plans and
procedures.
(3) Provide situation and status reports, as requested.
(4) Participate in debriefing and critiquing organized by the
EMC or DEM.
3. Public Works Department
a) Assist with traffic/crowd control and perimeter security, as
requested, by providing:
(1) Personnel, including but not limited to certified flaggers.
(2) Traffic control signage.
(3) Barricades.
ESF 13, Public Safety and Security
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
(4) Cones.
B. Local
1. Kitsap County Department of Emergency Management
a) Activate EOC, if appropriate.
b) Provide means for coordinating capabilities, resources, and assets
necessary to alleviate disaster impacts on citizens and public
entities caused by an emergency or disaster.
c) Coordinate documentation of emergency activities and recovery of
funds.
d) Serve as the central point of contact for local government requests
for specific local, State, and Federal disaster resources and
services.
2. Other local law enforcement agencies
Support recovery operations as defined in existing mutual aid agreements
or as requested by DEM by:
a) Maintaining post -emergency or disaster security patrols.
b) Controlling re-entry.
c) Assisting in damage assessment activities, if appropriate.
C. State
1. Emergency Management Division
Serve as the central point of contact for local government requests for
specific State and Federal disaster resources and services.
2. Washington State Patrol
a) Assist DEM, KCSO, and City police departments in law
enforcement operations.
b) Coordinate and maintain liaison with the appropriate State
departments, as identified in the Washington State Comprehensive
ESF 13, Public Safety and Security 5
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Management Plan, Emergency Support Function 22,
Law Enforcement.
c) Provide warning and communication support.
D. Federal
See Emergency Support Function 20, Military Support to Civilian Authorities.
VI. References
A.
City of Port Orchard Emergency Operations Plan
B.
Kitsap County Comprehensive Emergency Management Plan
C.
Kitsap County Emergency Operations Plan
D.
Kitsap County Sheriff's Office Standard Operating Procedures
E.
RCW 10.93, Washington Mutual Aid Peace Officers Powers Act
F.
Washington State Comprehensive Emergency Management Plan
G.
National Response Framework
6 ESF 13, Public Safety and Security
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Support Function 14
Long Term Community Recovery
Lead: City: Emergency Management Coordinator
Emergency Operations Center - Operations and Planning Sections
Support: City: All Departments
Local: American Red Cross
Kitsap County Assessor
Kitsap County Department of Emergency Management
Kitsap Public Health District
Kitsap County Public Works
Kitsap County Sheriff's Office
Bainbridge Island Metropolitan Park & Recreation District
State: Emergency Management Division
Federal: Federal Emergency Management Agency
I. Introduction
A. Purpose
To provide a standardized system to collect, report, and evaluate information
related to an emergency or disaster and the response necessary to facilitate the
community's transition from an emergency situation to the resumption of normal
activities.
B. Scope
This Emergency Support Function (ESF) addresses roles and responsibilities of
all City of Port Orchard (City) departments regarding recovery and restoration
efforts and addresses disaster -related assistance and services provided by
government and volunteer agencies following an emergency. This ESF will be
implemented in concert with ESF 7, Resource Management and ESF 23, Damage
Assessment.
ESF 14, Long -Term Community Recovery
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
II. Policies
A. The recovery effort for the City in large disasters will be coordinated from the
Emergency Operations Center (EOC) under the direction of the Emergency
Management Coordinator (EMC)/Disaster Manager, or designee.
B. The Kitsap County Department of Emergency Management (DEM) coordinates
the collection of damage assessment information for both public losses and
uninsured private losses from local jurisdictions, public entities, and tribes, and
forward the information to Washington State Emergency Management Division
(EMD) for a determination of whether the County, including the City, will be
recommended for Federal individual assistance, public assistance, or both.
C. Whenever Kitsap County qualifies for State and/or Federal individual disaster
assistance, individuals, families, and businesses will be referred to applicable
State and Federal programs or to volunteer agencies.
D. When individuals, families, and businesses do not qualify for State or Federal
assistance, or whenever Kitsap County proclaims a local emergency, which is not
followed by a State or Federal declaration, assistance may be provided in
accordance with existing City and County policy and programs or by volunteer
agencies.
E. Public damage and response costs will be borne by the incurring organization.
Reimbursement will be provided through State and Federal programs, as
available.
III. Planning Assumptions
A. The capability to recover from any emergency or disaster is dependent upon the
timely receipt of accurate information. This information is used to determine
priorities based on needs and the availability of resources.
B. There may be an immediate and urgent need for medical attention, sanitation
facilities, food, water, clothing, and transportation following an emergency or
disaster.
C. To the extent practicable, immediate basic needs will be the responsibility of the
individual, benefited by their individual disaster preparedness measures.
D. Needs not met by individual responsibility will be referred to established public or
private programs consistent with individual qualifications, organizational
priorities, and resource availability.
ESF 14, Long -Term Community Recovery
November2013
City of Port Orchard
Comprehensive Emergency Management Plan
E. Organizations or agencies providing utility services, whether public or private,
will have in place and implement plans to ensure continued service during the
recovery and restoration periods.
F. All City departments are responsible for the preparation of damage assessment
forms for their department and ensuring the forms are forwarded to the EOC, or
designated department.
IV. Concept of Operations
A. Following the initial response to an event, the EOC will remain activated to
coordinate initial recovery and restoration activities. The EOC may remain
activated until its coordinating functions are no longer needed. The EOC may be
reactivated on a temporary basis to meet developing needs.
B. Depending on the nature of the emergency, the EOC may be activated to
coordinate the City's recovery and restoration activities, including mitigation.
