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1951 - Ordinance - Adoption of Update Comprehensive Emergency Management PlanORDINANCE NO. 1951 AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON, REGARDING THE ADOPTION OF THE CITY OF PORT ORCHARD'S UPDATED COMPREHENSIVE EMERGENCY MANAGEMENT PLAN (CEMP) WHEREAS, the Revised Code of Washington 38.52.070, authorizes and directs local jurisdictions to establish a local organization for emergency management and to develop and maintain a local comprehensive emergency management plan; and WHEREAS, the City of Port Orchard has previously prepared a Comprehensive Emergency Management Plan (CEMP) and has recently updated the CEMP and provided it to the City Council; and WHEREAS, the CEMP has been updated to ensure consistency with the Kitsap County and Washington State Comprehensive Emergency Management Plans and the Federal Response Plan; and WHEREAS, the CEMP specifies the authorities, functions, and responsibilities that pertain to establishing collaborative action plans between local, State, Federal, Tribal, volunteer, and public and private sector organizations; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO ORDAIN AS FOLLOWS: The revised City of Port Orchard Comprehensive Emergency Management Plan attached hereto as Exhibit A is hereby adopted. Its provisions shall be effective immediately. Through adoption of the CEMP, the City Council acknowledges that the primary response and recovery goals for emergency management are to: 1. Support the City and other local jurisdictions during an emergency or disaster; and 2. Maintain a comprehensive internal process for conducting daily business before, during, and after an emergency or disaster. I-4 Ordinance No. 1951 Page 2 of 2 PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and attested by the Clerk in authentication of such passage this 13th day of September 2004. ATTEST: APPROVED AS TO FORM: City Attorney KIM E. ABEL, MAYOR Sponsored by: Councilmenlifer Rick Wyatt I-5 0 0 NOTICE OF CITY OF PORT ORCHARD ORDINANCE The following is a summary of an Ordinance approved by the Port Orchard City Council at their regular Council meeting held September 13, 2004. ORDINANCE NO. 1951 AN ORDINANCE OF THE CITY PORT ORCHARD, WASHINGTON, REGARDING THE ADOPTION OF THE CITY OF PORT ORCHARD'S UPDATED COMPREHENSIVE EMERGENCY MANAGEMENT PLAN (CEMP) Copies of Ordinance No. 1951 are available for review at the office of the City Clerk of the City of Port Orchard. Upon written request a statement of the full text of the Ordinance will be mailed to any interested person without charge. Thirty days after publication, copies of Ordinance No. 1951 will be provided at a nominal charge. c_ b City of Port oron n _ \Yl" Michelle Martino Deputy Clerk Publish: Port Orchard Independent September 18, 2004 Kitsaplecials(a soundpublishina.com COMPREHENSIVE EMERGENCY MANAGEMENT PLAN City f1r :..- . Purl (}rrhard -ram Protecting lives, property, the environmen t, and the economy..,, September 2004 Se�n City of Port Orchard Emergency Operations Manual Table of Contents Purpose EOC Locations Organization Concept of Operations Initial Activation Guidelines EOC Position Checklists Message Control Appendix Page 1 2 3 7 8 11 17 18 Revised: 11-26-04 DLM CITY OF PORT ORCHARD Emergency Operations Manual I. PURPOSE. The purpose of this manual is to provide guidance and procedures for the activation and operation of the City of Port Orchard Emergency Operations Center (EOC). The purpose of the Emergency Operations Center is to facilitate the following: 1. Overall coordination of emergency activities. 2. Coordination with other agencies and jurisdictions. 3. Coordination and management of mutual aid. 4. Establishment of priorities. 5. Collection, evaluation, and dissemination of damage information and emergency public information. It is the responsibility of each EOC Division Chief and their staff to have a working knowledge of the Port Orchard / Kitsap County Comprehensive Emergency Management Plan (CEMP). Revised: 11-26-04 DLM II. EMERGENCY OPERATIONS CENTER (EOC) LOCATIONS. A. The primary Port Orchard EOC is located at the Port Orchard City Hall Municipal Court. This facility is equipped for back up power, communications, maps, status boards, equipment and supplies needed to manage emergency operations. All personnel are to report to the primary EOC unless otherwise directed. B. Other EOC locations may be established if the primary and alternate EOC locations are not suitable for operation. The decision to relocate will be dependent upon the circumstances. 1. Alternate EOC locations: A. Port Orchard Public Works facility, 1535 Vivian Ct. B. KC Fire Dist 7 Station 31, 200 Tremont. C. Port Orchard Police Mobile Command Center. Revised: 11-26-04 DLM III. ORGANIZATION. A. The EOC organizational structure follows the concept of Incident Command System (ICS). Ornanizational Structure Policy Review Incident Commander Committee PIO Liaisons: Fire District 7 Other Agencies Operations Public Works Logistics Finance/Admin Chief Chief Chief Chief Police Public Works EOC Security Time Procurement Liaisons Planners Supply Expenditures Tactical Units Analysis Facilities Communications City Plans Food Messengers Plotters Additional Staffing Storage Computers 3 Revised: 11-26-04 DLM B. EOC Positions. Incident Commander — has overall responsibility for command and control over all personnel and assets detailed to the incident. The Incident Commander's focus should be on the strategic issues, overall strategic planning and other components of the incident. This focus is to look at the "big picture" and the impact of the incident from a broad perspective. The Incident Commander has the overall responsibility for the formation and approval of the Incident Action Plan. This position shall be filled by the Police Chief, designee, or the highest ranking police supervisor present. 2. Public Information Officer — develop accurate and complete reports regarding incident size, cause, current situation, and matters of general interest as well has handling citizen and media calls for information. The PIO will normally be the point of contact for the media and other governmental agencies and authorities. The PIO answers directly to the Incident Commander. This position shalt be filled by the Planning Director. 3. Liaison Officer —The point of contact for representatives from other agencies. Agency representatives assigned to an incident should have authority to speak on all matters for their agency. 4. Operations Section — responsible for management of all tactical activities to resolve the incident. The operations section should have direct involvement in the formation of the Incident Action Plan. Receives requests for assistance from other agencies and governments, and commits resources to mitigate problems based on tactical objectives and priorities. This position shall be filled by a police sergeant or higher rank. 5. Logistics Section — the support mechanism for the organization. Provides support and service to all components involved including: facilities, transportation, supply, equipment, maintenance, fueling, feeding of staff, rest area, security, locating and cataloging of additional resources. This position shall be filled by the City Clerk or designee. 6. Finance/Admin Section — is responsible for keeping records of EOC activities including message logs, clerical support, contracts, purchases, rosters, overtime of EOC workers, and the assignment of additional support personnel. This section also works with responding agencies in documenting disaster expenditure and costs and maintaining all needed documentation for potential cost recovery efforts. Furthermore, this section is responsible for establishing and maintaining communications such as phone communications and alternate communications. This position shall be filled by the City Treasurer or designee. 4 Revised: 11-26-04 DLM 7. Public Works Section - assigns public works assets as required by the Incident Action Plan. Assists Incident Commander with technical disaster analysis. This position shall be filled by the Public Works Director or designee. 8. Policy Review Committee - will consist of elected officials from the City of Port Orchard who will pass ordinances, approve emergency expenditures, make recommendations, and establish priorities for disaster relief. The Policy Review Committee will be headed by the Mayor and will consist of members of the City Council. The Policy Review Committee will make recommendations to and receive reports from the Incident Commander via the Public Information Officer. C. Staffing. 1. Staffing of the Port Orchard EOC will vary with the type of incident. In the event of emergencies that require Phase II EOC operations, a minimum of 2 personnel will be in place before the EOC is considered to be operational except when the EOC is deemed to be in ready standby. At that point, the Incident Commander will notify the Mayor, Chief of Police, Cen Com, County DEM, Fire District 7 ECC (Emergency Communications Center) that the Port Orchard EOC is operational. 2. In the event of a disaster requiring Phase III activation, the EOC will have full staffing in place before it is considered operational. Once full staffing is in place (as determined by the Incident Commander), the Incident Commander will notify Cen Com, County DEM, and Fire District 7 ECC that the Port Orchard EOC is operational. 3. Each section Chief will be responsible for assigning appropriate staff members to functions within their areas of responsibility and they will establish a shift roster based on available personnel. 4. Departments shall make every effort to allow employees to promptly check on the status of their families and homes, providing that doing so does not compromise emergency response functions. 5 Revised: 11-26-04 DLM Elect r,"... ld Con�r►+ohdl 3 0 ] A rya 313 3t6 1•r�Z1c u�.k= Ck'4 ini�dlKt Ci d 312 Du�lrfs CO C igAfrR y �� 3 11 Coin lid Aa&jr 31 s Ca �s•lt�tis ��• 3]9 310 carlfaker$ 314 ` � 00 Mksjc,�Jcis { `tom �r 309 ' f�, 32 32] o�'ia�Iotrr f/+o r (ava) 320 323 Pro 324 318 IV. CONCEPT OF OPERATIONS. A. The City of Port Orchard Emergency Operations Center (EOC) is designed to act as a command center for local operations in response to an emergency. Involved local agencies such as Fire District 7 will normally send an agency liaison to the Port Orchard EOC to coordinate their agency's response with the overall city operation. B. The level of EOC activation depends on the situation and the need for coordination and support. The decision to activate may be made by the Mayor, Chief of Police, or designee. The highest ranking police department staff member will assume the duties of Incident Commander (IC) until relieved by higher rank or the Chief of Police. C. The EOC may also be activated at the request of outside agencies such as County DEM, Fire District 7, or other governmental entities to support their operations subject to approval by the Mayor, Chief of Police, or designee. D. Outside agencies such as Fire District 7 will maintain control of their respective agencies. Coordination will be accomplished with the EOC through liaisons. E. Security personnel will be posted at the entrance(s) to the EOC to control access and log in and out all personnel who enter and exit the EOC. The Logistics Chief will appoint additional security personnel as deemed necessary. F. When fully activated, the EOC will normally operate on two 12.5 hour shifts. To avoid congestion, sections may offset their shifts, e.g., Operations may work from 0730-2000 and 1930-0800, Logistics from 0830-2100 and 2030- 0900 with one half hour planned for briefing and debriefing during shift turnover. 7 Revised: 11-26-04 DLM V. INITIAL ACTIVATION GUIDELINES. A. The Mayor, Chief of Police, or designee makes the decision to activate the EOC either as a result of an incident or at the request of an outside agency. Once the decision to activate has been made, the Mayor, Chief of Police, and all Section Chiefs shall be notified of the activation via the call out list. B. When the first staff member arrives at the EOC, complete the following: ❑ Notify the Mayor, Chief of Police, and all section Chiefs via the call out list. ❑ Assign someone to take phone messages. If no one is available, coordinate with the Cen Com shift supervisor to take messages until someone arrives. ❑ Ensure all call -outs have been made and County DEM and Fire District 7 have been notified (see call out sheet in Appendix). ❑ Set up the EOC phones (see phone plan in Appendix). ❑ From the EOC closet, gather the status boards and materials you will need to set up the rest of the EOC according to the EOC set-up diagram. Each EOC section Chief has a box of supplies located in the EOC closet (in the Council Chambers). These boxes need to be brought into the courtroom. ❑ Make job assignments as personnel arrive. ❑ Obtain an updated weather report if appropriate and post the information. ❑ Cen Com must be notified of our ability to provide services. After the damage (windshield) assessment has been completed using area maps, report the information to Cen Com. Cen Com will then call the EOC with any details and it will be the responsibility of the EOC to dispatch units to details. o Post the situation information and key contact numbers on the map and on appropriate status boards. ❑ Assess need for Public Information Officer (PIO), or additional agency liaison support. Make contacts as necessary. 8 Revised: 11-26-04 DLM ❑ Consider additional notifications (other agencies). ❑ Keep an accurate log of your activities. Revised: 11-26-04 DLM C. Emergency Management Levels of Activation. ➢ Phase I — Normal, day to day operations. On alert status due to a weather watch or potential incident. Duty police supervisor assesses information, but takes no action at this time. All duty personnel advised to be on alert status. ➢ Phase II — Enhanced operations. Duty police supervisor assumes command as Incident Commander (IC) until relieved by higher authority. Increased staffing may be required. Personnel assigned to various EOC functions. Preparations made for emergency situation. EOC may remain in standby status with Duty police sergeant notified of the status of enhanced operations. The on -duty police supervisor should be prepared to implement Emergency Mobilization Procedures for EOC activation (POPD Policy # 2130). ➢ Phase III — Full activation. Full EOC staffing. Police Department initiates the Emergency Mobilization Plan (POPD Policy 2130). ➢ Deactivation — (return to Phase I operation). Incident Commander determines when EOC returns to normal operations. EOC Manager will advise Cen Com to return to normal dispatch mode when EOC is deactivated. 10 Revised: 11-26-04 DLM VI. EOC POSITION CHECKLISTS. A. Incident Commander (IC). ❑ Establish command structure (EOC organization) to meet situations needs. ❑ Receive recommendations from and make reports to the Policy Review Committee. ❑ Gather information. ❑ Set priorities: protect life, control incident, protect property. ❑ Control resources. ❑ Establish liaisons with other agencies as necessary. ❑ Establish lines of communication. ❑ Account for personnel. ❑ Determine initial objectives. ❑ Develop and implement Incident Action Plan (IAP) ❑ Ensure responder safety (appoint Safety Officer if necessary). ❑ Brief PIO and approve press releases. ❑ Ensure EOC procedures are followed. ❑ Maintain a staff journal of events. ❑ Ensure enough staff are present to run EOC. ❑ Assist Section Chiefs with coordination of functions. ❑ Ensure each section appropriately documents activities, ensure proper use and accuracy of status boards, message flow, etc. ❑ Ensure future shifts will be manned with appropriate personnel. ❑ Notify County DEM, Cen Com, and other officials of activation and deactivation of Port Orchard EOC. 11 Revised: 11-26-04 DLM B. Public Information Officer (PIO). ❑ Prepare all press releases concerning the incident and clear them through the Incident Commander (IC). ❑ Prepare emergency public information releases based upon information provided by Incident Commander. ❑ Prepare briefings for Mayor, public officials, EOC staff. ❑ Respond to media and citizen information calls. ❑ Coordinate mass briefings. ❑ Establish PIO staff (volunteers) if needed. ❑ Coordinate with affected jurisdictions to ensure the public receives consistent information. ❑ Establish rumor control central hotline if necessary. ❑ Continually communicate with Incident Commander. ❑ Provide news releases to County DEM and Fire Dist 7 ECC prior to releasing if those command posts are activated. ❑ Prepare summary report at termination of incident. 12 Revised: 11-26-04 DLM C. Operations Chief. ❑ Report to Incident Commander. ❑ Develop tactical organizations. ❑ Direct all resources to carry out Incident Action Plan (IAP). ❑ Ensure there are enough staff to carry out response activities. ❑ Supervises all tactical operations. ❑ Coordinate with other EOC sections on operations status. ❑ Track assistance requests and mitigation steps and solutions. ❑ Coordinate resources in support of requests. ❑ Prepare summary report at termination of incident. 13 Revised: 11-26-04 DLM D. Public Works Chief. ❑ Recommend appropriate staff to carry out response activities. ❑ Collect available information on situation and develop situation and status reports. Anticipate future needs. ❑ If disaster analysis is necessary: evaluate information and identify situations which may contribute to future problems. ❑ Develop contingency plans. Assess short and long term effects of situation. ❑ Provide damage assessment of public utilities, buildings, bridges, and streets. Prioritize and provide for emergency repairs. ❑ Plan for deactivation. ❑ Prepare summary report at termination of incident. 14 Revised: 11-26-04 DLM E. Logistics Chief. ❑ Report to Incident Commander. ❑ Coordinate with other sections and the Incident Commander. ❑ If necessary, provide EOC security to control access to the EOC. Only authorized persons to enter EOC. ❑ Process information. Keep information, weather reports, maps, and status boards updated. ❑ Establish Emergency Purchasing Agreements with local businesses for use during emergency activities. ❑ Coordinate development of resource inventory lists with each section and maintain lists to keep current. ❑ Coordinate purchasing of supplies, equipment, materials, services, etc to support emergency activities. ❑ Ensure there are enough pens, pencils, paper, and various supplies for all EOC sections. Work with Finance Section Chief if emergency purchases must be made. ❑ Develop plans for emergency feeding and shelter for city/EOC staff during emergency event. ❑ Provide food and beverages for EOC staff and all city emergency personnel. If necessary, arrange for delivery of food and beverages from a commercial establishment. ❑ Identify and maintain a list of storage areas and distribution centers for resources and donated goods. ❑ Develop procedure for managing influx of goods and services donated to support EOC activities and assist victims of an emergency or disaster. ❑ Prepare a summary report at termination of incident. 15 Revised: 11-26-04 DLM F. Finance / Administration Chief. ❑ Report to Incident Commander. ❑ Coordinate with other sections and Incident Commander. ❑ Ensure there is enough staff to carry out support activities, including personnel for staffing additional EOC shifts and other sections. ❑ Manage message control (see Section VII). Maintain message logs to facilitate tracking of transmitted and received message traffic using the message control log. Deliver messages by using runners. ❑ Manage financial aspects of emergency to include purchasing, staffing, costs, overtime, etc. ❑ Be accountable for all communications equipment: portable radios, cell phones, (loaned out equipment) etc. ❑ Coordinate operation of amateur radios (HAM). ❑ Establish (computer, communications, etc.) networks, as requested, to support EOC operations. ❑ Establish emergency kits which will include forms, reports, checks and warrants to be used during an emergency. ❑ Identify an alternate site location to set up the finance office on a temporary basis, if needed. ❑ Document staff time in EOC. Maintain staff sign -in sheet and ensure that all staff members sign in and out with the date and time. ❑ Monitor and process time sheets, rosters, and overtime requests. ❑ Maintain sufficient records of all emergency purchase transactions for reconciliation/payment when emergency is over. ❑ Prepare documentation of expenditures eligible for FEMA reimbursement. ❑ Prepare a summary report at the termination of the incident. 16 Revised: 11-26-04 DLM VII. MESSAGE CONTROL. A. The EOC receives information and requests for assistance through many communications networks. In addition, the EOC staff will generate information concerning agency response actions. The proper documentation and control of this information is necessary to provide for disaster analysis and reconstruction, knowledge of EOC response, tracking of EOC actions/decisions, and cost recovery efforts. B. Each EOC section shall keep a log of activities by date and time. All requests for assistance and any significant information need to be put on the message form. C. The following message handling procedures will be followed in the EOC: When a message comes into the EOC via landline or from an alternate communications source (HAM [ARES]), the message is copied onto a message / resource request form and logged in the message control log. The message is then sent to the in box of the Incident Commander. The Incident Commander will decide the priority of the call (life, incident stabilization, property conservation, information only) and will place the form via runner in the in box of the appropriate division for action. 2. When there is a need to dispatch units to a call, then the Operations Chief will note the action to be taken on the message form, log the action and response on the operations status board, and then place the message form in the operations out box to be taken by runner to dispatch. Dispatch will then complete the action and hold on to the message form until they receive word that the mission is complete or that additional units or resources are being requested. When the mission is complete, dispatch will note it on the form, then send the form to Operations who will track it on the operations board. The message will then be taken by runner to the Finance/Admin section to be documented, logged on the status board and filed. 3. If the message is for information only, it will be sent to the Logistics section for posting on the status board or distribution as necessary. When the action is complete, the message will be forwarded to the Finance/Admin section for documentation and filing. 17 Revised: 11-26-04 DLM Note: Chapter to follow: (1) Call out list. 18 Revised: 11-26-04 DLM CITY OF PORT ORCHARD COMPREHENSIVE EMERGENCY MANAGEMENT PLAN Prepared By: KITSAP COUNTY DEPARTMENT OF EMERGENCY MANAGEMENT FOR AND IN COORDINATION WITH THE CITY OF PORT ORCHARD September 2004 City of Port Orchard Comprehensive Emergency Management Plan TABLE OF CONTENTS INDEX Emergency Contact Numbers....................................................................................................... i-1 Foreword....................................................................................................................................... i-2 Letterof Promulgation.................................................................................................................. i-3 Ordinance...................................................................................................................................... i-4 DistributionPage.......................................................................................................................... i-6 Recordof Revision....................................................................................................................... i-7 BASIC PLAN I. Introduction ........................................................................................................................1 A. Mission...........................................................................................................................1 B. Purpose...........................................................................................................................1 C. Scope..............................................................................................................................I D. Organization................................................................................................................... I II. Policies..................................................................................................................................3 A. Authorities......................................................................................................................3 B. Assignment of Responsibilities......................................................................................5 C. Limitations.....................................................................................................................5 D. Non-Discrimination.......................................................................................................5 E. Citizens Preparedness Policy.........................................................................................5 III. Planning Assumptions............................................................................................................6 IV. Concept of Operations............................................................................................................6 V. Responsibilities.......................................................................................................................8 A. City of Port Orchard.......................................................................................................8 B. Local...... ...................................................................................................................... 11 C. State..........................................................................................................................13 D. Federal..........................................................................................................................13 VI. References................................................................................................ .............13 VII. Attachments..........................................................................................................................14 TOC-1 City of Port Orchard Comprehensive Emergency Management Plan APPENDICES Appendix 1..................................................................................................... Direction and Control Attachment A...........................................................Emergency Management Organization Chart Attachment B ................... Emergency Operations Center Organization and Responsibility Chart Attachment C............................................................................. Functional Responsibility Matrix Appendix 2.......................................................................................................... Public Information Appendix3.......................................................................................................................References Appendix 4.............................................................................................. Definitions and Acronyms Appendix 5............................................................................................Administration and Finance Appendix 6........................................................................................Training, Drills, and Exercises Appendix7.............................................................................................................. Distribution List EMERGENCY SUPPORT FUNCTIONS (ESF) ESF1.......................................................................................................................... Transportation ESF 2.............................................................................................. Communications and Warnings ESF 3................................................................................................ Public Works and Engineering ESF4............................................................................................................................. Firefighting ESF 5........................................................................................ Information Analysis and Planning Attachment A............................................................................ Essential Elements of Information ESF 6........................................................................................................ Sheltering and Mass Care ESF 7.............................................................................................................Resource Management ESF 8................................................................................. Health, Medical, and Mortuary Services ESF9................................................................................................................... Search and Rescue ESF10.............................................................................................................. Hazardous Materials ESF 11..........................................................................................Food, Water, and Donated Goods ESF12.................................................................................................................................... Energy ESF 13—19................................................................................................ Reserved for Future Use ESF 20.....................................................................................Military Support to Civil Authorities Attachment A.............................................................................................. Military Organizations Attachment B..........................................................Examples of Military Resources and Services ESF 21...................................................................................................... Recovery and Restoration Attachment A................................................................................Individual Assistance Programs ESF22................................................................................................................... Law Enforcement ESF23.............................................................................................................. Damage Assessment ESF 24.................................................................................................... Evacuation and Movement TOC-2 CITY OF PORT ORCHARD COMPREHENSIVE EMERGENCY MANAGEMENT PLAN EMERGENCY CONTACT NUMBERS If immediate emergency or disaster assistance is required, contact the City of Port Orchard Police Department at: 24-hour Emergency Telephone: 911 For non -emergency assistance, please contact Alan L. Townsend, Chief of Police at: Telephone: E-mail 360-876-1700 aownsend cr,ci.port-orchard.wa.us om CITY OF PORT ORCHARD COMPREHENSIVE EMERGENCY MANAGEMENT PLAN FOREWORD The City of Port Orchard sincerely appreciates the cooperation and support from those agencies, departments, and local jurisdictions that have contributed to the revision and publication of the 2004 City of Port Orchard Comprehensive Emergency Management Plan (CENT). Coordination of the CEMP represents a committed and concerted effort by the City of Port Orchard, Kitsap County Department of Emergency Management, and other local jurisdictions to emergency management. The CEMP demonstrates the ability of a large number of agencies to work together to achieve a common goal. The CEMP was revised through the synergistic efforts of several local agencies and coordinated by the Kitsap County Department of Emergency Management. Kitsap County Department of Emergency Management coordinated with these agencies to provide a forum to discuss individual responses, communication capabilities, and coordination of responses during an emergency or disaster. They participated in planning and coordinating emergency management activities in order to identify, develop, maintain, and enhance the City's emergency management capabilities. The CEMP is one of the many efforts to prepare all people in the City for emergencies or disasters: The CEMP is formatted to be consistent with the Kitsap County and Washington State Comprehensive Emergency Management Plans as well as the Federal Response Plan, complete with Emergency Support Functions (ESFs) as single function activities. This is to standardize plans throughout the State and to provide interoperability between local, State, and Federal levels of government. The CEMP moves us one step closer to being able to minimize the impacts of emergencies and disasters on people, property, the environment, and the economy of the City of Port Orchard. Our sincere thanks and congratulations to all who have made this possible. Kim E. Abel, Mayor City of Port Orchard ;_? CITY OF PORT ORCHARD COMPREHENSIVE EMERGENCY MANAGEMENT PLAN LETTER OF PROMULGATION With this notice, we are pleased to officially promulgate the 2004 City of Port Orchard Comprehensive Emergency Management Plan (CEMP). One of several plans published by the City of Port Orchard. Its intent is to provide a structure for standardizing plans and procedures throughout the City and to facilitate interoperability between local, State, and Federal governments. Every effort has been made to ensure that the City of Port Orchard's CEMP is compatible with the Kitsap County and Washington State CEMPs, the Federal Response Plan, the Revised Code of Washington, and other local, State, and Federal regulations. The City of Port Orchard, Kitsap County, and Washington State CEMPs format support the Federal Response Plan. It specifies the authorities, functions, and responsibilities that pertain to establishing collaborative action plans between local, State, Tribal, Federal, volunteer, public, and private sector organizations. It also contains detailed information on participant Emergency Support Functions, also known as single function activities. In coordination with mitigation and recovery plans, the CEMP will help minimize the impacts of disasters and other emergencies in the City of Port Orchard. We believe it will be a significant tool for saving lives, protecting property, sustaining the economy, and preserving the environment. Finally, as a reminder to the City of Port Orchard elected officials and employees and public and private organizations, the primary response and recovery goals for emergency management in any hazard that impacts the City are to support the City and other local jurisdictions during an emergency or disaster and to maintain a comprehensive internal process for conducting daily business before, during, and after an emergency or disaster. Thank you for your involvement in this worthwhile endeavor. Passed by the City Council and approved by the Mayor of the City of Port Orchard this 13th day of September, 2004. ?�,� ,�- F - ,>� Kim E. Abel, Mayor City of Port Orchard i - 3 ORDINANCE NO. 1951 AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON, REGARDING THE ADOPTION OF THE CITY OF PORT ORCHARDS UPDATED COMPREHENSIVE EMERGENCY MANAGEMENT PLAN (CEMP) WHEREAS, the Revised Code of Washington 38.52.070, authorizes and directs local jurisdictions to establish a local organization for emergency management and to develop and maintain a local comprehensive emergency management plan; and WHEREAS, the City of Port Orchard has previously prepared a Comprehensive Emergency Management Plan (CEMP) and has recently updated the CEMP and provided it to the City Council; and WHEREAS, the CEMP has been updated to ensure consistency with the Kitsap County and Washington State Comprehensive Emergency Management Plans and the Federal Response Plan; and WHEREAS, the CEMP specifies the authorities, functions, and responsibilities that pertain to establishing collaborative action plans between local, State, Federal, Tribal, volunteer, and public and private sector organizations; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO ORDAIN AS FOLLOWS: The revised City of Port Orchard Comprehensive Emergency Management Plan attached hereto as Exhibit A is hereby adopted. Its provisions shall be effective immediately. Through adoption of the CEMP, the City Council acknowledges that the primary response and recovery goals for emergency management are to: 1. Support the City and other local jurisdictions during an emergency or disaster; and 2. Maintain a comprehensive internal process for conducting daily business before, during, and after an emergency or disaster. 1.4 Ordinance No. 1951 Page 2 of 2 PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and attested by the Clerk in authentication of such passage this 13th day of September 2004. ATTEST: r4ro -City CIO'k APPROVED AS TO FORM, Z/"-,) City Attorney KIM E. ABEL, MAYOR Sponsored by: Councilmember Rick Wyatt I-5 CITY OF PORT ORCHARD COMPREHENSIVE EMERGENCY MANAGEMENT PLAN DISTRIBUTION PAGE This plan will be distributed to all participating City Departments, Kitsap County Department of Emergency Management, Kitsap County Fire District #7, neighboring cities, and other response agencies. See Appendix 7, Distribution List, for full distribution details. i - 6 CITY OF PORT ORCHARD COMPREHENSIVE EMERGENCY MANAGEMENT PLAN RECORD OF REVISIONS Change # Date Entered Contents of Change Initials l f i_7 City of Port Orchard Comprehensive Emergency Response Plan CITY OF PORT ORCHARD COMPREHENSIVE EMERGENCY MANAGEMENT PLAN BASIC PLAN I. INTRODUCTION A. Mission It is the policy of the City of Port Orchard's (City) government, in order to protect lives, property, and the economic base of the community, and in cooperation with other public and private organizations of the community, to endeavor to mitigate, prepare for, respond to, and recover from all natural and technological emergencies and disasters. B. Purpose To establish emergency management functions and responsibilities of the City, Kitsap County Department of Emergency Management (DEM), and public and private organizations that aid in the response and recovery from any hazard that could impact the City. C. Scope This Comprehensive Emergency Management Plan (CENT) considers that emergencies and disasters are likely to occur as described in the Kitsap County Hazard Identification and Vulnerability Assessment (HIVA) and describes: 1. Functions and activities necessary to implement the four phases of emergency management: mitigation, preparedness, response, and recovery. 2. Responsibilities identified in City ordinances and other applicable laws, as deemed appropriate. D. Organization The City operates under a Mayor -Council form of government. The Mayor is the executive branch and the Council makes up the legislative branch of City government. The executive and legislative branches of the City are responsible for overall policy direction within the City. 2. The Revised Code of Washington (RCW) Chapter 38.52, Emergency Management, empowers local governmental entities to establish a Basic Plan September 2004 City of Port Orchard Comprehensive Emergency Response Plan program to deal with emergencies and specifically authorizes two or more entities to join together to establish such a program. The City, along with Kitsap County and the cities of Bainbridge Island, Bremerton, and Poulsbo, formed the Emergency Management Council of Kitsap County and the Emergency Management Organization of Kitsap County in 1986, now known as the Kitsap County Emergency Management Council and the Kitsap County Department of Emergency Management, respectively. 3. DEM's governing body is the Kitsap County Emergency Management Council and is comprised of the following: a) The three County Commissioners, b) The Mayor, City Council President, and one at large Council Member of Bremerton, and c) The Mayors of Bainbridge Island, Port Orchard, and Poulsbo. 4. Local governments are responsible for ensuring that provisions are made for continuity of government during emergencies within their respective jurisdictions. 5. DEM is charged with the responsibility of coordinating disaster mitigation, preparedness, response, and recovery efforts of its member agencies under the direction and control of the Kitsap County Emergency Management Council. DEM's jurisdiction includes all unincorporated Kitsap County and the cities of Bainbridge Island, Bremerton, Port Orchard, and Poulsbo. 6. The Mayors, or designees, are responsible for directing all emergency operations and programs throughout their respective governments and preserving City records. 7. The City is provided fire protection, emergency medical services, and a conference room that serves as an alternate Emergency Operations Center (EOC) by Kitsap County Fire District #7 (KCFD #7). 8. City government will retain the authority and ultimate responsibility for direction and control of its own disaster operations, use of resources, and application of mutual aid within its own boundaries. 9. Disaster operations will be in coordination with DEM and conducted by City forces, supplemented as necessary by trained volunteers and by the workforce available within the local area and with resources obtained at the County and State level with assistance from Federal agencies. Basic Plan September 2004 City of Port Orchard Comprehensive Emergency Response Plan 10. The City Council has designated the Police Chief as the Emergency Management Coordinator (EMC). 11. The EMC oversees and provides policy recommendations to the City Council during emergency and recovery periods and is responsible for the development and maintenance of the CEMP. 12. The EMC has been designated to coordinate emergency preparedness and management activities within the City. 13. This CEMP employs an Emergency Support Function (ESF) approach. This approach identifies sources for direct assistance and operational support through the EOC that the City may need in order to address hazard mitigation, preparedness, response, and recovery from an emergency or disaster. a) The Basic Plan presents the policies and concepts of operations that guide how the City will conduct mitigation, preparedness, response, and recovery activities. b) The Appendices describe emergency management activities and give details supporting the Basic Plan. c) The ESFs describe the mission, policies, concepts of operations, and responsibilities of the lead and support agencies involved in implementation of activities. 14. The day-to-day organizational structure of departments will be maintained as much as practical for major emergency and disaster situations. Other public and private organizations, school districts, and volunteer organizations may, under mutual agreement, operate in coordination with this plan. II. POLICIES A. Authorities This CEMP is developed under the authority of the following local, State, and Federal statutes and regulations: 1. City of Port Orchard a) Ordinance 1336, Emergency Services b) Ordinance 1712, Designation of Hazardous Materials Incident Command Agency and Mutual Aid Agreements Basic Plan September 2004 City of Port Orchard Comprehensive Emergency Response Plan 2. Local Kitsap County Code Chapter 2.104, Emergency Management 3. State a) Revised Code of Washington (1) 35.33.081, Emergency Expenditures — Nondebatable Emergencies (2) 35.33.101, Emergency Warrants (3) 38.52, Emergency Management (4) 39.34, Interlocal Cooperation Act (5) 43.43, Washington State Patrol - State Fire Service Mobilization Plan (6) 49.60.400, Discrimination, Preferential Treatment Prohibited b) Washington Administrative Code (1) 118-04, Emergency Worker Program (2) 118-30, Local Emergency Management/Services Organizations, Plans and Programs (3) 296-62, General Occupational Health Standards 4. Federal Public Law a) 93-288, Disaster Relief Act of 1974, as amended by Public Law 100-707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act b) 96-342, Improved Civil Defense Act of 1980, as amended 4 Basic Plan September 2004 City of Port Orchard Comprehensive Emergency Response Plan c) 99-499, Superfund Amendments and Reauthorization Act (SARA) of 1986, Title III, Emergency Planning and Community Right to Know B. Assignment of Responsibilities This CEMP identifies responsibilities of City departments, agencies, and other organizations. These are listed in Section V, Responsibilities. 