010-12 - Ordinance - Amending Chapter 3.08 Advance Travel ExpenseIntroduced by:
Requested by:
Drafted by:
Reviewed by:
Introduced:
Adopted:
ORDINANCE NO. oio-12
City Clerk
City Clerk
City Clerk
City Attorney
May 22, 2012
May 22, 2012
AN ORDINANCE OF THE CITY OF PORT ORCHARD,
WASHINGTON, AMENDING PORT ORCHARD MUNICIPAL CODE
CHAPTER 3.o8 REGARDING THE "ADVANCE TRAVEL EXPENSE
REVOLVING FUND"
WHEREAS, under the City's current code, the city clerk administers advance funds
to employees from the advance travel expense revolving fund; and
WHEREAS, the city clerk and treasurer agreed this is an accounting function and
should be under the direction of the city treasurer; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON,
DO ORDAIN AS FOLLOWS:
SECTION i. Port Orchard Municipal Code Section 3.o8.oio General provision is
hereby amended to read as follows:
3.o8.olo General provisions.
There is established the advance travel expense fund in the amount of $2,000, which
shall be a revolving fund maintained as a checking account in the bank that is designated by
the city as its official depository bank and advances to officers or employees will be by
check. All checks shall require the signature of the city treasurer, or their designee if the
treasurer is not available, or the Mayor. The revolving fund is to be replenished by warrant.
The maximum amount that may be used to pay for travel expenses incurred by any one
officer or employee of the city is $500.
SECTION 2. Port Orchard Municipal Code Section 3.o8.02o Travel expense
voucher is amended to read as follows:
3.o8.020 Travel expense voucher.
On or before the fifteenth day following the close of the authorized travel period for
which expenses have been advanced to any officer or employee, they shall submit to the city
treasurer a fully itemized travel expense voucher, for all reimbursable items legally
expended, accompanied by the unexpended portion of such advance, if any. Any advance
made for this purpose, or any portion thereof, not repaid or accounted for in the time and
Ordinance No.010-12
Page 2 of 2
manner specified herein, shall bear interest at the rate of ten percent per year from the date
of default until paid.
SECTION g. Port Orchard Municipal Code 3.08.05o Regulations is hereby
amended to read as follows:
3.08.050 Regulations.
The advance travel expense fund shall be administered by the city treasurer in
accordance with the procedures adopted by the State Auditor's office for advance travel
expense accounts established pursuant to RCW 42.24.120.
SECTION 4. If any section, sentence, clause or phrase of this Ordinance should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section,
sentence, clause or phrase of this Ordinance.
SECTION ,. This ordinance shall be in full force and effect five (5) days after
posting and publication as required by law. A summary of this Ordinance may be published
in lieu of the entire ordinance, as authorized by State Law.
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor
and attested by the Clerk in authentication of such passage this 22nd day of May 2012.
ATTEST:
Brandy Rinearson, CMC, City Clerk
APPROVED AS TO FORM
Gregory A. �acc by, Ci
Timothy C. Watthes, Mayor
Sponsored by:
RPO RrP
.A 6
Clauson, Councilmember
NOTICE OF CITY OF PORT ORCHARD
ORDINANCE
The following is a summary of an Ordinance approved by the Port Orchard City Council at their regular
Council meeting held May 22, 2012.
ORDINANCE NO. 010-12
AN ORDINANCE OF THE CITY OF PORT ORCHARD,
WASHINGTON, AMENDING PORT ORCHARD MUNICIPAL
CODE CHAPTER 3.o8 REGARDING THE "ADVANCE TRAVEL
EXPENSE REVOLVING FUND"
Copies of Ordinance No. 010-12 are available for review at the office of the City Clerk of the City of Port
Orchard. Upon written request a statement of the full text of the Ordinance will be mailed to any
interested person without charge. Thirty days after publication, copies of Ordinance No. 010-12 will be
provided at a nominal charge.
City of Port Orchard
Brandy Rinearson
City Clerk
Publish: Kitsap Sun
May 25, 2012