C. EOC staff will support citywide activities. Liaison and coordination will be
maintained with County, State, and Federal officials, the American Red Cross
(ARC) and other volunteer organizations. The priority of tasks will be
determined by the EMC/Disaster Manager.
D. During the response phase, EOC staff will document reported damage throughout
the City, evaluate community needs, and commence planning for recovery and
restoration. Resources and services will be arranged, as necessary, for meeting
urgent community needs.
E. The resources and services of the City will be used to the extent practicable.
Additional services or resources, or those not normally part of the City inventory,
may be procured from private sources, requested through DEM, or provided by
the community.
F. Individuals, families, and the business community seeking financial or housing
assistance will be referred to County, State, Federal, and/or volunteer program
coordinators, as applicable.
G. The City will determine the need for taking advantage of any Post -Disaster
Mitigation Funds as part of long term recovery.
H. An ongoing assessment of the social and economic impacts of a disaster will be
maintained until such time as the City has returned to normalcy.
V. Responsibilities
A. City of Port Orchard
ESF 14, Long -Term Community Recovery
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
All City Departments
a) Include recovery and restoration activities in organizational
training programs and participate in City and County -wide drills
and exercises to evaluate recovery and restoration activities and
procedures.
b) Implement recovery and restoration procedures following an
emergency or disaster, as appropriate.
c) Provide the EMC/Disaster Manager and/or the Public Information
Officer (PIO) with relevant information for distribution to the
public.
d) Provide a liaison to coordinate with State and Federal assessors for
the development and tracking of Disaster Survey Reports.
e) Support and assist those organizations with specific recovery and
restoration responsibilities, as requested.
2. Mayor
Serve, or appoint someone to serve, as the Public Information Officer.
Community Development Department
a) Assist and advise the public with relevant recovery activities,
including building and safety inspections, land use and zoning
information, and permit assistance.
b) Provide expertise and recommendation for reconstruction,
demolition, and structural mitigation during the recovery and
restoration period.
c) Review development standards and building codes as a result of
lessons learned from a disaster, as appropriate.
d) Assist in recovery and restoration efforts, as directed and as
resources allow.
4. Administration
a) City Clerk
ESF 14, Long -Term Community Recovery
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Ensure accurate records are maintained throughout the emergency
or disaster.
b) Information Technology
Ensure telecommunications (telephones, faxes, cellular phones,
radios) and computers are operational for the EOC and all City
departments.
Emergency Management Coordinator
a) Develop and maintain active liaison with private non-profit groups
and the business community to facilitate the provision of recovery
and restoration resources and services.
b) In coordination with DEM, arrange for establishment of a Disaster
Recovery Assistance Center when requested by County, State, or
Federal emergency management personnel.
c) Implement EOC procedures for coordinating recovery and
restoration activities and public information. Coordinate content
and distribution of recovery information with County, State, and
Federal emergency management agencies.
d) In coordination with the PIO, inform the public of available
services and assistance programs.
e) Recommend policy and provide direction on emergent issues not
otherwise addressed or those for which there is a disagreement or
confusion regarding responsibility, scope, duration, coordination,
or procedure.
f) Coordinate a review of the Comprehensive Emergency
Management Plan after activation to incorporate lessons learned.
Finance and Human Resource Departments
a) Finance Department
(1) Document all expenditures relating to disaster recovery and
restoration efforts.
(2) Ensure disaster -related expenditures are made in
accordance with applicable laws, regulations, and
accounting procedures.
ESF 14, Long -Term Community Recovery
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
(3) Assist City departments with documenting all disaster -
related expenditures.
(4) Responsible for all financial, cost analysis, and cost
recovery aspects of the emergency or disaster.
(5) Assist in identifying internal and external funding sources
for disaster -related expenditures if department budgets are
exceeded.
(6) Maintain all official records relating to the event.
(7) Manage the compensation for injury and claims process
arising from the emergency or disaster.
b) Human Resources Department
(1) In conjunction with DEM, register emergency workers for
recovery and restoration activities.
(2) In conjunction with DEM, coordinate recovery and
restoration activities of emergent volunteers not otherwise
qualified for registration as emergency workers.
(3) Obtain appropriately trained personnel to assist with
recovery and restoration activities as directed by the EMC.
7. Public Works Department
a) In coordination with Kitsap County Public Works and the provider
of waste management services, implement procedures for the
collection and disposal of disaster debris from public and private
property, including the pick-up and disposal of hazardous material.
b) Determine and direct the scope and timing of City involvement in
collection, receipt, and disposal of disaster -related debris.
c) Remove debris from rights -of -ways and repair and restore roads
and bridges damaged during an emergency or disaster. Initial
focus should be on major or critical routes.
d) In coordination with outside agencies, develop policies and
procedures to segregate disaster debris into recyclable and non -
recyclable components, including the recycling of applicable
components.
ESF 14, Long -Term Community Recovery
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
B. Local
e) Ensure adequate resources and trained personnel are identified to
conduct debris removal activities. Develop plans and procedures
to register and use resources of other jurisdictions, professional
organizations, the business community, and volunteers.
f) In coordination with the EOC, identify temporary storage locations
for disaster -related debris.
g) Develop policies and procedures for addressing storm water,
surface water, and drainage issues on public and private property.
American Red Cross
a) Activate mass -care facilities and individual assistance programs as
the need is identified by the ARC staff or upon request from DEM
or the EOC.
b) Coordinate mass care and individual assistance with the EMC
and/or EOC, if requested.