2. ESFs establish mitigation, preparedness, response, and recovery activities. There is either one department or agency, or joint departments or agencies, with primary responsibility for each ESF. Other agencies and/or organizations may have ESF support roles. ESFs numbered 1-12 correspond to the Washington State Comprehensive Emergency Management Plan (CEMP) and the Federal Response Plan (FRP) numbering system. ESFs 13 —19 are reserved for future ESFs. ESFs 20- 24 are used by the City. C. Limitations It is the policy of the City that no guarantee is implied by this plan of a perfect response system. As City assets and systems may be overwhelmed, the City can only endeavor to make every reasonable effort to respond based on the situation, information, and resources available at the time. D. Nondiscrimination It is the policy of the City that no services will be denied on the basis of race, color, national origin, religion, sex, age, or disability and no special treatment will be extended to any person or group in an emergency or disaster over and above what normally would be expected in the way of City services. Local activities pursuant to the Federal and State Agreement for major disaster recovery will be carried out in accordance with RCW 49.60.400, Discrimination, Preferential Treatment Prohibited and Title 44, CFR 205.16, Nondiscrimination. Federal disaster assistance is conditional upon compliance with this code. E. Citizens Preparedness Policy Because of the nature of an emergency or disaster, government may be limited in its response capabilities. It is the policy of the City that citizens are encouraged to be self-sufficient for at least three (3) days should an emergency or disaster occur. Basic Plan September 2004 City of Port Orchard Comprehensive Emergency Response Plan III. PLANNING ASSUMPTIONS A. The Kitsap County Hazard Identification and Vulnerability Assessment (HIVA) provides information on potential hazards threatening the City. Disasters have occurred in the City and will occur again, some with warning and others with no warning at all. B. It is assumed that any of the noted situations could create significant property damage, injury, loss of life, and disruption of essential services in the City. These situations may also create significant financial, psychological, and sociological impacts on the citizens of the community and the City governmental organization itself. C. It is reasonable to assume that, with impending incidents such as storms, floods, and acts of terrorism, warnings will be issued to enable some preparation prior to the event. Other disasters will come with no advance warning. D. In the event of widespread disaster, there will not likely be any significant assistance from nearby communities, counties, State, or Federal agencies for 72 hours or longer. In this situation, the City will need to rely on available City resources and those of private organizations, businesses, and residents within the City for initial response operations. E. The City may receive requests to provide support to other jurisdictions with both resources and sheltering during emergencies and disasters not affecting the City. IV. CONCEPT OF OPERATIONS A. It is the policy of the City to conduct emergency and disaster preparedness and mitigation activities in an effort to reduce and minimize the effects of a major emergency or disaster. B. When a major emergency or disaster occurs, management shall use the following general checklist as a basis for managing disaster operations: ❑ Report to the pre -determined site to manage department operations. ❑ Account for personnel. ❑ Assess damages to facilities and resources. ❑ Assess personnel and resources available. ❑ Assess problems and needs. ❑ Report the situation, damages, and capabilities to the EOC. Basic Plan September 2004 City of Port Orchard Comprehensive Emergency Response Plan ❑ Send the designated department representatives to the EOC. ❑ Carry out department responsibilities and assigned tasks. ❑ Continue assessment of and report to the EOC regarding department resources, needs, damages, actions, etc. ❑ Keep detailed and accurate records, document actions, costs, situations, etc. C. The EOC may be activated by the Police Chief, Mayor, or designees. Additionally, the EOC may be activated at the request of an outside agency such as DEM, KCFD #7, or other governmental entity to support their operations subject to approval by the Police Chief, the Mayor, or designees, when the level of operations requires it. Designated staff will report to the EOC to coordinate response efforts and support field operations. All or part of the EOC may be activated during an emergency or disaster. The level of activation will be determined by the nature and extent of the emergency or disaster. D. Departments are expected to carry out their responsibilities outlined in this CEMP, utilizing their best judgment and in a coordinated manner. E. The EMC will act as advisor to the Mayor and City Council in dealing with problems caused by the emergency or disaster. F. It is the policy of the City to attempt to provide vital services to the community during emergency conditions while maintaining a concern for the safety of City employees and their families. In the event of a widespread disaster that necessitates the activation of the EOC, the following procedures shall be followed: During non -work hours: All employees are encouraged to ensure the safety and welfare of their families and homes. After making any necessary arrangements, all employees are required to report to work, pursuant to department standard operating procedures (SOPS). 2. During work hours: Departments shall make every effort to allow employees to check promptly on the status of their families and homes, provided that doing so does not compromise emergency response functions as defined in this CEMP. Directors from each department will determine the instances when an allowance for time off for unusual circumstances will be made for any employee. Basic Plan September 2004 City of Port Orchard Comprehensive Emergency Response Plan 4. When a major emergency or disaster occurs, it is anticipated that departments and other responding organizations will organize their areas of responsibilities into manageable units, assess damages, and determine needs. If agency resources cannot meet the needs created by the disaster, additional assistance may be requested through existing mutual aid or through the EOC. In the event of a Proclamation of a Local Emergency, the deployment of resources will normally be coordinated through the EOC. Resources to support City operations may be placed at staging areas until specific assignment can be made. In the event a situation is or will become beyond the capabilities of the resources of the City, the EMC, or designee, may request assistance from DEM. G. In the event of communications failure during an emergency or disaster, any City facility or temporarily established site may act as a remote EOC for its local area until coordination can be established from the EOC. Each site may serve as a command post, staging area, triage station, communications center, or in any other functional capacity appropriate for the situation. H. The City's primary EOC is located in City Hall at 216 Prospect Street. Alternate EOC locations are utilized when necessary and are determined by the size, severity, and by the level of damage sustained. The Public Works Facility located at 1535 Vivian Court and a classroom located in KCFD #7 Fire Station 31 at 200 Tremont Avenue, supplemented by communication equipment from the Mobile Command Center, may serve as alternate EOC locations. I. All response and recovery activities are detailed in department SOPs, and appropriate State and Federal recovery guidelines. The process for collecting and analyzing data, developing objectives and action plans, and documenting critical incident information in the EOC is guided by SOPs. V. RESPONSIBILITIES A. City of Port Orchard 1. General The following are basic responsibilities for emergency management operations provided by and through City government. Detailed responsibilities and essential activities are found in the appropriate ESFs, and Appendices to this document. Department SOPS detail how individual departments shall perform their responsibilities as delineated in the Basic Plan, ESFs, and Appendices. Basic Plan September 2004 City of Port Orchard Comprehensive Emergency Response Plan Each department has basic responsibilities in the four phases of emergency management: mitigation, preparedness, response, and recovery. City Departments: a) Ensure that employee work areas are safe, clear of equipment and supplies that may compromise ingress and egress routes, and that no equipment or supplies can injure employees. b) Participate in emergency management training, drills, and exercises to test City plans and procedures. c) Train department employees on emergency and disaster plans and procedures to ensure operational capabilities to facilitate an effective response. d) Develop procedures to re-establish department operations, including notification of critical personnel, assessment of damage and resource, identification of critical department functions, and estimated time to open for business. e) Provide department resources (supplies, equipment, services, and personnel), as coordinated through the EOC. f) Develop procedures to document all costs associated with disaster response and recovery operations. 2. Mitigation and Preparedness Before the event occurs, the Director of each department, with concurrence of the EMC, or designee, shall: a) Establish policies and procedures for department chain of command and succession of authority. b) Designate primary and alternate locations from which to establish direction and control of department activities during an emergency or disaster. c) Identify and obtain necessary equipment and supplies that may be needed to manage department activities. d) Identify the information needed to manage department activities including how it will be gathered, stored, and accessed. e) Decide how department management relates to the EOC and who should report there when an emergency or disaster occurs. Basic Plan September 2004 City of Port Orchard Comprehensive Emergency Response Plan f) Establish procedures to ensure the ability to activate personnel on a 24-hour basis. g) Encourage the development of employee response teams from within their department. h) Establish policy for 24-hour contact to activate department personnel. i) Make staff available, when requested by the EMC or DEM, for appropriate training and emergency assignments, such as EOC activities, damage assessment, and liaisons with other agencies and organizations. All costs for these activities shall be the responsibility of the respective department. j) Keep an updated inventory of key department personnel, facilities, and equipment resources. 3. Response During the event, the Director of each department, with concurrence of the EMC, shall: a) Assess the impact of the event on department personnel, facilities, equipment, and capabilities. b) Report any observed damage to the EOC through the respective department's chain of command on a continuing basis. c) Keep complete records of costs, expenditures, overtime; repairs, and other disaster -related expenditures. 4. Recovery Following the event, the Director of each department, with the concurrence of the EMC, shall: a) Continue to report any observed damage and assess community needs. b) Prioritize recovery projects and assign functions accordingly. c) Coordinate recovery efforts and logistical needs with supporting agencies and organizations. 10 Basic Plan September 2004 City of Port Orchard Comprehensive Emergency Response Plan d) Prepare documentation of the event, including the event log, cost analysis, and estimated recovery costs. e) Assist in establishing disaster -assistance offices to aid private businesses and citizens with individual recovery. f) Assess special community needs and provide information and assistance, as deemed appropriate. B. Local 1. American Red Cross a) Activate, manage, and support public mass care shelters. b) Provide additional mass care services to both disaster victims and relief workers in the form of fixed and mobile feeding sites and to victims in the form of blankets, first aid, disaster welfare inquiry, and disaster -related mental health services. 2. Karcher Creek Sewer District a) Maintain operation of the Joint Wastewater Treatment Facility and assist in meeting public sanitation needs. b) Control wastewater pollution to the environment from the Joint Wastewater Treatment Facility, as feasible and as resources allow. c) Provide temporary repair of damage to the Joint Wastewater Treatment Facility and coordinate permanent repairs as soon as time and circumstances allow. d) Conduct damage assessment of the Joint Wastewater Treatment Facility and provide a damage assessment report to the City. 3. Kitsap County Coroner's Office Coordinate and provide emergency mortuary services. 4. Kitsap County Department of Emergency Management a) Coordinate all emergency management activities in the County, protect lives and property, and preserve the environment. Basic Plan 11 September 2004 City of Port Orchard Comprehensive Emergency Response Plan b) Take appropriate actions to mitigate the effects of, prepare for, respond to, and recover from the impacts of an emergency or disaster. 5. Kitsap County Fire District #7 a) Provide and/or coordinate all fire suppression, hazardous materials incident response, and emergency medical services in the City, as deemed appropriate. b) Assist in providing communications and warning support. c) Provide an alternate EOC location at Fire Station 31, as outlined in the "Agreement to Provide Fire Protection" between KCFD #7 and the City, if requested. 6. Kitsap County Health District a) Coordinate and provide environmental health services. b) Coordinate and provide emergency health services, including communicable disease control, immunizations, and quarantine procedures. c) Advise on public health matters, if requested. d) Provide staff and resources as the lead agency in Kitsap County for Bio-Terrorism Planning. e) Provide a representative to the County and/or City EOC, if requested and as resources allow. f) Supervise the food and water quality control program. 7. Kitsap County Sheriff's Office Provide assistance with crime prevention and detection programs, crowd and traffic control, search and rescue operations, and other law enforcement activities, if requested and as resources allow. Kitsap Transit Provide assistance with transportation, if requested and as resources allow. 12 Basic Plan September 2004 City of Port Orchard Comprehensive Emergency Response Plan 9. South Kitsap School District a) Provide public shelters through agreements with the American Red Cross (ARC). b) Conduct damage assessments on school -owned facilities and provide situation reports to the County and/or City EOC. c) Assist in citywide damage assessment, if requested and as resources allow. d) Assist with transportation, if requested and as resources allow. e) Provide representation to the EOC, if requested and as resources allow. C. State Emergency Management Division Through the Washington State CENT and EOC, coordinate all emergency management activities of the State to protect lives and property and to preserve the environment. 2. Take appropriate actions to mitigate the effects of, prepare for, respond to, and recover from the impacts of emergencies or disasters. Provide various services such as specialized skills, equipment, and resources in support of State and local government emergency operations. D. Federal Federal Emergency Management Agency Provide assistance to save lives and protect property, the economy, and the environment. 2. Facilitate the delivery'of all types of federal response assistance to state and local governments. 3. Assist states in recovering from an emergency or disaster. VI. REFERENCES A., City of Port Orchard — Ordinance 1336, Emergency Services Basic Plan 13 September 2004 City of Port Orchard Comprehensive Emergency Response Plan B. City of Port Orchard — Ordinance 1712, Designation of Hazardous Materials Incident Command Agency & Mutual Aid Agreements C. City of Port Orchard Emergency Operations Center Manual D. Kitsap County Code, Chapter 2.104 Emergency Management E. Kitsap County Hazard Identification and Vulnerability Assessment F. Kitsap County Comprehensive Emergency Management Plan G. RCW 35.33.081, Emergency Expenditures- Nondebatable Emergencies H. RCW 35.33.101, Emergency Warrants I. RCW 38.52, Emergency Management J. RCW 39.34, Interlocal Cooperation Act K. RCW 43.43, Washington State Patrol - State Fire Service Mobilization Plan L. RCW 49.60.400, Discrimination, Preferential Treatment Prohibited M. WAC 118-04, Emergency Worker Program N. WAC 118-30, Local Emergency Management/Services Org, Plans & Programs O. WAC 296-62, General Occupational Health Standards P. Washington State Comprehensive Emergency Management Plan Q. Public Law 93-288, Disaster Relief Act of 1974, as amended by PL 100-707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act R. Public Law 96-342, Improved Civil Defense Act of 1980, as amended. S. Public Law 99-499, Superfund Amendments & Reauthorization Act (SARA) of 1986, Title III, Emergency Planning and Community Right to Know T. Title 44, CFR, Section 205.16 — Nondiscrimination U. Federal Response Plan VII. ATTACHMENTS None 14 Basic Plan September 2004 City of Port Orchard Comprehensive Emergency Management Plan APPENDIX 1 DIRECTION AND CONTROL I. PURPOSE A. To provide for the effective direction, control, and coordination of emergency management activities undertaken in accordance with the City of Port Orchard (City) Comprehensive Emergency Management Plan (CEMP). B. To ensure continued operation and continuity of City government and its functions during and after an emergency or disaster. C. To ensure the preservation of public and private records essential to the continued operations of government and the private sector. II. POLICIES A. The City Council extends the provisions of RCW 42.14, the Continuity of Government Act, for the continuation of local government due to incapacitation because of an emergency or disaster. B. The City will coordinate its activities with surrounding cities, counties, State, Federal, and Tribal governments, and with other jurisdictions within the County. C. The Mayor has executive authority for the direction and control of emergency operations. III. PLANNING ASSUMPTIONS A. The City will continue to be exposed to the hazards noted in the Kitsap County Hazard Identification and Vulnerability Assessment (HIVA) and following a hazardous event, may sustain sufficient damage, including loss of life and destruction of infrastructure that may overwhelm traditional emergency services. B. Activation of the Emergency Operations Center (EOC), with appropriate staff and resources, can facilitate coordination of disaster response and recovery activities thereby reducing personal injury and damage to property and the environment. C. The effects of an emergency or disaster on personnel and infrastructure, as well as family responsibilities, may cause delays before the EOC can be fully activated. IV. CONCEPT OF OPERATIONS A. General 1. Direction, control, and coordination are conducted along the general guidelines shown in Attachment A, Emergency Management Organization Appendix 1, Direction and Control September 2004 City of Port Orchard Comprehensive Emergency Management Plan Chart, Attachment B, Emergency Operations Center Organization and Responsibility Chart, and Attachment C, Functional Responsibility Matrix. 2. Continuity of government is ensured through leadership succession, backup communications systems, alternate operational locations, and preservation of essential records. B. Direction and Control 1. Emergency management in the City is established by State law, RCW 38.52, Emergency Management. Other City, County, and State laws and ordinances provide guidance for how the City conducts business during an emergency or disaster. (See Appendix 3, References.) 2. Once an emergency or disaster has been proclaimed, direction and control is usually delegated to the Emergency Management Coordinator (EMC) in cooperation with local jurisdictions, volunteer organizations, and the private sector, as deemed appropriate. 3. Directors from each department, or their designees, and other key individuals may operate during emergencies and disasters from the primary EOC or any other site designated as an alternate EOC by the City. 4. Direction and control can be conducted using the existing communications systems that are part of emergency management or communications that have been specifically established for emergency management operations. (See Emergency Support Function 2, Communication and Warning.) C. Coordination The EOC provides the means for coordinating resources and assets necessary to alleviate emergency or disaster impacts on residents and public entities. Coordination occurs with Federal, State, and local jurisdictions, as well as other special purpose districts, volunteer agencies, and private businesses. D. Continuity of Government 1. City Council and Mayor RCW 42.14, the Continuity of Government Act, establishes provisions for the continuation of government in the event its leadership is incapacitated. RCW 42.12, Vacancies, provides for the filling of vacant elective offices by the City Council. The line of succession for elected City officials shall Appendix 1, Direction and Control September 2004 City of Port Orchard Comprehensive Emergency Management Plan be the Mayor and then the Mayor Pro Tem. Further lines of succession shall be determined by the City Council as absences or vacancies occur. The Mayor is the executive head of the City. The City Council has designated the Police Chief, or designee, to the position of the EMC as identified in Section V, Responsibilities. 2. Essential Records Preservation All departments shall identify records essential for continuity and preservation of government and provide for their protection as required by RCW 40.10.010, Essential Records — Designation — List -Security and Protection — Reproduction and as outlined by the State Archivist. E. Emergency Operations Center The City will coordinate emergency and disaster activities from a central location, referred to as the Emergency Operations Center (EOC), which has communications capabilities to conduct such activities. The primary EOC is located in City Hall at 216 Prospect Street, Port Orchard. The Public Works Facility located at 1535 Vivian Court and a classroom located in KCFD #7 Fire Station 31 at 200 Tremont Avenue, supplemented by communication equipment from the Mobile Command Center, may serve as alternate EOC locations. The purpose of the EOC is to be the focal point of the City's response to an emergency or disaster and to be a central support and coordination point for City departments. The EOC will: 1. Collect, record, analyze, display, and distribute information. 2. Coordinate public information and warning. 3. Coordinate City government emergency activities. The EOC may be activated to whatever level is deemed appropriate for the specific circumstances. Initial activation of the EOC is the responsibility of the EMC, Mayor, or designees. Citywide and interagency coordination of information, resources, and plans will take place in the EOC. V. RESPONSIBILITIES A. General General responsibilities for City departments are identified in the Basic Plan under Section V, Responsibilities. Attachment C, the Functional Responsibility Appendix 1, Direction and Control September 2004 City of Port Orchard Comprehensive Emergency Management Plan Matrix identifies lead and support departments, agencies, and other responders as they relate to the emergency support functions identified by this CENT. Policy decisions affecting the City are made by the City Council. The City Council may choose to convene a group of advisors or may make decisions based on information gathered by others. The EOC will be informed of all policy decisions. The City Council will deal primarily with the policy issues brought about by the circumstances of the emergency or disaster. Department directors will oversee their own department's field operations and coordinate them with other departments from the EOC. Overall direction and control of department resources and operations rests with the department directors. Overall, coordination of information, resources, and preparation of the incident action plan rests with the EMC. Each department shall have a pre -designated location from which to establish direction and control of its respective activities in an emergency or disaster. Department directors are responsible for documenting staff activities and maintaining communication and coordination with the EOC regarding event status, resource needs, and action plans. Department directors shall appoint a representative(s) to report to the EOC. Because of the complexity of emergencies and disasters, departments may be responsible for functions or operations that do not normally fall within their scope of responsibility and will find that they must work closely with other public, volunteer, and private agencies to ensure success. Major decisions made at the department level will be transmitted to the EOC. Other agencies or departments may be impacted or may have similar issues to address. Personnel in the EOC handle coordination issues or operational decisions that significantly affect more than one department. The EMC and/or Mayor will inform the City Council of major events and decisions in regards to the emergency or disaster. In return, the City Council will inform the EOC of all policy decisions concerning the event. B. City of Port Orchard The City Council is responsible for citywide policy and budget decisions as they pertain to emergency preparedness, mitigation, response, and especially recovery. The department directors provide policy recommendations to the City Council through the EMC. The EMC, subject to the direction and control of the Mayor, shall be responsible to the City Council for coordinating the emergency management program for the City. The EMC shall coordinate the activities of Appendix 1, Direction and Control September 2004 City of Port Orchard Comprehensive Emergency Management Plan organizations for emergency management within the City and shall maintain liaison with and cooperate with emergency management organizations of other cities, counties, State, Federal, and Tribal governments, and shall have such additional authority, duties, and responsibilities as prescribed by the City Council. RCW 42.14, the Continuity of Government Act, allows local governments to conduct the affairs of the jurisdiction outside the territorial limits of the jurisdiction in the event it is impossible or impractical to continue operations at the usual locations. Decisions to relocate local government shall be the responsibility of the City Council and the Mayor and may be based upon the circumstances of the emergency or disaster. 1. City Council (Policy Review Committee) a) Establish Policy. b) Adopt and enact ordinances and resolutions and appropriate revenue to meet emergency needs before, during, and after an emergency or disaster serving as the Policy Review Committee. c) Provide for the continuity of the legislative branch and temporarily fill any vacancy of an elected position by appointment. d) Upon request of the Mayor or the EMC, host and accompany VIPs and governmental officials on tours of the emergency or disaster area. 2. City Employees a) Develop an individual and family plan for use during an event. b) Be prepared to respond, as needed, whether given a pre -designated assignment or not. c) Respond to a designated area with proper clothing and equipment, as directed. d) Be prepared to assist in traffic control, evacuation, triage activities, evacuation center activities, or as plotters, runners, telephone operators, or other related duties. 3. Clerk's Department (Logistics Section) a) Develop and maintain policies and SOPS for the department's disaster responsibilities. Appendix 1, Direction and Control September 2004 City of Port Orchard Comprehensive Emergency Management Plan b) Provide information and direction to departments on requirements for the identification and preservation of essential records. c) Document disaster -related activities and costs. d) Provide a representative to serve as the Logistics Section Chief. e) Purchasing (1) Develop policies and procedures to acquire supplies and services during an emergency or disaster. (2) Maintain a list of all vendors used, or that could potentially be used, by the City. (3) Procure equipment, materials, supplies, contractual services, and coordinate for equipment maintenance and negotiate lease for grounds, offices, or space required by the City. f) Provide direction and leadership to department staff while fulfilling emergency management responsibilities. g) Develop plans for employee notification and support during disaster activities. h) Develop, in coordination with DEM, procedures for and coordination of the registration of temporary emergency workers and volunteers on behalf of the City. i) Coordinate or provide personnel to be posted at the entrance(s) to the EOC to control access and log in and out all personnel who enter and exit the EOC. j) Assign appropriate personnel, as requested by the EMC. k) Develop plans and coordinate with the South Kitsap School District and Kitsap Transit for the use of buses during evacuation operations. 1) Develop plans and coordinate emergency feeding and shelter for City and EOC staff during an emergency or disaster. m) Develop plans for managing influx of goods and services donated to support EOC activities and assist victims of the emergency or disaster. Appendix 1, Direction and Control September 2004 City of Port Orchard Comprehensive Emergency Management Plan n) Coordinate fuel -dispensing services for emergency equipment and vehicles. 4. Department Directors a) Oversee and provide policy recommendations to the City Council before, during, and after an emergency or disaster. b) Coordinate with the City Treasurer to document all expenses. c) Assist in the development, maintenance, and implementation of the CENT. d) Prepare for, respond to, and recover from an emergency or disaster, as directed by the EMC. 5. Emergency Management Coordinator (Incident Commander) a) Coordinate emergency preparedness, mitigation, response, and recovery activities to be carried out within the City. b) Coordinate, in conjunction with DEM, training programs and emergency operations exercises and drills. c) Coordinate with local, State, Federal, private, and volunteer organizations before, during, and after an emergency or disaster. d) Serve as the point of contact for agency representatives from assisting organizations and agencies outside of City government. e) Establish and maintain communications with the Policy Review Committee, Public Information Officer (PIO), outside agencies, and Section Chiefs. f) Manage EOC operations during activation and direct decisions and actions by City personnel. g) Assess the incident situation, work in progress, resources, and estimate incident duration. h) Establish the command structure using the National Incident Management System (NIMS) based upon the circumstances of the incident. i) Establish immediate priorities. Appendix 1, Direction and Control September 2004 City of Port Orchard Comprehensive Emergency Management Plan j) Develop and implement strategic goals and tactical objectives based on the situation and priorities established. k) Ensure planning meetings and briefings are scheduled and occur with elected officials and EOC personnel and approve all press releases. 1) Approve and authorize the implementation of the Incident Action Plan (IAP). m) Provide interviews to the media, as arranged by the PIO. n) Implement the citywide recovery plan. o) Maintain and ensure all EOC personnel maintain a Personal Activity Log Sheet. p) Approve plan for demobilization of resources. q) Prepare the after action report. 6. Finance Department (Finance and Administration Section) a) Develop and maintain policies and SOPs for the department's disaster responsibilities. b) Assist the City Clerk in identification and preservation of essential department records. c) Document disaster -related activities and costs. d) Advise City officials on financial matters. e) Maintain the financial systems and records of the City. f) Provide a representative to serve as the Finance and Administration Section Chief. g) Provide direction and leadership to department staff while fulfilling emergency management responsibilities. h) Maintain the official records of the EMC and City Council proceedings. i) File, maintain, and store all incident documents for the official history of the emergency or disaster. 8 Appendix 1, Direction and Control September 2004 City of Port Orchard Comprehensive Emergency Management Plan j) Establish all necessary special accounts for the receipt of donations and cost reimbursements filed under local, State, and Federal law. k) Assist in identifying sources of disaster funds if department budgets are exceeded. 1) Ensure disaster -related expenditures are made in accordance with applicable laws, regulations, and accounting procedures. m) Responsible for all financial, cost analysis, and cost recovery aspects of the emergency or disaster. n) Monitor and process time sheets, rosters, and overtime requests. o) Maintain the staff sign -in sheet at the EOC and ensure that all staff members sign in and out with the date and time. p) Manage the compensation for injury and claims process arising from the disaster. q) Coordinate alternate communications during activation. r) Coordinate and manage the Message Control Center. (1) Ensure appropriate staff (telephone operators, radio operators, and runners) are present to effectively manage the Message Control Center. (2) Maintain message logs to facilitate tracking of transmitted and received message traffic using the message control log. (3) Deliver messages to the appropriate person or section(s) by use of runners. (4) Post information on status boards, as deemed appropriate. s) Information Technology (1) Provide City departments with guidance and direction for the protection of computer hardware, software, data, and telephone systems. (2) Provide telecommunications (telephones, faxes, cellular phones, radios) and computer support to the EOC and other City departments. Appendix 1, Direction and Control September 2004 City of Port Orchard Comprehensive Emergency Management Plan (3) Provide assistance in the operation of amateur radios (HAM), if requested and as resources allow. (4) Provide liaison for coordination with telephone service providers for the re-establishment of telephone service to the City. 7. Mayor (Policy Review Committee) a) Preserve the continuity of the executive branch of government. b) Provide for the implementation of plans, including drills and exercises, for the preparedness of persons and property within the City in the event of an emergency or disaster. c) Serve as the Chair of the Policy Review Committee. d) Implement policies established by the City Council. e) Monitor emergency operations. f) Assist in the preparation of and issue the Proclamation of a Local Emergency, if deemed appropriate. g) Provide visible leadership to the community. h) Host and accompany VIPs and governmental officials on tours of the disaster area. 8. Municipal Court (Finance and Administration Section) (1) Provide a representative(s) to the EOC, if requested by the EMC. (2) Continue to operate the City court as efficiently as possible in order to maintain due process of law in civil and criminal justice matters. (3) Develop plans and procedures to relocate the courtroom to continue minimum required court operations during an EOC activation. (4) Document disaster -related activities and costs. (5) Report any damage observed of department -occupied facilities, equipment, or resources to the EOC. 10 Appendix 1, Direction and Control September 2004 City of Port Orchard Comprehensive Emergency Management Plan (6) Support response and recovery activities, as deemed appropriate. 9. Planning Department (Planning Section) a) Develop and maintain policies and SOPs for the department's disaster responsibilities. b) Assist the City Clerk in identification and preservation of essential department records. c) Document disaster -related activities and costs. d) Provide a representative to serve as the Planning Section Chief. e) Provide support to citywide evacuation planning and assist in evacuation efforts, as deemed appropriate. f) Coordinate and compile the initial damage assessment and safety evaluation of essential citywide facilities. g) Establish a centralized location where the community affected by an emergency or disaster can receive information, direction, and assistance directly related to the rebuilding and recovery efforts. h) Provide direction and leadership to department staff while fulfilling emergency management responsibilities. i) Develop policies, procedures, and a permitting process for the rapid rebuilding of the community and resumption of business following an emergency or disaster. j) Provide post -event serviceability of facilities and structures. k) Provide support to KCFD #7 in the safety evaluation of structures during rescue operations. 1) Provide support to the Public Works Department regarding the stability of slopes and sensitive areas during recovery efforts. m) Enforce City ordinances and State laws regulating construction during new or reconstruction efforts prior to and after an emergency or disaster. n) Provide expertise and recommendation for reconstruction, demolition, and mitigation during the recovery period. Appendix 1, Direction and Control 11 September 2004 City of Port Orchard Comprehensive Emergency Management Plan o) Work with the Kitsap County Health District to identify and address public health issues. p) Provide post -event serviceability of facilities and structures and coordinate the inspections of buildings and bridges. q) Provide a representative to serve as the PIO. (1) Prepare an initial information summary as soon as possible after arrival. (2) Prepare and coordinate all press releases and briefings between the media and City officials. (3) Obtain prior approval and authorization from the EMC on all press releases and briefings. (4) Provide press releases to DEM and KCFD #7 prior to releasing information, if appropriate and if time allows. (5) Coordinate with affected jurisdictions to ensure the public receives accurate and consistent information. (6) Assist the EMC in the preparation of briefings to the Mayor, public officials, and EOC staff. (7) Respond to media and citizens information calls. (8) Establish a rumor control hotline, if deemed appropriate. 10. Police Department (Operations Section) a) Develop and maintain policies and SOPS for the department's disaster responsibilities. b) Assist the City Clerk in identification and preservation of essential department records. c) Document disaster -related activities and costs. d) Provide a representative to serve as the Operations Section Chief. e) Maintain law and order and provide physical security in and around the affected area within the City. 12 Appendix 1, Direction and Control September 2004 City of Port Orchard Comprehensive Emergency Management Plan f) Provide command and control for field operations through established command posts, as deemed appropriate. g) Issue and monitor all EOC badges for emergency responders. h) Participate in the initial citywide damage assessment, as deemed appropriate. i) Provide emergency traffic and crowd control, if requested and as resources allow. j) Provide direction and control for evacuation efforts, as deemed appropriate. k) Provide for waterfront reconnaissance of the affected areas and other emergency missions. 1) Assist the Kitsap County Coroner's Office with temporary morgue management and other support, if requested and as resources allow. m) Provide support to the EMC and the PIO in the dissemination of emergency warning information to the public. 11. Public Works Department (Operations and/or Planning Section) a) Develop and maintain policies and SOPS for the department's disaster responsibilities. b) Assist the City Clerk in identification and preservation of essential department records. c) Document disaster -related activities and costs. d) Install, maintain, and operate all parking and traffic control devices, and assist with access and traffic control measures. e) Provide a representative to serve in the Operation and/or Planning Section in the EOC. f) Provide assessment of transportation routes, identify alternate routes, and provide temporary thoroughfares and bridges for emergency vehicles. Appendix 1, Direction and Control 13 September 2004 City of Port Orchard Comprehensive Emergency Management Plan g) Develop plans and recommendations for effective and safe motor vehicle and pedestrian traffic flow during and after an emergency or disaster. h) Assess the stability and condition of slopes and sensitive areas during recovery efforts. i) Develop policies and SOPs for providing and maintaining the sanitary sewer system, storm drainage system, wastewater treatment plant and lift stations, and a safe and continuous water supply. j) Collect and evaluate information about the incident and forward to the EOC. k) Coordinate and prioritize public utility restoration. 1) Coordinate with private utilities for the restoration of private utilities to critical and essential facilities. m) Provide damage assessment, emergency protective measures, emergency and temporary repairs and/or construction for water, wastewater, streets, and surface water infrastructure. n) Provide emergency debris removal, if requested and as resources allow. o) Provide support to KCFD #7 in hazardous materials incident response to City streets, wastewater collection, and surface water conveyance systems. p) Provide damage assessment and emergency repairs for city -owned vehicles and equipment. C. Local 1. American Red Cross a) For incidents confined to the City's jurisdiction, the American Red Cross (ARC) may assign a representative to the EOC, if appropriate. In multi jurisdictional incidents, the ARC representative may be assigned to the County EOC. b) Activate, manage, and support public mass care shelters at sites selected in coordination with the EMC or DEM. 14 Appendix 1, Direction and Control September 2004 City of Port Orchard Comprehensive Emergency Management Plan c) Provide additional mass care services to both disaster victims and relief workers in the form of fixed and mobile feeding sites and to victims in the form of blankets, first aid, disaster welfare inquiry, and disaster -related mental health services. The ARC can also provide individual assistance to victims in the form of emergency grants for disaster -caused emergency needs related to food, clothing, shelter, and health. d) Coordinate mental health counseling for disaster victims. e) Provide training for mass care shelter support staff. 2. Annapolis Water District Assist in ensuring water service to the City, if requested and as resources allow. I Karcher Creek Sewer District a) Maintain operation of the Joint Wastewater Treatment Facility and assist in meeting public sanitation needs. b) Control wastewater pollution to the environment from the Joint Wastewater Treatment Facility, as feasible. c) Provide temporary repair of damage to the Joint Wastewater Treatment Facility and coordinate permanent repairs as soon as time and circumstances allow. d) Conduct damage assessment of the Joint Wastewater Treatment Facility and provide a damage assessment report to the City. 4. Kitsap County Coroner's Office a) Coordinate and provide emergency mortuary services. b) Provide coordination with other agencies and State and Federal authorities regarding emergency mortuary activities. 5. Kitsap County Department of Emergency Management a) Coordinate emergency activities of local agencies in preparing for and responding to an emergency or disaster. b) Provide communications coordination for response agencies during an emergency or disaster. Appendix 1, Direction and Control 15 September 2004 City of Port Orchard Comprehensive Emergency Management Plan c) Act as the sole contact point for requesting disaster assistance from other governmental agencies, except mutual aid. d) Prepare damage assessment and analysis reports, as deemed appropriate. e) Assist the City in warning the public of an impending emergency or disaster and provide adequate instructions before, during, and after an emergency or disaster. f) Provide public information and education as it pertains to disaster preparedness and response. g) Coordinate the use of all available County resources. h) Maintain current SOPS for DEM. i) Develop procedures for and coordinate the registration of temporary emergency workers and volunteers on behalf of the City. 6. Kitsap County Fire District #7 a) Assist the City in developing emergency and evacuation plans. b) Document emergency -related activities and costs associated with the City. c) Provide emergency medical services with transportation to hospitals. d) Provide fire suppression and control. e) Provide assistance for search and rescue operations, if requested and as resources allow. f) Provide light and limited heavy rescue, if requested and as resources allow. g) Assist the Kitsap County Coroner's Office, if requested and as resources allow. h) Provide initial hazardous materials incident response. Coordinate with outside agencies, as deemed appropriate. 16 Appendix 1, Direction and Control September 2004 City of Port Orchard Comprehensive Emergency Management Plan i) Provide support to the City in citywide structural damage assessment, traffic control, emergency warnings, road closures, and protection of property, if requested and as resources allow. j) Support evacuation efforts, as deemed appropriate. k) Provide support to the City's PIO in the dissemination of emergency warning information to the public. 7. Kitsap County Health District Provide or coordinate health and environmental health services and activities including: a) Coordination of public information programs dealing with personal health and hygiene such as disease control operations, sanitation activities, and potable water supply. b) Organization and mobilization of public health services during an emergency or disaster. c) Detection and identification of possible sources of contamination dangerous to the general public health of the community. d) Surveillance, identification, and control of communicable disease. e) Coordination of preventive health services. f) Representation at the County EOC for coordination of public health services. g) Oversee the distribution of prophylaxes to individuals due to a threat of disease, if deemed appropriate. 8. Kitsap County Sheriff's Office a) Provide assistance for crime prevention and detection programs and the apprehension of criminals, if requested and as resources allow. b) Provide assistance for crowd and traffic control, emergency first aid, and safety programs, if requested and as resources allow. c) Provide for search and rescue operations, if requested and as resources allow. Appendix 1, Direction and Control 17 September 2004 City of Port Orchard Comprehensive Emergency Management Plan 9. Kitsap Transit a) For incidents confined to the City's jurisdiction, Kitsap Transit will coordinate directly with the EOC. In multi jurisdictional incidents, Kitsap Transit coordination will be through the Kitsap County EOC. b) Coordinate public transportation resources, if requested. c) Advise on public transportation issues. 10. Port of Bremerton Assist in water transportation, if requested and as resources allow. 11. South Kitsap School District a) Provide public shelters through agreements with the ARC. b) Provide buses for transportation, if requested and as resources allow. c) Provide school situation reports to the EOC. d) Provide damage assessment reports to the EOC from field observations of bus drivers and other personnel, if requested and as resources allow. e) Provide a representative to the EOC, if requested and as resources allow. 12. Utility Providers - Private a) Electrical - Puget Sound Energy (1) Provide power outage and distribution advice. (2) Provide power outage impact predictions. b) Gas — Cascade Natural Gas Corporation (1) Provide gas shortage and distribution advice. (2) Provide gas shortage impact predictions. 18 Appendix 1, Direction and Control September 2004 City of Port Orchard Comprehensive Emergency Management Plan D. State Emergency Management Division a) Coordinate emergency activities of State agencies in preparing for and responding to an emergency or disaster. b) Assist in coordinating communication for responding agencies during an emergency or disaster. c) Act as a contact point for requesting disaster assistance from other governmental agencies, except mutual aid. d) Prepare damage assessment and analysis reports, as necessary. e) Assist in warning the public of an impending emergency or disaster and provide instructions before, during, and after emergencies, as deemed appropriate and as feasible. f) Provide public information and education as it pertains to emergency or disaster preparedness and response. g) Coordinate the use of all available resources. h) Maintain current SOPs for EMD. 2. Washington State Patrol a) Provide assistance for crime prevention and detection programs and the apprehension of criminals, if requested and as resources allow. b) Provide assistance for crowd and traffic control, emergency first aid, and safety programs, if requested and as resources allow. c) Provide a representative to serve as the Incident Commander for hazardous materials incidents, if requested or if the incident is located on a State highway. VI. REFERENCES A. City of Port Orchard Emergency Operations Center Manual B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Center Manual Appendix 1, Direction and Control 19 September 2004 City of Port Orchard Comprehensive Emergency Management Plan D. Kitsap County Hazard Identification and Vulnerability Assessment E. RCW 38.52, Emergency Management F. RCW 40.10.010, Essential Records — Designation -List — Security and Protection — Reproduction G. RCW 42.12, Vacancies H. RCW 42.14, Continuity of Government Act I. Washington State Comprehensive Emergency Management Plan J. Federal Response Plan VII. ATTACHMENTS A. Attachment A, Emergency Management Organization Chart B. Attachment B, Emergency Operations Center Organization and Responsibility Chart C. Attachment C, Functional Responsibility Matrix 20 Appendix 1, Direction and Control September 2004 City of Port Orchard Comprehensive Emergency Management Plan APPENDIX 1 DIRECTION AND CONTROL ATTACHMENT A EMERGENCY MANAGEMENT ORGANIZATION CHART VOLUNTEERS AND PRIVATE ORGANIZATIONS LEGEND: Direction Coordination CITY OF PORT ORCHARD CITY COUNCIL & MAYOR EMERGENCY KITSAP COUNTY MANAGEMENT DEPARTMENT OF COORDINATOR EMERGENCY (Incident Commander) MANAGEMENT WASHINGTON STATE EMERGENCY MANAGEMENT DIVISION CITY DEPARTMENTS Clerk's Finance Municipal Court Planning Police Public Works American Red Cross Annapolis Water District Cascade Natural Gas Corp Karcher Creek Sewer District Kitsap County Coroner's Office Kitsap County Department of Emergency Management Kitsap County Fire District #7 Kitsap County Health District Kitsap County Sheriffs Office Kitsap Transit Port of Bremerton Puget Sound Energy Salvation Army South Kitsap School District Appendix 1, Direction and Control 21 Attachment A, Emergency Management Organization Chart September 2004 City of Port Orchard Comprehensive Emergency Management Plan APPENDIX 1- DIRECTION AND CONTROL ATTACHMENT B EMERGENCY OPERATIONS CENTER ORGANIZATION AND RESPONSIBILITY CHART POLICY REVIEW INCIDENT COMMITTEE COMMANDER (City Council & Mayor) (Police ChiefIEMC) PUBLIC INFORMATION OFFICER SAFETY OFFICER OPERATIONS SECTION Coordinates and provides support for tactical operations at the incident site to reduce the immediat( hazard, save lives, and property, establish control, and restore to normal conditions. Implements the Incident Action Plan PLANNING SECTION Collects, analyses, and disseminates information to the appropriate persons or departments. Maintains information and status of resources assigned. Prepares the Incident Action Plan LEGAL REPRESENTATIVE LIAISONS, VOLUNTEERS, & PRIVATE ORGANIZATIONS LOGISTICS SECTION Provides all support needs for the incident — personnel, facilities, transportation, supplies, equipment maintenance, fueling, food service, and medical service for incident personnel. FINANCE & ADMIN SECTION Manages the budget & maintains financial & other official City records. Manages human resource ecords, worker registration, claims, payroll, & benefits. Coordinates and maintains the communication systems and message control center. Appendix 1, Direction and Control 22 Attachment B, EOC Organization and Responsibility Chart Sep' -r 2004 d w0 CD b a CD 0 X O (i o •. 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C -d w to O .0- C CD :3 (9 � CD y :n cn z C cnw American Red Cross AtAnnapolis Water District r r CENCOM & KCACS n City Council w to t-' ua t- rn V) cn v7 V) Cn w rn cn v7 Clerk's Department rn C,� u� rn Vs n r fn E Finance Department Hospitals & other Medical w r Providers &, Facilities Karcher Creek Sewer District KC Assessor w KC Cooperative Extension r 10 KC Coroner w KC Dept of Emergency w CIO un � r" rA U) V, C4 v, V) r u, us W Cn Management cn cn r w r r rn va ua to rn KCFD #7 & Other Fire w W rn r w w I KC Health District w uo Ln Da r" rn uz rn KC Sheriff's Office/Other Law W Kitsa Transit r C61 I w w Mayor �nrrnr Cnrncnrnv)rpw ru)rr`rAwG")r"rnu0 Planning Department r cn r cn r cn cn rn r-DO w rn rn w w r-r r- w va cn w w, Police Department W ludM cn Port of Bremerton cn w rn t~ r rl w rn W 0 un cn t' t- r uo w r us rn Public Works Department cn Salvation Army Search & Rescue Units zn C-17 <n u? South Kitsap School District rn rn cn rn r rn Ua Lo w w w un cn cn to in rn State & Federal Departments T�A cn cn Utility Providers - Others n wb a n City of Port Orchard Comprehensive Emergency Management Plan THIS PAGE INTENTIONALLY LEFT BLANK Appendix 1, Direction and Control 24 Attachment C, Functional Responsibility Matrix Septex-'-er 2004 City of Port Orchard Comprehensive Emergency Management Plan APPENDIX 2 PUBLIC INFORMATION I. PURPOSE To ensure effective dissemination of prompt and accurate information and instructions to the public and media during an emergency or disaster. 11. POLICIES It is essential that accurate, timely, and consistent information be disseminated to the public. The City will coordinate the development and dissemination of all disaster - related public information through the Public Information Officer. III. PLANNING ASSUMPTIONS A. The Emergency Management Coordinator (EMC) appoints a Public Information Officer (PIO) to act as the official for coordinating the dissemination of emergency public information as approved and authorized by the EMC. B. Emergency public information shall be coordinated by the PIO with prior approval from the EMC. C. The EMC may appoint an Assistant PIO when media briefings are required from multiple locations or the situation requires it. D. Media briefings will normally take place at City Hall. In the event that this location is not functional or communications are inadequate, alternate locations will be identified by the EMC and announced by the PIO. E. The PIO shall utilize the PIO Emergency Checklist and PIO Press Release Worksheet for guidance during emergency and disaster situations requiring the dissemination of emergency public information. F. Any or all of the following methods may be utilized to relay emergency information to the public: ■ Print, radio, and television media ■ City and County websites ■ Printed education/information materials City and Amateur radio systems ■ Public address systems ■ Emergency Alert System (EAS) - KIRO 710 AM & KOMO 1000 AM Appendix 2, Public Information September 2004 City of Port Orchard Comprehensive Emergency Management Plan G. The EAS is activated for immediate life -threatening situations and only when time limitations or incident severity prohibit the information from being distributed to the media through normal channels. H. Activation of the EAS is authorized by the Kitsap County Department of Emergency Management (DEM) and is activated by the Kitsap County Central Communications Center (CENCOM). I. It is anticipated that in some circumstances emergency public information may need to be released from field command posts. In this event, the individual in charge at the location shall notify the EOC in a timely manner and provide detailed information regarding information released. The City can post emergency public information to the City's website as well as DEM's website, and a regional governmental website called GOVLINK. The PIO will coordinate the information posted to all websites. GOVLINK is a shared Internet website that posts headlines of information releases. When users click on the headline, they are routed directly to the sponsoring agency's website where they can view the complete public information statement. K. In an emergency, people will first turn to traditional sources of information. It is important to ensure the same message is given to all "traditional" sources. IV. CONCEPT OF OPERATIONS A. Overview The Public Information Officer, as authorized by the EMC, will coordinate release of information and instructions to the public and may coordinate with other public information officers, if appropriate. B. Objectives The public information objectives during an emergency or disaster are: ■ To inform the public and City employees of the presence of a hazardous situation, its effects, and proper counter measures. ■ To coordinate the City's release of public information to the media. ■ To inform the public on protective measures that can be taken during an emergency. ■ To control rumors and re -assure the public. To provide ongoing information about emergency operations and services. Appendix 2, Public Information September 2004 City of Port Orchard Comprehensive Emergency Management Plan To instruct the public on disaster assistance and recovery services and procedures. C. Dissemination Methods for dissemination of local emergency information and instructions will be determined by the Public Information Officer, with authorization of the EMC, depending on available means as appropriate to the emergency including radio, newspapers, television, electronic communications, mobile public address systems, and door-to-door contact. 2. Information will also be disseminated to the City Council, Mayor, emergency personnel in the field, and other City employees so they know what information and guidance is being released to the public. 3. Dissemination of public information regarding City activities and services relating to an emergency should be reviewed and coordinated with the Public Information Officer. 4. A Joint Information Center (JIC) may be established by DEM to coordinate emergency public information where multiple jurisdictions are involved in the emergency response. This facility would be in direct contact with the EOC, may include public information officers from other jurisdictions, and may be in conjunction with State and Federal information efforts. The location of the JIC will be determined on a case - by -case basis. 5. Up-to-date distribution lists will be maintained by the Public Information Officer. D. Special Groups and Instructions There may be non-English speaking persons in the City. In the event that public information needs to be translated, interpreters will be coordinated through DEM. 2. Special instructions and provisions may be made for hospitals, nursing homes, schools, or other groups. V. RESPONSIBILITIES A. City Departments Provide pertinent and timely information (e.g. road closures, emergency instructions, available assistance, place of contact for missing relatives, Appendix 2, Public Information September 2004 City of Port Orchard Comprehensive Emergency Management Plan restricted areas, etc.) to the EOC regarding field activities and emergency public information. 2. Coordinate requests for assistance through the EOC. 3. Notify the designated PIO of rumors and misinformation so that corrections can be prepared immediately. B. Emergency Management Coordinator Establish policies and procedures pertaining to the release of emergency information and instructions. 2. Represent the City at press conferences, public hearings, and other public events, as appropriate. 3. Appoint a PIO to coordinate the dissemination of emergency public information. 4. Approve all press releases and briefings. 5. Support the PIO in coordinating all press releases and briefings. C. Planning Department - Public Information Officer(s) 1. Represent the City at press conference, public hearings, and other public events, as directed by the EMC. 2. Receive EMC approval for all press releases and briefings. 3. Coordinate with DEM and other local jurisdictions when information is to be released on the EAS, GOVLINK, or other shared information systems. 4. Gather and coordinate emergency public information for timely release to the public. Notify appropriate agencies to assist in the dissemination of emergency public information. 6. Give regular information briefings to City officials, news media, and the public, as authorized by the EMC. 7. Provide information to City departments that may dispense information so that everyone is given the same message. 8. Provide pre-printed emergency public information brochures for distribution to the public. Appendix 2, Public Information September 2004 City of Port Orchard Comprehensive Emergency Management Plan 9. Recommend appropriate location(s) for public official and media briefings to the EMC. 10. Monitor media coverage and public reaction and perceptions. 11. Identify rumors and misinformation as soon as possible. Prepare correction, if applicable. D. Local Throughout the emergency or disaster, the DEM Public Information Officer will coordinate with City, County, and State PIOs to develop and disseminate emergency public information. E. State Throughout the emergency, public information staff from the State EOC will work with the Governor's press secretary to develop and disseminate information regarding the emergency and State response efforts. State EOC staff will also be available to assist local officials in disseminating emergency instructions to affected communities. 1 Coordinates with local and Federal agencies on the release of emergency information and instructions. F. Federal The Federal Emergency Management Agency provides for the assignment and establishment of Public Information operations at the Joint State/Federal Disaster Field Office after a Presidential Disaster Declaration. VI. REFERENCES A. City of Port Orchard Emergency Operations Center Manual B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Center Manual D. Washington State Comprehensive Emergency Management Plan E. Federal Response Plan VII, ATTACHMENTS None Appendix 2, Public Information September 2004 City of Port Orchard Comprehensive Emergency Management Plan THIS PAGE INTENTIONALLY LEFT BLANK Appendix 2, Public Information September 2004 City of Port Orchard Comprehensive Emergency Management Plan APPENDIX 3 REFERENCES This Appendix is a compilation of references used in the completion of this version of the City of Port Orchard Comprehensive Emergency Management Plan. References include: City, County, State, and Federal codes and regulations as well as plans and widely used standards. CODES AND REGULATIONS City of Port Orchard Ordinance 1336, Emergency Services Ordinance 1712, Designation of Hazardous Materials Incident Command Agency & Mutual Aid Agreements Emergency Operations Center Manual Kitsap County Kitsap County Code, Chapter 2.104 Emergency Management Washinwon State RCW 10.93, Washington Mutual Aid Peace Officers Power Act RCW 35.33.081, Emergency Expenditures — Nondebatable Emergencies RCW 35.33.091, Emergency Expenditures — Other Emergencies - Hearing RCW 35.33.101, Emergency Warrants RCW 35.33.111, Forms — Accounting —Supervision by state RCW 35A.38, Emergency Services RCW 38.52, Emergency Management RCW 38.52.020, Declaration of policy and purpose RCW 38.52.070, Local Organization and Joint Local Organizations Authorized — Establishment, Operation- Emergency Powers, Procedures RCW 38.52.110, Use of Existing Services and Facilities — Impressment of Citizenry RCW 39.34, Interlocal Cooperation Act RCW 40.10.010, Essential Records — Designation — List -Security and Protection — Reproduction RCW 42.12, Vacancies RCW 42.14, Continuity of Government Act RCW 43.21 G, Energy Supply- Emergencies and Alerts RCW 43.43, Washington State Patrol - State Fire Service Mobilization Plan RCW 47.68.380, Search and Rescue RCW 49.60.400, Discrimination, Preferential Treatment Prohibited RCW 68.50.010, Coroner's Jurisdiction over Remains Section 7 of Article VIII of Washington State Constitution WAC 118-04, Emergency Worker Program WAC 118-30, Local Emergency Management/Services Organizations, Plans, & Programs WAC 296-62, General Occupational Health Standards Appendix 3, References September 2004 City of Port Orchard Comprehensive Emergency Management Plan Federal Public Law 93-288, Disaster Relief Act of 1974, as amended by Public Law 100-707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act Public Law 96-342, Improved Civil Defense Act of 1980, as amended. Public Law 99-499, Superfund Amendments & Reauthorization Act (SARA) of 1986, Title III, Emergency Planning and Community Right to Know Superfund Amendments and Re -Authorization Act of 1986 (SARA Title III) Title 44, CFR, Section 205.16 — Nondiscrimination PLANS American Red Cross Disaster Plan American Red Cross Disaster Services Regulations and Procedures: Survey/Damage Assessment Federal Response Plan Interstate Mutual Aid Compact Kitsap County Alternate Communication System Plan Kitsap County Communications Plan Kitsap County Comprehensive Emergency Management Plan Kitsap County Coroner's Emergency Operations Plan Kitsap County Disaster Recovery Plan Kitsap County Emergency Alert System Plan Kitsap County Emergency Medical Services Patient Care Protocols Kitsap County Emergency Operations Center Manual Kitsap County Fire Chiefs Association's Mass Casualty Incident Plan Kitsap County Fire District #7 — Standard Operating Procedures Kitsap County Fire Resource Plan Kitsap County Generator Refueling Plan Kitsap County Hazard Identification and Vulnerability Assessment Kitsap County Health District Emergency Response Plan Kitsap County Public Information Officer's Manual Kitsap County Sheriff Office Standard Operating Policies and Procedures Manuals Kitsap Transit Emergency Operations Plan Military Support to Civil Authorities Plan, Headquarters I Corps and Fort Lewis National Search and Rescue Plan South Puget Sound Region Fire Defense Mobilization Plan Washington State Comprehensive Emergency Management Plan Washington State Department of Health — Sizing Guidelines for Water Systems Washington State Department of Transportation Disaster Plan Washington State Emergency Communication Development Plan Washington State Emergency Management Disaster Assistance Guide for Local Governments Appendix 3, References September 2004 City of Port Orchard Comprehensive Emergency Management Plan APPENDIX 4 DEFINITIONS AND ACRONYMS DEFINITIONS ACCESS (A Central Computerized Enforcement Service System) - Statewide law enforcement data network controlled and administered by the Washington State Patrol. Provides capability to send warning and notification of emergencies from state to local jurisdictions. Access control point — Road or highway control point staffed primarily by State or County law enforcement, augmented as necessary by the National Guard and/or designated response agencies to facilitate the exit from and deny the entry of unauthorized personnel into an area of risk. Access control is an enforcement function involving the deployment of vehicles, barricades, or other devices around the perimeter of the risk area, to deny access into the area. Air Force Rescue Coordination Center (AFRCC) - The Rescue Coordination Center (RCC) operated by the U.S. Air Force at Langley Air Force Base, Virginia, which coordinates the federal response in search and rescue (SAR) operations within the Inland Search and Rescue Region. This Region is defined as the 48 contiguous states (see RCC definition). Air search and rescue - Search and rescue operations for aircraft in distress, missing, or presumed down are conducted by the Washington State Department of Transportation, Aviation Division, under authority of Revised Code of Washington (RCW) 47.68 and Washington Administrative Code (WAC) 468.200. Related land SAR operations, including the rescue and/or recovery of victims of a downed aircraft incident, are the responsibility of the chief law enforcement officer in whose jurisdiction the incident site is located. Air search and rescue does not include air support of land search and rescue operations conducted under authority of Chapter 38.52 RCW. See also SEARCH AND RESCUE. Comprehensive Emergency Management Network (CEMNET) - Dedicated 2-way Very High Frequency (VHF) low -band radio system. Provides direction and control capability for state and local jurisdictions for administrative use, and during an emergency or disaster. This is an emergency management net belonging to and managed by the Washington State Military Department, Emergency Management Division. Damage assessment — Estimation of damages made after a disaster has occurred which serves as the basis of the Mayor's proclamation of emergency. Disaster analysis — The collection, reporting and analysis of disaster -related damages to determine the impact of the damage and to facilitate emergency management of resources and services to the impacted area. Direction and control exercise - An activity in which emergency management officials respond to a simulated incident from their command and control centers. It mobilizes emergency management and communications organizations and officials. Field response organizations are not normally involved. Appendix 4, Definitions and Acronyms September 2004 City of Port Orchard Comprehensive Emergency Management Plan Disaster - An event expected or unexpected, in which a community's available, pertinent resources are expended, or the need for resources exceeds availability, and in which a community undergoes severe danger, incurring losses so that the social or economic structure of the community is disrupted and the fulfillment of some or all of the community's essential functions are prevented. Disaster analysis — The collection, reporting and analysis of disaster related damages to determine the impact of the damage and to facilitate emergency management of resources and services to the impacted area. Disaster assessment — Estimation of damages made after a disaster has occurred which serves as the basis of a Proclamation of a Local Emergency. Disaster Field Office (DFO) - The office established in or near the designated area to support federal and state response and recovery operations. The Disaster Field Office houses the Federal Coordinating Officer (FCO) and the Emergency Response Team (ERT) and where possible, the State Coordinating Officer (SCO) and support staff. Disaster Recovery Center (DRC) - A temporary facility where, under one roof, representatives of federal agencies, local and state governments, and voluntary relief organizations can explain the disaster recovery programs and process applications from businesses. Disaster Recovery Manager (DRM) - This is a function, rather than position, to which the Federal Emergency Management Agency Regional Director delegates the authority to administer the Federal Emergency Management Agency response and recovery programs. The function oversees the physical obligation from the President's Disaster Relief Fund. Disaster search and rescue - Large-scale search and rescue operations conducted as a result of a natural or technological (human -caused) emergency, disaster, or catastrophe. Emergency - "Any hurricane, tornado, storm, flood, high water, wind -driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, explosion, or other catastrophe which requires emergency assistance to save lives and protect public health and safety or to avert or lessen the threat of a major disaster." (Public Law 92-288) Emergency Alert System (EAS) - Established to enable the President, federal, state, and local jurisdiction authorities to disseminate emergency information to the public via the Commercial Broadcast System. Composed of amplitude modulation (AM), frequency modulation (FM), television broadcasters, and the cable industry. Formerly known as the Emergency Broadcast System (EBS). Emergency Management or Comprehensive Emergency Management - The preparation for and the carrying out of all emergency functions other than functions for which the military forces are primarily responsible, to mitigate, prepare for, respond to, and recover from emergencies and disasters, to aid victims suffering from injury or damage resulting from disasters caused by all Appendix 4, Definitions and Acronyms September 2004 City of Port Orchard Comprehensive Emergency Management Plan hazards, whether natural or technological, and to provide support for search and rescue operations for persons and property in distress. Emergency Operations Center (EOC) - A designated site from which government officials can coordinate emergency operations in support of on -scene responders. Emergency Operations Plan (EOP) — Those Plans prepared by county and municipal government in advance and in anticipation of disasters for the purpose of assuring effective management and delivery of aid to disaster victims, and providing for disaster prevention, warning, emergency response, and recovery. Emergency protective measures — Those efforts to protect life and property against anticipated and occurring effects of a disaster. These activities generally take place after disaster warning, if any, and throughout the incident period. Emergency Support Function (ESF) — The functional approach that groups the types of assistance that a state is most likely to need, (e.g. mass care, health and medical services) as well as the kinds of federal operations support necessary to sustain state response actions (e.g., transportation, communications). ESFs are expected to support one another in carrying out their respective missions. Emergency worker - Emergency worker means any person including but not limited to an architect registered under Chapter 18.08 RCW or a professional engineer registered under Chapter 18.43 RCW, who is registered with a local emergency management organization or the department and holds an identification card issued by the local emergency management director or the department for the purpose of engaging in authorized emergency management activities or is an employee of the state of Washington or any political subdivision thereof who is called upon to perform emergency management activities. Engineer - Any person registered under Chapter 38.52 RCW as an emergency worker who is an architect or professional engineer as registered under Chapters 18.08 and 18.43 RCW respectively. Evacuation — A protective action which involves leaving an area of risk until the hazard has passed. Federal Emergency Management Agency (FEMA) - Agency created in 1979 to provide a single point of accountability for all federal activities related to disaster mitigation and emergency preparedness, response, and recovery. Federal Emergency Management Agency manages the President's Disaster Relief Fund and coordinates the disaster assistance activities of all federal agencies in the event of a Presidential Disaster Declaration. Federal Radiological Monitoring and Assessment Plan (FRMAP) - (formerly known as the Interagency Radiological Assistance Plan) - A plan developed, coordinated and maintained by the U.S. Department of Energy for provision of federal radiological monitoring and assessment support during a response to a nuclear emergency. Appendix 4, Definitions and Acronyms September 2004 City of Port Orchard Comprehensive Emergency Management Plan Federal radiological emergency response plan - The plan that describes the Federal response to the radiological and on -site technical aspects of an emergency in the United States and identifies the lead federal agency for an event. The events include one involving the Nuclear Regulatory Commission or state licensee, the U.S. Department of Energy or the U.S. Department of Defense property, a space launch, occurrence outside the United States but affecting the United States, and one involving radium or accelerator -produced material. Transportation events are included in those involving the U.S. Nuclear Regulatory Commission, state licensee, U.S. Department of Energy, or U.S. Department of Defense. Federal Response Plan (FRP) - The plan that establishes the basis for the provision of federal assistance to a state and the local jurisdiction impacted by a catastrophic or significant disaster or emergency that result in a requirement for federal response assistance. Field Assessment Team (FAST) - A designated team of technical experts from federal, state, and local emergency management organizations that are alerted and deployed to a disaster to augment or supplement state and local jurisdiction assessment capabilities. Forest fire - The uncontrolled destruction of forested lands by wildfires caused by natural or human -made events. Wildfires occur primarily in undeveloped areas characterized by forestlands. Incident - An occurrence or event, either human -caused or natural phenomena, that requires action by emergency services personnel to prevent or minimize loss of life or damage to property and/or the environment. Incident Command System (ICS) a. An all -hazards, on -scene functional management system that establishes common standards in organization, terminology, and procedures, provides a means (unified command) for the establishment of a common set of incident objectives and strategies during multi-agency/multi-jurisdiction operations while maintaining individual agency/jurisdiction authority, responsibility, and accountability, and which is a component of the National Interagency Incident Management Systems (NIMS). b. An equivalent and compatible all -hazards, on -scene, functional management system. Individual Assistance (IA) - Supplementary federal assistance available under the Stafford Act to individuals, families, and businesses which includes disaster housing assistance, unemployment assistance, grants, loans, legal services, crisis counseling, tax relief, and other services or relief programs (see Individual and Family Grant Program below). Individual & Family Grant Program (IFG) - The program authorized under Section 411 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act for the purpose of making grants to individuals and families whose disaster -related serious needs or necessary expenses cannot be satisfied by any other federal, state, or volunteer program. The grant program is Appendix 4, Definitions and Acronyms September 2004 City of Port Orchard Comprehensive Emergency Management Plan normally seventy-five percent federally funded and twenty-five percent state funded. The state administers the program. Joint Information Center (JIC) - A facility that may be used by affected utilities, state agencies, counties, local jurisdictions, and/or federal agencies to jointly coordinate the public information function during all hazards incidents. Local Emergency Planning Committee (LEPC) - The planning body designated by the Superfund Amendments and Reauthorization Act, Title III legislation as the planning body for preparing local hazardous materials plans. Major disaster - As defined in federal law, is any hurricane, tornado, storm, flood, high water, wind -driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, explosion, or other technological or human caused catastrophe in any part of the United States which, in the determination of the President, causes damage of sufficient severity and magnitude to warrant major disaster assistance in alleviating the damage, loss, hardship, or suffering caused thereby. Military Department - Refers to the Emergency Management Division, the Army and Air National Guard, and Support Services. Mitigation - Actions taken to eliminate or reduce the degree of long-term risk to human life, property, and the environment from natural and technological hazards. Mitigation assumes our communities are exposed to risks whether or not an emergency occurs. Mitigation measures include but are not limited to: building codes, disaster insurance, hazard information systems, land use management, hazard analysis, land acquisition, monitoring and inspection, public education, research, relocation, risk mapping, safety codes, statutes and ordinances, tax incentives and disincentives, equipment or computer tie downs, and stockpiling emergency supplies. National Contingency Plan (NCP) - "The National Oil and Hazardous Substances Pollution Contingency Plan" (40 CFR Part 300) prepared by the Environmental Protection Agency to put into effect the response powers and responsibilities created by the Comprehensive Environmental Response, Compensation and Liability Act, and the authorities established by Section 311 of the Clean Water Act. National Incident Management System (NIMS) — As the operational arm of the National Response Plan (NRP), NIMS provides a consistent nationwide approach for governments at all levels, commerce and industry, and non -governmental organizations to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents regardless of cause, size, or complexity. To provide for interoperability and compatibility among governmental and private sector capabilities, NM includes: a core set of concepts, principles, terminology, and technologies covering the incident command system (ICS); multi -agency coordination systems (MACS); unified command; training; identification and management of resources (including systems for classifying types of resources); personnel qualifications and certification; and the collection, tracking, and reporting of incident information and incident resources. Appendix 4, Definitions and Acronyms September 2004 City of Port Orchard Comprehensive Emergency Management Plan National Response Center (NRC) - A communications center for activities related to hazardous materials response actions at Coast Guard headquarters in Washington D.C. The center receives and relays notices of discharges or releases to the appropriate on -scene coordinator, disseminates on -scene coordinator and Regional Response Team reports to the National Response Team when appropriate, and provides facilities for the National Response Team to use in coordinating national response action when required. National Search and Rescue Plan (NSRP) - A U.S. interagency agreement providing a national plan for the coordination of Search and Rescue services to meet domestic needs and international commitments. National Warning System (NAWAS) - The federal portion of the Civil Defense Warning System, used for the dissemination of warnings and other emergency information from the Federal Emergency Management Agency National or Regional Warning Centers to Warning Points in each state. Also used by the State Warning Points to disseminate information to local Primary Warning Points. Provides warning information to state and local jurisdictions concerning severe weather, earthquake, flooding, and other activities affecting public safety. Preliminary Damage Assessment (PDA) - The joint local, state, and federal analysis of damage that has occurred during a disaster and which may result in a Presidential declaration of disaster. The PDA is documented through surveys, photographs, and other written information. Preliminary damage assessment team - An ad hoc group that comes together after a disaster whose main purpose is to determine the level of disaster declaration that is warranted. The team usually consists of federal, state, and local representatives to do an initial damage evaluation to sites damaged. Preparedness - Actions taken in advance of an emergency to develop operational capabilities and facilitate an effective response in the event an emergency occurs. Preparedness measures include but are not limited to continuity of government, emergency alert systems, emergency communications, emergency operations centers, emergency operations plans, emergency public information materials, exercise of plans, mutual aid agreements, resource management, training response personnel, and warning systems. Presidential declaration - Formal declaration by the President that an Emergency or Major Disaster exists based upon the request for such a declaration by the Governor and with the verification of Federal Emergency Management Agency preliminary damage assessments. Primary agency - A state agency or agency assigned primary responsibility to manage and coordinate a specific ESF. Primary agencies are designated based on who has the most authorities, resources, capabilities, or expertise relative to accomplishment of the specific Emergency Support Function (ESF) with assistance, if requested, from the state EOC. An example of a primary agency is the Department of Transportation for ESF 1, Transportation. Project worksheet — Detailed record of an on -site inspection of disaster damage caused to property of the state and local jurisdictions. Appendix 4, Definitions and Acronyms September 2004 City of Port Orchard Comprehensive Emergency Management Plan Protection - Any means by which an individual protects their body. Measures include masks, self-contained breathing apparatuses, clothing, structures such as buildings, and vehicles. Public Assistance (PA) - Supplementary federal assistance provided under the Stafford Act to state and local jurisdictions, special purpose districts, Native Americans, or eligible private, nonprofit organizations. Public Assistance Officer (PAO) - A member of the Federal Emergency Management Agency Regional Director's staff who is responsible for management of the Public Assistance Program. Radio Amateur Civil Emergency Services (RACES) - Licensed amateur radio operators who support state and local jurisdictions during emergencies or disasters. Radiological Response Team (RRT) - A community -based radiological defense cadre consisting of members from the community emergency services, vital facilities, and essential services. This cadre, trained and exercised on an on -going basis, forms a baseline radiological defense capability, which can be used for surge training and to assist in the rapid build up of community radiological defense capability during an increased readiness period. The Radiological Response Team may be used to respond to peacetime radiological accidents such as transportation and nuclear power plant accidents. Recovery a. Activity to return vital life support systems to minimum operating standards and long- term activity designed to return life to normal or improved levels, including some form of economic viability. Recovery measures include, but are not limited to, crisis counseling, damage assessment, debris clearance, decontamination, disaster application centers, disaster insurance payments, disaster loans and grants, disaster unemployment assistance, public information, reassessment of emergency plans, reconstruction, temporary housing, and full-scale business resumption. b. The extrication, packaging, and transport of the body of a person killed in a search and rescue incident. Response - Actions taken immediately before, during, or directly after an emergency occurs, to save lives, minimize damage to property and the environment, and enhance the effectiveness of recovery. Response measures include, but are not limited to, emergency plan activation, emergency alert system activation, emergency instructions to the public, emergency medical assistance, staffing the emergency operations center, public official alerting, reception and care, shelter and evacuation, search and rescue, resource mobilization, and wanting systems activation. Robert T. Stafford Disaster Relief and Emergency Assistance Act - (Public Law 93-288, as amended) - The act that authorizes the greatest single source of federal disaster assistance. It authorizes coordination of the activities of federal, state, and volunteer agencies operating under their own authorities in providing disaster assistance, provision of direct federal assistance as necessary, and provision of financial grants to state and local jurisdictions as well as a separate Appendix 4, Definitions and Acronyms September 2004 City of Port Orchard Comprehensive Emergency Management Plan program of financial grants to individuals and families. This act is commonly referred to as the Stafford Act. Search and Rescue (SAR) - The act of searching for, rescuing, or recovering by means of ground, marine, or air activity any person who becomes lost, injured, or is killed while outdoors or as a result of a natural or human -caused event, including instances of searching for downed aircraft when ground personnel are used. Includes DISASTER, URBAN, and WILDLAND SEARCH AND RESCUE. Also referred to as LAND SEARCH AND RESCUE to differentiate from AIR SEARCH AND RESCUE. Shelter in place — A protective action that involves taking cover in a building that can be made relatively airtight. Generally, any building suitable for winter habitation will provide some protection with windows and doors closed and heating, ventilation, and air conditioning system turned off. Increased effectiveness can be obtained in sheltering by methods such as using an interior room or basement, taping windows and doors, and other more elaborate systems to limit natural ventilation. To be used as a protective action, sheltering requires the ability to communicate to the public when it is safe and/or necessary to emerge from the shelter. Spill response - All actions taken in carrying out the Washington State Department of Ecology's responsibilities to spills of hazardous materials, e.g. receiving and making notifications, information gathering and technical advisory phone calls, preparation for and travel to and from spill sites, direction of clean-up activities, damage assessment, report writing, enforcement investigations and actions, cost recovery, and program development. SPORE - A reproductive form some microorganisms can take to become resistant to environmental conditions, such as extreme heat or cold, while in a "resting stage". State and Regional Disaster Airlift Plan (SARDA) - A plan prepared by Washington State Department of Transportation, Aviation Division, which provides overall policy and guidance for aviation support in time of emergency. Support agency - An agency designated to assist a specific primary or joint primary agency with available resources, capabilities, or expertise in support of Emergency Support Function (ESF) activities under the coordination of the primary or joint primary agency. An example of a support agency is the Department of Agriculture for ESF 8 - Health and Medical Services. Tabletop exercise - An activity in which officials and key staff or others with emergency responsibilities are gathered together informally to discuss simulated emergency situations. It is designed to elicit constructive discussion by the participants without time constraints. Participants evaluate plans and procedures and resolve questions of coordination and assignment of responsibilities in a non -threatening format under minimum stress. Terrorism - The unlawful use of force or violence committed by an individual or group against persons or property in order to intimidate or coerce a government, the civilian population, or any segment thereof in furtherance of political or social objectives. Appendix 4, Definitions and Acronyms September 2004 City of Port Orchard Comprehensive Emergency Management Plan Title III - Public Law 99-499, Superfund Amendment and Reauthorization Act (SARA) of 1986, Title III, Emergency Planning Community Right -to -Know Act (EPCRA), requires the establishment of state and local planning organizations, State Emergency Response Commission (SERC) - a subcommittee of the Emergency Management Council -, and Local Emergency Planning Committees (LEPCs) to conduct emergency planning for hazardous materials incidents. It requires (1) site -specific planning for extremely hazardous substances, (2) participation in the planning process by facilities storing or using hazardous substances, and (3) notifications to the commission or committee of releases of specified hazardous substances. It also provides for mechanisms to provide information on hazardous chemicals and emergency plans for hazardous chemical events to the public. Urban Fire - Fire that is primarily found within the boundaries or limits of a city. Urban Search and Rescue (USAR) - Locating, extricating, and providing for the immediate medical treatment of victims trapped in collapsed or damaged structures. Urban search and rescue task force - A 62 member organization sponsored by the Federal Emergency Management Agency in support of Emergency Support Function 9. The task force is trained and equipped to conduct heavy urban search and rescue and is capable of being deployed to any disaster site nationwide. Weapon of Mass Destruction (WMD) (Title 18, USC, Section 2332a) - Any weapon or device that is intended or has the capability to cause death or serious bodily injury to a significant number of people through the release, dissemination, or impact of toxic or poisonous chemicals or their precursors; a disease organism; or radiation or radioactivity. Any explosive, incendiary, or poison gas, bomb, grenade, rocket having a propellant charge of more than four ounces, missile having an explosive or incendiary charge of more than one -quarter ounce, minor device similar to the above; poison gas; any weapon that is designed to release radiation or radioactivity at a level dangerous to life. Wildland - An area in which development is essentially non-existent except for roads, railroads, power lines, and similar transportation facilities. Used in place of WILDERNESS, which frequently refers to specifically designated federal lands intended to remain in their natural state to the greatest extent possible. Wildland fire - Fire that occurs in wildland areas made up of sagebrush, grasses, or other similar flammable vegetation. , Wildland search and rescue - Search and rescue conducted in wildland areas. Due to the increasing wildland urban interface, wildland search and rescue strategy and tactics may also be employed for subjects lost or missing in urban or suburban areas. See SEARCH AND RESCUE, DISASTER SEARCH AND RESCUE, and URBAN SEARCH AND RESCUE. Appendix 4, Definitions and Acronyms 9 September 2004 City of Port Orchard Comprehensive Emergency Management Plan ACRONYMS ACCESS A Central Computerized Enforcement Service System AFRCC Air Force Rescue Coordination Center ALS Advanced Life Support AM Amplitude Modulation ARC American Red Cross ARES Alternate Radio Emergency Services BLS Basic Life Support CENT Comprehensive Emergency Management Plan CENCOM Kitsap County Central Communications Center CFR Code of Federal Regulation CISD Critical Incident Stress Debriefing COMVAN Communications Van DCD Department of Community Development DCTED Washington State Department of Community Trade & Economic Development DEM Kitsap County Department of Emergency Management DFO Disaster Field Office DOE Department of Energy DNR Washington State Department of Natural Resources DOD United States Department of Defense DOH Department of Health DOL Department of Labor DOT Department of Transportation DRAC Disaster Resource Assistance Center DRC Disaster Recovery Center DSHS Department of Social and Health Services DSR Disaster Survey Report EAS Emergency Alert System EBS Emergency Broadcasting System EIDL Economic Injury Disaster Loans EMD Washington State Emergency Management Division EMS Emergency Medical Services EOC Emergency Operations Center EOP Emergency Operating Procedures EPA Environmental Protection Agency EPCRA Emergency Planning Community Right -to -Know Act ESF Emergency Support Function FAA Federal Aviation Administration FAST Federal Agency Support Team FBI Federal Bureau of Investigation 10 Appendix 4, Definitions and Acronyms September 2004 City of Port Orchard Comprehensive Emergency Management Plan FEMA Federal Emergency Management Agency FHA Farmers Home Administration FM Frequency Modulation FRMAP Federal Radiological Monitoring and Assessment Plan FRP Federal Response Plan HIVA Hazard Identification and Vulnerability Assessment IC Incident Commander ICS Incident Command System ICP Incident Command Post ICS Incident Command System IFGP Individual & Family Grant Program JIC Joint Information Center KCACS Kitsap County Alternative Communications System KCSO Kitsap County Sheriff's Office LEPC Local Emergency Planning Committee MRC Medical Reserve Corp MSCA Military Support to Civil Authorities NAWAS National Warning System NCP National Contingency Plan NIMS National Incident Management System NUTS National Marine & Fisheries Services NOAA National Oceanic Atmospheric Administration NRC Nuclear Regulatory Commission NRC National Response Center NRT National Response Team NWACP Northwest Area Contingency Plan PDA Preliminary Damage Assessment PIO Public Information Officer PL Public Law PSAP Public Safety Answering Point RACES Radio Amateur Civil Emergency Services RCW Revised Code of Washington RRT Radiological Response Team RRT Regional Response Team SAR Search and Rescue SARA Superfund Amendment and Reauthorization Act Appendix 4, Definitions and Acronyms 11 September 2004 City of Port Orchard Comprehensive Emergency Management Plan SBA Small Business Association SOP Standard Operating Procedures SSA Social Security Administration UC Unified Command UHF Ultra High Frequency USCG United States Coast Guard USDA United States Department of Agriculture USFS United States Forrest Service USFWS United States Fish and Wildlife Service US&R Urban Search and Rescue VHF Very High Frequency WAC Washington Administrative Code WMD Weapons of Mass Destruction WSDOT Washington State Department of Transportation WSP Washington State Patrol 12 Appendix 4, Definitions and Acronyms September 2004 City of Port Orchard Comprehensive Emergency Management Plan APPENDIX 5 ADMINISTRATION AND FINANCE I. PURPOSE To provide guidelines for fiscal and administrative functions in support of the City of Port Orchard's (City) emergency services during an emergency or disaster. II. POLICIES A. Political subdivisions have the power to enter into contracts and incur obligations without regard to time-consuming procedures and formalities prescribed by law (except mandatory constitutional requirements) including, but not limited to, budget law limitations and the appropriation and expenditure of public funds as identified in the Revised Code of Washington (RCW) 35.33.081, Emergency Expenditures — Nondebatable Emergencies. B. Expenditures necessary for the immediate survival of persons endangered by an emergency or that may be incurred by a disaster may not exceed the legal limitations of the budget unless the City Council passes a resolution authorizing the budget extension. C. The emergency or disaster response capabilities of the City will be built upon the capabilities of existing departments, augmented by volunteers and reassignment of regular personnel to duties that are more urgent during an emergency period. III. PLANNING ASSUMPTIONS A. An emergency or disaster may require the expenditure of large sums of money by the City. B. Financial operations will be carried out under compressed schedules and intense public pressures, necessitating expeditious (non -routine) procedures, but with no lessened requirement for sound financial management and accountability. C. A Presidential Disaster Declaration will permit funding from the Federal Disaster Relief Fund under the provisions of Public Law 93-288, Disaster Relief Act of 1974, as amended by Public Law 100-707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act. D. Actions, decisions, conditions, and expenses must be documented in an emergency or disaster to recover Federal and State funds and to provide for legal documentation. E. Sufficient administrative personnel will be available to perform support tasks. Appendix 5, Administration and Finance September 2004 City of Port Orchard Comprehensive Emergency Management Plan IV. CONCEPT OF OPERATIONS A. Authorization of Emergency Expenditures Emergency expenditures are not normally integrated into the budgeting process. Nevertheless, disasters occur on a periodic basis requiring substantial and necessary unanticipated obligations and expenditures. 