2. Kitsap County Assessor
Process citizen requests for property re -assessment, or reduction of
assessments due, as a result of losses or damages caused by a disaster.
3. Kitsap County Department of Emergency Management
a) Activate the Kitsap County Recovery Plan
b) Develop and maintain active liaison with private non-profit groups
and the business community to facilitate the provision of recovery
and restoration resources and services.
c) Arrange for establishment of a Disaster Recovery Center when
requested by City, State, or Federal emergency management
personnel.
d) Maintain files of disaster -related recovery and restoration
information provided during previous disasters, including that of
City, State, and Federal agencies, and other jurisdictions.
e) Develop EOC procedures for coordinating regional recovery and
restoration activities and public information; coordinate content
ESF 14, Long -Term Community Recovery
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
and distribution of recovery information with City, State, and
Federal emergency management agencies.
f) Develop and maintain a system for registering emergency workers
for recovery and restoration activities.
g) Develop and maintain a system for coordinating emergent
volunteers, not otherwise qualified for registration as emergency
workers for recovery and restoration activities.
h) In coordination with the PIO, inform the public of available
services and assistance programs.
i) Assist other organizations in identifying recovery and restoration
activities and training opportunities.
j) Include recovery and restoration coordination as part of the city-
wide emergency management training program.
k) Recommend policy and provide direction on emergent issues not
otherwise addressed or those for which there is a disagreement or
confusion regarding responsibility, scope, duration, coordination,
or procedure.
1) Coordinate a review of the Comprehensive Emergency
Management Plan after activation to incorporate lessons learned.
4. Kitsap Public Health District
a) Advise the public, through the PIO, of pertinent public health and
environmental health issues and concerns such as inspection of on -
site sewage systems and wells, sanitation and disinfection, food
and water safety, and disease.
b) Ensure adequate resources and trained personnel are identified to
conduct Public and Environmental Health activities. Develop
plans and procedures to register and use resources of other
jurisdictions, professional organizations, the business and medical
communities, and volunteers.
5. Kitsap County Public Works
Implement policies and procedures, in coordination with the Kitsap Public
Health District, for the collection and disposal of disaster debris from
public and private property, including the pick-up and disposal of
hazardous material.
ESF 14, Long -Term Community Recovery
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
6. Kitsap County Sheriff's Office
Provide inmate crews to assist City departments with recovery and
restoration activities, if requested and as resources allow.
7. Public Works Department (Parks)
a) In coordination with the DEM and if directed by the EMC, arrange
for facilities, furnishings, and equipment to support a Disaster
Recovery Center.
b) In coordination with the EOC, DEM, and the ARC, identify sites
for temporary campgrounds to accommodate displaced families
and individuals, assuring sufficient space for emergency sanitation
and staging of support infrastructure such as field kitchens,
generators, mobile hospitals, and administrative facilities.
C. State and Federal
Emergency Management Division and Federal Emergency Management Agency
Dispatch assessment teams to document or verify public and private
damage.
2. If "Individual Assistance" is authorized, establish a local Disaster
Recovery Center to assist qualified citizens with filing claims for financial
or housing assistance.
3. If "Public Assistance" is authorized, dispatch assessors to develop, in
coordination with local representatives, Disaster Survey Reports for public
damage and response costs.
4. Provide technical assistance and advice on recovery and mitigation
activities to both citizens and public agencies, as appropriate.
5. Coordinate public information and assistance activities with the City and
County PIOs.
VI. References
A. City of Port Orchard Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Disaster Recovery Plan
ESF 14, Long -Term Community Recovery
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
D. Kitsap County Emergency Operations Plan
E. Washington State Comprehensive Emergency Management Plan
F. Washington State Emergency Management Disaster Assistance Guide for Local
Governments
G. National Response Framework
10 ESF 14, Long -Term Community Recovery
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Lead: City:
Support: City:
Local:
I. Introduction
A. Purpose
Emergency Support Function 15 (ESF-15)
External Affairs
Mayor's Office/Public Information Officer
Emergency Management Coordinator
All City Departments
Kitsap County Department of Emergency Management
The purpose of this ESF is to establish consistent policies to ensure
effective dissemination of emergency information and instructions to the
public before, during, and after a natural, technological or terrorist related
emergency or disaster
2. To define the County's Joint Information System
B. Scope
Public information priorities will be determined by the severity of the disaster as
determined by the City's Emergency Management Coordinator and Public
Information Officer. This ESF addresses responsibilities and relationships to
process, coordinate, and disseminate information. A response will involve many
Kitsap County jurisdictions including, county and city officials, tribes, state and
federal agencies, local business, non -profits, the media, and the public.
II. Policies
During disasters, when the City EOC is activated, it is essential that accurate, timely, and
consistent information be disseminated to the public. Facts concerning the event and the
Governments' response to save lives and protect property must be consolidated. In order
to ensure good information sharing, disaster related public information will be
coordinated through the County's Joint Information System (JIS). The coordinating
Center during emergencies is the Kitsap County Department of Emergency Management
Joint Information Center (JIC).
Professional PIO's from Kitsap County jurisdictions and other agency trained personnel
(PIO Task Force) will be requested to participate in the JIC's coordinated efforts.
ESF 15, External Affairs
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
III. Planning Assumptions
A. Normal means of communications in the affected areas may be either destroyed or
largely incapacitated; therefore, only limited and incomplete information is
anticipated from the disaster area until communications can be restored.
B. Sufficient support personnel will be available to coordinate public information
and interface with the media and other agencies.
C. Demands for information from media outside the county will be significantly
increased in a disaster.