2. Local political subdivisions will incur disaster -related obligations and expenditures per the provisions of RCW 38.52.070(2) as follows: "In carrying out the provisions of this chapter each political subdivision, in which any disaster as described in RCW 38.52.020 occurs, shall have the power to enter into contracts and incur obligations necessary to combat such disaster, protecting the health and safety of persons and property, and providing emergency assistance to the victims of such disaster. Each political subdivision is authorized to exercise the powers vested under this section in the light of the exigencies of an extreme emergency situation without regard to time-consuming procedures and formalities prescribed by law (excepting mandatory constitutional requirements), including, but not limited to, budget law limitations, requirements of competitive bidding and publication of notices, provisions pertaining to the performance of public work, entering into contracts, the incurring of obligations, the employment of temporary workers, the rental of equipment, the purchase of supplies and materials, the levying of taxes, and the appropriation and expenditures of public fund. " The City Council is authorized to proclaim a local emergency and to make the expenditures necessary to meet such emergency without further notice of hearing as provided by RCW 35.33.081, Emergency Expenditures — Nondebatable Emergencies: "Upon the happening of any emergency caused by violence of nature, casualty, riot, insurrection, war, or other unanticipated occurrence requiring the immediate preservation of order or public health, or for the restoration to a condition of usefulness of any public property which has been damaged or destroyed by accident, or for public relief from calamity, or in settlement of approved claims for personal injuries or property damages, or to meet mandatory expenditures required by laws enacted since the last annual budget was adopted, or to cover expenses incident to preparing for or establishing a new form of government authorized or assumed after adoption of the current budget, including any expenses incident to selection of additional or new officials required thereby, or incident to employee recruitment at any time, the city or town legislative body, upon the adoption of an ordinance, by the vote of one more than the majority of all members of the legislative body, stating the facts Appendix 5, Administration and Finance September 2004 City of Port Orchard Comprehensive Emergency Management Plan constituting the emergency and the estimated amount required to meet it, may make the expenditures therefore without notice or hearing. " The payment of emergency warrants is covered under RCW 35.33.101, Emergency Warrants: "All expenditures for emergency purposes as provided in this chapter shall be paid by warrants from any available money in the fund properly chargeable with such expenditures. If, at any time, there is insufficient money on hand in a fund with which to pay such warrants as presented, the warrants shall be registered, bear interest and be called in the same manner as other registered warrants as prescribed in RCW 35.33.111. " B. Record Keeping The City, when expending resources in response to a proclaimed emergency or disaster, will maintain detailed records during such emergencies or disasters to meet the financial and accounting requirements of the Federal or State funding agency. Records will be kept in such a manner that emergency or disaster -related expenditures and obligations of local departments and agencies can be broken out and identified separate from regular or general programs and activities. Complete and accurate records are necessary to: 1. Document requests for assistance and ensure maximum eligible reimbursement. 2. Facilitate reimbursement under approved applications pertaining to proclaimed emergencies. 3. Audit reports and records. Detailed records will be kept from the onset of the emergency or disaster, including but not limited to: a) Appropriate extracts from payrolls, with any cross-references needed to locate original documents. b) A schedule of City equipment used or copies of invoices for rented equipment. c) Invoices, warrants, and checks issued and paid for materials and supplies used on the job. d) Copies of contracts for all work performed by an outside agency. Appendix 5, Administration and Finance September 2004 City of Port Orchard Comprehensive Emergency Management Plan C. Federal and State Reimbursement Emergency or disaster -related expenditures and obligations of local political subdivisions may be reimbursed under a number of Federal or State programs. Reimbursement of approved costs for work performed in the restoration of certain public facilities may be authorized by the Federal or State government after a major disaster declaration by the President or under the statutory authority of certain Federal agencies. Other agencies besides FEMA Public Assistance include: • Washington State Department of Energy — FCAAP Grants • U. S. Department of Transportation — Trans Aid e U. S. Fish and Wildlife 0 FEMA Mitigation Program • U. S. Corps of Engineers 1. Before a Presidential Disaster Declaration After an occurrence that may result in a declared major disaster or emergency, the County will assess the situation and prepare an estimate of labor and damage costs. These estimates will be forwarded to the Washington State Emergency Management Division (EMD). If local and State resources have been exceeded, the governor will request either a Presidential "Emergency Disaster Declaration" or a "Major Disaster Declaration." 2. After a Presidential Disaster Declaration Once an emergency or major disaster is declared by the President, a Disaster Field Office (DFO) is opened to accommodate a FEMA financial management unit from which extensive Federal and State assistance can be provided. Disaster Resource Assistance Centers (DRAC) are opened and private assistance moneys are made available. Emergency telephone centers are also opened to assist in applications. Public agency assistance briefings are conducted and moneys made available. D. Audits of Disaster -Related Expenditures and Obligations Audits of local disaster -related emergency expenditures will be conducted during the normal audit period. Federal disaster assistance projects will be audited after the completion of the work. 4 Appendix 5, Administration and Finance September 2004 City of Port Orchard Comprehensive Emergency Management Plan E. Fiscal Procedures 1. Each City department shall designate personnel to be responsible for documentation of emergency or disaster -related expenses within their department. 2. Emergency or disaster expenditures will come from currently appropriated local funds in accordance with RCW 35.33.081, Emergency Expenditures — Nondebatable Emergencies and RCW 35.33.091, Emergency Expenditures — Other Emergencies - Hearing. 3. The City Treasurer, or designee, will be responsible for identifying sources of funds to meet emergency or disaster -related expenses that are incurred. 4. Regular "normal' approval procedures for expenditures may be modified to accommodate the circumstances associated with the emergency or disaster. 5. Records shall be kept in a manner that distinguishes between day-to-day operations and emergency or disaster expenses. 6. The City Treasurer shall appoint staff to coordinate documentation of citywide financial records and expenditures resulting from an emergency or disaster. 7. Alternate methods of payment and payroll processing shall be established in case of system failure. F. Administrative Procedures 1. Each City department shall designate personnel to be responsible for the documentation of emergency operations within their respective department. 2. During emergency operations, non -essential administrative activities may be suspended. Personnel not assigned to essential duties may be assigned to other departments in order to provide support services. 3. Records of disaster operational activities shall be kept in a manner that distinguishes them from day-to-day operational reports, service work requests, and payroll records. 4. When appropriate, disaster reports and expenditures shall be coordinated, and documentation for State and/or Federal reimbursement and/or Appendix 5, Administration and Finance September 2004 City of Port Orchard Comprehensive Emergency Management Plan assistance programs shall be prepared and submitted to the appropriate State and Federal agencies. 5. Emergency workers used during emergencies and disaster operations shall be registered with the City through DEM, as outlined in the Washington Administrative Code (WAC) 118-04, Emergency Worker Program. Registration shall include an Emergency Worker Registration Number, arrival time, duration of work, departure time, and any information relative to the service of emergency workers. Documentation shall also be retained regarding injuries, lost or damaged equipment, and other costs. 6. City departments may streamline permit processes based on the circumstances created by the emergency or disaster. 7. City departments shall identify and prepare plans for alternate processing methods of essential documents in case of computer or automation system failure. G. Electronic Information Management The Finance Department — Information Technology (IT) is the department responsible for the protection and restoration of electronic and computer hardware, software, connectivity, and data. IT will identify mission - critical equipment with redundancy for emergency operations. 2. Develop a disaster recovery plan (a separately published document). H. Records Preservation & Retention The Clerk's and Finance Departments are responsible for establishing and publishing policy for essential record preservation to ensure continuity of City government. 2. Directors of each department are responsible for records preservation in their departments. V. RESPONSIBILITIES A. City Departments 1. Prepare emergency fiscal procedures for the operation of their respective departments. 2. Designate personnel responsible for documenting emergency or disaster - related expenses at the department level. Appendix 5, Administration and Finance September 2004 City of Port Orchard Comprehensive Emergency Management Plan 3. Coordinate with the Finance Department in preparation and submittal of documentation for reimbursement or assistance from Federal or State agencies. 4. Identify all non -time critical repair and recovery actions and coordinate these actions through the appropriate agency for resolution as time allows. 5. Maintain documentation regarding injuries and lost or damaged equipment caused by the emergency or disaster and provide this information to the Finance Department upon request. B. Clerk's Department Coordinate with each City department and assist in the identification of essential department records that are necessary for the resumption of normal operations. 2. Provide direction to City departments regarding the preservation of essential records and assist with planning to protect or recreate records. 3. Identify emergency management staff and field support personnel. 4. Coordinate with other departments for the provision of emergency management staff and field support throughout the response and recovery phases. Designate a procurement coordinator who will work with the Emergency Operations Center (EOC) in filling the material and equipment needs of the City during an emergency or disaster. 6. Coordinate the hiring of emergency personnel. C. Emergency Management Coordinator Provide overall coordination of the emergency or disaster documentation process and assist in the preparation of emergency or disaster -related reports to the appropriate State and Federal agencies. D. Finance Department The City Treasurer shall recommend to the City Council sources of funds from current appropriations or elsewhere to meet emergency or disaster - related expenses. Appendix 5, Administration and Finance September 2004 City of Port Orchard Comprehensive Emergency Management Plan 2. Coordinate the compilation of disaster -response and recovery -related labor, equipment, materials, and service costs for post -disaster reporting purposes. 3. Modify regular approval procedures for expenditures for use during an emergency or disaster. 4. The City Treasurer shall designate staff to properly and adequately review departmental submittals of disaster -related expenses. Arrange for emergency cash management and banking services. 6. Coordinate receipt of and processing of disaster recovery funds. 7. Develop alternate methods of payroll and vendor payments in case of general system failure during an emergency or disaster. 8. Act as the City's agent for recovering disaster funds and grants. 9. Information Technology Provide mainframe, network, and computers to support administrative and finance responsibilities. E. Mayor 1. The Mayor, or designee, may accept the necessary emergency funds, equipment, etc., offered to the City by County, State, or Federal governments. 2. The Mayor, or designee, will work with the City Treasurer, or designee, to identify funding sources to meet emergency or disaster -related expenses. F. Planning Department 1. When appropriate, waive or orally approve environmental review requirements and permits where emergency work is required to protect lives or property during an emergency or disaster. 2. Streamline, as necessary, the permit process for damage recovery following an emergency or disaster. Appendix 5, Administration and Finance September 2004 City of Port Orchard Comprehensive Emergency Management Plan VI. REFERENCES A. City of Port Orchard Emergency Operations Center Manual B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Center Manual D. RCW 38.52, Emergency Management E. RCW 35.33.081, Emergency Expenditures- Nondebatable Emergencies F. RCW 35.33.091, Emergency Expenditures — Other Emergencies - Hearing G. RCW 35.33.101, Emergency Warrants H. RCW 35.33.111, Forms —Accounting —Supervision by State I. WAC 118-04, Emergency Worker Program J. Washington State Comprehensive Emergency Management Plan K. Public Law 93-288, Disaster Relief Act of 1974, as amended by Public Law 100- 707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act L. Federal Response Plan VII. ATTACHMENTS None Appendix 5, Administration and Finance 9 September 2004 City of Port Orchard Comprehensive Emergency Management Plan THIS PAGE INTENTIONALLY LEFT BLAND. 10 Appendix 5, Administration and Finance September 2004 City of Port Orchard Comprehensive Emergency Management Plan APPENDIX 6 TRAINING, DRILLS, AND EXERCISES I. PURPOSE The purpose of this appendix is to identify and establish methods of meeting the training and educational needs of City of Port Orchard (City) employees responsible for responding to emergencies and for community -wide educational programs geared at self - preparedness. II. CONCEPT OF OPERATIONS A. The Emergency Management Coordinator (EMC), in coordination with Kitsap County Department of Emergency Management (DEM) and Kitsap County Fire District #7 (KCFD #7), will be responsible for ensuring that City staff receives training in specific emergency management skills and professional development. B. Public Education programs will be made available upon request and as resources permit to all segments of the community designed to increase awareness of hazards, explain how best to safely respond, and promote self -preparedness. DEM will develop and offer the following programs: Schools: Information on local hazards and how to prepare for and respond to their effects will be provided to students, faculties, and school administrators. The development and practice of emergency plans (such as the Earthquake Safety Program for Schools) will be encouraged. 2. Community Groups: Information on local hazards and how to prepare for and respond to their effects will be provided to neighborhood and community groups. Those groups will be encouraged to organize in such a way as to be able to lend support to households within the group in times of a large-scale emergency. 3. Businesses: Information on local hazards and how to prepare for and respond to their effects will be provided to the corporate community. The corporate community will be encouraged to engage in business resumption and contingency planning. 4. City Employees: Information on local hazards and how to prepare for their effects will be provided to City employees. C. The City will utilize the full range of exercise types including both tabletop and full-scale exercises. Appendix 6, Training, Drills, and Exercises September 2004 City of Port Orchard Comprehensive Emergency Management Plan D. Each City department is responsible for ensuring that their employees are trained in the concepts of the Comprehensive Emergency Management Plan (CEMP) and in the department -specific standard operating procedures (SOPS). E. The City will use outside resources to provide specialized training, if appropriate. F. The EMC, in coordination with DEM and KCFD #7, is responsible for developing and implementing annual drills and exercises to evaluate the effectiveness of the CEMP and to determine future training needs. III. RESPONSIBILITIES A. City of Port Orchard 1. City Departments a) Develop SOPs that define employees' operational responsibilities during an emergency or disaster. b) Provide necessary training to enable employees to carry out those responsibilities in coordination with the EMC and/or DEM. 2. Emergency Management Coordinator Assist DEM in coordinating necessary emergency training for City employees. B. Local 1. Kitsap County Department of Emergency Management a) In coordination with the City, design and deliver the preparedness education programs to members of the community (schools, businesses, churches, service clubs, neighborhood groups, etc.). b) In coordination with the City, coordinate training in all hazard self - preparedness for City employees. c) Make available, as resources permit, training to elected officials on emergency responsibilities, hazards review, and the need for comprehensive emergency planning, as well as skills development in emergency procedures and crisis decision making. d) In coordination with the EMC, design, conduct, and evaluate drills and exercises to determine the effectiveness of the CEMP. Appendix 6, Training, Drills, and Exercise September 2004 City of Port Orchard Comprehensive Emergency Management Plan All other support agencies Participate in training and exercises coordinated by the City or DEM. Appendix 6, Training, Drills, and Exercises September 2004 City of Port Orchard Comprehensive Emergency Management Plan THIS PAGE INTENTIONALLY LEFT BLAND Appendix 6, Training, Drills, and Exercise September 2004 City of Port Orchard Comprehensive Emergency Management Plan APPENDIX 7 DISTRIBUTION LIST FIRST NAME LAST NAME DEPARTMENT OR AGENCY PLAN # Loren Combs City Attorney 1 Matt Haney City of Bainbridge Island 2 Al Duke City of Bremerton 3 Jeff Doran City of Poulsbo 4 Carol Etgen Clerk's Department 5 John Clauson Council Member 6 Todd Cramer Council Member 7 Rita I Dilenno Council Member 8 Bob Geiger Council Member 9 Ron Rider Council Member 10 Carolyn Powers Council Member 11 Rick Watt Council Member 12 Alan Townsend Emergency Management Coordinator 13 EOC — City Hall 14 EOC Alternate — Public Works Building 15 Shawn Shepard EOC Alternate — Fire Station 16 Kris Tompkins Finance Department — City Treasurer 17 Vince Tucker Finance Department — Information Technolo y 18 Sharon Aker Kitsap County Department of Emergency Management 19 Gary Faucett Kitsap County Fire District #7 20 Kim Abel Mayor 21 Debbie Hunt Municipal Court 22 Joanne Long- Woods Planning Department — Director 23 Planning Department — Public Information Officer 24 Dennis McCarthyPolice Department 25 Police Department 26 Public Works Department — Director 27 Public Works Department — Supervisor 28 Appendix 7, Distribution List September 2004 City of Port Orchard Comprehensive Emergency Management Plan THIS PAGE INTENTIONALLY LEFT BLANK Appendix 7, Distribution List September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 1 TRANSPORTATION LEAD: Police Department Public Works Department SUPPORT: City: Clerk's Department Planning Department Local: Kitsap County Department of Emergency Management Kitsap County Sheriff's Office Kitsap Transit Port of Bremerton South Kitsap School District I. INTRODUCTION A. Purpose To provide guidance and direction to ensure effective coordination and utilization of the transportation system during emergency situations. 2. To provide identification of emergency transportation routes for the movement of people and materials. 3. To provide for the coordinated evacuation of the population from an area of high risk in the event of a threatening hazard. B. Scope This Emergency Support Function (ESF) addresses emergency transportation issues including capabilities, routes, and resources needed for the ability to deliver relief services, supplies, and the ability to move people. II. POLICIES The Operations Section Chief in the Emergency Operations Center (EOC), with assistance from Kitsap Transit and the South Kitsap School District, has primary responsibility for emergency transportation activities within the City of Port Orchard (City). ESF 1, Transportation September 2004 City of Port Orchard Comprehensive Emergency Management Plan III. PLANNING ASSUMPTIONS A. The Operations, Logistics, and Planning Sections coordinate transportation activities within the City. B. Transportation infrastructure may sustain significant damage in a disaster. The damage, dependent upon the transportation network, will influence the means and accessibility level for relief services and supplies. C. Disaster responses, which require transportation capacity, may be difficult to coordinate effectively immediately following an emergency or disaster. D. The requirement for transportation capacity during the immediate lifesaving response phase may exceed the availability of the City or readily obtained assets. E. Where the local ground, water, or air transportation systems have been severely disabled, local political subdivisions (cities and counties) will act to restore transportation systems and equipment on a priority basis. F. Kitsap Transit and the South Kitsap School District may, subject to the conditions of the disaster and availability of operators and equipment, support emergency operations with buses or vans upon request of the City. IV. CONCEPT OF OPERATIONS A. The Operations Section Chief, or designee, shall serve as the Transportation Coordinator in the EOC during an emergency or disaster. B. The Public Works Department shall provide damage assessment of streets, overpasses, pedestrian/bicycle routes, traffic signals, and other transportation facilities. The Department shall provide for emergency repair and restoration of city -owned transportation facilities and coordinate the repair of facilities owned by other agencies that are essential to the functioning of the City's transportation network. C. As the extent and the transportation needs of an emergency or disaster are identified, the Planning Section, in coordination with the Police and Public Works Departments, will identify the most efficient and effective method of operating the transportation system to appropriately respond to the emergency or disaster. D. If local capabilities in meeting transportation needs are exceeded, additional resources or assistance may be obtained through existing mutual aid agreements and/or contracts through private contracts. Requests for additional assistance should be coordinated through the Transportation Coordinator in the EOC. ESF 1, Transportation September 2004 City of Port Orchard Comprehensive Emergency Management Plan V. RESPONSIBILITIES A. City of Port Orchard 1. City Departments a) Before the Event (1) Develop and maintain current standard operating procedures (SOPs) to be used during an emergency or disaster. (2) Train personnel to the appropriate level for their required response. (3) Participate in emergency response exercises, drills, and training. b) During the Event (1) Designated representatives report to the EOC. (2) Alert personnel with emergency transportation responsibilities of the need to respond or to be available to respond. (3) Implement SOPS. (4) Notify the Public Works Department of observed or reported damage to the transportation system. (5) Provide transportation resources and support, as requested and available. c) After the Event (1) Support recovery efforts as identified in the SOPS. (2) Support appropriate local, State, and Federal agencies as conditions warrant and within the realm of local plans and procedures. (3) Provide situation and status reports, as requested. (4) Participate in debriefing and critiquing organized by the EMC and/or DEM. ESF 1, Transportation 3 September 2004 City of Port Orchard Comprehensive Emergency Management Plan 2. Clerk's Department a) Before the Event (1) Develop policies and procedures to ensure delivery of adequate fuel sources during an event. (2) Develop plans and coordinate with the South Kitsap School District and Kitsap Transit for the use of buses during evacuation operations. b) During the Event (1) Coordinate with the South Kitsap School District and Kitsap Transit for the use of buses for evacuation operations, if requested by the EMC. (2) Arrange for delivery of emergency fuel sources. I Planning Department a) Before the Event Assist the Police and Public Works Departments on identification and mitigation of high -hazard accident locations and safety concerns and alternate routes that can be utilized during an emergency or disaster. b) During the Event (1) Provide a representative to serve as the Planning Section Chief. (2) Coordinate assessment of damage to street, bridges, and other transportation routes. (3) Coordinate with the City Treasurer to maintain accurate records to define the cost relating to the incident for reimbursement purposes. c) After the Event Assist in returning the transportation system to normal operations. ESF 1, Transportation September 2004 City of Port Orchard Comprehensive Emergency Management Plan 4. Police Department a) Before the Event (1) Coordinate with the Public Works Department on identification and mitigation of high -hazard accident locations and safety concerns. (2) Coordinate with the Public Works Department on identification of emergency routes and alternative methods of transportation to be used during an emergency. b) During the Event (1) Coordinate operational strategies with the Kitsap County Sheriffs Office, the Washington State Patrol, and other cities through DEM to ensure an integrated transportation system operating effectively. (2) Provide support for traffic control and identification and assessment of the transportation systems operation. (3) Notify appropriate departments of transportation system deficiencies as soon as possible and make recommendations for mitigation of impacts. (4) Request the placement of signs, barricades, and traffic control devices to affect orderly traffic flow. (4) Through close coordination with the Police and Public Work Departments and DEM, coordinate the reopening of roads that have been closed. c) After the Event Assist in returning the transportation system to normal operations. 5. Public Works Department b) Before the Event (1) Identify and develop emergency transportation routes within the City. (2) Maintain a list of transportation resources. ESF 1, Transportation September 2004 City of Port Orchard Comprehensive Emergency Management Plan (3) Maintain an inventory of equipment (signs, barricades, paint, etc.) that are readily available to be used to respond to road closures and detour route marking in the case of an emergency or disaster. c) During the Event (1) Take immediate action to protect the public from unsafe conditions and implement detours and/or road closures, as deemed necessary. (2) Immediately notify the EOC of routes affected by partial or total road closures and detours. (3) Select detour routes and make appropriate changes to traffic control devices to improve the safety and efficiency of the transportation network. (4) Provide for the safe and effective operation of streets and walkways through the removal of debris. (5) Conduct minor street and structure repairs whenever it has been decided to perform such services in-house or whenever immediate restoration is critical and possible. (6) Through close coordination with the EOC and DEM, decide when to reopen roads that have been closed and coordinate activities required to accomplish this task. (7) Maintain a current inventory of equipment (signs, barricades, paint, etc.) readily available to be used to respond to road closures and detour route marking in the case of an emergency or disaster. To the extent possible, deliver this equipment to the site in a timely manner. (8) Request additional resources or assistance through existing mutual aid agreements, contracts with private contractors and businesses, or DEM. (9) Arrange for vehicle maintenance and support. d) After the Event (1) Conduct detailed assessment of all streets, bridges, and other transportation routes. ESF 1, Transportation September 2004 City of Port Orchard Comprehensive Emergency Managetnent Plan (2) Develop a list of all damaged facilities, establish priorities, and estimate costs to repair. (3) Submit recommendation of needed repairs to the appropriate department and/or agencies. B. Local 1. Kitsap County Department of Emergency Management Coordinate transportation issues on a regional basis. 2. Kitsap County Sheriff s Office Provide transportation resources and support, if requested and as resources allow. 3. Kitsap Transit a) Coordinate the emergency transport of people and supplies, as requested by DEM. b) Coordinate transportation availability and use with applicable public and private resource providers. 4. Port of Bremerton a) Advise the EOC on marine transport matters. b) Develop plans and procedures to ensure continued operations of foot ferry docks and assist in the coordination of marine transportation. 5. South Kitsap School District a) Provide a representative to the EOC, if requested and as resources allow. b) Coordinate with the EOC for the provision of school district transportation assets to assist in meeting emergency transportation needs. ESF 1, Transportation 7 September 2004 City of Port Orchard Comprehensive Emergency Management Plan C. State Emergency Management Division Coordinate the State and Federal responses for transportation assistance, if requested by local government. D. Federal 1. Federal Emergency Management Agency Supplement local transportation requirements immediately following an emergency or disaster, if requested and as resources allow. 2. Department of Defense Provide air transport and rescue services for known subjects in time - critical situations under existing military assistance to safety and traffic procedures. VI. REFERENCES A. City of Port Orchard Emergency Operations Center Manual B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Center Manual D. Kitsap Transit Emergency Operations Plan E. Washington State Comprehensive Emergency Management Plan F. Washington State Department of Transportation Disaster Plan G. Federal Response Plan VII. ATTACHMENTS None g ESF 1, Transportation September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 2 COMMUNICATIONS AND WARNINGS COMMUNICATIONS LEAD: Finance Department — Information Technology WARNING LEAD: Emergency Management Coordinator Planning Department — Public Information Officer Police Department SUPPORT: Kitsap County Alternate Communications Systems Kitsap County Central Communications Center (CENCOM) Kitsap County Department of Emergency Management Kitsap County Fire District #7 Kitsap County Sheriff's Office I. INTRODUCTION A. Purpose To provide for and maintain a communications system for the efficient flow of information during emergency or disaster operations in the City of Port Orchard (City). 2. To provide or supplement alerting and warning to key officials and the public of an impending or occurring emergency or disaster. B. Scope This Emergency Support Function (ESF) addresses all communication and warning assets available to the City, which include radio, E9-1-1, voice and data links, telephone and cellular systems, Amateur Radio Emergency Services (ARES), Comprehensive Emergency Management Network (CEMNET), Kitsap County Alternate Communications System (KCACS), National Warning System (NAWAS), Emergency Alert System (EAS), National Oceanic Atmospheric Administration (NOAA) Weather Alert Radio, and Radio Amateur Civil Emergency Services (RACES). II. POLICIES A. The City relies on the hazard warning capabilities of County, State, and Federal governments, industry, and the media. Citizens are expected to be aware of a hazardous situation for which there is significant media attention, such as severe weather or flooding. When there is a demonstrated need, particularly if timeliness is crucial to protect life and property, the City may supplement existing warning ESF 2, Communications & Warnings September 2004 City of Port Orchard Comprehensive Emergency Management Plan systems. Supplemental measures will depend on the nature of the hazard, the quality and quantity of information available, resources available, media attention, and other situational factors. Supplemental measures will focus on enhancing or amplifying the information being provided through existing sources and, to the extent practicable, upon participatory systems activated at the neighborhood or community level. B. In accordance with RCW 38.52.110, Use of Existing Services and Facilities — Impressment of Citizenry, in responding to an emergency or disaster, or the threat of an emergency or disaster, "the governor and the executive heads of the political subdivisions of the State are directed to utilize the services, equipment, supplies, and facilities of existing departments, offices, and agencies of the State, political subdivisions, and all other municipal corporations thereof including but not limited to districts and quasi -municipal corporations organized under the laws of the State of Washington to the maximum extent practicable, and the officers and personnel of all such departments, offices, and agencies are directed to cooperate with and extend such services and facilities to the governor and to the emergency management organizations of the State upon request notwithstanding any other provision of law." III. PLANNING ASSUMPTIONS A. Reliable communication capabilities are necessary at all levels of government for day-to-day communication, warning of an impending emergency or disaster, disaster response and recovery operations, search and rescue operations, and coordination between the local, State, and Federal governments and response agencies. B. Routine day-to-day modes of communication will continue to be utilized to the degree that they survive the disaster. C. City government may request assistance by contacting Kitsap County Department of Emergency Management (DEM), if deemed necessary. D. The City is subject to a variety of emergency or disastrous events requiring rapid dissemination of warning and/or other emergency information to local officials and/or the public. Emergency or disaster warnings may originate from any level of government; however, most disaster forecasting resources are located within the Federal government. E. NAWAS, established by the Federal government, is the primary means of receiving and disseminating warning(s) to State and local officials within Washington State. The Washington State Warning Point is operated 24 hours a day by the Washington State Emergency Management Division (EMM), with operation assistance provided by the Washington State Patrol. The City's ESF 2, Communications & warnings September 2004 City of Port Orchard Comprehensive Emergency Management Plan NAWAS receiving point is the Kitsap County Central Communications Center (CENCOM), a 24-hour facility. F. Notification of a threatening situation may also come from the National Weather Service, via NOAA Weather Radio or the media, the amateur communications community, or the public. G. Initially, the City will focus on coordinating lifesaving activities and reestablishing communications and control in the disaster area. H. Initial reports of damage will be fragmented and provide an incomplete picture of the extent of damage to telecommunication facilities. I. Weather, damage to roads and bridges, and other factors may restrict entry of emergency communication nodes into the area. J. Tests of local warning systems will be conducted periodically to familiarize government and the public with their use. K. In the event that public instructions need to be translated, the provision for interpreters will be coordinated through DEM. IV. CONCEPT OF OPERATIONS A. Communications City of Port Orchard a) City Hall located at 216 Prospect Street, serves as the Emergency Operations Center (EOC) for the City and shall be the focal point for coordinating the emergency communications systems of the City during an emergency or disaster situation. b) The EOC is equipped with both an emergency generator and with an uninterrupted power supply (UPS). The generator is dependent upon fuel being delivered to the site. c) The City has no fixed civil defense sirens or public address systems. Warning of imminent or existing danger can be accomplished by Fire, Police, and Public Works vehicles using mobile sirens and/or P.A. speakers. d) Non-public safety City departments may establish secondary communications control centers to coordinate the response of their own resources during an emergency situation. However, ESF 2, Communications & Warnings September 2004 City of Port Orchard Comprehensive Emergency Management Plan coordination with the EOC will be critical to the City's ability to effectively coordinate and respond to an event. e) Communication operations in the EOC may consist of the following positions and tasks: (1) Message Center Telephone Operators - Assigned to the telephone banks and shall receive phone calls and pass information on to the appropriate person. The telephone operator shall keep a log of telephone calls. (2) Radio Operator - Assigned to the base radios and shall receive communications, dispatch appropriate equipment and personnel, and maintain a log of all radio communications. (3) Message Center Coordinator - Receive information from various sources (radio operator, telephone operator, department heads, etc.) and either distribute, post, or catalog said information. (4) Message Center Runners - Receive written messages from either the Message Center Coordinator, Emergency Management Coordinator (EMC), and/or department representatives and hand deliver those messages to the appropriate person(s) or department(s). 2. Kitsap County Central Communication Center (CENCOM) a) CENCOM is located in Bremerton and functions as the Countywide E-9-1-1 Public Safety Answering Point (PSAP). CENCOM provides dispatch services for various law enforcement, fire, and emergency medical agencies. CENCOM also serves as the initial communications, alert, and warning point for DEM. b) Once activated, emergency communication is also provided through the County EOC. c) The EAS is a communication and warning tool that operates through designated radio and television stations. It is intended to provide local officials with the means to disseminate prompt, reliable emergency information, instructions, and warning in the event of an emergency or disaster. d) The EAS is managed and activated by CENCOM, through DEM. ESF 2, Communications & Warnings September 2004 City of Port Orchard Comprehensive Emergency Management Plan e) The EAS radio stations for the City are: o KIRO, Seattle, 710 AM o KOMO, Seattle, 1000 AM I The communication capabilities presently available to the City include: a) E-9-1-1- Public Safety Answering Point b) Commercial Telephone (regular, cellular, fax, e-mail, and wireless telephone) c) Two-way radio d) NAWAS: land -line voice; intrastate land -line voice; located in CENCOM e) EAS relay network public safety radio and the broadcast industry f) CEMNET State radio direction and control g) NOAA Weather Alert Radio h) KCACS including ARES and RACES, 2-way radio and/or teletype/packet system via ham frequency bands. B. Warning Whenever City officials are alerted to the threat or occurrence of a hazardous event that could lead to or has resulted in a disaster, the EOC will be activated at the appropriate level and the situation monitored. Depending on the circumstances, monitoring could be a prolonged activity or result in the immediate activation of the local information and warning system. 2. Monitoring will consist of the accumulation, display, and evaluation of relevant information, release of appropriate public -information advisories, and alerting response agencies and organizations of the situation. As soon as it is apparent that the public must take some action to prepare or protect itself, the local warning system will be activated, as deemed appropriate and as time and resources allow. Warning could take the form of one or more of the following: activation of the NOAA Weather Alert Radio to alert citizens to turn on their radio or television and listen to instructions, activation of the EAS to disseminate urgent information, Fire and Law Enforcement apparatus providing warnings along specific routes ESF 2, Communications & Warnings September 2004 City of Port Orchard Comprehensive Emergency Management Plan using public-address systems and sirens, activation of volunteer resources, posting of signs, activating a call response center in the EOC, providing local warning information to regional television and radio stations, or other mechanisms, as deemed appropriate. 