D. Sufficient methods of communication will be established to support public
information efforts.
E. Following a disaster, the Emergency Alert System (EAS) will be available to
Kitsap County.
F. In a major disaster, State Emergency Management and the Federal Emergency
Management Agency (FEMA) along with other responsible authorities will
assimilate into the Kitsap County JIC as necessary to coordinate federal, state, and
local information.
IV. Concept of Operations
A. Overview
The need for rapid dissemination of essential information during an emergency
necessitates the need for a PIO in the City EOC. The PIO would work directly with the
County Joint Information Center to coordinate the nature of the emergency and the
information needed to keep the public safe and out of danger.
B. Objectives
Public information objectives during a disaster are:
■ To inform of the presence of a hazardous situation, its effects, and proper
counter-measures
■ To coordinate the release of public information to the media
■ To inform the public on protective measures that can be taken during an
emergency
■ To control rumors and reassure the public
■ To provide ongoing information about emergency operations and
emergency services
ESF 15, External Affairs
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
■ To instruct the public on disaster assistance and available recovery
services
C. Dissemination
Methods for dissemination of local emergency information and instruction will be
determined by the PIO depending upon the situation and available technology.
Public warning and notification may use the following outlets: radio, newspapers,
television, implementing the PIER system, establishing an informational Hot Line
or a citizen call center, mobile public address systems, community meetings, and
door-to-door interactions.
In addition to the public the PIO will keep City Leadership as guidance is being
released to the public.
Development of public information regarding county activities and services
relating to an emergency is developed in the JIC and can be reviewed by the City
PIO as part of the JIS. This is done through DEM's PIER Program for PIO active
in disasters.
When multiple jurisdictions are involved, a Joint Information Center (JIC) will be
established to coordinate emergency public information for the response. This
facility would be in direct contact with the EOC and the field Incident Command
Post. The JIC will include information officers from other jurisdictions, and or
will coordinate or co -locate with state/federal information efforts. The location of
the JIC will be determined by Incident Command.
D. Special Groups, Instructions, and Activities
There are several non-English speaking communities in Kitsap County. In the
event that public information needs to be translated, interpreter services will be
coordinated through the EOC.
Special instructions and provisions may be made for hospitals, nursing homes,
schools, or other vulnerable groups.
Preparedness activities, such as planning, training, and exercising, implemented
among agencies, will reinforce our ability to respond in a timely and coordinated
manner and are found in the Basic Plan.
Response and Recovery activities are found in the Basic Plan.
ESF 15, External Affairs
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
V. Responsibilities
A. Primary Agencies
City Public Information Officer
• Establish policy pertaining to the release of emergency public
information and instructions.
• Represent the city at press conferences, public hearings, and other
public events as appropriate to the disaster.
• Prepares and disseminates emergency information and official
news releases regarding disaster preparedness, response and
recovery.
• Responds to local news media inquiries to ensure accuracy and
efficiency in disseminating public information and instructions.
• Attends regular operational planning cycle briefings as part of the
Incident Command Staff, as appropriate.
• Coordinate dissemination of emergency information with the
County's Joint Information Center, as appropriate.
• Ensures the preparation and maintenance of a Public Information
procedures manual to include JIC operations.
• Monitors news media coverage of the incident.
• Establishes rumor control capability.
• Obtains approval for all information releases from the City EOC
from the Mayor or Incident
B. Support Agencies
l . City Departments
• As part of the EOC, provide technical information and other data
to support clear and concise public information.
• Keep the PIO informed of changing situations that warrant updated
information to the public.
4 ESF 15, External Affairs
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
2. All Kitsap County PIOs and KCDEM PIO Task Force Members
• Provide pertinent information (e.g. road closures, emergency
instructions, available assistance, place of contact for missing
relatives, restricted areas, etc.) to the EOC for use by the JIC for
dissemination to the public.
• Provide emergency public information support to the Public
Information Officer upon request and through the PIO Information
Network.
• Provide assistance to the City PIO for site specific events. Active
the JIC if requested.
VI. References
A. City of Port Orchard Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Plan
D. Kitsap County Joint Information Center Operations Manual
E. The National Response Framework
ESF 15, External Affairs 5
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Support Function 22 (ESF-22)
Defense Support to Civil Authorities
Lead: City: Emergency Management Coordinator
Support: Local: Kitsap County Department of Emergency Management
State: Washington Military Department
I. Introduction
A. Purpose
To describe the circumstances and conditions under which units of the
Washington State National Guard and the Department of Defense (DOD)
can provide military support to civil authorities (DSCA).
2. To describe the procedures used to obtain military support.
B. Scope
This Emergency Support Function (ESF) addresses all requests for military
support originated by the City of Port Orchard (City) through the Kitsap County
Department of Emergency Management (DEM) following a Proclamation of a
Local Emergency.
II. Policies
None
III. Planning Assumptions
A. The City Council has authorized the Emergency Management Coordinator to
request military assistance, if necessary.
B. The military is capable of providing a wide range of support to local governments
during an emergency or disaster.
C. Military assistance is considered supplemental to local efforts and will not be
requested unless and until applicable local responses have been, or will
imminently be, exhausted.
ESF 22, Defense Support to Civil Authorities
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
D. All requests for military assistance, except requests during imminently serious
situations as described herein, will be submitted to the Washington State
Emergency Management Division (EMD) through DEM.
E. Military support may be delayed until a state of emergency is proclaimed by the
Governor or a Presidential Disaster Declaration has been issued.
F. It may take 48 hours or longer to receive military assistance.
G. When deployed to provide DSCA, military forces will work under the direction of
local authority, but will retain their unit integrity and military chain of command.
IV. Concept of Operations
l . If the City has submitted a resource request to DEM and they are unable to
accommodate the request using County or private assets, a resource request may
be made to the State EOC as part of routine resource management activities.
2. It will be up to the State to determine the appropriate means of meeting the
County's request, including the use of military assets.
3. If DEM is aware of a specific resource owned by the military and needed by the
City, the specific resource may be identified in the request sent to the State EOC.
4. In an imminently serious situation, the City, through DEM, may request assistance
from the military. An imminently serious situation is one in which there is an
imminent threat to life and/or to property which will cause human suffering. A
military unit commander can respond to direct requests for assistance, if:
a) An imminently serious situation exists.
b) The military unit is capable of providing the type of support requested
without degrading its primary national defense commitments.
c) The military unit is the only source of help available including the private
sector, or the only source of help including the private sector that can
respond in time to support the City and/or County in alleviating the
situation.
d) The City Council, the Board of County Commissioners, and/or the
Director of the Kitsap County Department of Emergency Management
have issued a Proclamation of a Local Emergency.
e) The City, County, or State government is willing to certify to military
authorities that conditions a, c, and d exist.
ESF 22, Defense Support to Civil Authorities
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
f) The City and/or County agree to assume the costs incurred by the military
unit to provide the requested support.
5. The base commander of a military installation has the authority to respond to
immediate life -threatening emergencies. Requests made under these
circumstances may be made directly to the local installation. Assistance from the
U.S. Coast Guard and the Military Assistance to Safety and Traffic (MAST -Fort
Lewis) may be requested through EMD. All other requests for military assistance
must be submitted to EMD through DEM.
6. The National Guard may be available following activation by the Governor.
Requesting National Guard assistance must be submitted to EMD through DEM.
To obtain National Guard assistance, the City must demonstrate that the need is
beyond its capability or that a special capability provided only by the military is
immediately required.
8. Under the Posse Comitatus Act, Federal military forces with the exception of the
U.S. Coast Guard, cannot engage in direct law enforcement activities, such as
arresting individuals or conducting surveillance. However, they are allowed to
provide indirect support, such as loaning equipment or providing technical
assistance to civilian law enforcement agencies.
V. Responsibilities
A. Emergency Management Coordinator
Determine if and when a recommendation will be submitted to DEM to
request military assistance.
2. Transmit all requests to DEM.
3. Identify suitable staging areas and coordinate logistic support with the
responding unit, as appropriate.
4. Coordinate activities to ensure efficient use of requested assets.
B. Kitsap County Department of Emergency Management
1. Receive requests for military support from the City and determine whether
to request military assistance.
2. Prepare requests for military assistance for routine requests or for
imminently serious situation requests.
3. Transmit all requests to EMD.
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City of Port Orchard
Comprehensive Emergency Management Plan
4. Coordinate activities to ensure efficient use of requested assets.
VI. References
A. City of Port Orchard Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Plan
D. Washington State Comprehensive Emergency Management Plan
E. Department of Defense Plan for Defense Support to Civilian Authorities
F. National Response Framework
ESF 22, Defense Support to Civil Authorities
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Support Function 23 (ESF-23)
Damage Assessment
Lead: City: Planning Department
Public Works Department
Local: South Kitsap Fire and Rescue
Support: City: All Departments
Local: American Red Cross
South Kitsap School District
Hospitals and other Medical Providers and Facilities
Kitsap County Department of Emergency Management
I. Introduction
A. Purpose
To provide for the effective implementation and coordination of damage
assessment activities within the City of Port Orchard (City).
B. Scope
This Emergency Support Function (ESF) addresses damage assessment activities
in the City resulting from natural, technological, and human -caused emergencies
or disasters.
II. Policies
A. Directors for each department are responsible for establishing policies and
procedures for assessing and reporting any observed damage to their department
facilities and services and providing that information to the Community
Development Department and/or the Emergency Operations Center (EOC).
B. The Planning and Community Development Department is responsible for
damage assessment in the City.
III. Planning Assumptions
A. There are three types of damage assessment:
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November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Rapid Assessment for what has happened citywide to prioritize initial
response activities and determine the immediate need for outside
assistance.
2. Detailed damage assessment, to document the magnitude of private and
public damage for planning recovery activities and to justify requests for
local, State, and Federal assistance.
3. Building Inspections, to assess the detailed damage of individual
structure and infrastructure in support of a Presidential Declaration of
Disaster and determine the safe occupancy of structures.
B. Initial reports may be fragmented and provide an incomplete picture of the extent
and magnitude of damage to the community.
C. There may be a shortage of individuals qualified to assess the damage.
D. The Planning Department, with the assistance of the Public Works Department,
will complete detailed damage assessment reports and forward those reports to the
Emergency Management Coordinator (EMC) who will forward them to the Kitsap
County Department of Emergency Management (DEM), as time allows.
E. Depending on the nature of the hazard and availability of resources, the City may
conduct structural inspections of privately -owned structures and businesses to
determine whether they are safe to enter or to occupy. Subsequent engineering
evaluations to determine corrective action needed or to appeal the City's action
will be the responsibility of the property owner or occupant.
F. The America Red Cross (ARC) may be the first to conduct detailed damage
assessment of residential and business structures. That information will be
forwarded to DEM who will forward the information to the Washington State
Emergency Management Division (EMD) for determination of whether Kitsap
County qualifies for State and/or Federal assistance for individuals, families, and
businesses.