4. Public information, advisories, and warnings will be updated as necessary until the hazard has subsided. 5. The EAS operates through local radio stations and is intended to provide local officials with the means to disseminate prompt, reliable emergency information, instructions, and warning in the event of an emergency or disaster. 6. Notification of citizens regarding emergency information and instructions may be handled through the EAS, door-to-door by uniformed City personnel, mobile public-address systems, or any other means available to the command agency at the time. 7. The Public Information Officers for the City and KCFD #7 may send emergency public safety information through conventional methods such as e-mail and broadcast fax to local media broadcasters. 8. DEM will notify the Emergency Management Coordinator (EMC) of any time the nature of the warning would indicate a need to increase staffing levels. V. RESPONSIBILITIES A. City of Port Orchard City Departments a) Before the Event Train personnel in proper radio protocol, including limiting communications during emergencies and yielding to EOC communications. b) During the Event (1) Designated representative report to the EOC. (2) Implement standard operating procedures (SOPs). ESF 2, Communications & Warnings September 2004 City of Port Orchard Comprehensive Emergency Management Plan c) After the Event (1) Support recovery efforts as identified in SOPS. (2) Participate in debriefing and critiquing organized by the EMC and/or DEM. 2. Emergency Management Coordinator a) Before the Event (1) Confirm the EOC is maintained in a configuration to support the warning system and efficient and effective communications. (2) Include communications and warning as part of the citywide emergency management training program. (3) Develop appropriate notification lists and procedures for activating the information and warning system. Include consideration of special populations such as the handicapped, the elderly and infirm, schools, daycare centers, and nursing homes. b) During the Event (1) Coordinate public information and warnings with the Public Information Officer, surrounding cities, and DEM, as deemed appropriate. (2) Request activation of the volunteer amateur radio networks, through the DEM, when necessary. 3. Finance Department - Information Technology a) Before the Event (1) Maintain EOC communications equipment, supplies, and back-up systems owned or used by the City. (2) Develop and maintain appropriate plans and procedures to ensure, to the extent practicable, the integrity of emergency communication systems within the City. (3) Conduct tests and exercises of the communication and warning system. ESF 2, Communications & Warnings September 2004 City of Port Orchard Comprehensive Emergency Management Plan (4) Develop EOC procedures for gathering, displaying, and evaluating relevant information. b) During the Event (1) Establish restoration priorities for emergency telephone and radio systems. (2) Recommend relocation or redistribution of radio resources used by City departments as necessary to most effectively maintain adequate communications in emergency situations. (3) Advise the EOC on status and capability of emergency communications system. (4) Assist with the dissemination of information and warnings, as requested by the EMC. (5) Relay public works and utility information to the appropriate agencies and/or departments. (6) Coordinate repair and restoration of telephone and computer systems. (7) Coordinate use and distribution of loaned cell phones during an emergency or disaster. 4. Planning Department During the Event Provide a representative to serve as the Public Information Officer. a) Prepare an initial information summary as soon as possible after arrival. b) Prepare and coordinate all press releases and briefings between the media and City officials. c) Obtain prior approval and authorization from the EMC on all press releases and briefings. d) Provide press releases to DEM and KCFD #7 prior to releasing information, if appropriate and if time allows. ESF 2, Communications & Warnings September 2004 City of Port Orchard Comprehensive Emergency Management Plan B. Local e) Coordinate with affected jurisdictions to ensure the public receives accurate and consistent information. f) Assist the EMC in the preparation of briefings to the Mayor, public officials, and EOC staff. g) Respond to media and citizens information calls. h) Establish a rumor control hotline, if deemed appropriate. Police Department a) Before the Event (1) In coordination with the EMC, develop and maintain procedures to provide communications and warning support and services when requested from the EOC. (2) In coordination with the EMC, train personnel in proper warning methods. (3) When requested, as feasible, and without jeopardizing their primary mission, make search and rescue units and volunteers available to the EOC to assist in the warning effort. b) During the Event Make personnel and volunteers available to the EOC to assist in the warning effort, when requested and as feasible without jeopardizing their primary mission. Kitsap County Alternative Communications System a) Provide auxiliary communication support to government agencies. b) Serve as net control for the calling frequency. c) Define and assign frequencies to be utilized for specific purposes. 2. Kitsap County Central Communications Center (CENCOM) a) Function as the Countywide E9-1-1 Public Safety Answering Point (PSAP). ESF 2, Communications & Warnings September 2004 City of Port Orchard Comprehensive Emergency Management Plan b) Provide efficient communications and dispatch services to law enforcement, fire, EMS, and other agencies. c) Provide citizen access and 24-hour answering of emergencies through the E9-1-1 reporting system for the safety of life and protection of property. d) Provide direct access via the E9-1-1 emergency number for the speech and hearing impaired, using the teletype (TTY) for the deaf and hard of hearing. e) Serve as the initial communications, alert, and warning point for DEM. f) Activate the EAS, when requested. 3. Kitsap County Department of Emergency Management a) Develop and maintain appropriate plans and procedures to ensure, to the extent practicable, the integrity of emergency communication systems in Kitsap County. b) Conduct countywide tests and exercises of the communication and warning systems. c) Develop appropriate notification lists and procedures for activating the information and warning systems in Kitsap County. Include consideration for special populations such as the handicapped, the elderly and infirm, schools, daycare centers, and nursing homes. d) Disseminate warning information received through NAWAS, EAS, the National Weather Service, etc. to local emergency officials in accordance with standard operating procedures. 4. Kitsap County Fire District #7 a) In coordination with the EMC, develop and maintain procedures to provide communications and warning support and services, when requested and as resources allow. b) In coordination with the EMC and/or DEM, train personnel in proper warning methods. c) In cooperation with the City, DEM, and/or CENCOM, develop and maintain warning procedures to be used in the City. 10 ESF 2, Communications & Warnings September 2004 City of Port Orchard Comprehensive Emergency Management Plan 5. Kitsap County Sheriff s Office a) In coordination with the EMC, develop and maintain procedures to provide communications and warning support and services, if requested and as resources allow. b) In coordination with the EMC and/or DEM, train personnel in proper warning methods. c) In coordination with the EMC, DEM, and/or CENCOM, develop and maintain warning procedures to be used in the City. VI. REFERENCES A. City of Port Orchard Emergency Operations Center Manual B. Kitsap County Alternate Communication System Plan C. Kitsap County Communications Plan D. Kitsap County Comprehensive Emergency Management Plan E. Kitsap County Emergency Alert System Plan F. Kitsap County Emergency Operations Center Manual G. Kitsap County Public Information Officer's Manual H. Kitsap County Sheriff's Office Standard Operating Policies and Procedures Manuals I. RCW 38.52.110, Use of Existing Services and Facilities - Impressment of Citizenry J. Washington State Comprehensive Emergency Management Plan K. Washington State Emergency Communication Development Plan L. Federal Response Plan VII. ATTACHMENTS None ESF 2, Communications & Warnings 11 September 2004 City of Port Orchard Comprehensive Emergency Management Plan THIS PAGE INTENTIONALLY LEFT BLANK 12 ESF 2, Communications & Warnings September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 3 PUBLIC WORKS AND ENGINEERING LEAD: Public Works Department Planning Department SUPPORT: City: Clerk's Department Police Department Local: Karcher Creek Sewer District Kitsap County Department of Emergency Management Kitsap County Fire District #7 State: Federal: I. INTRODUCTION A. Purpose Emergency Management Division Federal Emergency Management Agency To provide for effective coordination and operation of utilities required to meet essential needs during major emergencies and disasters and to provide for the orderly restoration of utilities affected by an emergency or disaster. 2. To address technical advice and evaluations, engineering services, construction management and inspection, emergency contracting, emergency repair of water and wastewater facilities and transportation infrastructure, and provisions for potable water and emergency power. B. Scope This Emergency Support Function (ESF) addresses activities including: Participation in mitigation and preparedness activities and in needs and damage assessment immediately following the event. 2. Emergency clearance of debris to allow for reconnaissance of the damaged areas and passage of emergency personnel and equipment for lifesaving, life protecting, and health and safety purposes during response activities. ESP 3, Public Works and Engineering September 2004 City of Port Orchard Comprehensive Emergency Management Plan Temporary repair or replacement of emergency access routes. Routes include damaged streets, roads, bridges, ports, waterways, and any other facilities necessary for passage of rescue personnel. 4. Emergency restoration of critical public facilities including temporary restoration of water supply and wastewater treatment systems. Emergency demolition or stabilization of damaged structures and facilities. These damaged structures are designated by State and local jurisdictions as immediate hazards to the public health and safety, or as necessary to facilitate the accomplishment of life-saving operations. 6. Emergency contracting to support public health and safety. 7. Technical assistance including structural inspection of private residences, commercial buildings, and structures, as resources permit. II. POLICIES A. The City of Port Orchard (City) has the right to collect for any costs incurred by its authorized representatives, contractors, and sub -contractors in carrying out any necessary work on private property, including debris removal, demolition of unsafe or abandoned structures, removal of debris and wreckage, and administration costs. B. Permitting fees and normal inspection procedures will stay in effect following a disaster unless otherwise directed by the Mayor. C. It is the policy of the City to provide public works services to lands and facilities under the City's jurisdiction. Other services, such as debris collection or fee adjustments, may be established by the Mayor, if deemed necessary. III. PLANNING ASSUMPTIONS A. A major emergency or disaster may cause extensive damage to property and the infrastructure. Structures may be destroyed or severely weakened. Homes, public buildings, bridges, and other facilities may have to be reinforced or demolished to ensure safety. Debris may make streets and highways impassable. Public utilities may be damaged or be partially or fully inoperable. B. Access to the disaster areas may be dependent upon the re-establishment of ground routes. In many locations, debris clearance and emergency road repairs will be given top priority to support immediate lifesaving emergency response activities. ESF 3, Public Works and Engineering September 2004 City of Port Orchard Comprehensive Emergency Management Plan D. The City shall be responsible for its own emergency repairs and restoration of services. All requests for assistance will be forwarded to the Emergency Management Coordinator (EMC), who will coordinate with Kitsap County Department of Emergency Management (DEM). E. The City and Karcher Creek Sewer District (KCSD) are joint owners of the Joint Wastewater Treatment Facility which provides service inside and outside the City. F. KCSD is responsible for all operational and maintenance functions of the Joint Wastewater Treatment Facility. G. Assistance from the Federal government may be needed to clear debris, perform damage assessments, structural evaluations, make emergency repairs to essential public facilities, reduce hazards by stabilizing or demolishing structures, and provide emergency water for human health needs and firefighting. H. Significant numbers of personnel with engineering and construction skills along with construction equipment and materials may be required from outside the disaster area. Following an earthquake, aftershocks will require re-evaluation of previously assessed structures and damages. IV. CONCEPT OF OPERATIONS A. City of Port Orchard 1. The City Engineer, or designee, will serve as the primary coordinator of public works and engineering functions for the City. 2. City departments shall provide damage assessment of public utility facilities and provide for emergency repair and restoration of all city - owned utility facilities. 3. Priority shall be given to facilities that provide critical and essential services. 4. Additional assistance may be obtained through existing mutual aid agreements, contracts with public and private agencies and/or through DEM. 5. Utility Systems - The following utility systems operate within the City: ESF 3, Public Works and Engineering September 2004 City of Port Orchard Comprehensive Emergency Management Plan Public — City owned/operated Private Water Electric Power Wastewater Natural Gas Storm Water Telephone (fixed & cellular) Cable Services Fiber Optic Services These systems, with the exception of cellular telephone and solid waste, generally have the following aspects in common: They provide services to individual properties, both public and private. Most systems have a trunk or trunks from which distribution or collection branches service each property. • All or substantial portions of each system reside underground. 6. Buildings and Facilities a) The Planning Department shall provide damage assessment of city - owned buildings and facilities. b) Time permitting and resources allowing, the Planning Department may provide damage assessment for other public buildings and facilities. c) The Planning Department responds in the following phases: (1) Phase I (a) Initial Damage Assessment (b) Provide teams of inspectors to sweep affected areas and report to the EOC (2) Phase II — Emergency Permitting and Inspections (a) Review damages and assist application process (b) Issue permits (c) Permit construction (d) Provide inspections 4 ESF 3, Public Works and Engineering September 2004 City of Port Orchard Comprehensive Emergency Management Plan (3) Phase III — Abandoned Buildings (a) Identification (b) Inspection (c) Coordinate demolition (d) Legal process B. Local 1. Karcher Creek Sewer District a) Provide temporary repair of damage to the Joint Wastewater Treatment Facility and coordinate permanent repairs as soon as time and circumstances allow. b) Conduct damage assessment of the Joint Wastewater Treatment Facility and provide a damage assessment report to the City. 2. Kitsap County Department of Emergency Management a) Alert appropriate agencies of the possible requirements for emergency engineering services, coordinate County assets, and request State assistance to support local emergency engineering efforts. b) Provide engineering services primarily to lands and facilities under its jurisdiction and lend support to City government, if requested and as circumstances allow. Supplemental assistance may be requested from Washington State Emergency Management Division (EMD). 3. Kitsap County Fire District #7 Assist with response and recovery efforts, if requested and as resources allow. C. State Emergency Management Division Alert appropriate State agencies of the possible requirements for emergency engineering services, coordinate State assets, and request Federal assistance to support local emergency engineering efforts. State ESF 3, Public Works and Engineering September 2004 City of Port Orchard Comprehensive Emergency Management Plan departments/agencies that support emergency engineering efforts are identified in the Washington State Comprehensive Emergency Management Plan, ESF 3, Public Works and Engineering. 2. Provide engineering services primarily to lands and facilities under its jurisdiction and will lend support to local government, if requested and as circumstances allow. Supplemental assistance shall be requested through local and State emergency management channels. D. Federal 1. The Federal Response Plan, ESF 3, Public Works and Engineering provides for the Federal response and support to assist State and local government. The primary Federal agencies are the Department of Defense (DOD) and the U.S. Army Corps of Engineers for planning, preparedness, and response with assistance to be provided by other branches as needed. In the event of Federal activation, Kitsap County will coordinate with other local, State, and Federal agencies. 2. If direct Federal assistance has been authorized by the President under an Emergency or Major Disaster Declaration, FEMA may issue a mission assignment to those Federal agencies possessing the needed expertise or assets, only when it is verified to be beyond the capability of the affected State and local governments. V. RESPONSIBILITIES A. City of Port Orchard 1. City Departments a) Before the Event (1) Develop and maintain current standard operating procedures (SOPs) to be used during an emergency or disaster. (2) Train personnel to the appropriate level for their required response. (3) Participate in emergency response exercises, drills, and training. b) During the Event (1) Designated representative(s) reports to the EOC. ESF 3, Public Works and Engineering September 2004 City of Port Orchard Comprehensive Emergency Management Plan (2) Alert personnel with emergency response functions. (3) Implement SOPs. (4) Provide resources and support, if requested and as resources allow. c) After the Event (1) Support recovery efforts as identified in department SOPS. (2) Support appropriate local, State, and Federal agencies as conditions warrant and within the realm of City plans and procedures. (3) Provide situation and status reports, as requested. (4) Participate in debriefing and critiquing organized by the EMC and/or DEM. 2. Clerk's Department a) Develop plans and coordinate emergency feeding and shelter for City staff during disaster activities. b) Coordinate fuel -dispensing services for City equipment and vehicles. 3. Planning Department a) Provide a representative to serve as the Planning Section Chief. b) Provide post -event serviceability of facilities and structures c) Provide support to Kitsap County Fire District #7 (KCFD #7) in the safety evaluation of structures during rescue operations. d) Expedite permitting and required inspections, as appropriate and as feasible. e) Enforce City ordinances and State law regulating construction during new or reconstruction efforts prior to and after an emergency or disaster. f) Work with the Kitsap County Health District to identify and address public health issues. ESF 3, Public Works and Engineering 7 September 2004 City of Port Orchard Comprehensive Emergency Management Plan g) Coordinate damage assessment and post disaster safety inspections of city -owned buildings and facilities. h) Coordinate with local engineering firms for additional assistance with inspections. i) Coordinate damage assessment and post -disaster safety inspections of public assembly buildings (i.e. schools, major food chains), if requested and as resources allow. j) Provide support to KCFD #7 in the safety evaluation of structures during rescue operations. k) Coordinate damage assessment and post -disaster safety inspections of private business in the City, if requested and as resources allow. 1) Provide for the demolition of damaged and/or abandoned structures posing a threat to human safety. m) Assess environmental damage to streams, shorelines, and steep slopes and make recommendations for repair and/or mitigation. n) Document damages and costs associated with the incident. o) Provide a representative to serve as the Public Information Officer. (1) Obtain prior approval and authorization from the EMC on all press releases and briefings. (2) Prepare and coordinate all press releases and briefings. (3) Provide press releases to DEM and KCFD #7 prior to releasing information, if appropriate. (4) Coordinate with affected jurisdictions to ensure the public receives accurate and consistent information. (5) Assist in the preparation of briefings to the Mayor, public officials, and EOC Staff. (6) Respond to media and citizen's information calls. (7) Establish a rumor control hotline, if necessary. ESF 3, Public Works and Engineering September 2004 City of Port Orchard Comprehensive Emergency Management Plan 4. Police Department a) Provide assistance in implementing street closures and detours. b) Provide perimeter control due to unsafe conditions, if requested and as resources allow. 5. Public Works Department a) Vehicles & Equipment (1) Provide maintenance and repair of all city -owned equipment and vehicles. (2) Provide vehicles to transport debris and wreckage. b) Streets (1) Provide debris removal, emergency protective measures, emergency temporary repair, and/or construction to maintain passable vehicular circulation of priority routes. (2) Provide damage assessment of streets and bridges to the EOC. (3) Provide for priority restoration of essential streets. (4) Designate usable roads and bridges. (5) Establish and maintain evacuation routes as directed by the EMC or the Police Department. (6) Coordinate road closures through the EOC. (7) Provide temporary repair of damaged City roads and bridges, if possible. (8) Provide road blocks, barricades, signs or flaggers, as requested. c) Water (1) Conduct damage assessment of city -owned water facilities. (2) Maintain operation of public water storage, pumping, and distribution systems. ESF 3, Public Works and Engineering 9 September 2004 City of Port Orchard Comprehensive Emergency Management Plan (3) Provide for priority restoration of critical facilities. (4) Provide temporary repair of damaged water infrastructure. d) Wastewater (1) Coordinate with KCSD to determine operational status of the Joint Wastewater Treatment Facility. (2) Provide damage assessment of the city -owned wastewater collection system to determine damage. (3) Maintain operation of the public wastewater collection and pumping systems, assist in meeting public sanitation needs, and control wastewater pollution to the environment. (4) Provide for priority restoration of critical facilities. (5) Provide temporary repair of damaged wastewater infrastructure. e) Solid Waste Coordinate for removal of debris with the contracted service provider for solid waste. f) Storm Water System (1) Provide damage assessment of city -owned storm water system to determine damage. (2) Maintain operation of the public storm water collection systems. (3) Provide for priority restoration of critical facilities. (4) Provide temporary repair of damaged storm water infrastructure. (5) Monitor rainfall and flood warning system to determine if citizen warning and/or evacuation are necessary due to potential flooding; coordinate with the EOC for implementation. 10 ESF 3, Public Works and Engineering September 2004 City of Port Orchard Comprehensive Emergency Management Plan B. Local Karcher Creek Sewer District a) Maintain operation of the Joint Wastewater Treatment Facility and assist in meeting public sanitation needs. b) Control wastewater pollution to the environment from the Joint Wastewater Treatment Facility, as resources allow. c) Provide temporary repair of damage to the Joint Wastewater Treatment Facility and coordinate permanent repairs as soon as time and circumstances allow. 2. Kitsap County Department of Emergency Management a) Coordinate County EOC activation and call -out of essential representatives. b) Coordinate county -wide roads, facility and infrastructure recovery efforts. c) Coordinate requests from cities for outside labor, equipment, and technical experts. d) Issue warnings to the public. e) Coordinate public information and authorize the activation of the Emergency Alert System (EAS), if deemed necessary. Kitsap County Fire District #7 a) Provide support in debris removal, emergency protective measures, and utility restoration, if requested and as resources allow. b) Provide support in establishing on -scene command posts. c) Provide support in evacuating citizens from potential flood or environmental hazard areas, as appropriate. C. State Emergency Management Division 1. Coordinate State EOC activation and call out of essential representatives. ESF 3, Public Works and Engineering 11 September 2004 City of Port Orchard Comprehensive Emergency Management Plan 2. Coordinate statewide roads, facility, and infrastructure recovery efforts. 3. Coordinate requests from counties and cities for outside labor, equipment, and technical experts. 4. Issue warnings to the public. D. Federal Federal Emergency Management Agency Coordinate requests from states for outside labor, equipment, and technical experts. VI. REFERENCES A. City of Port Orchard Emergency Operations Center Manual B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Manual D. Washington State Comprehensive Emergency Management Plan E. Federal Response Plan VII. ATTACHMENTS None 12 ESF 3, Public Works and Engineering September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 4 FIREFIGHTING LEAD: Kitsap County Fire -District #7 SUPPORT: City: Emergency Management Coordinator Planning Department Police Department Public Works Department Local: Kitsap County Department of Emergency Management I. INTRODUCTION A. Purpose To identify the City of Port Orchard's (City) support activities relating to fire services within the City. B. Scope This Emergency Support Function (ESF) addresses the City's support activities relating to the detection and suppression of fires. II. POLICIES Kitsap County Fire District #7 - Standard Operating Policies and Procedures Manual. III. PLANNING ASSUMPTIONS A. The National Incident Management System (NIMS) will be used for all fire - related incidents within the City. B. The City will function in a support role only to Kitsap County Fire District #7 (KCFD #7) for fire services in the City. IV. CONCEPT OF OPERATIONS A. KCFD #7 provides fire protection services both inside and outside of the City. B. KCFD #7 is the lead agency for fire suppression operations within the City. C. A KCFD #7 representative will report to the City's Emergency Operations Center (EOC), if requested. ESF 4, Firefighting September 2004 City of Port Orchard Comprehensive Emergency Management Plan D. A KCFD #7 representative will provide regular status reports to the EOC, if requested. V. RESPONSIBILITIES A. City of Port Orchard 1. City Departments a) Before the Event (1) Develop and maintain current standard operating procedures (SOPS) to be used during an emergency or disaster. (2) Train personnel to the appropriate level for their required response. (3) Participate in emergency response exercises, drills, and training. b) During the Event (1) Designated representative(s) report to the EOC, if activated. (2) Alert personnel with emergency response functions. (3) Implement SOPS and provide resources and support, as requested and available. c) After the Event (1) Support recovery efforts as identified in department SOPS. (2) Participate in debriefing and critiquing organized by the EMC or DEM. 2. Emergency Management Coordinator Function as liaison between local responders and City officials and staff members. 2 ESF 4, Firefighting September 2004 City of Port Orchard Comprehensive Emergency Management Plan 3. Planning Department Provide technical expertise in the evaluation of damaged structures, if requested and as resources allow. 4. Police Department Provide incident scene security, traffic control, and evacuation, if requested and as resources allow. 5. Public Works Department a) Provide regular maintenance to hydrants located within the City. b) Ensure adequate water pressure to hydrants located within the City, as resources allow. c) Ensure a sufficient quantity of water is available for fire protection, as resources allow. d) Provide operational support with equipment, staff trained in the use of the equipment, traffic control, and control of utilities during an emergency or disaster. B. Local 1. Kitsap County Department of Emergency Management Provide logistical and other support to emergency medical services providers upon request from the Incident Commander or medical services representative. 2. Kitsap County Fire District #7 a) Conduct testing of hydrants located in the City and forward reports to the City. b) Provide fire suppression and control, and immediate life -safety services within the City. c) Provide a representative to the EOC, if requested and as resources allow. d) Provide regular status reports and information regarding operational and resource needs to the EOC, if activated. ESF 4, Firefighting September 2004 City of Port Orchard Comprehensive Emergency Management Plan e) Assist in warning the public of evacuations, traffic routing, and/or traffic control, if requested and as resources allow. f) Support evacuation and recovery efforts, as requested. V. REFERENCES A. City of Port Orchard Emergency Operations Center Manual B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Center Manual D. Kitsap County Fire District #7 — Standard Operating Procedures E. Kitsap County Fire Resource Plan F. South Puget Sound Region Fire Defense Mobilization Plan G. RCW 39.34, Interlocal Cooperation Act H. RCW 43.43 Washington State Patrol —State Fire Services Mobilization Plan I. Washington State Comprehensive Emergency Management Plan J. Washington State Department of Health — Sizing Guidelines for Water Systems K. Public Law 93.288, Disaster Relief Act of 1974, as amended by Public Law 100- 707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act L. Federal Response Plan M. Interstate Mutual Aid Compact V1. ATTACHMENTS None 4 ESF 4, Firefighting September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 5 INFORMATION ANALYSIS AND PLANNING LEAD: Planning Department SUPPORT: All City Departments Kitsap County Department of Emergency Management I. INTRODUCTION A. Purpose 1. To collect, process, analyze, disseminate, and use information about a potential or actual emergency or disaster situation. 2. To provide guidance in reporting response and recovery information to local and State emergency management agencies. B. Scope This Emergency Support Function (ESF) addresses the informational needs of the Emergency Operations Center (EOC) for assessing a disastrous situation and supporting related response and planning efforts. This ESF will be implemented in concert with ESF 2, Communication and Warning, and ESF 23, Damage Assessment. II. POLICIES It is the policy of the City of Port Orchard (City) to disseminate current and accurate information and request the same from outside agencies and volunteer organizations during times of EOC activations. The analysis of this information and planning for anticipated resources will occur in support of emergency or disaster response and recovery activities. III. PLANNING ASSUMPTIONS A. To identify urgent response requirements during a disaster, or the threat of one, and to plan for continuing response, recovery and mitigation activities, there will be an immediate and continuing need to collect, process, and disseminate situational information. B. Information will be provided by field personnel, responders, volunteers, the public, the media, and others. ESF 5, Information Analysis and Planning September 2004 City of Port Orchard Comprehensive Emergency Management Plan C. Information collection may be hampered due to many factors including: damage to the communication systems, communications system overload, damage to the transportation infrastructure, effects of weather, smoke, and other environmental factors. D. Urgent response requirements during an emergency or disaster, or the threat of one, and the plan for continued response and recovery activities, necessitates the immediate and continuing collection, processing, and dissemination of situational information. E. Information, particularly initial information, may be ambiguous, conflict with information from other sources or with previous information from the same source, or be limited in detail. IV. CONCEPT OF OPERATIONS A. Whenever any part of the City is threatened by a hazard that could lead to an emergency or disaster, or when an emergency or disaster situation exists, the EOC will be activated at the appropriate level to assess the situation. 1. The Planning Section will: a) Collect, record, and disseminate information to the appropriate staff and facilitate the dissemination of information to appropriate field personnel and responders. b) Display and analyze information for future response and recovery needs. 2. The Operations Section will: Display and analyze information for immediate response needs. B. Information analysis will include, as appropriate: 1. Assessment and display of the hazard's impact, including the boundaries of the affected area and the distribution, type, and magnitude of damage. 2. Maintaining a current status of emergency -response activities, resource needs, and requests, and the status of critical facilities. 3. Establishing priorities in the event of a scarcity of resources. 4. Consolidation of information into logs and reports to keep others informed and to document relevant activities. ESF 5, Information Analysis and Planning September 2004 City of Port Orchard Comprehensive Emergency Management Plan C. Planning will include, as appropriate: Using the analyzed information to identify trends and determine courses of action for responding to a hazard or its effects. Planning will focus on response strategies and resource requirements beyond those needed for immediate response, attempting to anticipate future actions and needs. The planning horizon may be the next hour, 24 hours, or weeks, depending on the scenario and situation. 2. Planning information will be shared with Kitsap County Department of Emergency Management (DEM) and other EOC functional positions and incorporated in appropriate displays. The planning staff, in coordination with the operations staff, will recommend courses of action for immediate and future activity, including the need for specific resources identified as part of the planning process. 4. Once a planning cycle has ended, the planning staff will immediately commence planning for the next cycle. D. Whenever information is lacking, contains insufficient detail, is ambiguous, or is conflicting, recommendations or decisions will be made on the best analysis possible under the circumstances using the combined talents of the staff then assembled. E. Analysis and planning will continue until the EOC is deactivated. The analysis and planning functions may be transferred to individual City departments following deactivation. V. RESPONSIBILITIES A. City Departments Report observed damage information to the EOC in accordance with ESF 23, Damage Assessment. 2. Continue to provide disaster -related information to the EOC as it becomes known. B. Clerk's Department Develop polices and procedures to assist the EOC with obtaining appropriately trained personnel to support EOC functions. ESF 5, Information Analysis and Planning September 2004 City of Port Orchard Comprehensive Emergency Management Plan C. Emergency Management Coordinator Develop EOC procedures for coordinating information management, including flow, recording, dissemination, display, analysis, use, and reporting. 2. Develop EOC procedures for planning. 3. Maintain the EOC in a configuration to support the analysis and planning function. 4. Include analysis and planning as part of the city-wide emergency management training program. Develop policies and procedures to assist the EOC with obtaining appropriately trained personnel to support EOC functions. D. Finance Department — Information Technology Provide telecommunications (telephones, faxes, cellular phones, radios) and computer support to the EOC and other City departments. E. Planning Department 1. Provide mapping and plotting services. 2. Coordinate information management flow, recording, dissemination, display, analysis, use, and reporting. 3. Provide a representative to serve as the Public Information Officer. 4. Coordinate all public information and instructions and media relations as defined in ESF 2, Public Information. 5. Provide a representative to serve as the Planning Section Chief. VI. REFERENCES A. City of Port Orchard Emergency Operations Center Manual B. Kitsap County Comprehensive Emergency Management flan C. Kitsap County Emergency Operations Center Manual D. Washington State Comprehensive Emergency Management Plan ESF 5, Information Analysis and Planning September 2004 City of Port Orchard Comprehensive Emergency Management Plan E. Federal Response Plan VII. ATTACHMENTS A. Essential Elements of Information ESF S, Information Analysis and Planning September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 5 INFORMATION ANALYSIS AND PLANNING ATTACHMENT A ESSENTIAL ELEMENTS OF INFORMATION The essential elements of information, which may or may not be immediately or readily available to City staff but are of common need to one or more response activities, may include the following. OVERALL DISASTER INFORMATION 1. Boundaries of the disaster area 2. Social/economic/political impacts 3. Jurisdictional boundaries 4. Status of transportation systems 5. Status of communications systems 6. Access points to the disaster area 7. Status of utilities 8. Hazard specific information 9. Weather data affecting operations 10. Seismic or other geophysical information 11. Status of critical facilities 12. Status of key personnel 13. Status of disaster or emergency declaration 14. Major issues/activities 15. Overall priorities for response 16. Status of upcoming activities 17. Status of community housing and shelter 18. Status of critical public health issues (Water supply, food, sanitation, waste, infection, or hazardous waste) ESF 5, Information Analysis and Planning 6 Attachment A, Essential Elements of Information September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 6 SHELTERING AND MASS CARE LEAD: American Red Cross SUPPORT: City: Clerk's Department Planning Department Police Department Public Works Department Local Kitsap County Department of Emergency Management Kitsap Mental Health Services Salvation Army I. INTRODUCTION A. Purpose To coordinate the provision for sheltering and mass care for residents impacted by an emergency or disaster who are unable to care for themselves. B. Scope This Emergency Support Function (ESF) addresses the sheltering needs in the City of Port Orchard (City) during a major emergency or disaster and the coordination of the opening of shelters through the Emergency Operations Center (EOC) in coordination with Kitsap County Department of Emergency Management (DEM) and the American Red Cross (ARC). II. POLICIES American Red Cross Disaster Plan III. PLANNING ASSUMPTIONS A. Mass care requirements during an emergency or disaster may overwhelm social service agencies. B. The opening of ARC shelters in the City will be coordinated through DEM or the County EOC. C. The Emergency Management Coordinator (EMC), in cooperation with DEM, shall coordinate City resources and services necessary for disaster relief in the Port Orchard community. ESF 6, Sheltering and Mass Care September 2004 City of Port Orchard Comprehensive Emergency Management Plan IV. CONCEPT OF OPERATIONS A. Mass care provides for the immediate survival needs of victims through group services and facilities. B. Mass care will normally be carried out during and immediately after an emergency or disaster, until individual services can be provided. Mass care services are usually provided for less than a week, coordinated, and managed by the ARC, in cooperation with local government. C. The impacts of a disaster may necessitate the provision of emergency food, water, shelter, clothing, childcare, health, and mental health care for disaster victims, as well as crisis support and training for City staff and volunteers. D. DEM will coordinate the delivery of the appropriate services with the ARC, Salvation Army, Washington Volunteer Organizations Active in Disasters (WAVOAD), local church, and service groups. E. Mass care includes such basic human needs as emergency medical care, emergency shelter, and emergency provisions of food, water, and medicine. F. The EOC shall coordinate with the ARC through the County EOC to identify safe areas of the City, inspect potential facilities for building safety, identify safe routes of travel, determine the appropriate number and location of shelters, duration of use, etc. G. The City, DEM, and ARC will share and coordinate all lists of victims and disaster -assistance inquiries, and act together as one voice for public press releases. H. Public information regarding shelter availability and locations shall be coordinated through the City's designated Public Information Officer (PIO) and other PIOs, using the County EOC Joint Information Center, if appropriate. I. The range of services needed by disaster victims will depend on the emergency, and could include temporary housing, furniture, building and repair supplies, and occupational and mental health services. J. Individual assistance to disaster victims will be provided primarily by insurance companies, local human service organizations, and various City, County, and State government agencies. K. In the event of a Presidential Disaster Declaration, additional assistance may become available to eligible individuals. This may include low -interest loans, housing grants, food stamps, disaster counseling, and unemployment benefits. ESF 6, Sheltering and Mass Care September 2004 City of Port Orchard Comprehensive Emergency Management Plan L. Individuals or families arriving at shelters or mass care facilities in recreational vehicles may use their vehicle, supplemented by shelter resources, or utilize the shelters provided. Facilities are generally selected with adequate parking areas. V. RESPONSIBILITIES A. City of Port Orchard 1. Clerk's Department Develop plans for and coordinate the utilization of city -owned facilities and park sites for use as reception centers, staging areas, or shelters with the EMC, in coordination with DEM. 2. Planning Department a) Provide building safety inspections of shelters, if requested and as resources allow. b) Provide a representative to serve as the Public Information Officer. c) Coordinate the dissemination of public information concerning mass care and individual assistance with DEM or the County EOC. 3. Police Department a) Establish security and crime prevention at the shelters located within the City. b) Provide crowd and traffic control at public shelters located within the City, if requested and as resources allow. c) In coordination with the Planning Department, assist in identifying safe routes to shelters. 4. Public Works Department a) Coordinate disposal of solid waste from shelters. b) Ensure the availability of water to shelters. c) Assist in crowd control operations with temporary traffic -control measures and barricades. d) In coordination with the Police Department, identify safe routes to shelters. ESF 6, Sheltering and Mass Care September 2004 City of Port Orchard Comprehensive Emergency Management Plan e) Make vehicles available to transport donated mass care supplies to shelters, feeding or service center sites when requested. B. Local 1. American Red Cross a) The Act of Congress constituting the ARC Charter requires the ARC to undertake relief activities for the purpose of mitigating suffering caused by a disaster and obligates the ARC to develop and carry out measures to prevent suffering. b) Act as the lead agency for emergency shelter operations and mass care facilities. c) Provide disaster victims with food, clothing, shelter, first aid, and supplementary medical or nursing care and meet other urgent needs, if requested and resources allow. d) The opening of shelters or aid stations is a function of the ARC. Upon request for, or in coordination with DEM, the ARC will open, staff, and fund its shelters or aid stations. The location of the shelters or feeding stations to be opened will depend on the affected area, accessibility, security, and staff and supply considerations. e) Assess equipment and training needs. f) Maintain and update shelter agreements. 2. Kitsap County Department of Emergency Management a) Coordinate the activities of local agencies charged in local plans for the provision of emergency mass care shelters. b) Inform the ARC of the need for shelters or feeding stations, areas to be evacuated, and when possible, the approximate number of evacuees. c) Coordinate and maintain liaison with private providers of mass care resources and services. d) Coordinate with the EOC for mass care resources and facility support and mutual aid. 4 ESF 6, Sheltering and Mass Care September 2004 City of Port Orchard Comprehensive Emergency Management Plan 3. Kitsap Mental Health Services In coordination with DEM, respond to the humanitarian and personal needs of disaster victims by referring them to appropriate agencies, organizations, or individuals. 