IV. Concept of Operations
A. Immediately following an emergency or disaster, the City will begin assessing
the extent of damage to the City using the County's Damage Assessment Plan
and Procedures. The assessment process will be in two phases.
Rapid Damage Assessment
a) An urgent damage assessment is needed to provide the EOC and
first responders with an immediate sense of the types and
magnitude of damage and of the condition of the transportation
ESF 23, Damage Assessment
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
and communications infrastructure. This type of assessment is
sometimes referred to as a "windshield assessment".
b) Rapid damage assessment will generally begin during the event,
such as a flood or windstorm, or immediately following, such as
after an earthquake, and continue until the EOC has developed a
picture of the types and magnitude of damage throughout the City.
c) Rapid urgent damage assessment reports may be provided by City
employees, the media, or the public. Damage reports from City
employees should be as concise, yet informative, as possible.
Reports of damage should not be delayed to gather detailed
information. As a minimum, urgent damage assessment reports
should contain a location, type of damage, magnitude of damage,
whether personal injury or death is involved, and whether
immediate assistance is needed to save lives.
d) Damage assessment reports will be forwarded to the EOC by the
most expeditious means under the circumstances.
e) Although difficult to contemplate, it may be prudent to bypass an
apparently urgent situation to continue damage assessment
activities. There may be an even more urgent need down the road.
f) Following urgent damage assessment, responders will establish
response priorities, attending to the needs of the public in a way
that provides maximum lifesaving potential. If local resources are
insufficient to respond to all urgent needs in a timely manner,
additional resources will be requested through mutual aid
agreements or through the EOC.
g) EOC staff will analyze the information received, develop citywide
response priorities, and coordinate resources accordingly.
h) EOC staff and the Public Information Officer, at the direction of
the EMC, may disseminate damage information to appropriate
government officials, the media, and the public.
2. Detailed Damage Assessment
a) A detailed damage assessment is needed to document the
magnitude of private and public damage for planning recovery
activities, to justify requests for State and Federal assistance, and
to meet the information needs of the public.
ESF 23, Damage Assessment
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
b) Detailed damage assessment will generally begin following the
completion of response activities to protect life and property.
Depending on the nature and magnitude of damage, detailed
assessment could last for several weeks.
c) Detailed damage assessment of city -owned facilities may be
conducted by the Planning and Building Department with
assistance from the Public Works Department. Specialized
assistance will be requested from appropriate organizations or
private sources, as appropriate.
d) The Planning and Building Department will document the damage
on preliminary damage assessment forms available from the EOC
or DEM.
e) Completed preliminary damage assessment forms will be returned
to the EOC and forwarded to DEM. DEM will compile the
information and forward it to Washington State Emergency
Management Division (EMD) for a determination of whether
Kitsap County qualifies for State and Federal public assistance.
f) Generally, preliminary damage assessment forms must be
provided to the State before any determination is made as to the
availability of public assistance.
g) EOC staff and the Public Information Officer, at the direction of
the EMC, may disseminate damage information to appropriate
government officials, the media, and the public.
B. There is no City department that is capable of completing an assessment of
damage throughout the entire City, therefore this must be a cooperative effort
among all departments capable of contributing to the effort.
C. The Police Department personnel have been trained in area (zone) searches and
police officers are equipped with an emergency operations map of the City so that
they can conduct windshield surveys and report damage to the EOC.
D. The Planning Department (or Plans Section in the EOC) will coordinate and
compile damage assessment information supplied by all departments, which
employ field crews and oversee department -managed facilities (i.e., Police, Public
Works, etc.). The City Engineer, or designee, will designate an EOC
representative to coordinate this information.
V. Responsibilities
A. City of Port Orchard
ESF 23, Damage Assessment
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
1. City Departments
a) Before the Event
(1) Develop a listing of all department critical facilities and
services to be included in the EOC Manual. Critical
facilities are those needed for continuity of government and
public safety such as disaster management direction and
control facilities, shelters, fire houses, correctional
facilities, utility facilities, and medical facilities.
(2) Develop and maintain procedures for reporting observed
damage for their respective department facilities.
(3) Include damage assessment activities in organizational
training programs and participate in city-wide drills and
exercises to evaluate procedures and to maintain or refine
damage assessment skills.
b) During the Event
(1) Assess the situation in your immediate area and implement
life safety measures, if necessary.
(2) Implement damage assessment procedures following an
emergency or disaster, as appropriate.
(3) Communicate observed damage to the EOC.
(4) Provide resources and personnel to support safety
evaluation operations, if requested and as resources allow.
(5) Direct relocation activities of department staff and
coordinate with the EOC to obtain the necessary resources
to reestablish operations, if appropriate.
c) After the Event
Continue to support recovery and restoration efforts as directed by
the EMC or department head.
2. Planning Department
a) Develop and implement procedures for conducting urgent and
detailed damage assessment and post -disaster safety inspections of:
ESF 23, Damage Assessment
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
(1) City -owned buildings and facilities.
(2) Public and privately -owned buildings and facilities, if
directed by the EMC and as resources allow.
b) Provide a representative to serve as the Planning Section Chief
who will compile the damage assessment information and make
recommendations to the EMC and the Operations Section.
3. Emergency Management Coordinator
a) Before the Event
(1) Develop procedures for soliciting, receiving, recording,
evaluating, and disseminating damage assessment
information.
(2) Include damage assessment administration and reporting as
part of the citywide training program on emergency
management.
(3) Develop plans and procedures to register and use resources
of governmental agencies, professional and educational
organizations, and volunteers.
(4) Coordinate training of personnel in building safety
evaluation techniques.
(5) Develop a list of essential privately -owned facilities
requiring the highest priority for safety evaluation and
approval of any required repair work.
b) During the Event
(1) Coordinate the building safety evaluation function after
preliminary damage assessment.
(2) Exchange appropriate damage assessment information with
the American Red Cross through the EOC.
c) After the Event
Continue or assist with the coordination of recovery and
restoration activities.
ESF 23, Damage Assessment
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
4. Information Technology
Provide damage assessments of communications and computer systems in
all City facilities, and begin restoration service for any disabled systems.
5. Police Department
Implement procedures for field officers to conduct urgent damage
assessment by surveying their patrol areas immediately following an
event.
6. Public Works Department
a) Develop and implement procedures for conducting urgent and
detailed damage assessment and post -disaster safety inspections of
city -owned:
1) Transportation systems, including streets and bridges
2) Storm, wastewater, and water facilities and equipment
b) Provide debris clearance to aid in damage assessment activities, as
requested and as resources allow.
c) Provide a representative in the EOC who will compile the damage
assessment information and make recommendations to the EMC
and Operations Section.
A. Local
1. American Red Cross
Implement detailed damage assessment as identified in ARC procedures
and forward information to the County EOC.
2. South Kitsap School District
Provide damage assessment of school -owned facilities to the EOC.
3. Hospitals and other Medical Providers and Facilities
Provide damage assessment of medical facilities and capabilities.
4. Kitsap County Department of Emergency Management
ESF 23, Damage Assessment
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
a) Activate the Damage Assessment Plan
b) Collect, assess, and disseminate information on public and private
damage
c) Coordinate registration for volunteer inspectors.
d) Coordinate the dispatching of volunteer engineers for inspection
services, if requested and as resources allow.
5. South Kitsap Fire and Rescue
a) Develop and maintain procedures to support urgent damage
assessment by surveying the City immediately following an event
and report that information to the EOC.
b) Implement procedures for fire fighters to conduct urgent damage
assessment by surveying their surrounding areas immediately
following an event.
VI. References
A. American Red Cross Disaster Services Regulations and Procedures:
Survey/Damage Assessment
B. City of Port Orchard Emergency Operations Plan
C. Kitsap County Comprehensive Emergency Management Plan
D. Kitsap County Emergency Operations Plan
E. Kitsap County Damage Assessment Plan
F. Washington State Comprehensive Emergency Management Plan
G. Washington State Emergency Management Disaster Assistance Guide for Local
Governments.
H. National Response Framework
8 ESF 23, Damage Assessment
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
Emergency Support Function 24 (ESF-24)
Evacuation and Movement
Lead: City: Police Department
Public Works Department
Support: City: Mayor
Emergency Management Coordinator
Local American Red Cross
South Kitsap School District
Kitsap County Department of Emergency Management
Kitsap Transit
Other Local Law Enforcement Agencies
South Kitsap Fire and Rescue
I. Introduction
A. Purpose
To provide for and/or assist in the evacuation of all or part of the population of the
City of Port Orchard (City) from any area stricken or threatened by a natural,
technological, or man-made emergency or disaster.
B. Scope
This Emergency Support Function (ESF) addresses emergency evacuation
resources, including buses, vans, aircraft as necessary for relief services, and
supplies and further addresses the authorization, direction, routing, and relocation
of people from their homes, schools, and places of business.
II. Policies
A. Primary emergency transportation responsibilities will be divided among the
Public Works Department, the Police Department, and Kitsap Transit.
Coordination with Kitsap Transit will be through Kitsap County Department of
Emergency Management (DEM) or directly through the Emergency Operations
Center (EOC). Normally, Kitsap Transit will coordinate for all people movement
and the Public Works Department will coordinate for all other resource
movement.
B. In accordance with RCW 38.52.110 (1), in responding to a disaster, the City
Council is "directed to utilize the services, equipment, supplies and facilities of
existing departments, offices, and agencies of the State, political subdivision, and
all other municipal corporations thereof including but not limited to districts and
ESF 24, Evacuation and Movement
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
quasi -municipal corporations organized under the laws of the State of Washington
to the maximum extent practicable, and the officers and personnel of all such
departments, offices, and agencies are directed to cooperate with and extend such
services and facilities upon request notwithstanding any other provision of law."
III. Planning Assumptions
A. All city -owned vehicles (not otherwise involved in the emergency response) will
be available for use by the Emergency Operations Center (EOC).
B. Transportation infrastructure may sustain significant damage in a disaster. The
damage, dependent upon the transportation network, will influence the means and
accessibility level for relief services and supplies.
C. Disaster responses that require transportation capabilities may be difficult to
coordinate effectively during the immediate post -disaster period.
D. The requirement for transportation capacity during the immediate lifesaving
response phase may exceed the availability of the City.
IV. Concept of Operations
A. In the event of an incident requiring the evacuation of all or any portion of the
City, the evacuation order may be issued by the Emergency Management
Coordinator (EMC).
B. The on -scene Incident Commanders may issue evacuation orders to mitigate
dangerous and/or life -threatening situations.
C. For radiological events, the City lead or on -scene Incident Commander should
work directly with radiological leadership to minimize the spread of
contamination.
D. The evacuation of people from areas of risk in the City may involve the
emergency responses of more than one government jurisdiction. The movement
of people may be across jurisdictional boundaries and on public streets, roads and
highways (and possibly waterways) under the supervision and control of one or
more jurisdictions including cities, counties, and the State.