4. Salvation Army Assist the ARC, as requested by the EMC. VI. REFERENCES A. American Red Cross Disaster Plan B. City of Port Orchard Emergency Operations Center Manual C. Kitsap County Comprehensive Emergency Management Plan D. Kitsap County Emergency Operations Center Manual E. Washington State Comprehensive Emergency Management Plan F. Federal Response Plan VII. ATTACHMENTS None ESF 6, Sheltering and Mass Care 5 September 2004 City of Port Orchard Comprehensive Emergency Management Plan THIS PAGE INTENTIONALLY LEFT BLAND ESF 6, Sheltering and Mass Care September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 7 RESOURCE MANAGEMENT LEAD: Clerk's Department SUPPORT: All City Departments Kitsap County Department of Emergency Management Other Support Agencies I. INTRODUCTION A. Purpose To provide for the best coordination of resources in order to effectively respond to an emergency or disaster. B. Scope This Emergency Support Function (ESF) involves coordinating the provision of resources to the City of Port Orchard's (City) departments during the immediate response to an emergency or disaster and to subsequent response and recovery operations. Coordination includes the effort and activity necessary to evaluate, locate, procure, and provide facilities, material, services, and personnel. II. POLICIES A. In accordance with Section 7 of Article VIII of the Washington State Constitution, "no county, city, town, or other municipal corporation shall hereafter give any money, or property, or loan its money, or credit to or in aid of any individual, association, company, or corporation, except for the necessary support of the poor and infirm, or become directly or indirectly the owner of any stock in or bonds of any association, company or corporation." B. In accordance with RCW 38.52.070 (2), "each political subdivision, in which any disaster as described in RCW 38.52.020 occurs, shall have the power to enter into contracts and incur obligations necessary to combat such disaster, protecting the health and safety of persons and property, and providing emergency assistance to the victims of such disaster. Each political subdivision is authorized to exercise the powers vested under this section in the light of the exigencies of an extreme emergency situation without regard to time-consuming procedures and formalities prescribed by law (excepting mandatory constitutional requirements), including, but not limited to, budget law limitations, requirements of competitive bidding and publication of notices, provisions pertaining to the performance of public work, entering into contracts, the incurring of obligations, the employment of ESF 7, Resource Management September 2004 City of Port Orchard Comprehensive Emergency Management Plan temporary workers, the rental of equipment, the purchase of supplies and materials, the levying of taxes, and the appropriation and expenditures of public funds." C. In accordance with RCW 38.52.110 (1), in responding to a disaster, "the governor and the executive heads of the political subdivisions of the state are directed to utilize the services, equipment, supplies, and facilities of existing departments, offices, and agencies of the state, political subdivisions, and all other municipal corporations thereof including but not limited to districts and quasi municipal corporations organized under the laws of the state of Washington to the maximum extent practicable, and the officers and personnel of all such departments, offices, and agencies are directed to cooperate with and extend such services and facilities to the governor and to the emergency management organizations of the state upon request notwithstanding any other provision of law." D. In accordance with RCW 38.52.110 (2), "the chief executive of counties, cities and towns and the emergency management directors of local political subdivisions appointed in accordance with this chapter, in the event of a disaster, after proclamation by the governor of the existence of such disaster, shall have the power to command the service and equipment of as many citizens as considered necessary in the light of the disaster proclaimed: PROVIDED, That citizens so commandeered shall be entitled during the period of such service to all privileges, benefits and immunities as are provided by this chapter and federal and state emergency management regulations for registered emergency workers." III. PLANNING ASSUMPTIONS A. The City will not have all of the resources, either in type or quantity, that may be required to combat the effects of all potential emergencies or disasters. B. The Emergency Management Coordinator (EMC) has designated the Clerk's Department to be responsible for inventories, utilization and conservation of resources necessary to respond to and recover from an emergency or disaster, and for the procurement of equipment, materials, supplies, contractual services, and equipment maintenance. C. The EMC has designated the Finance Department to be responsible for all human resource management activities, in coordination with the Clerk's Department. D. Weather conditions, damage to transportation routes, or other factors may restrict access to a disaster site or to a storage area and hence affect the availability and distribution of resources. E. The Emergency Operations Center (EOC) will have available or immediate access to, resources and vendor lists for the most commonly used or anticipated resources used during an emergency or disaster. ESF 7, Resource Management September 2004 City of Port Orchard Comprehensive Emergency Management Plan IV. CONCEPT OF OPERATIONS A. During an emergency or disaster, or the threat of one, the EOC may be activated to coordinate the response of City departments and to support City departments with evaluation, planning, information, and resource management. B. During urgent preparedness or response activities, resources will only be provided upon the request of recognized field command personnel, such as an Incident Commander, or upon the direction of the EMC. C. The EOC will be activated on a case -by -case basis to support the resource needs of the restoration and recovery effort. As resource needs diminish, staff may provide coordination services without EOC activation. D. During restoration and recovery activities, resource requests are to be made to the EMC through the EOC. E. To the maximum extent possible, the continued operation of a free-market economy using existing distribution systems will be utilized. F. Mandatory controls on the allocation, utilization, or conservation of resources can be used when necessary for the continued protection of public health, safety, and welfare. Whenever possible, voluntary controls are preferred. G. Pre-existing inventories of the community's resources and procedures regarding their use contribute significantly to the successful and efficient response to and recovery from major emergencies or disasters. H. Close coordination will be maintained with Federal, State, and County officials, and other volunteer organizations. The priority of tasks will be determined by the EMC. I. The resources of the City will be used to the extent practicable and in accordance with the provisions of RCW 38.52.110 (1). City departments will retain sufficient quantities of applicable resources in reserve to meet City needs, as appropriate. Should City resources be insufficient, additional resources may be procured or requested through the following, listed in priority order: Mutual Aid and Interlocal Agreements 2. Private sector purchase 3. Kitsap County Department of Emergency Management Resource Request ESF 7, Resource Management September 2004 City of Port Orchard Comprehensive Emergency Management Plan 4. If the Governor has proclaimed the existence of a disaster, private sector resources in accordance with the provisions of RCW 38.52.110, Use of Existing Services and Facilities — Impressment of Citizenry J. Ensuring adequate staff to respond during an emergency or disaster is essential. V. RESPONSIBILITIES A. City of Port Orchard City Departments a) Inventory personnel, major equipment, and supplies, and provide a listing to the EOC prior to and during an emergency or disaster. b) Coordinate resource use under emergency conditions through the EOC. 2. Clerk's Department a) Before an Event (1) Prepare and update listing of all city -owned resources. (2) Develop standard operating procedures (SOP) for resource management. (3) Develop and maintain policies and procedures to acquire equipment, materials, supplies, contractual services and equipment maintenance during an emergency or disaster. (4) Establish "Emergency Purchasing Agreements" with local businesses for use during emergency or disaster operations. (5) Develop plans for managing influx of goods and services donated to support EOC activities and assist victims of the emergency or disaster. (6) Develop plans for employee notification during an emergency or disaster. (7) Develop plans and coordinate with the South Kitsap School District and Kitsap Transit for the use of buses during evacuation operations. ESF 7, Resource Management September 2004 City of Port Orchard Comprehensive Emergency Management Plan (8) Develop procedures and coordinate the registration of temporary emergency workers and volunteers on behalf of the City, in coordination with DEM. b) During an Event (1) Implement SOPS. (2) Assess impact of emergency on available resources and identify repair, maintenance, and replenishment needs. (3) Procure equipment, materials, supplies, contractual services, and equipment maintenance, and negotiate lease for grounds, offices, or space required by the City, as directed by the EMC. (4) Coordinate the allocation, utilization, and conservation of resources. (5) Identify resource distribution and storage areas. (6) Ensure local resources are exhausted, or about to be, prior to requesting the EMC request additional resources from the County EOC. Resources held in reserve to meet constituent needs are to be considered utilized. (7) Provide security personnel to be posted at the entrance(s) to the EOC to control access and log in and out all personnel who enter and exit the EOC. (8) Provide food and beverages for EOC staff and all City emergency personnel. (9) Provide for the registration of emergency workers in the field, as appropriate. (10) Coordinate for fuel -dispensing services for emergency equipment and vehicles. (11) Manage the compensation for injury and claims process arising from the emergency or disaster. 3. Emergency Management Coordinator a) Responsible for coordination of City resources through use of the EOC or other coordination point during an emergency or disaster. ESF 7, Resource Management September 2004 City of Port Orchard Comprehensive Emergency Management Plan b) Responsible for ensuring that major city -owned resources are inventoried and that the inventory list is updated on an annual basis. c) Responsible for coordinating requests for out -of -area resources to DEM or the County EOC. 4. Finance Department a) Establish all necessary special accounts for the receipt of donations and cost reimbursements filed under local, State, and Federal law. b) Assist in identifying sources of disaster funds if department budgets are exceeded. c) Ensure disaster -related expenditures are made in accordance with applicable laws, regulations, and accounting procedures. d) Provide telecommunications (telephones, faxes, cellular phones, radios) and computer support to the EOC and other City departments. e) Ensure there is adequate personnel to carry out support activities, including personnel for staffing additional EOC shifts and other sections. Mayor Issue Proclamation of a Local Emergency, when appropriate. 6. Planning Department a) Provide a representative to serve as the Public Information Officer. b) Coordinate information with the EMC and communicate appropriately with the public and media. 7. Police Department a) In coordination with the Public Works Department, identify passable routes for transport of goods and people. b) Provide security and mobile radio communication at distribution centers, if requested and as resources allow. ESF 7, Resource Management September 2004 City of Port Orchard Comprehensive Emergency Management Plan 8. Public Works Department a) In coordination with the Police Department, identify passable routes for transport of goods and people. b) Assist in the transport of people and goods, if requested and as resources. B. Local 1. Kitsap County Department of Emergency Management a) Maintain the County EOC with appropriate equipment, consumables, resource lists, and staff availability. b) Maintain liaison with support agencies, the business community, volunteer organizations, and the Washington State Emergency Management Division (EMD). c) Train and exercise applicable EOC staff in resource management activities. d) Develop and maintain a communications process for rapid contact of key EOC staff and support agency personnel. e) Produce and maintain, with functional staff, EOC resource management SOPS. f) Develop a procedure for field personnel to register emergency workers at a disaster site. g) Ensure that field personnel know how to request resources during an emergency or disaster. 2. Other Support Agencies a) Maintain appropriate resources to meet routine operational requirements. b) Take actions necessary to ensure staff is prepared to accomplish response and recovery activities. ESF 7, Resource Management 7 September 2004 City of Port Orchard Comprehensive Emergency Management Plan VI. REFERENCES A. City of Port Orchard Emergency Operations Center Manual B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Center Manual D. Kitsap County Disaster Recovery Plan E. RCW 38.52.020, Declaration of Policy and Purpose F. RCW 38.52.070, Local Organization and Joint Local Organizations Authorized — Establishment, Operation- Emergency Powers, Procedures G. RCW 38.52.110, Use of Existing Services and Facilities —Impressment of Citizenry H. Washington State Comprehensive Emergency Management Plan I. Section 7 of Article VIII of Washington State Constitution J. Federal Response Plan VII. ATTACHMENTS None 8 ESF 7, Resource Management September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 8 HEALTH, MEDICAL, AND MORTUARY SERVICES LEAD: Kitsap County Coroner's Office Kitsap County Fire District #7 Kitsap County Health District Hospitals and other Medical Providers and Facilities SUPPORT: City: Emergency Management Coordinator Planning Department - Public Information Officer Police Department Public Works Department Local: Kitsap County Department of Emergency Management State: Department of Agriculture Department of Health Department of Health and Human Services Emergency Management Division Federal: Federal Bureau of Investigation Federal Emergency Management Agency Military A. Purpose To coordinate the organization and mobilization of health, medical, and mortuary services in the City of Port Orchard (City) during an emergency or disaster using the National Incident Management System (NIMS). 2. To provide a format for the City to manage a health, medical, or mortuary services emergency in partnership with the Kitsap County Coroner's Office, Kitsap County Fire District #7 (KCFD #7) and/or the Kitsap County Health District by establishing Incident or Unified Command depending on the type, severity, and needs of the specific incident. 3. To identify the City's, the Kitsap County Coroner's Office's, KCFD #7's, Kitsap County Health District's, and other medical facilities' response activities relating to an incident involving health, medical, or mortuary services within the City. ESF 8, Health, Medical, and Mortuary Services September 2004 City of Port Orchard Comprehensive Emergency Management Plan B. Scope This Emergency Support Function (ESF) addresses the identification and coordination of the City's health, medical, and mortuary needs during an emergency or disaster. This assistance includes the following: ■ Assessment of medical and health needs ■ Health surveillance and communicable disease response ■ Medical care personnel ■ Medical and health equipment and supplies ■ Patient evacuation ■ In -hospital care ■ Mental health ■ Public health information ■ Vector control (rats, pests, etc.) ■ Potable water and wastewater and sanitation ■ Solid waste disposal ■ Mortuary services and victim identification ■ Hazardous materials (spills & releases) II. POLICIES A. The City will assist the Kitsap County Health District, KCFD #7, and the Kitsap County Coroner's Office regarding health, medical, and mortuary services in the City. B. Kitsap County first responders, emergency medical technicians and paramedics who provide emergency medical services (EMS) in Kitsap County operate under the Kitsap County Emergency Medical Services Patient Care Protocols. C. The Kitsap County Health District provides guidance to the City, County, other agencies, and individuals on basic public health principles involving safe drinking water, food sanitation, personal hygiene, and proper disposal of human waste, garbage, infectious or hazardous waste, and communicable diseases. D. The Kitsap County Health Officer, or designee, may implement quarantine policies and/or a health order when required due to incidents of mass communicable disease exposure, or contamination of food, water, and environmental resources. E. Kitsap Mental Health Services, after meeting its responsibilities to clients, may permit, to the extent of its ability and upon request by the American Red Cross (ARC), the use of its physical facilities by the ARC and in conjunction with Kitsap Mental Health Services staff, as a mass care shelter for the "special needs" victims of a major disaster. ESF 8, Health, Medical, and Mortuary Services September 2004 City of Port Orchard Comprehensive Emergency Management Plan R Representatives from the Kitsap County Health District, EMS responders, and the Kitsap County Coroner's Office will coordinate medical, health, and mortuary resources at the City or County Emergency Operations Center (EOC) during an emergency or disaster. G. Unified Command will be used in all incidents relating to health, medical, and mortuary services that are criminal in nature or that require a police investigation be conducted. III. PLANNING ASSUMPTIONS A. A significant natural or technological disaster or terrorist event could overwhelm local medical facilities and services requiring emergency coordination of casualties. B. Kitsap County hospitals, clinics, nursing homes, pharmacies, and other medical and health care facilities may suffer severe structural damage, be destroyed, or be rendered unusable. C. A major emergency or disaster could pose public health threats to food, water, and personal health. D. Damaged manufacturing facilities, waste processing and disposal facilities, sewer lines, and water distribution systems and secondary hazards such as fires could result in toxic environmental and public health hazards to the surviving population and response personnel. E. The damage and destruction of a catastrophic disaster will produce urgent needs for mental health crisis counseling for disaster victims and response personnel. F. Disruption of sanitation services and facilities, loss of power, and massing of people in shelters may increase the potential for disease and injury. IV. CONCEPT OF OPERATIONS A. Public Health Kitsap County Health District 1. Provide or coordinate health and environmental health services and activities within the City, including: a) Identification of health hazards. ESF 8, Health, Medical, and Mortuary Services September 2004 City of Port Orchard Comprehensive Emergency Management Plan b) Implementation of disease control measures, including examination, testing, treatment, vaccination, isolation, or quarantine, when appropriate. c) Coordinate with Department of Ecology to access the public health risk from a hazardous materials spill. 2. Report to the elected officials and the public regarding health conditions, warnings, and public information through the City and County EOCs. Provide limited medical support and sanitation services (identifying health hazards and making recommendations) to mass care facilities, when activated. 4. Provide the medical support and mechanism for distribution of prophylaxes to the public and emergency personnel, if warranted by threat of disease. 5. Provide oversight of potable water supplies. City residents obtain their drinking water from either individual water sources or the City or Annapolis Water District's public water supply. B. Emergency Medical Services The primary objective of EMS in an emergency or disaster is to ensure that basic and advanced life support systems are organized and coordinated to provide prompt, adequate, and continuous emergency care to disaster victims. These will include, but are not limited to: a) Identification and coordination of medical resources. b) Identification of potential sites and support staff for temporary emergency clinics. c) Emergency care at shelters and congregate care facilities. d) Coordination of medical transportation resources. 2. Local Mass Casualty Incident Plans will detail operational concepts and responsibilities to assure that EMS existing in the area will be capable of providing mass casualty emergency medical services during an emergency or disaster. 3. The provision of basic and advanced life support services shall be provided by KCFD #7 in the City. Mutual aid between and among EMS providers shall be utilized to make maximum efficient use of existing local, regional, or inter -regional assets, resources and services. Response ESF 8, Health, Medical, and Mortuary Services September 2004 City of Port Orchard Comprehensive Emergency Management Plan requirements may exceed the capabilities of the local EMS system and can be augmented by services and assets provided under mutual aid if available. 4. Hospitals and other medical facilities will respond according to their established emergency response plans. C. Mortuary Services The Kitsap County Coroner has jurisdiction over bodies of all deceased (RCW 68.50.010). (Procedures may vary if an incident falls under the jurisdiction of the FAA, State, or the military.) 2. The Kitsap County Coroner's Office, in coordination with DEM, will coordinate support of local mortuary services, as needed. The local funeral directors may assist in emergency mortuary services, if requested and at the discretion of the Kitsap County Coroner. If local resources for mortuary services are exceeded, the State and/or Federal government may provide supplemental assistance. The Coroner may make a request for such assistance to DEM or to the Washington State Department of Health through the County EOC. V. RESPONSIBILITIES A. City of Port Orchard 1. Before the Event a) Develop and maintain current standard operating procedures (SOPs) to be used during an emergency or disaster. b) Train personnel to the appropriate level for their required response. c) Participate in emergency response exercises, drills, and training. 2. During the Event a) Designated representative(s) report to the EOC, if activated. b) Alert personnel with emergency response functions. c) Implement SOPs. d) Provide resources and support, if requested and as resources allow. ESF 8, Health, Medical, and Mortuary Services September 2004 City of Port Orchard Comprehensive Emergency Management Plan 3. After the Event a) Support recovery efforts as identified in department SOPs. b) Support appropriate local, State, and Federal agencies, as conditions warrant and within the realm of City plans and procedures. c) Provide situation and status reports, as requested. d) Participate in debriefing and critiquing organized by the EMC or DEM. B. Public Health Services 1. City of Port Orchard Emergency Management Coordinator (1) Activate the EOC and establish Incident or Unified Command, as appropriate. (2) Serve as liaison and coordinate response and recovery efforts between City departments, outside agencies, and the County EOC, if appropriate. 2. Local a) Kitsap County Department of Emergency Management Provide overall coordination of resources to support public health activities and function as the liaison between local agencies and Washington State Emergency Management Division (EMD). b) Kitsap County Health District (1) Organize and mobilize public health services during an emergency or disaster. (2) Identify and coordinate activation of additional health professionals, when appropriate. 6 ESF 8, Health, Medical, and Mortuary Services September 2004 City of Port Orchard Comprehensive Emergency Management Plan 3. State Emergency Management Division Coordinate requested supplemental emergency medical and logistics support as requested by the Kitsap County EOC. 4. Federal a) Department of Agriculture Under guidelines of the Food and Drug Administration, work with State and local governments in establishing public health controls for the proper disposal of contaminated food and drugs. b) Department of Health and Human Services Has the prime responsibility for Federal activities associated with health hazards resulting from emergencies. 1) Assist State and local communities in taking protective and remedial measures for ensuring sanitary food and potable water supplies, adequate sanitary systems, rodent, insect and pest control, care of the sick and injured, and control of communicable diseases. 2) Assign professional and technical personnel to augment State and local forces. c) Federal Emergency Management Agency When local, State, and volunteer agencies' capabilities to provide public health services are exceeded, FEMA may assign Federal agencies under mission assignment to supplement State and local public health efforts. C. Emergency Medical Services City of Port Orchard a) Emergency Management Coordinator (1) Activate the EOC and establish Incident or Unified Command, as appropriate. ESF 8, Health, Medical, and Mortuary Services September 2004 City of Port Orchard Comprehensive Emergency Management Plan (2) Serve as liaison and coordinate response and recovery efforts between City departments, outside agencies, and the County EOC, if appropriate. b) Police Department (1) Provide crowd and traffic control, law enforcement operations, and crime scene investigations, if requested and as resources allow. (2) Coordinate additional security support for local hospitals and clinics, if requested and as resources allow. (3) Coordinate quarantine enforcement with the Kitsap County Health District, if requested and as resources allow. (4) Assist in the contacting and transporting of critical hospital personnel, if requested and as resources allow. 2. Local a) Kitsap County Department of Emergency Management Provide logistical and other support to EMS providers upon request from the Incident Commander or the EOC EMS Representative. b) Kitsap County Fire District #7 Coordinate all aspects of medical care and transportation of patients at a specific scene, including but not limited to triage, treatment, transportation, and set-up of an initial morgue area, and provide incident status and operational needs to the EOC at regular intervals. c) Hospitals and other Medical Providers and Facilities Maintain procedures and protocols for reducing patient population for events that may require evacuation, and procedures for continuing medical care for those that cannot be evacuated. ESF 8, Health, Medical, and Mortuary Services September 2004 City of Port Orchard Comprehensive Emergency Management Plan State Emergency Management Division Coordinate requested supplemental emergency medical and logistics support, as requested by the County EOC. 4. Federal Federal Emergency Management Agency When local, State, and volunteer agencies' capabilities to provide mass care or essential needs are exceeded, FEMA may assign Federal agencies under mission assignment to supplement State and local emergency medical efforts. D. Mortuary Services City of Port Orchard a) Emergency Management Coordinator (1) Activate the EOC and establish Incident or Unified Command, as appropriate. (2) Serve as liaison and coordinate response and recovery efforts between City departments, outside agencies, and the County EOC, if appropriate. b) Planning Department Conduct safety evaluation of buildings to be used for mortuary services, if requested and as resources allow. c) Police Department Provide assistance to the Kitsap County Coroner's Office, including but not limited to security for field morgue operations and facilities, and perimeter control at incident scenes, if requested and as resources allow. d) Public Works Department (1) Assist with establishing temporary morgue facilities, if requested and as resources allow. ESF 8, Health, Medical, and Mortuary Services September 2004 City of Port Orchard Comprehensive Emergency Management Plan 2. Local a) Kitsap County Coroner's Office (1) Assume overall responsibility for emergency mortuary services, including but not limited to selection of suitable facilities for emergency morgues and ensuring qualified personnel are assigned to operate them. (2) Keep all necessary records and furnish the EMC with periodically updated status reports and casualty lists. (3) Provide a representative to the County EOC, if requested and as resources allow. b) Kitsap County Department of Emergency Management Coordinate local support for mortuary services and function as the liaison between local agencies and EMD. 3. State a) Department of Health Provide for the recording and preservation of death certificates. b) Emergency Management Division In conjunction with the Department of Health, coordinate supplemental assistance to support local mortuary services. 4. Federal a) Federal Bureau of Investigation Assist in victim identification services, if requested. b) Federal Emergency Management Agency Coordinate Federal assistance to supplement local emergency mortuary services. c) Military Provide manpower, equipment, and facilities to support emergency mortuary services. 10 ESF 8, Health, Medical, and Mortuary Services September 2004 City of Port Orchard Comprehensive Emergency Management Plan VI. REFERENCES A. City of Port Orchard Emergency Operations Center Manual B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Coroner's Emergency Operations Plan D. Kitsap County Emergency Operations Center Manual E. Kitsap County Fire Chiefs Association's- Mass Casualty Incident Plan F. Kitsap County Health District Emergency Response Plan G. Kitsap County Fire District #7 Standard Operating Procedures H. RCW 68.50.010, Coroner's Jurisdiction over Remains I. Washington State Comprehensive Emergency Management Plan J. Federal Response Plan VII. ATTACHMENTS None ESF 8, Health, Medical, and Mortuary Services 11 September 2004 City of Port Orchard Comprehensive Emergency Management Plan THIS PAGE INTENTIONALLY LEFT BLANK 12 ESF 8, Health, Medical, and Mortuary Services September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 9 SEARCH AND RESCUE LEAD: Police Department SUPPORT: City: Planning Department Public Works Department County: Kitsap County Department of Emergency Management Kitsap County Fire District #7 Kitsap County Sheriff's Office Search and Rescue Units State: Department of Transportation — Division of Aeronautics Emergency Management Division Federal: Federal Emergency Management Agency United States Air Force - Rescue Coordination Center United States Coast Guard I. INTRODUCTION A. Purpose To provide for the effective utilization of search and rescue (SAR) resources and provide for the control and coordination of various types of SAR operations involving persons in distress. B. Scope This Emergency Support Function (ESF) addresses wilderness, suburban/urban, and structural SAR operations, and includes search and rescues on the ground, in the air, or in the water. II. POLICIES A. "Search and rescue means the acts of searching for, rescuing, or recovering by means of ground, marine, or air activity any person who becomes lost, injured, or is killed while outdoors or as a result of a natural, technological, or human caused disaster, including instances involving searches for downed aircraft when ground personnel are used. Nothing in this section shall affect appropriate activity by the department of transportation under Chapter 47.68 RCW." (RCW 38.52.010) B. "The chief law enforcement officer of each political subdivision shall be responsible for local search and rescue activities. Operation of search and rescue ESF 9, Search and Rescue September 2004 City of Port Orchard Comprehensive Emergency Management Plan activities shall be in accordance with State and local operations plans adopted by the elected governing body of each local political subdivision. These State and local plans must specify the use of the incident command system for multiagency/multijurisdiction search and rescue operations. The local emergency management director shall notify the department of all search and rescue missions. The local director of emergency management shall work in a coordinating capacity directly supporting all search and rescue activities in that political subdivision and in registering emergency search and rescue workers for employee status. The chief law enforcement officer of each political subdivision may restrict access to a specific search and rescue area to personnel authorized by him. Access shall be restricted only for the period of time necessary to accomplish the search and rescue mission. No unauthorized person shall interfere with a search and rescue mission." (RCW 38.52.400) C. The Police Chief is responsible for SAR operations in the City of Port Orchard (City). D. Pursuant to City Ordinance #1336 - Emergency Services, Kitsap County Department of Emergency Management (DEM) provides emergency management services to the City, including services relating to SAR operations. E. Kitsap County Department of Emergency Management (DEM) is the agency responsible for coordinating administrative services for all SAR activities in Kitsap County. F. Local jurisdictions have the responsibility to establish criteria and standards for volunteer emergency workers whom they register. DEM, in concurrence with the City, has established criteria and standards for emergency workers and is responsible for implementing and monitoring the emergency worker program. (WAC 118-04-180) G. The Kitsap County Sheriff s Office (KCSO), in coordination with DEM, activates and coordinates all volunteer SAR units in Kitsap County. III. PLANNING ASSUMPTIONS A. People will become lost, injured, or killed while outdoors, requiring SAR activities in the City of Port Orchard. B. An emergency or disaster may cause building collapse, leaving persons in life- tbreatening situations requiring prompt Urban Search and Rescue (USAR) and medical care. This may be referred to as structural SAR. C. Large numbers of local residents and volunteers will initiate activities to assist SAR activities and will require coordination and direction within the incident command structure. ESF 9, Search and Rescue September 2004 City of Port Orchard Comprehensive Emergency Management Plan D. Access to damaged sites and/or wilderness locations may be limited. Some sites may be initially accessible by only air or water. IV. CONCEPT OF OPERATIONS A. The Emergency Operations Center (EOC) may be activated to provide coordination and technical and administrative support to SAR operations. Similar provisions may be made from the County and State EOC to support local efforts. B. The Police Chief, or designee, is the Incident Commander of SAR operations in the City. C. The Incident Commander may request the KCSO SAR Coordinator activate and coordinate volunteer SAR Units depending on the magnitude and scope of the incident. D. If volunteer SAR Units are activated, the KCSO SAR Coordinator or DEM will obtain a mission number from the Washington State Emergency Management Division (EMD). E. Specialty rescue teams including water, confined space, high angle, and heavy rescue are available through mutual aid. Requests for rescue personnel from outside the area would be submitted to DEM. F. Coordination from the incident scene or local EOC to the County or State EOC will be through the normal radio and telephone capabilities, augmented by back- up direction and control systems. Local SAR field operations will utilize whatever communications means necessary to carry out effective SAR operations. G. An adequate number of volunteers can be recruited for most wilderness and suburban/urban SAR purposes from within the Kitsap County SAR volunteer organizations. However, neither Kitsap County nor the volunteers can provide all necessary equipment or manpower to cope with all types of SAR missions. Mobile support units must be available upon request from adjoining political subdivisions, or from EMD, to ensure and support maximum SAR efforts. All requests for outside resources will be made through normal emergency management channels. H. Ground Search and Rescue EMD, upon receiving requests for assistance from appropriate local authorities, will coordinate the resources of other political subdivisions and/or State and Federal agencies in support of the requesting agency. 2. Air support or reconnaissance to assist the ground teams may be requested through DEM, as needed. ESF 9, Search and Rescue September 2004 City of Port Orchard Comprehensive Emergency Management Plan 3. EMD will issue mission numbers to local authorities in response to downed or missing aircraft for ground search only and will coordinate these missions with the Washington State Department of Transportation, Division of Aeronautics (WSDOT). 4. Local law enforcement may participate in a search for a missing person based on the activation of a personal locator beacon (PLB) when there is a reasonable likelihood that a person is located within their jurisdiction. Upon location of the missing person, the incident becomes a ground SAR operation under the direction and control of the chief local law enforcement officer. Marine Search and Rescue The United States Coast Guard (USCG) directs all SAR operations on or above navigable waters (waters where the Coast Guard maintains navigational aids and/or where there is commercial shipping and navigation). 2. Upon notification of a possible boating accident or possible drowning, the Kitsap County Central Communications Center (CENCOM) will notify DEM and the Fire and Police Departments. Underwater evidence searches will be coordinated by a KCSO SAR Coordinator who will obtain an evidence mission number using the proper procedures. J. Air Search and Rescue WSDOT "is responsible for the conduct and management of all aerial SAR within the State. This includes SAR efforts involving aircraft and airships. WSDOTI is also responsible for SAR activities involving electronic emergency signaling devices such as emergency locater transmitters (ELT's) and emergency position indicating radio beacons (EPIRB's)." (RCW 47.68.380) At the request of WSDOT or the U. S. Coast Guard, local law enforcement agencies may assist in these SAR operations. 2. The United States Air Force directs search operations for downed or missing military aircraft, aircraft carrying people or things of national significance, or aircraft of international origin. 3. Local law enforcement may participate in a search for downed or missing aircraft when there is a reasonable likelihood that a craft is located within their jurisdiction. These activities will be coordinated with WSDOT. Upon location of the downed aircraft, the incident becomes a ground SAR ESF 9, Search and Rescue September 2004 City of Port Orchard Comprehensive Emergency Management Plan operation under the direction and control of the chief local law enforcement officer. 4. Upon notification of the possibility of a downed aircraft in Kitsap County, CENCOM will notify the local law enforcement, DEM, and the SAR Coordinator, if appropriate. 5. The DEM Duty Officer will request a SAR mission number from EMD using proper procedures and activate other SAR units, if requested. V. RESPONSIBILITIES A. City of Port Orchard 1. Planning Department Provide technical expertise in the evaluation of damaged structures, if requested and as resources allow. 2. Police Department a) Establish Incident or Unified Command, as appropriate. b) Coordinate SAR operations. c) Request KCSO activate and coordinate volunteer SAR units, if appropriate. d) Conduct and document all investigative activities. e) Provide on -site security, if appropriate. 3. Public Works Department a) Coordinate heavy equipment procurement and operation, if requested and as resources allow. b) Provide resources and staff, if requested and as resources allow. B. Local 1. Kitsap County Department of Emergency Management a) Before the Event (1) Register volunteers involved in SAR, in coordination with the City and KCSO. ESF 9, Search and Rescue 5 September 2004 City of Port Orchard Comprehensive Emergency Management Plan (2) Maintain EOC standard operating procedures (SOP's) for SAR operations. (3) Maintain a SAR personnel list. (4) Promote survival and emergency preparedness education programs in consultation with local officials, volunteer, and civic service organizations to help minimize SAR incidents. b) During the Event (1) Coordinate SAR administration functions and serve as a administrative advisor to the local SAR units. (2) Obtain SAR mission number from EMD, upon request. (3) Activate EOC, if appropriate, and/or establish necessary communications support. (4) Coordinate local SAR resources, as necessary. (5) Submit request to EMD for additional resources when local capabilities are exceeded. (6) Support SAR operations as requested by the Incident Commander and/or the SAR Coordinator. (7) Registers volunteers involved in SAR activities. c) After the Event (1) Upon receiving notification from the SAR Coordinator that the mission is terminated, notify EMD to terminate the mission number, allowing adequate time for volunteers to return home, if requested. (2) File SAR reports (Forms: DEM-77 and DEM -78) with EMD within 15 days of operation/mission termination. (3) Function as the administrative arm for SAR activities in Kitsap County. Oversee quality assurance in partnership with the KCSO and conduct audits. (4) Keep and maintain SAR mission records, and forward appropriate records and reimbursement requests to EMD. ESF 9, Search and Rescue September 2004 City of Port Orchard Comprehensive Emergency Management Plan (5) Process compensation claims for Emergency Workers (volunteers) resulting from SAR missions, as necessary. 2. Kitsap County Fire District #7 Conduct rescue operations, commensurate with the availability of equipment and the degree of specialized training to include: a) Extrication of trapped person(s). b) Rendering of essential medical aid at time of release and/or prior to removal. c) Accomplishing other tasks commensurate with the situation and capabilities. d) Representation in the Incident Command for structural SAR, if appropriate. 3. Kitsap County Sheriff's Office a) Before the Event (1) Appoint a SAR Coordinator who will coordinate and serve as advisor to all local SAR units. (2) Maintain SAR Unit Call -Out list and procedures for activating SAR Units. (3) Assist in the recruitment and training of volunteers in SAR skills, in coordination with DEM. (4) Coordinate SAR activities and training with SAR volunteer organizations. (5) Identify the emergency needs for equipment and supplies and coordinate with the City Police Department to ensure that it is available in convenient locations for responses within the City's jurisdiction. (6) Inform DEM of needed resources to be requested from EMD. ESF 9, Search and Rescue September 2004 City of Port Orchard Comprehensive Emergency Management Plan b) During the Event (1) Report to an incident site and receive briefing from the Incident Commander. (2) Ensure a mission number has been obtained from EMD. (3) Notify appropriate SAR units of activation. May request DEM to assist with this function. (4) Request additional resources, as needed. Requests for County, State, or Federal resources should be submitted to DEM. (5) Maintain a detailed log of SAR activities during the mission. c) After the Event (1) Notify or request DEM notify EMD to terminate the mission, allowing adequate time for volunteers to return home. (2) Submit appropriate forms and reports to DEM within 10 working days after the operation/mission is terminated. (3) Arrange for a critique of the mission, as appropriate, for the purpose of determining strengths and weaknesses in mission response and ways of improving future effectiveness for all responders. 4. Search and Rescue Units a) Before the Event (1) Assist with the recruiting and training of SAR volunteers. (2) Train and prepare for SAR activities within the scope of the assignment. (3) Develop and implement local SAR programs in coordination with KCSO. (4) Develop and maintain SOPS for SAR activities. (5) Maintain personnel and equipment resource lists. g ESF 9, Search and Rescue September 2004 City of Port Orchard Comprehensive Emergency Management Plan (6) Maintain an updated call -out list with procedures for implementation. (7) Assess equipment and ensure that equipment is in proper working order. (8) Assess training needs and ensure response personnel retain proper certification to meet State and local requirements. b) During the Event (1) Provide manpower for SAR activities under the direction and control of the SAR Coordinator. (2) Continue SAR mission until subject(s) has been located and/or the SAR Coordinator terminates the mission. c) After the Event (1) Submit appropriate forms and reports to the SAR Coordinator within 5 working days of operation/mission termination. (2) Restore equipment, vehicles, forms, etc., to a state of operational readiness. (3) Attend critique of SAR mission, as requested by the SAR Coordinator. C. State 1. Department of Transportation — Division of Aeronautics Support SAR operations, as requested by the SAR Coordinator and/or EMD. 2. Emergency Management Division a) Provide for the coordination of State and local SAR resources. b) Request Federal urban SAR assistance, as requested by the DEM. ESF 9, Search and Rescue 9 September 2004 City of Port Orchard Comprehensive Emergency Management Plan D. Federal 1. Federal Emergency Management Agency Task Federal agencies to perform SAR activities if a Presidential Disaster has been declared. 2. United States Air Force - Rescue Coordination Center Coordinate Federal resources providing SAR assistance to states during non -disaster times (reference National SAR Plan) 3. United States Coast Guard Direct all SAR operations on or above navigable waters. VI. REFERENCES A. City of Port Orchard Emergency Operations Center Manual B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Center Manual D. Kitsap County Sheriff's Office Standard Operating Policies and Procedures Manuals E. RCW 38.52.400, Search and Rescue Activities — Powers and Duties of Local Officials F. RCW 47.68.380, Search and Rescue G. WAC 118-04, Emergency Worker Program H. Washington State Comprehensive Emergency Management Plan I. Federal Response Plan J. National Search and Rescue Plan VII. ATTACHMENTS None 10 ESF 9, Search and Rescue September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 10 HAZARDOUS MATERIALS LEAD: Kitsap County Fire District #7 Washington State Patrol SUPPORT: City: Emergency Management Coordinator Planning Department — Public Information Officer Police Department Public Works Department Local: Kitsap County Central Communications Center (CENCOM) Kitsap County Department of Emergency Management Kitsap County Health District Kitsap County Sheriff's Office State: Department of Ecology Department of Health Department of Labor and Industries Emergency Management Division Federal: Federal Emergency Management Agency United States Coast Guard United States Environmental Protection Agency I. INTRODUCTION A. Purpose 1. To provide for the effective and coordinated response by the City of Port Orchard (City) and other local responders to protect emergency workers and the public from adverse effects of a hazardous materials incident. 