E. City officials will provide direction and control for the movement of people
within the City. Coordination with other jurisdictions and authorities involved in
the evacuation and/or reception of victims shall be through the EOC to the County
EOC.
F. Direction and control of on -scene evacuation activities shall be performed by
uniformed personnel, whenever possible.
ESF 24, Evacuation and Movement
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
G. Provisions for the evacuation of individuals with special needs and use of mass
transit for the relocation of affected individuals will be handled on a case -by -case
basis according to the specifics of the situation.
H. Information related to the evacuation of individuals into or from the City will be
shared with the general public and the media through the Public Information
Officer (PIO) and coordinated with DEM.
I. Some of the population may not follow instructions to evacuate and may choose
to remain in homes or places of business which may create additional risks. The
City has no authority to force people to evacuate.
Some people can be expected to evacuate a risk area to places of their choice prior
to receiving official evacuation instructions.
V. Responsibilities
A. City of Port Orchard
City Council
Issue Proclamation of a Local Emergency.
2. Mayor
a) Serve as, or appoint a representative to serve as the Public
Information Officer and provide information on emergency
services including staging areas, public shelters, evacuation routes,
and instructions to the media and public.
b) Issue evacuation orders, when appropriate.
3. Emergency Management Coordinator
a) Determine when, where, and how long the evacuation is necessary.
b) Direct and control evacuation activities.
c) Activate the EOC and provide for coordination of resources for
involved agencies.
d) Communicate and coordinate with nearby jurisdictions including
Kitsap County and the State regarding emergency activities such as
evacuation routes, destination areas, and reception centers.
ESF 24, Evacuation and Movement
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
e) Collect evacuation and people movement intelligence and advise
the City Council of the situation.
f) Coordinate resources and information for shelter, evacuation
routes, and transportation of people who lack private means.
g) Coordinate with the PIO to keep the population advised of
evacuation routes, conditions, changes, and plans through the use
of radio, the newspaper, and television.
4. Police Department
a) Communicate and coordinate with nearby jurisdictions including
Kitsap County and the State regarding emergency activities such
as evacuation routes, destination area, and reception centers.
b) Coordinate public transportation resources planned for use in an
evacuation and coordinate with outside resources, including Kitsap
Transit, South Kitsap School District, etc., through the EOC.
c) In coordination with the Public Works Department, identify and
establish evacuation routes.
d) Provide direction and control for evacuation efforts.
e) Provide internal and perimeter security of evacuation zone.
f) Provide emergency traffic control in and around the evacuation
zone.
g) Coordinate evacuation activities with police from adjacent
jurisdictions, through DEM.
5. Public Works Department
a) Provide assessment of transportation routes, identify alternate
routes, and provide temporary traffic control measures/devices and
operational control of traffic signals.
b) Provide for removal of debris and vehicles abandoned or having
mechanical problems from evacuation routes, when requested.
c) Provide for the relocation of essential resources (personnel, critical
supplies, equipment, etc.) to reception areas when requested.
ESF 24, Evacuation and Movement
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
B. Local
1. American Red Cross
a) Coordinate emergency shelter operations and mass care facilities
for use during an evacuation.
b) Provide disaster victims with food, clothing, shelter, first aid, and
supplementary medical/nursing care and meet other urgent needs
as requested.
c) Maintain and update shelter agreements.
2. South Kitsap School District
a) Provide a representative to the EOC, if requested and as resources
allow.
b) Coordinate with the EOC for the provision of school -district
transportation assets to assist in meeting emergency transportation
needs.
3. Kitsap County Department of Emergency Management
a) Assist the City in coordinating the evacuation and movement of
people in the City, if requested and as appropriate.
b) Provide support to the EOC in dissemination of evacuation
information to the public, if requested and as appropriate.
c) Coordinate State and Federal response agencies.
4. Kitsap Transit
Coordinate the use of public and private mass -transportation resources for
the movement of people who lack transportation or have special needs, as
requested by DEM.
5. Other Local Law Enforcement Agencies
Assist with evacuation efforts, if requested and as resources allow.
6. South Kitsap Fire and Rescue
a) Provide support to the EOC in dissemination of evacuation
information to the public.
ESF 24, Evacuation and Movement 5
November 2013
City of Port Orchard
Comprehensive Emergency Management Plan
b) Provide support in evacuation efforts affecting the City.
V1. References
A. City of Port Orchard Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Plan
D. Kitsap County Generator Refueling Plan
E. RC W 38.52.110, Use of Existing Services and Facilities, Impressment of
Citizenry.
F. Washington State Comprehensive Emergency Management Plan
G. Washington State Department of Transportation Disaster Plan
H. National Response Framework
6 ESF 24, Evacuation and Movement
November 2013
NOTICE OF CITY OF PORT ORCHARD
ORDINANCE
The following is a summary of an Ordinance approved by the Port Orchard City Council at their regular
Council meeting held December 10, 2013.
ORDINANCE NO. 027-13
AN ORDINANCE OF THE CITY OF PORT ORCHARD,
WASHINGTON, REPEALING ORDINANCE NO. 1951 AND
ADOPTING THE CITY OF PORT ORCHARD'S 2013
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
(CEMP)
Copies of Ordinance No. 027-13 are available for review at the office of the City Clerk of the City of Port
Orchard. Upon written request a statement of the full text of the Ordinance will be mailed to any
interested person without charge. Thirty days after publication, copies of Ordinance No. 027-13 will be
provided at a nominal charge.
City of Port Orchard
Brandy Rinearson
City Clerk
Publish: Port Orchard Independent
December 20, 2013