2. To provide the format for the City to manage a hazardous materials incident in partnership with Kitsap County Central Communications System (CENCOM), Kitsap County Fire District #7 (KCFD #7), Kitsap County Health District (KCHD), Kitsap County Sheriff's Office (KCSO), and/or the Washington State Patrol (WSP) by establishing Incident or Unified Command depending on the type, severity, and needs of the specific incident. 3. To identify the City's, CENCOM's, KCFD #7's, KCHD's, KCSO's, and WSP's response activities relating to a hazardous materials incident within the City. ESF 10, Hazardous Materials September 2004 City of Port Orchard Comprehensive Emergency Management Plan B. Scope This Emergency Support Function (ESF) addresses the City's, CENCOM's, KCFD #7's, KCHD's, KCSO's, and WSP's activities relating to a hazardous materials incident. II. POLICIES A. Federal and State regulations require that local jurisdictions form Local Emergency Planning Committees (LEPC). It is the responsibility of each LEPC to develop a Hazardous Materials Response Plan (HMRP). Planning may include coordination with outside agencies, recognition procedures, safe distance for places of refuge, site security, control procedures, evacuation routes and procedures, and a list of required personal protective equipment. The City is a member of the Kitsap County LEPC. B. Per City Ordinance #1712, the City has designated KCFD #7 as the Incident Command Agency for all hazardous materials incidents within the City. C. Unified Command will be used in all hazardous materials incidents that are criminal in nature or that require a police investigation be conducted. III. PLANNING ASSUMPTIONS A. Hazardous materials or oil spill incidents can occur anywhere at any time as identified in Kitsap County's Hazard Identification and Vulnerability Assessment, and may develop slowly or may occur suddenly and without warning. B. The possible effects of an emergency could range from a small cleanup problem to the evacuation of residences, businesses, and special facilities. C. Properly trained and equipped local emergency responders can handle most hazardous materials incidents. D. Protective actions that may be necessary for the public in the affected area may include sheltering, evacuation, and the protection of animals, water and food supplies. The choice of protective actions will depend on many factors including the magnitude, severity and urgency of the situation, the characteristics of the area, population affected, weather and road conditions. E. A natural or technological disaster could result in a single or numerous situations in which hazardous materials are released into the environment. F. Emergency exemptions may be needed for disposal of contaminated materials. ESF 10, Hazardous Materials September 2004 City of Port Orchard Comprehensive Emergency Management Plan IV. CONCEPT OF OPERATIONS A. KCFD #7, using the National Incident Management System (NIMS), shall be responsible to coordinate command, control, and mitigate hazardous materials incident response activities in the City with the following exceptions: 1. Incidents where the Washington State Patrol (WSP) has jurisdiction (State Highways or state-owned or operated buildings and facilities). 2. When KCFD #7 requests WSP to assume Incident Command. 3. When it is necessary for law enforcement to conduct an investigation, in which, Unified Command will be used. B. The City will assist KCFD #7 and the WSP in hazardous materials incidents in the City, as appropriate. C. The emergency response operations of a hazardous materials incident may require multi -disciplinary response. Respondents may include fire services, law enforcement, environmental containment and cleanup specialists, fish and wildlife experts, emergency medical services, environmental health, and other agencies. D. NIMS will be used in all hazardous materials incidents from start to finish, in accordance with local, State, and Federal laws. E. Any department, agency, or private business becoming aware of a hazardous materials incident shall immediately notify the Kitsap County Central Communications Center (CENCOM) for dispatch of appropriate emergency response personnel. F. Kitsap County Department of Emergency Management (DEM) will notify the Washington State Emergency Management Division (EMD) and submit requests for assistance, if appropriate. G. State agencies will respond to hazardous materials incidents according to appropriate State and Federal laws, regulations, and other agency plans. H. Federal agencies and resources will be utilized if local and State capabilities have been exceeded and/or if Federal response is required under Federal laws, regulations, and plans. V. RESPONSIBILITIES The structure of the local agency on -scene management will depend on the size and scope of the incident. The Incident Commander will be responsible for the coordination and management of the on -scene response. For the purpose of this Comprehensive ESF 10, Hazardous Materials September 2004 City of Port Orchard Comprehensive Emergency Management Plan Emergency Management Plan, the Incident Commander will be the senior on -scene official from the first response agency until relieved by a higher authority. A. All Response Agencies and Departments Maintain standard operating procedures (SOP) for responding to a hazardous materials incident. 2. Train all personnel on the use of NIMS. 3. Participate in emergency response exercises, drills, and training. 4. Train personnel to the appropriate level for their response. Maintain and share current internal plans, SOPS, and checklists detailing status of resources with other supporting agencies. 6. Provide situation and status reports, upon request, to the EMC, Incident Commander, DEM, and/or other regulatory agencies. 7. Activate SOPS or respond as directed by the Incident Commander. 8. Support recovery efforts as identified in SOPs and/or as directed by Incident Commander, Emergency Management Coordinator (EMC), and/or the EOC. 9. Support appropriate State and Federal agencies as conditions warrant and within the realm of local plans and procedures. 10. Participate in debriefing and critiquing. B. City of Port Orchard 1. Emergency Management Coordinator Function as liaison between local responders and City officials and staff members. 2. Planning Department Provide a representative to function as the Public Infunnaliun Officer and coordinate all public information and instructions and media relations as defined in ESF 2, Communications and Warning. 4 ESF 10, Hazardous Materials September 2004 City of Port Orchard Comprehensive Emergency Management Plan 3. Police Department a) Ensure officers are trained and familiar with NIMS using both Incident and Unified Command. b) Provide a representative to participate in Unified Command for incidents that require a police investigation. c) Maintain emergency contingency plans and resources to ensure continuation of service. d) Ensure that law enforcement personnel are familiar with procedures for the identification and movement of essential personnel during an incident. e) Maintain a list of available resources. f) Assist with perimeter control at hazardous materials incident scenes, if requested and as resources allow. g) At the direction of the Incident Commander, assist in the implementation of the community warning system identified in Emergency Support Function 2, Communications and Warning. h) Provide for traffic control and maintenance of evacuation during a hazardous materials incident. 4. Public Works Department a) Provide current 24-hour contact numbers to DEM. b) Provide equipment and manpower to assist in the containment of a hazardous materials release, as appropriate. c) Provide assistance to law enforcement with regard to traffic control on evacuation routes and at the incident scene. d) Implement protection measures to ensure the safety of the water supply and water/sewer and surface water system. C. Local 1. Kitsap County Central Communications Center (CENCOM) Provide a single point of notification and coordination of a hazardous materials incident through CENCOM's 24-hour capability. ESF 10, Hazardous Materials September 2004 City of Port Orchard Comprehensive Emergency Management Plan 2. Kitsap County Department of Emergency Management a) Participate in the development of training and exercise programs with the first response community. b) Maintain current emergency contingency plans and a state of readiness to ensure rapid EOC activation with adequate and appropriately trained staff. c) Act as the coordinator for the various local emergency organizations and as the local liaison to EMD. d) Activate the County EOC and warning systems, as appropriate. e) Support first response agencies and Incident Command with information and resource coordination, as appropriate. f) Assist the Incident Commander in determining need for evacuation or shelter -in -place. g) Request activation of emergency shelter(s), if requested. h) Support recovery efforts as identified in emergency response procedures and/or as requested by Incident Commander. 3. Kitsap County Fire District #7 a) Enter into mutual aid agreements with other public and private entities for assistance in responding to a hazardous materials incident. b) Participate in the development of training and exercise programs with other first responders in the community. c) Ensure responders are trained and familiar with NIMS using both Incident and Unified Command. d) Provide a representative to participate in Unified Command for incidents that require a police investigation. e) Make necessary protective action decisions for the public and emergency workers. f) Upon arriving at the scene: 1) Assess the situation. ESF 10, Hazardous Materials September 2004 City of Port Orchard Comprehensive Emergency Management Plan 2) Develop objectives. 3) Identify priorities and develop action plan. 4) Coordinate staff and agency assignments to carry out plan. 5) Identify the owner, shipper, and releaser of the product at the earliest opportunity. 4. Kitsap County Health District Coordinate with the Washington State Department of Ecology to assess the public health risk from hazardous materials spills. 5. Kitsap County Sheriff s Office a) Assist with perimeter control at hazardous materials incident scenes, if requested and as resources allow. b) Assist in the implementation of the community warning system identified in Emergency Support Function 2, Communications and Warning, if requested and as resources allow. c) Provide for traffic control and maintenance of evacuation during a hazardous materials incident. D. State Department of Ecology a) Provide on -scene coordination, technical information containment, cleanup, disposal and recovery, environmental damage, assessment, chemical analysis and evidence collection for enforcement actions for non -radioactive hazardous materials incidents. b) Maintain a list of cleanup contractors, equipment, and technical and scientific personnel for non -radioactive hazardous materials. c) Coordinate damage assessments of moderate and major spills by activating the State Natural Resource Damage Assessment Team, when appropriate. ESF 10, Hazardous Materials September 2004 City of Port Orchard Comprehensive Emergency Management Plan 2. Department of Health a) Lead agency in Unified Command for incidents involving radioactive materials. b) Provide technical personnel and equipment for use with radioactive materials. c) Provide advice and guidance regarding the health hazards relating to hazardous materials. d) Provide technical assistance, sample collection, laboratory analysis, risk assessment, and control information relative to incidents involving hazardous materials. 3. Department of Labor and Industries Provide technical assistance and information concerning emergency workers' exposure to hazardous chemicals including information on procedures, protective equipment, and specific chemical properties and hazards of substances. 4. Emergency Management Division a) Maintain 24-hour capability to receive notification of incidents and requests for assistance and initial notification to local, State, and Federal response agencies. b) Coordinate and update lists of local, State, and Federal resources. c) Coordinate the procurement of State resources for use by the on - scene Incident Commander or as requested by DEM or other designated local or State response agencies. 5. Washington State Patrol a) Investigate all transportation accidents involving hazardous materials on State highways to determine the cause of the incident or if requested to by an Incident Commander. b) If responsible for Incident Command, respond as listed under Kitsap County Fire District #7. c) If not responsible for Incident Command, respond as requested by the Incident Commander. ESF 10, Hazardous Materials September 2004 City of Port Orchard Comprehensive Emergency Management Plan E. Federal Federal Emergency Management Agency a) Develop and test the Federal Response Plan (FRP) for radiological emergencies. b) Lead coordination role for Federal offsite planning and response coordination for all types of radiological emergencies. 2. United States Coast Guard a) Operate the National Response Center (NRC) which receives reports of incidents and serves as a focal point for notification of government authorities when a pollution incident occurs. b) Provide advice and assistance to users of the system by accessing computer data files that list hazardous substance characteristics. c) Function as the Federal on -scene coordinator for incidents involving coastal (navigable) waters. 3. United States Environmental Protection Agency a) Develop and promulgate the National Contingency Plan (NCP), chair the National Response Team (NRT), and co-chair the Regional Response Teams (RRTs). b) Provide emergency response team support for hazardous materials contingencies. c) Respond with advice and technical resources to protect the environment from all types of hazardous materials incidents. d) Act as the Federal on -scene coordinator for incidents involving inland waters. VI. REFERENCES A. City of Port Orchard Emergency Operations Center Manual B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Center Manual D. Kitsap County Fire District #7 Standard Operating Procedures ESF 10, Hazardous Materials September 2004 City of Port Orchard Comprehensive Emergency Management Plan E. Washington State Comprehensive Emergency Management Plan F. Federal Response Plan G. Public Law 99-499, Superfund Amendments & Reauthorization Act (SARA) of 1986, Title III, Emergency Planning and Community Right to Know VII. ATTACHMENTS None 10 ESF 10, Hazardous Materials September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 11 FOOD, WATER, and DONATED GOODS LEAD: American Red Cross Clerk's Department (Logistics Section Chief) Public Works Department SUPPORT: City: Emergency Management Coordinator Planning Department Police Department Local Annapolis Water District Kitsap County Cooperative Extension Agent Kitsap County Department of Emergency Management Kitsap County Health District Salvation Army State: Department of Health Emergency Management Division Other State Response Agencies Federal: Department of Agriculture A. Purpose To coordinate efforts to provide safe handling of food, water, and donated goods, following a major emergency or disaster, to persons unable to provide for themselves. B. Scope This Emergency Support Function (ESF) provides for the management, safe handling, and distribution of food stocks, water, and donated goods for the needs in the City of Port Orchard (City) during a major emergency or disaster. II. POLICIES American Red Cross Disaster Plan III. PLANNING ASSUMPTIONS A. Under emergency or disaster conditions, the American Red Cross (ARC) and the ESF 11, Food, Water, and Donated Goods September 2004 City of Port Orchard Comprehensive Emergency Management Plan Salvation Army are the agencies that have the ability to coordinate mass care. B. The City will work with all community, humanitarian, and social service organizations to assist in the coordination of this activity. C. Kitsap County Health District will provide guidance to City and County agencies and individuals to ensure the safety of food and water to the public. D. The City will not accept unprocessed donated goods during an emergency or disaster. E. The distribution of food, water, and donated goods needs to be a community -wide effort to include City government. F. Distribution of food, water, and donated goods will tax government, humanitarian, and social service agencies. G. The City has limited experience in coordinating the distribution of food, water, and donated goods in a catastrophic event. H. If not handled properly, food, water, and donated goods can become vehicles for illness and disease transmission, which must be avoided. IV. CONCEPT OF OPERATIONS A. General 1. It is the policy of the City to educate its citizens, businesses, and staff regarding their responsibility to provide for their own food and water for a minimum of 72 hours following a natural or technological disaster. 2. During an emergency or disaster, the City will coordinate with local agencies, churches, institutions, commercial facilities, volunteer organizations, and distributors of drinking water for the management of food, water, and donated goods. 3. Management and procurement of food and water in the City for disaster victims and workers shall be coordinated by the Clerk's Department, with the assistance of the Finance Department. These efforts will be coordinated through the Emergency Operations Center (EOC). 4. The EOC, in conjunction with Kitsap County Department of Emergency Management (DEM), will coordinate County, State, and Federal services needed in providing food and water to Port Orchard residents on a long- term basis. ESF 11, Food, Water, and Donated Goods September 2004 City of Port Orchard Comprehensive Emergency Management Plan 5. Kitsap County Health District and the Kitsap County Extension Agent (agricultural agent) will provide information on preventative measures to be taken to reduce contamination of food, water, crops, and livestock, as well as information/recommendations for the safe storage and distribution of emergency food. Information will be disseminated as described in Appendix 2, Public Information. , Me In the event of a countywide emergency or disaster, the cooperation of the food sector is essential to execute emergency plans for allocation of food resources to meet emergency demands. 2. The Logistics Section in the EOC will coordinate City food resources. 3. Emergency food stocks will be purchased or procured under the provisions of RCW 38.52.070, Local Organization and Joint Local Organizations Authorized — Establishment, Operation — Emergency Powers, Procedures. C. Water City residents obtain their drinking water from either individual wells or the City's or Annapolis Water District's public water supply. 2. The Planning Section in the EOC will coordinate City water resources. 3. Water supplies will be severely impacted both during flooding, severe winter storms (frozen and ruptured pipes), and earthquakes (total disruption, cracks, pipeline failures, etc.). 4. The Public Works Department is not prepared to deal with severely impacted water systems after a major emergency or disaster and may need outside assistance to recover from the event. 5. Following an earthquake, water may be considered contaminated because of pipeline breaks. D. Donated Goods 1. During a disaster the public and major corporations become very generous in both donating monies and goods to the disaster area. This generous outpouring of goodwill often severely impacts and overwhelms local government and social agencies trying to manage the donated goods. 2. The Logistics Section in the EOC will coordinate donated goods and resources. ESF 11, Food, Water, and Donated Goods September 2004 City of Port Orchard Comprehensive Emergency Management Plan 3. In a region -wide earthquake, the management of donated goods will not only tax government and social agencies but the donated goods could be so generous that many will never be used and will require disposal. 4. City government will coordinate all "nationally donated goods" through the County EOC. The Logistics Section in the EOC will assure all donated goods are evenly distributed based on need to all areas of the City. 6. Donated goods are categorized into two sections; solicited good and unsolicited goods. a) Solicited Goods - The impacted community has identified a specific need and requested specific items from either the general public and/or the community at large. Usually the request is for cash to the ARC and or Salvation Amy providing the major relief efforts to the affected community. b) Unsolicited Goods - The public sees or hears of the disaster through the media and is motivated to send a donation and/or donated goods to the impacted area whether it is needed or not. V. RESPONSIBILITIES A. City of Port Orchard Clerk's Department - Logistics Section Chief a) Provide a representative to serve as the Logistics Section Chief. b) Coordinate potential sites for holding donated goods, food, and water supplies. c) Coordinate with City departments and relief agencies regarding transportation and distribution of food and water to City staff and citizens. d) Act as liaison with public and private agencies for potential holding areas. 2. Emergency Management Coordinator a) In coordination with DEM, coordinate the activities of those local agencies charged in local plans for the provision of and management of food, water, and donated goods. 4 ESF 11, Food, Water, and Donated Goods September 2004 City of Port Orchard Comprehensive Emergency Management Plan b) Inform assigned agencies of the need to coordinate food, water, and donated goods. c) Coordinate and maintain liaison with private providers of mass care resources and services. d) Coordinate with all appropriate departments and agencies to ensure operational readiness. e) Maintain an operational EOC with necessary standard operating procedures (SOPs). f) In coordination with DEM and the Public Information Officer (PIO), coordinate emergency public information regarding food resources. g) Ensure notification of the local food bank of the possible need to activate and coordinate food and water distribution. 3. Planning Department a) Provide a representative to serve as the Public Information Officer. b) Coordinate the release of public information and instructions with DEM, ARC, and the Kitsap County Health District regarding issues related to food and water, as authorized by the EMC. 4. Police Department Provide or coordinate for security at food storage areas and crowd control at distribution sites, if requested and as resources allow. Public Works Department a) Develop and maintain SOPS to ensure potable water during an event. b) Conduct timely damage assessment and provide situation reports to the EOC with current water resource information. ESF 11, Food, Water, and Donated Goods September 2004 City of Port Orchard Comprehensive Emergency Management Plan B. Local American Red Cross a) Provide disaster victims with food, clothing, shelter, first aid, and supplementary medical/nursing care and meet other urgent immediate needs. b) Assess equipment and training needs. c) Provide liaison to the County EOC. 2. Annapolis Water District Assist in ensuring water service to the City, if requested and as resources allow. 3. Kitsap County Cooperative Extension Provide information on food safety. 4. Kitsap County Department of Emergency Management a) Request the assistance of County agencies and private organizations having emergency mass care capabilities, when requested by local governments. b) Provide overall logistical support of nationally donated goods by managing the County EOC following its activation. c) Alert those County and local agencies that have the expertise needed with managing food (Department of Agriculture), water (Kitsap County Health District), and donated goods (Government Surplus Administration). d) Coordinate all public information and instruction, and media relations as defined in the Kitsap County Comprehensive Emergency Management Plan, Appendix 2, Public Information. 5. Kitsap County Health District a) Analyze water samples from sources suspected of contamination and make appropriate recommendations. b) Develop procedures to notify the residents of Kitsap County how to treat contaminated food and water. ESF 11, Food, Water, and Donated Goods September 2004 City of Port Orchard Comprehensive Emergency Management Plan 6. Salvation Army a) Provide mobile canteen services. b) Provide emergency feeding services. c) Collect and distribute food, clothing, and other supplies. d) Maintain a resource listing of equipment, supplies, and facilities and their availability and provide a copy to DEM, upon request. e) Assess equipment and training needs. f) Coordinate activities with the County EOC. C. State 1. Department of Health a) Supplement local health agencies in the regulation and inspection of consumable foods at the point of preparation. b) If available, coordinate and inspect appropriate response with all Group A water purveyors (15 or more homes or serves 25 people per day for more than 60 days). 2. Emergency Management Division a) Request the assistance of State agencies and private organizations having emergency mass care capabilities when requested by local governments. b) Provide overall logistical support of nationally donated goods by managing the State's Logistic Center 72 hours following its activation. c) Alert those State and local agencies that have the expertise needed with managing food (Agriculture), water (Department of Health), and donated goods (Government Surplus Administration). 3. All other State Agencies a) The State Emergency Management Council provides for local mass care and feeding through its local member units. b) Assess equipment and supply needs. ESF 11, Food, Water, and Donated Goods September 2004 City of Port Orchard Comprehensive Emergency Management Plan c) Recruit and supervise volunteers to staff local logistics center, as requested and feasible. d) Respond as identified in the Washington State Comprehensive Emergency Management Plan. D. Federal Department of Agriculture Assist in the inspection of donated foods and other goods. VI. REFERENCES A. American Red Cross Disaster Plan B. City of Port Orchard Emergency Operations Center Manual C. Kitsap County Comprehensive Emergency Management Plan D. Kitsap County Emergency Operations Center Manual E. RCW 38.52.070, Local Organization and Joint Local Organizations Authorized — Establishment, Operation- Emergency Powers, Procedures F. Washington State Comprehensive Emergency Management Plan G. Federal Response Plan VII. ATTACHMENTS None g ESF 11, Food, Water, and Donated Goods September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 12 ENERGY LEAD: Public Works Department SUPPORT: City: Planning Department Police Department Local: Cascade Natural Gas Corporation Kitsap County Department of Emergency Management Puget Sound Energy State: Emergency Management Division Federal: Federal Emergency Management Agency I. INTRODUCTION A. Purpose To provide for the effective utilization of available electric power, natural gas, and petroleum products, as required to meet essential needs of the City of Port Orchard (City) during an emergency or disaster. 2. To facilitate the coordination with private utilities required to meet essential needs during an emergency or disaster. B. Scope This Emergency Support Function (ESF) addresses: Assessing energy systems and infrastructure damage, supply, demand, and requirements to restore such systems. 2. Assisting City departments and agencies in obtaining fuel for transportation, communication, emergency operations, and other critical facilities. 3. Helping energy suppliers in obtaining equipment, specialized labor, and transportation to repair or restore service to pre -disaster levels. ESF 12, Energy September 2004 City of Port Orchard Comprehensive Emergency Management Plan H. POLICIES The priority of the City shall be to protect lives and property, including critical energy and utility lifelines, and the environment. III. PLANNING ASSUMPTIONS A. Puget Sound Energy (PSE) provides electric power to the Port Orchard community. B. Cascade Natural Gas Corporation (CNGC) provides natural gas fuel to the Port Orchard community. C. PSE and CNGC operations are regulated by the Washington Utilities and Transportation Commission as well as Federal and State statutes. D. Under ordinary conditions, requests for service from PSE and CNGC are routed to their Customer Call Centers. Those agencies have also shared with the City the telephone numbers dedicated to public safety agencies for emergency response information. The Emergency Operations Center (EOC) also maintains emergency contact information for PSE's and CNGC's EOCs. E. The Public Information Officer (PIO) will coordinate information regarding electricity and natural gas with PSE's and CNGC's media relations team members. F. A severe natural disaster or other significant event can sever key energy and utility lifelines, constraining supply in impacted areas, or in areas with supply links to impacted areas, and also affect fire fighting, transportation, communication, and other lifelines needed for public health and safety. G. There may be widespread and/or prolonged electric power failure. Communications, water, wastewater, and solid waste disposal systems will be affected, and traffic signals will not operate. H. There may be extensive pipeline failure in gas lines. These pipeline failures may take hours, days, or even weeks to repair. I. There may be panic hoarding of fuel in some areas served by severed pipelines, or by individuals from neighboring jurisdictions where shortages have occurred. J. Natural gas lines may fracture, creating a hazardous and volatile environment. K. City departments, under Emergency Proclamation, may need the authority to go on private property to evaluate and repair utilities that jeopardize public and private property or threaten public health or the environment. ESF 12, Energy September 2004 City of Port Orchard Comprehensive Emergency Management Plan IV. CONCEPT OF OPERATIONS A. The occurrence of a major disaster could destroy or disrupt all or a portion of the City's energy systems. The electrical power industry within Washington is organized into a network of public and private generation and distribution facilities which form the Northwest Power Pool. Through such networks, the electrical power industry has developed a capability to provide power under even the most extreme circumstances. 2. Natural gas within Kitsap County is supplied by major energy corporations through common pipelines originating from the Western United States and Canada. 3. The Washington State Department of Transportation (WSDOT) can access local petroleum suppliers and major oil companies to facilitate the delivery of adequate amounts of emergency petroleum fuel supplies and may be requested through local emergency management channels. B. To the maximum extent possible during a disaster, energy systems will continue to provide services through their normal means. C. Energy resources will be used to meet immediate local needs. If shortages exist, requests to meet needs will be submitted through normal emergency management channels. Actions may be taken to curtail use of energy until normal levels of service can be restored or supplemented. These resources, when curtailed, will be used to meet immediate and essential emergency needs (e.g. hospitals, etc.). D. Energy information will be furnished to emergency government officials at all levels to inform the public on proper use of services. E. As needed or requested, energy representatives will compile post -emergency damage assessment reports and transmit them to the Kitsap County Department of Emergency Management (DEM). F. "The governor shall make a reasonable, good faith effort to provide the committee with notice when the governor is considering declaring a condition of energy supply alert or energy emergency. The governor shall immediately transmit the declaration of a condition of energy supply alert or energy emergency and the findings upon which the declaration is based and any orders issued under the powers granted in this chapter to the committee. The governor shall provide the committee with at least fourteen days' notice when requesting an extension of a condition of energy supply alert or energy emergency, unless such notice is waived by the committee." (RCW 43.21G.040 [7]) ESF 12, Energy September 2004 City of Port Orchard Comprehensive Emergency Management Plan G. "To protect the public welfare during a condition of energy supply alert or energy emergency, the executive authority of each State or local governmental agency is hereby authorized and directed to take action to carry out the orders issued by the governor pursuant to this chapter as now or hereafter amended. A local governmental agency shall not be liable for any lawful actions consistent with RCW 43.21G.030 as now or hereafter amended taken in good faith in accordance with such orders issued by the Governor." (RCW 43.21G.050) V. RESPONSIBILITIES A. City of Port Orchard Emergency Management Coordinator Serve as liaison and coordinate response and recovery efforts between City departments, outside agencies and the County EOC, if appropriate. 2. Planning Department a) Provide a representative to serve as the Public Information Officer (PIO). b) In coordination with DEM and energy providers, coordinate emergency public information regarding loss or disruption of energy. 3. Police Department a) Before the Event (1) Develop and maintain current standard operating procedures (SOPs) to be used during an emergency or disaster. (2) Train personnel to the appropriate level for their required response. (3) Participate in emergency response exercises, drills, and training. b) During the Event (1) Designated representative report to the EOC. (2) Implement SOPS. ESF 12, Energy September 2004 City of Port Orchard Comprehensive Emergency Management Plan (3) Alert personnel with emergency response functions. (4) Provide support in securing areas where electrical or natural gas incidents pose a danger to the public. (5) Provide assistance in implementing road closures and detours for roadways. (6) Provide support in field operations, as appropriate. c) After the Event (1) Support recovery efforts as identified in the SOPS. (2) Support appropriate local, State, and Federal agencies, as conditions warrant and within the realm of City plans and procedures. (3) Participate in debriefing and critiquing organized by the EMC or DEM. 4. Public Works Department a) Before the Event (1) Support and maintain franchise agreements, letters of understanding, contracts, etc. with private utilities responsible for electricity, natural gas, and the pipeline fuel transport to ensure response and recovery operations are conducted in an orderly manner and in citywide priority sequence to the greatest extent possible. (2) Develop and maintain current SOPS to be used during an emergency or disaster. (3) Train personnel to the appropriate level for their required response. (4) Participate in emergency response exercises, drills, and training. (5) Maintain close liaison with local energy providers and identify 24-hour emergency numbers and contact personnel. ESF 12, Energy "September 2004 City of Port Orchard Comprehensive Emergency Management Plan b) During the Event (1) In conjunction with DEM, assist in determining priorities among users if an adequate energy supply is not available to meet all essential needs. (2) Coordinate all public information and instructions and media relations as defined in Appendix 2, Public Information. (3) Coordinate fuel needs for transportation, communications, emergency operations, and other critical facilities. c) After the Event (1) Support recovery efforts as identified in SOPs. (2) Support appropriate local, State, and Federal agencies, as conditions warrant and within the realm of City plans and procedures. (3) Provide situation and status reports, as requested. (4) Prepare appropriate disaster assistance forms for submittal to appropriate local, State, and Federal agencies. (5) Participate in debriefing and critiquing organized by the EMC or DEM. B. Local 1. Energy Providers a) Continue to operate in the tradition of self-help and interservice mutual aid before calling for area, regional, or State assistance. b) Comply with the prevailing priority systems relating to curtailment of customer demands or loads, restoration of services, and provision of emergency services for other utilities and systems. c) In coordination with the EOC, determine priorities among users if adequate supply is not available to meet all essential needs. d) Provide information necessary for compiling damage and operational capability. ESF 12, Energy September 2004 City of Port Orchard Comprehensive Emergency Management Plan 2. Kitsap County Department of Emergency Management a) Maintain a liaison contact with the Emergency Response Manager of PSE and CNGC. b) Request representation of providers in the County EOC, if appropriate. c) Coordinate regional emergency response and recovery operations within Kitsap County. C. State Emergency Management Division 1. Alert appropriate State agencies of the possible requirement to supplement local energy needs. 2. Coordinate with the Utilities and Transportation Commission to provide supplemental assistance to local government. D. Federal Federal Emergency Management Agency Coordinate activities of Federal agencies having supplemental energy and utility resource capabilities when a Presidential Disaster Declaration has been issued. VI. REFERENCES A. City of Port Orchard Emergency Operations Center Manual B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Center Manual D. RCW 43.21 G, Energy Supply- Emergencies and Alerts E. Washington State Comprehensive Emergency Management Plan F. Federal Response Plan VII. ATTACHMENTS None ESF 12, Energy 7 September 2004 City of Port Orchard Comprehensive Emergency Management Plan THIS PAGE INTENTIONALLY LEFT BLAND ESF 12, Energy September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 20 MILITARY SUPPORT TO CIVIL AUTHORITIES LEAD: Emergency Management Coordinator SUPPORT: Kitsap County Department of Emergency Management Washington Military Department I. INTRODUCTION A. Purpose To describe the circumstances and conditions under which units of the Washington State National Guard and the Department of Defense (DOD) can provide military support to civil authorities (MSCA). 2. To describe the procedures used to obtain military support. B. Scope This Emergency Support Function (ESF) addresses all requests for military support originated by the City of Port Orchard (City) through the Kitsap County Department of Emergency Management (DEM) following a Proclamation of a Local Emergency. II. POLICIES None III. PLANNING ASSUMPTIONS A. The City Council has authorized the Emergency Management Coordinator to request military assistance, if necessary. B. The military is capable of providing a wide range of support to local governments during an emergency or disaster. C. Military assistance is considered supplemental to local efforts and will not be requested unless and until applicable local responses have been, or will imminently be, exhausted. D. All requests for military assistance, except requests during imminently serious situations as described herein, will be submitted to the Washington State Emergency Management Division (EMD) through DEM. ESF 20, Military Support to Civil Authorities September 2004 City of Port Orchard Comprehensive Emergency Management Plan E. Military support may be delayed until a state of emergency is proclaimed by the Governor or a Presidential Disaster Declaration has been issued. F. It may take 48 hours or longer to receive military assistance. G. When deployed to provide MSCA, military forces will work under the direction of local authority, but will retain their unit integrity and military chain of command. IV. CONCEPT OF OPERATIONS If the City has submitted a resource request to DEM and they are unable to accommodate the request using County or private assets, a resource request may be made to the State EOC as part of routine resource management activities. 2. It will be up to the State to determine the appropriate means of meeting the County's request, including the use of military assets. 3. If DEM is aware of a specific resource owned by the military and needed by the City, the specific resource may be identified in the request sent to the State EOC. 4. In an imminently serious situation, the County may request assistance directly from the military. An imminently serious situation is one in which there is an imminent threat to life and/or to property which will cause human suffering. A military unit commander can respond to direct requests for assistance, if. a) An imminently serious situation exists. b) The military unit is capable of providing the type of support requested without degrading its primary national defense commitments. c) The military unit is the only source of help available including the private sector, or the only source of help including the private sector that can respond in time to support the City and/or County in alleviating the situation. d) The City Council and/or the Kitsap County Board of Commissioners have issued a Proclamation of a Local Emergency. e) The City, County, or State government is willing to certify to military authorities that conditions a, c, and d exist. f) The City and/or County agree to assume the costs incurred by the military unit to provide the requested support. ESF 20, Military Support to Civil Authorities September 2004 City of Port Orchard Comprehensive Emergency Management Plan 5. The base commander of a military installation has the authority to respond to immediate life -threatening emergencies. Requests made under these circumstances may be made directly to the local installation. Assistance from the U.S. Coast Guard and the Military Assistance to Safety and Traffic (MAST -Fort Lewis) may be requested through EMD. All other requests for military assistance must be submitted to EMD through DEM. 6. The National Guard may be available following an activation by the Governor. Requesting National Guard assistance must be submitted to EMD through DEM. T To obtain National Guard assistance, the City must demonstrate that the need is beyond its capability or that a special capability provided only by the military is immediately required. 8. Under the Posse Comitatus Act, Federal military forces cannot engage in direct law enforcement activities, such as arresting individuals or conducting surveillance. However, they are allowed to provide indirect support, such as loaning equipment or providing technical assistance to civilian law enforcement agencies. V. RESPONSIBILITIES A. Emergency Management Coordinator Determine if and when a recommendation will be submitted to DEM to request military assistance. 2. Transmit all requests to DEM. 3. Identify suitable staging areas and coordinate logistic support with the responding unit, as appropriate. 4. Coordinate activities to ensure efficient use of requested assets. B. Kitsap County Department of Emergency Management 1. Receive requests for military support from the City and determine whether to request military assistance. 2. Prepare requests for military assistance for routine requests or for imminently serious situation requests. 3. Transmit all requests to EMD. 4. Coordinate activities to ensure efficient use of requested assets. ESF 20, Military'Support to Civil Authorities September 2004 City of Port Orchard Comprehensive Emergency Management Plan VI. REFERENCES A. City of Port Orchard Emergency Operations Center Manual B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Center Manual D. Washington State Comprehensive Emergency Management Plan E. Military Support to Civil Authorities Plan, Headquarters I Corps and Fort Lewis F. Federal Response Plan VII. ATTACHMENTS A. Military Organizations B. Examples of Military Resources and Services 4 ESF 20, Military Support to Civil Authorities September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 20 MILITARY SUPPORT TO CIVILIAN AUTHORITIES ATTACHMENT A MILITARY ORGANIZATIONS U.S. Army Corps of Engineers, Seattle (206) 764-3406 MILITARY CONTACT MUST BE VIA THE WASHINGTON STATE EMERGENCY OPERATIONS CENTER OR DUTY OFFICER Washington Army National Guard Camp Murray, WA 98430 Commander, 5th Continental US Army (CONUSA) Headquarters 1st Corps, Fort Lewis, WA 98431-5000 Madigan Army Medical Center Tacoma, WA 98431-5000 US Army Reserve HQ, 70th Regional Support Brigade (RSC) 4575 36th Ave. W, Fort Lawton, WA 98199-5000 A Company, 6th Battalion,158 Aviation Regiment 3433 109th St. SW, Everett, WA 98204 Navy Region Northwest 1103 Hunley Rd. Silverdale, WA 98315-1199, (360) 315-5123 Naval Station Everett 2000 W. Marine View Drive, Everett, WA 98207-500 Naval Station Bremerton 120 South Dewey Street, Bremerton, WA 98314 Naval Hospital Bremerton Bremerton, WA 98312 Navy Engineering Field Activity NW 19917 7°i Ave. NE, Pouisbo, WA 98370-7570 Naval Submarine Base Bangor Silverdale, WA 98315-1200 62nd Air Force Wing McChord Air Force Base, WA 98438 ESF 20, Military Support to Civil Authorities Attachment A, Military Organizations September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 20 MILITARY SUPPORT TO CIVILIAN AUTHORITIES ATTACHMENT B EXAMPLES OF MILITARY RESOURCES AND SERVICES (Not all inclusive) WASHINGTON MILITARY DEPARTMENT • Aircraft for transportation and reconnaissance • Vehicles and drivers to assist with transportation • Vehicles for transporting sand and sandbags • Personnel to assist in securing roadblocks • Limited mass feeding • Civil disturbance operations/area security patrols • Perimeter security/quarantine • Limited military engineering • Mobile/fixed communications • Delivery of supplies • Emergency shelter • Limited emergency electrical power • Urban search and rescue • Limited emergency medical aid • Limited potable water • Aerial reconnaissance U. S. DEPARTMENT OF DEFENSE ASSETS • Medical assistance • Patient evacuation • Urban fire suppression (requested through CENCOM mutual aid) • Communications equipment • Debris clearance for emergency access • Damage assessment and structural evaluation of buildings • Demolition • Water supply • Restoration services for critical facilities • Contracting and construction management ■ Electrical generation ESF 20, Military Support to Civil Authorities 6 Attachment B, Examples of Military Resources and Services September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 21 RECOVERY AND RESTORATION LEAD: Emergency Management Coordinator Planning Department Public Works Department SUPPORT: City: All Departments Local: American Red Cross Kitsap County Assessor Kitsap County Department of Emergency Management Kitsap County Health District Kitsap County Public Works Kitsap County Sheriff s Office State: Emergency Management Division Federal: Federal Emergency Management Agency I. INTRODUCTION A. Purpose To provide a standardized system to collect, report, and evaluate information related to an emergency or disaster and the response necessary to facilitate the community's transition from an emergency situation to the resumption of normal activities. B. Scope This Emergency Support Function (ESF) addresses roles and responsibilities of all City of Port Orchard (City) departments regarding recovery and restoration efforts and addresses disaster -related assistance and services provided by government and volunteer agencies following an emergency. This ESF will be implemented in concert with ESF 7, Resource Management and ESF 23, Damage Assessment. ESF 21, Recovery and Restoration September 2004 City of Port Orchard Comprehensive Emergency Management Plan II. POLICIES A. The recovery effort for the City in large disasters will be coordinated from the Emergency Operations Center (EOC) under the direction of the Emergency Management Coordinator (EMC), or designee. B. The Kitsap County Department of Emergency Management (DEM) will coordinate the collection of damage assessment information for both public losses and uninsured private losses from local jurisdictions, public entities, and tribes, and forward the information to Washington State Emergency Management Division (EMD) for a determination of whether the County, including the City, will be recommended for Federal individual assistance, public assistance, or both. C. Whenever Kitsap County qualifies for State and/or Federal individual disaster assistance, individuals, families, and businesses will be referred to applicable State and Federal programs or to volunteer agencies. D. When individuals, families, and businesses do not qualify for State or Federal assistance, or whenever Kitsap County proclaims a local emergency, which is not followed by a State or Federal declaration, assistance will be provided in accordance with existing City and County policy and programs or by volunteer agencies. E. Public damage and response costs will be borne by the incurring organization. Reimbursement will be provided through State and Federal programs, as available. III. PLANNING ASSUMPTIONS A. The capability to recover from any emergency or disaster is dependent upon the timely receipt of accurate information. This information is used to determine priorities based on needs and the availability of resources. B. There may be an immediate and urgent need for medical attention, sanitation facilities, food, water, clothing, and transportation following an emergency or disaster. C. To the extent practicable, immediate basic needs will be the responsibility of the individual, benefited by their individual disaster preparedness measures. D. Needs not inet by individual responsibility will be referred to established public or private programs consistent with individual qualifications, organizational priorities, and resource availability. ESF 21, Recovery and Restoration September 2004 City of Port Orchard Comprehensive Emergency Management Plan E. Organizations or agencies providing utility services, whether public or private, will have in place and implement plans to ensure continued service during the recovery and restoration periods. F. All City departments are responsible for the preparation of damage assessment forms for their department and ensuring the forms are forwarded to the EOC, or designated department. IV. CONCEPT OF OPERATIONS A. Following the initial response to an event, the EOC will remain activated to coordinate initial recovery and restoration activities. The EOC may remain activated until its coordinating functions are no longer needed. The EOC may be reactivated on a temporary basis to meet developing needs. B. Depending on the nature of the emergency, the EOC may be activated to coordinate the City's recovery and restoration activities, including mitigation. C. EOC staff will support citywide activities. Liaison and coordination will be maintained with County, State, and Federal officials, the American Red Cross (ARC), and other volunteer organizations. The priority of tasks will be determined by the EMC. D. During the response phase, EOC staff will document reported damage throughout the City, evaluate community needs, and commence planning for recovery and restoration. Resources and services will be arranged, as necessary, for meeting urgent community needs. E. The resources and services of the City will be used to the extent practicable. Additional services or resources, or those not normally part of the City inventory, may be procured from private sources, requested through DEM, or provided by the community. F. Individuals, families, and the business community seeking financial or housing assistance will be referred to County, State, Federal, and/or volunteer program coordinators, as applicable. G. A listing of selected disaster assistance programs is included as Attachment A, Individual Assistance Programs. ESF 21, Recovery and Restoration September 2004 City of Port Orchard Comprehensive Emergency Management Plan V. RESPONSIBILITIES A. City of Port Orchard 1. City Departments a) Include recovery and restoration activities in organizational training programs and participate in City and Countywide drills and exercises to evaluate recovery and restoration activities and procedures. b) Implement recovery and restoration procedures following an emergency or disaster, as appropriate. c) Provide the EMC and/or the Public Information Officer (PIO) with relevant information for distribution to the public. d) Provide a liaison to coordinate with State and Federal assessors the development and tracking of Disaster Survey Reports. e) Support and assist those organizations with specific recovery and restoration responsibilities as requested. 2. Clerk's Department a) In conjunction with DEM, register emergency workers for recovery and restoration activities. b) In conjunction with DEM, coordinate recovery and restoration activities of emergent volunteers not otherwise qualified for registration as emergency workers. c) Obtain appropriately trained personnel to assist with recovery and restoration activities as directed by the EMC. 3. Emergency Management Coordinator a) Develop and maintain active liaison with private non-profit groups and the business community to facilitate the provision of recovery and restoration resources and services. b) In coordination with DEM, arrange for establishment of a Disaster Recovery Assistance Center when requested by County, State, or Federal emergency management personnel. ESF 21, Recovery and Restoration September 2004 City of Port Orchard Comprehensive Emergency Management Plan c) Implement EOC procedures for coordinating recovery and restoration activities and public information. Coordinate content and distribution of recovery information with County, State, and Federal emergency management agencies. d) In coordination with the PIO, inform the public of available services and assistance programs. e) Recommend policy and provide direction on emergent issues not otherwise addressed or those for which there is a disagreement or confusion regarding responsibility, scope, duration, coordination, or procedure. f) Coordinate a review of the Comprehensive Emergency Management Plan after activation to incorporate lessons learned. 4. Finance Department a) Document all expenditures relating to disaster recovery and restoration efforts. b) Ensure disaster -related expenditures are made in accordance with applicable laws, regulations, and accounting procedures. c) Assist City departments with documenting all disaster -related expenditures. d) Responsible for all financial, cost analysis, and cost recovery aspects of the emergency or disaster. e) Assist in identifying internal and external funding sources for disaster -related expenditures if department budgets are exceeded. f) Maintain all official records relating to the event. g) Manage the compensation for injury and claims process arising from the emergency or disaster. h) Information Technology Ensure telecommunications (telephones, faxes, cellular phones, radios) and computers are operational for the EOC and all City departments. ESF 21, Recovery and Restoration September 2004 City of Port Orchard Comprehensive Emergency Management Plan 5. Planning Department a) Assist and advise the public with relevant recovery activities, including building and safety inspections, land use and zoning information, and permit assistance. b) Provide expertise and recommendation for reconstruction, demolition, and structural mitigation during the recovery and restoration period. c) Review development standards and building codes as a result of lessons learned from a disaster, as appropriate. d) Provide a representative to serve as the Public Information Officer. 6. Public Works Department a) In coordination with Kitsap County Public Works and the provider of waste management services, implement procedures for the collection and disposal of disaster debris from public and private property, including the pick-up and disposal of hazardous material. b) Determine and direct the scope and timing of City involvement in collection, receipt, and disposal of disaster -related debris. c) Remove debris from rights -of -ways and repair and restore roads and bridges damaged during an emergency or disaster. Initial focus should be on major or critical routes. d) In coordination with outside agencies, develop policies and procedures to segregate disaster debris into recyclable and non - recyclable components, including the recycling of applicable components. e) Ensure adequate resources and trained personnel are identified to conduct debris removal activities. Develop plans and procedures to register and use resources of other jurisdictions, professional organizations, the business community, and volunteers. f) Develop policies and procedures for addressing storm water, surface water, and drainage issucs on public and privatc property. g) In coordination with the DEM and if directed by the EMC, arrange for facilities, furnishings, and equipment to support a Disaster Recovery Center. ESF 21, Recovery and Restoration September 2004 City of Port Orchard Comprehensive Emergency Management Plan h) In coordination with the EOC, identify temporary storage locations for disaster -related debris. i) In coordination with the EOC, DEM, and the ARC, identify sites for temporary campgrounds to accommodate displaced families and individuals, assuring sufficient space for emergency sanitation and staging of support infrastructure such as field kitchens, generators, mobile hospitals, and administrative facilities. B. Local 1. American Red Cross a) Activate mass -care facilities and individual assistance programs as the need is identified by the ARC staff or upon request from DEM or the EOC. b) Coordinate mass care and individual assistance with the EMC, if requested. c) Coordinate pet care with the local animal services and staff. 2. Kitsap County Assessor Process citizen requests for property re -assessment, or reduction of assessments due, as a result of losses or damages caused by a disaster. 3. Kitsap County Department of Emergency Management a) Develop and maintain active liaison with private non-profit groups and the business community to facilitate the provision of recovery and restoration resources and services. b) Arrange for establishment of a Disaster Recovery Center when requested by City, State, or Federal emergency management personnel. c) Maintain files of disaster -related recovery and restoration information provided during previous disasters, including that of City, State, and Federal agencies, and other jurisdictions. d) Develop EOC procedures for coordinating regional recovery and restoration activities and public information; coordinate content and distribution of recovery information with City, State, and Federal emergency management agencies. ESF 21, Recovery and Restoration September 2004 City of Port Orchard Comprehensive Emergency Management Plan e) Develop and maintain a system for registering emergency workers for recovery and restoration activities. f) Develop and maintain a system for coordinating emergent volunteers, not otherwise qualified for registration as emergency workers for recovery and restoration activities. g) In coordination with the PIO, inform the public of available services and assistance programs. h) Assist other organizations in identifying recovery and restoration activities and training opportunities. i) Include recovery and restoration coordination as part of the citywide emergency management training program. j) Recommend policy and provide direction on emergent issues not otherwise addressed or those for which there is a disagreement or confusion regarding responsibility, scope, duration, coordination, or procedure. k) Coordinate a review of the Comprehensive Emergency Management Plan after activation to incorporate lessons learned. 4. Kitsap County Health District a) Advise the public, through the PIO, of pertinent public health and environmental health issues and concerns such as inspection of on - site sewage systems and wells, sanitation and disinfection, food and water safety, and disease. b) Ensure adequate resources and trained personnel are identified to conduct Public and Environmental Health activities. Develop plans and procedures to register and use resources of other jurisdictions, professional organizations, the business and medical communities, and volunteers. 5. Kitsap County Public Works Implement policies and procedures, in coordination with the Kitsap County Health District, for the collection and disposal of disaster debris from public and private property, including the pick-up and disposal of hazardous material. ESF 21, Recovery and Restoration September 2004 City of Port Orchard Comprehensive Emergency Management Plan 6. Kitsap County Sheriff's Office Provide inmate crews to assist City departments with recovery and restoration activities, if appropriate. C. State and Federal Emergency Management Division and Federal Emergency Management Agency Dispatch assessment teams to document or verify public and private damage. 2. If "Individual Assistance" is authorized, establish a local Disaster Recovery Center to assist qualified citizens with filing claims for financial or housing assistance. 3. If "Public Assistance" is authorized, dispatch assessors to develop, in coordination with local representatives, Disaster Survey Reports for public damage and response costs. 4. Provide technical assistance and advice on recovery and mitigation activities to both citizens and public agencies, as appropriate. 5. Coordinate public information and assistance activities with the City and County PIOs. Keep local authorities informed of assistance provided to local residents, businesses, and public entities. VI. REFERENCES A. City of Port Orchard Emergency Operations Center Manual B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Disaster Recovery Plan D. Kitsap County Emergency Operations Center Manual E. Kitsap County Sheriff's Office Standard Operating Policies and Procedures Manuals F. Washington State Emergency Management Disaster Assistance Guide for Local Governments G. Washington State Comprehensive Emergency Management Plan H. Federal Response Plan ESF 21, Recovery and Restoration September 2004 City of Port Orchard Comprehensive Emergency Management Plan VII. ATTACHMENTS A. Individual Assistance Programs 10 ESF 21, Recovery and Restoration September 2004 City of Port Orchard Comprehensive Emergency Management Plan APPENDIX 21- RECOVERY & RESTORATION ATTACHMENT A INDIVIDUAL ASSISTANCE PROGRAMS (This compendium identified typical individual assistance programs that may be available following an emergency or disaster. Each program has its own eligibility requirements, which must be met by each applicant to receive assistance) PROGRAM: HUMANITARIAN SERVICE GROUPS (e.g. American Red Cross, Salvation Army, Church Groups, Voluntary Organizations, Community Service Groups) FUNDED BY: Agency or Group ADMINISTERED: Agency or group at temporary or permanent locations These services can be requested by individuals, local, or state officials. They provide immediate emergency aid such as clothing, food, medical assistance, shelter, cleanup help, transportation, furniture, and medical supplies. PROGRAM: EMERGENCY FOOD STAMP PROGRAM FUNDED BY: Food and Nutrition Services (USDA) ADMINISTERED: State Department of Social and Health Services Provides food coupons to qualifying disaster victims. Requires a request to the USDA by the Department of Social and Health Services, based on request to DSHS by State Emergency Management in coordination with local Emergency Management. PROGRAM: INSURANCE ASSISTANCE ADMINISTERED: American Insurance Association (AIA) Federal Emergency Management Agency National Flood Insurance Program Counseling on insurance problems and questions. Appendix 21, Recovery and Restoration 11 Attachment A, Individual Assistance Programs September 2004 City of Port Orchard Comprehensive Emergency Management Plan PROGRAM: CONSUMER PROTECTION ADMINISTERED: State Attorney General's Office Provides counseling on consumer problems such as non -availability of products and services needed for reconstruction, price gouging, disreputable business concerns and practices. May involve coordinating with the Insurance Commissioner and/or legal counseling. PROGRAM: CRISIS COUNSELING ADMINISTERED. Department of Social and Health Services Available only after a special request by the Governor and approved by FEMA. Referral services and short-term counseling for mental health problems caused or aggravated by a disaster. PROGRAM: INDIVIDUAL AND FAMILY GRANT PROGRAM (IFGP) FUNDED BY: 75% Federal 25% State ADMINISTERED: State Emergency Management Intended to provide assistance to individuals and families to permit them to meet those disaster - related necessary expenses and serious needs for which other assistance is either unavailable or inadequate. It is not intended as a replacement or insurance program. PROGRAM: TEMPORARY HOUSING PROGRAM FUNDED BY: 100% Federal ADMINISTERED: FEMA Provides financial assistance or government -owned dwellings, if available, for those whose primary residences are uninhabitable as a result of a disaster. 12 Appendix 21, Recovery and Restoration Attachment A, Individual Assistance Programs September 2004 City of Port Orchard Comprehensive Emergency Management Plan PROGRAM: DISASTER LOANS FUNDED BY: U.S. Small Business Administration ADMINISTERED: U.S. Small Business Administration Physical Disaster Loans. Low interest loans to individuals for repair, replacement, or rehabilitation of owner -occupied primary residence or personal property loss for renters. Business Loans (Physical Disaster Loans). Low interest loans to businesses for repair, replacement or rehabilitation of disaster -damaged property. Economic Injury Disaster Loans (EIDL). For businesses that are suffering economic loss as a result of single sudden physical event of catastrophic nature. SBA's maximum loan is up to $500,000. Funds can be used for indebtedness and operating expenses. PROGRAM: EMERGENCY LOANS, FARMERS HOME ADMINISTRATION (FHA) ADMINISTERED: U. S. Department of Agriculture Low interest loans to farmers, ranchers, and agricultural operators, either tenant -operator or owner -operator, for physical and production losses. Loan may also be used to repair or replace farm property and supplies, or for repayment of farm -operating debits incurred During -the -Event year. May also be available if approved by the USDA following a Governor's request. PROGRAM: DISASTER UNEMPLOYMENT ASSISTANCE FUNDED BY: FEMA ADMINISTERED: U. S. Department of Labor through the State Employment Security Department (DOL) Provides weekly benefit payments to those out of work due to the disaster, including self- employed persons, farm workers, farm and ranch owners, and others not normally covered under regular unemployment insurance programs. Appendix 21, Recovery and Restoration 13 Attachment A, Individual Assistance Programs September 2004 City of Port Orchard Comprehensive Emergency Management Plan PROGRAM: TAX ASSISTANCE ADMINISTERED: Internal Revenue Service (IRS) County Assessors Provides counseling and assistance in the form of income tax rebates to disaster victims who file income tax returns during the year of the disaster occurrence or during any of the three previous years. These earlier returns may be amended to receive an immediate tax rebate for non-insured casualty losses to homes, personal property, businesses or farming/ranching operations. Benefits may also result from filing amended state income tax returns. County assessors may provide information on possible property tax relief. PROGRAM: SOCIAL SECURITY BENEFITS FUNDED BY: Social Security Administration (SSA) ADMINISTERED: Social Security Administration Assistance to annuitants with address changes and expedited check delivery. Assistance in applying for disability, death and survivor benefits, and SSI payments. PROGRAM: VETERAN'S BENEFITS FUNDED BY: Veterans Administration (VA) ADMINISTERED: Veterans Administration (VA) Assistance in applying for VA death benefits, pensions, insurance settlements and adjustments to VA insured home mortgages. VA representatives will also record address changes if necessary. PROGRAM: LEGAL SERVICES ADMINISTERED: Federal Emergency Management Agency Free legal counseling to low income persons for disaster -related problems. May include replacing legal documents, transferring titles, contracting problems, will probates, and insurance problems. 14 Appendix 21, Recovery and Restoration Attachment A, Individual Assistance Programs September 2004 City of Port Orchard Comprehensive Emergency Management Plan OTHER EMERGENCY FINANCING PROGRAMS PROGRAM: INFRASTRUCTURE ASSISTANCE COORDINATION COUNCIL (IACC) ADMINISTERED: State Department of Community, Trade and Economic Development (DCTED) The IACC is an organization of State and Federal agencies and associations that provides Washington communities with public financial and technical assistance. Through the council, these agencies coordinate their efforts to better assist counties, cities, towns, special purpose districts, utilities, and tribal governments. Appendix 21, Recovery and Restoration is Attachment A, Individual Assistance Programs September 2004 City of Port Orchard Comprehensive Emergency Management Plan THIS PAGE INTENTIONALLY LEFT BLANK 16 Appendix 21, Recovery and Restoration Attachment A, Individual Assistance Programs September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 22 LAW ENFORCEMENT LEAD: Police Department SUPPORT: City: Planning Department — Public Information Officer Public Works Department Local: Kitsap County Department of Emergency Management Kitsap County Sheriff's Office Other Local Law Enforcement Agencies State: I. INTRODUCTION A. Purpose Emergency Management Division Washington State Patrol To provide for the effective coordination of law enforcement operations within the City of Port Orchard (City) during an emergency or disaster. 2. To provide support for local and State law enforcement operations. 3. To utilize local law enforcement communications resources to support emergency operations. B. Scope This Emergency Support Function (ESF) addresses all law enforcement activities within the City. The scope of this section will not attempt to address details regarding mutual aid and regional law enforcement responsibilities and procedures that are contained in other documents. H. POLICIES A. Under emergency or disaster conditions, law enforcement activities are the responsibility of the local law enforcement agency within the jurisdiction. B. Law enforcement units supplied by other levels of government will remain under the command of their parent agency but will operate under the direction and control of the Incident Commander. ESF 22, Law Enforcement September 2004 City of Port Orchard Comprehensive Emergency Management Plan C. The Police Department will maintain normal policies and procedures whenever possible, but may make adjustments when necessary to protect life, property, and the environment. III. PLANNING ASSUMPTIONS A. General law enforcement problems are compounded by disaster -related community disruption. B. The capabilities of local law enforcement may be strained or exceeded. Supplemental assistance may be requested through the Kitsap County Department of Emergency Management (DEM). C. The Kitsap County Sheriff's Office (KCSO) and other local law enforcement agencies may provide assistance in coordination of ground and water search and rescue operations, if requested and as resources allow. IV. CONCEPT OF OPERATIONS A. The Police Chief or his/her successor will designate a representative to coordinate field operations and resources from the Emergency Operations Center (EOC). B. On -scene management of multi -agency emergencies will follow the National Incident Management System (NIN4S) as published by the National Emergency Management Institute and the National Fire Academy. C. Field communications posts may be established whenever the emergency requires the response of multiple public units and coordination of police activities in the field. D. The on -scene Incident Commander shall provide regular status reports and coordinate all requests for additional resources through the EOC. Co -location of command posts will be the preferred method of field operations when multiple departments or agencies have command posts established. E. The Washington Mutual Aid Peace Officers Powers Act, RCW 10.93, provides law enforcement with mutual assistance capabilities between jurisdictions. Supplemental law enforcement assistance should be requested through the EOC, when activated. F. The Pulice Chief of his/her designee will coordinate activities with the on -scene military commander in the event military troops are utilized to maintain order. G. If an emergency occurs within the City limits, the Police Department will exercise overall authority for law enforcement activities and responsibilities. ESF 22, Law Enforcement September 2004 City of Port Orchard Comprehensive Emergency Management Plan H. The Police Department will coordinate with DEM whenever air space restrictions are necessary during emergency response or recovery activities. V. RESPONSIBILITIES A. City of Port Orchard 1. Planning Department a) Provide a representative to serve as the Public Information Officer. b) Coordinate all public information and instructions, and media relations as defined in Appendix 2, Public Information. 2. Police Department a) Before the Event (1) Develop and maintain current standard operating procedures (SOPs) to be used during an emergency or disaster. (2) Train personnel to the appropriate level for their required response. (3) Participate in emergency response exercises, drills, and training. b) During the Event (1) Provide law enforcement activities within the City, which include the enforcement of any special emergency orders issued by the Emergency Management Coordinator (EMC) and/or Mayor. (2) Provide emergency traffic control, damage survey, coordinate waterfront reconnaissance of impacted areas, and assist with initial citywide damage assessment as appropriate. (3) Recommend the evacuation of endangered population. Inform the public of evacuation orders including, but not limited to: door-to-door notification of persons in affected area, and warning the public through the use of mobile public address systems. Provide security to the evacuated property, if necessary and as resources allow. ESF 22, Law Enforcement September 2004 City of Port Orchard Comprehensive Emergency Management Plan (4) Provide security and perimeter control at incident scenes and the EOC during activation when appropriate. (5) Develop and maintain resource lists for equipment, personnel and supply resources, and departmental standard operating procedures for use during major emergencies and disasters. (6) Provide support to the Kitsap County Coroner's Office in the investigation, identification, recovery, and management of deceased persons. (7) Provide support to the EMC in the dissemination of emergency warning information to the public. (8) Request, through DEM, that Washington State Emergency Management Division (EMD) coordinate temporary air space restrictions, when necessary. c) After the Event (1) Support recovery efforts as identified in SOPS. (2) Support appropriate local, State, and Federal agencies, as conditions warrant and within the realm of City plans and procedures. (3) Provide situation and status reports, as requested. (4) Participate in debriefing and critiquing organized by the EMC or DEM. 3. Public Works Department Assist with traffic/crowd control and perimeter security, as requested, by providing: a) Personnel, including but not limited to certified flaggers b) Traffic control signage c) Barricades d) Cones 4 ESF 22, Law Enforcement September 2004 City of Port Orchard Comprehensive Emergency Management Plan B. Local 1. Kitsap County Department of Emergency Management a) Activate EOC, if appropriate. b) Provide means for coordinating capabilities, resources, and assets necessary to alleviate disaster impacts on citizens and public entities caused by an emergency or disaster. c) Coordinate documentation of emergency activities and recovery of funds. d) Serve as the central point of contact for local government requests for specific local, State, and Federal disaster resources and services. 2. Kitsap County Sheriff's Office and Other local Law Enforcement Agencies Support recovery operations as defined in existing mutual aid agreements or as requested by DEM by: a) Maintaining post -emergency or disaster security patrols. b) Controlling re-entry. c) Assisting in damage assessment activities, if appropriate. C. State 1. Emergency Management Division Serve as the central point of contact for local government requests for specific State and Federal disaster resources and services. 2. Washington State Patrol a) Assist DEM, KCSO, and city police departments in law enforcement operations. b) Coordinate and maintain liaison with the appropriate State departments, as identified in the Washington State Comprehensive Emergency Management Plan, Emergency Support Function 22, Law Enforcement. ESF 22, Law Enforcement September 2004 City of Port Orchard Comprehensive Emergency Management Plan c) Provide warning and communication support. D. Federal See Emergency Support Function 20, Military Support to Civilian Authorities. VI. REFERENCES A. City of Port Orchard Emergency Operations Center Manual B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Center Manual D. Kitsap County Sheriff's Office Standard Operating Policies and Procedures Manuals E. RCW 10.93, Washington Mutual Aid Peace Officers Powers Act F. Washington State Comprehensive Emergency Management Plan G. Federal Response Plan VII. ATTACHMENTS None 6 ESF 22, Law Enforcement September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 23 DAMAGE ASSESSMENT LEAD: Planning Department SUPPORT: City-, All Departments Local: American Red Cross Hospitals and other Medical Providers and Facilities Karcher Creek Sewer District Kitsap County Department of Emergency Management Kitsap County Fire District #7 Medical Facilities South Kitsap School District I. INTRODUCTION A. Purpose To provide for the effective implementation and coordination of damage assessment activities within the City of Port Orchard (City). B. Scope This Emergency Support Function (ESF) addresses damage assessment activities in the City resulting from natural, technological, and human -caused emergencies or disasters. II. POLICIES A. Directors for each department are responsible for establishing policies and procedures for assessing and reporting any observed damage to their department facilities and services and providing that information to the Planning Department and/or the Emergency Operations Center (EOC). B. The Planning Department is responsible for damage assessment in the City. III. PLANNING ASSUMPTIONS A. There are two types of damage assessment: Urgent, for rapid assessment of what has happened citywide to prioritize initial response activities and determine the immediate need for outside assistance. ESF 23, Damage Assessment September 2004 City of Port Orchard Comprehensive Emergency Management Plan 2. Detailed, to document the magnitude of private and public damage for planning recovery activities and to justify requests for local, State, and Federal assistance. B. Initial reports may be fragmented and provide an incomplete picture of the extent and magnitude of damage to the community. C. There may be a shortage of individuals qualified to assess the damage. D. The Planning Department will complete detailed damage assessment reports and forward those reports to the Emergency Management Coordinator (EMC) who will forward them to the Kitsap County Department of Emergency Management (DEM), as time allows. E. Depending on the nature of the hazard and availability of resources, the City may conduct structural inspections of privately -owned structures and businesses to determine whether they are safe to enter or to occupy. Subsequent engineering evaluations to determine corrective action needed or to appeal the City's action will be the responsibility of the property owner or occupant. F. The America Red Cross (ARC) may be the first to conduct detailed damage assessment of residential and business structures. That information will be forwarded to DEM who will forward the information to the Washington State Emergency Management Division (EMD) for determination of whether Kitsap County qualifies for State and/or Federal assistance for individuals, families, and businesses. IV. CONCEPT OF OPERATIONS A. Immediately following an emergency or disaster, the City will begin assessing the extent of damage to the City. The assessment process will be in two phases. 1. Urgent Damage Assessment a) An urgent damage assessment is needed to provide the EOC and first responders with an immediate sense of the types and magnitude of damage and of the condition of the transportation and communications infrastructure. This type of assessment is sometimes referred to as a "windshield assessment." b) Urgent damage assessment will generally begin during the event, such as a flood or windstorm, or immediately following, such as after an earthquake, and continue until the EOC has developed a picture of the types and magnitude of damage throughout the City. ESF 23, Damage Assessment September 2004 City of Port Orchard Comprehensive Emergency Management Plan c) Initial urgent damage assessment reports may be provided by City employees, the media, or the public. Damage reports from City employees should be as concise, yet informative, as possible and without delay. Reports of damage should not be delayed to gather detailed information. As a minimum, urgent damage assessment reports should contain a location, type of damage, magnitude of damage, whether personal injury or death is involved, and whether immediate assistance is needed to save lives. d) Damage assessment reports will be forwarded to the EOC by the most expeditious means under the circumstances. e) Although difficult to contemplate, it may be prudent to bypass an apparently urgent situation to continue damage assessment activities. There may be an even more urgent need down the road. f) Following urgent damage assessment, responders will establish response priorities, attending to the needs of the public in a way that provides maximum lifesaving potential. If local resources are insufficient to respond to all urgent needs in a timely manner, additional resources will be requested through mutual aid agreements or through the EOC. g) EOC staff will analyze the information received, develop citywide response priorities, and coordinate resources accordingly. h) EOC staff and the Public Information Officer, at the direction of the EMC, may disseminate damage information to appropriate government officials, the media, and the public. 2. Detailed Damage Assessment a) A detailed damage assessment is needed to document the magnitude of private and public damage for planning recovery activities, to justify requests for State and Federal assistance, and to meet the information needs of the public. b) Detailed damage assessment will generally begin following the completion of response activities to protect life and property. Depending on the nature and magnitude of damage, detailed assessment could last for several weeks. c) Detailed damage assessment of city -owned facilities may be conducted by the Planning Department. Specialized assistance will be requested from appropriate organizations or private sources, as appropriate. ESF 23, Damage Assessment September 2004 City of Port Orchard Comprehensive Emergency Management Plan d) The Planning Department will document the damage on preliminary damage assessment forms available from the EOC or DEM. e) Completed preliminary damage assessment forms will be returned to the EOC and forwarded to DEM. DEM will compile the information and forward it to Washington State Emergency Management Division (EMD) for a determination of whether Kitsap County qualifies for State and Federal public assistance. f) Generally, preliminary damage assessment forms must be provided to the State before any determination is made as to the availability of public assistance. g) EOC staff and the Public Information Officer, at the direction of the EMC, may disseminate damage information to appropriate government officials, the media, and the public. B. There is no City department that is capable of completing an assessment of damage throughout the entire City, therefore this must be a cooperative effort among all departments capable of contributing to the effort. C. The Police Department personnel have been trained in area (zone) searches and police officers are equipped with an emergency operations map of the City so that they can conduct windshield surveys and report damage to the EOC. D. The Planning Department will coordinate and compile damage assessment information supplied by all departments, which employ field crews and oversee department -managed facilities (i.e., Police, Public Works, etc.). The City Engineer, or designee, will designate an EOC representative to coordinate this information. V. RESPONSIBILITIES A. City of Port Orchard All City Departments a) Before the Event (1) Develop a listing of all department critical facilities and services to be included in the EOC Manual. Critical facilities are those needed for continuity of government and public safety such as disaster management direction and control facilities, shelters, fire houses, correctional facilities, utility facilities, and medical facilities. ESF 23, Damage Assessment September 2004 City of Port Orchard Comprehensive Emergency Management Plan (2) Develop and maintain procedures for reporting observed damage for their respective department facilities. (3) Include damage assessment activities in organizational training programs and participate in citywide drills and exercises to evaluate procedures and to maintain or refine damage assessment skills. b) During the Event (1) Assess the situation in your immediate area and implement life safety measures, if necessary. (2) Implement damage assessment procedures following an emergency or disaster, as appropriate. (3) Communicate observed damage to the EOC. (4) Provide resources and personnel to support safety evaluation operations, if requested and as resources allow. (5) Direct relocation activities of department staff and coordinate with the EOC to obtain the necessary resources to reestablish operations, if appropriate. c) After the Event Continue to support recovery and restoration efforts as directed by the EMC or department head. 2. Emergency Management Coordinator a) Before the Event (1) Develop procedures for soliciting, receiving, recording, evaluating, and disseminating damage assessment information. (2) Include damage assessment administration and reporting as part of the citywide training program on emergency management. (3) Develop plans and procedures to register and use resources of governmental agencies, professional and educational organizations, and volunteers. ESF 23, Damage Assessment September 2004 City of Port Orchard Comprehensive Emergency Management Plan (4) Coordinate training of personnel in building safety evaluation techniques. (5) Develop a list of essential privately -owned facilities requiring the highest priority for safety evaluation and approval of any required repair work. b) During the Event (1) Coordinate the building safety evaluation function after preliminary damage assessment. (2) Exchange appropriate damage assessment information with the American Red Cross through the EOC. c) After the Event Continue or assist with the coordination of recovery and restoration activities. 3. Finance Department — Information Technology Provide damage assessments of communications and computer systems in all City facilities, and begin restoration service for any disabled systems. 4. Planning Department a) Develop and implement procedures for conducting urgent and detailed damage assessment and post -disaster safety inspections of: (1) City -owned: (a) Buildings and facilities (b) Transportation systems, including streets and bridges (c) Storm, wastewater, and water facilities and equipment (2) Public and privately -owned buildings and facilities, if directed by the EMC and as resources allow. b) Provide debris clearance to aid in damage assessment activities, as requested. ESF 23, Damage Assessment September 2004 City of Port Orchard Comprehensive Emergency Management Plan c) Provide a representative to serve as the Planning Section Chief who will compile the damage assessment information and make recommendations to the EMC and Operations Section. 5. Police Department A. Local Implement procedures for field officers to conduct urgent damage assessment by surveying their patrol areas immediately following an event. American Red Cross Implement detailed damage assessment as identified in ARC procedures and forward information to the County EOC. 2. Hospitals and other Medical Providers and Facilities Provide damage assessment of medical facilities and capabilities. 3. Karcher Creek Sewer District Provide damage assessment information of the Joint Wastewater Treatment Facility to the City, if requested. 4. Kitsap County Department of Emergency Management a) Coordinate registration for volunteer inspectors. b) Coordinate the dispatching of volunteer engineers for inspection services, if requested. 5. Kitsap County Fire District #7 Develop and maintain procedures to support urgent damage assessment by surveying the fire district immediately following an event and report that information to the EOC. 6. South Kitsap School District Provide damage assessment of school -owned facilities to the EOC. ESF 23, Damage Assessment September 2004 City of Port Orchard Comprehensive Emergency Management Plan VI. REFERENCES A. American Red Cross Disaster Services Regulations and Procedures: Survey/Damage Assessment B. City of Port Orchard Emergency Operations Center Manual C. Kitsap County Comprehensive Emergency Management Plant D. Kitsap County Emergency Operations Center Manual E. Washington State Comprehensive Emergency Management Plan F. Washington State Emergency Management Disaster Assistance Guide for Local Governments. G. Federal Response Plan VII. ATTACHMENTS None ESF 23, Damage Assessment September 2004 City of Port Orchard Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 24 EVACUATION AND MOVEMENT LEAD: Police Department Public Works Department SUPPORT: City: Emergency Management Coordinator Mayor Planning Department Local American Red Cross Kitsap County Department of Emergency Management Kitsap County Fire District #7 Kitsap County Sheriffs Office Kitsap Transit South Kitsap School District I. INTRODUCTION A. Purpose To provide for and/or assist in the evacuation of all or part of the population of the City of Port Orchard (City) from any area stricken or threatened by a natural, technological, or man-made emergency or disaster. B. Scope This Emergency Support Function (ESF) addresses emergency evacuation resources, including buses, vans, aircraft as necessary for relief services, and supplies and further addresses the authorization, direction, routing, and relocation of people from their homes, schools, and places of business. II. POLICIES A. Primary emergency transportation responsibilities will be divided among the Public Works Department, the Police Department, and Kitsap Transit. Coordination with Kitsap Transit will be through Kitsap County Department of Emergency Management (DEM) or directly through the Emergency Operations Center (EOC). Normally, Kitsap Transit will coordinate for all people movement and the Public Works Department will coordinate for all other resource movement. B. In accordance with RCW 38.52.110 (1), in responding to a disaster, the City Council is "directed to utilize the services, equipment, supplies and facilities of ESF 24, Evacuation and Movement September 2004 City of Port Orchard Comprehensive Emergency Management Plan existing departments, offices, and agencies of the State, political subdivision, and all other municipal corporations thereof including but not limited to districts and quasi -municipal corporations organized under the laws of the State of Washington to the maximum extent practicable, and the officers and personnel of all such departments, offices, and agencies are directed to cooperate with and extend such services and facilities upon request notwithstanding any other provision of law." III. PLANNING ASSUMPTIONS A. All city -owned vehicles (not otherwise involved in the emergency response) will be available for use by the Emergency Operations Center (EOC). B. Transportation infrastructure may sustain significant damage in a disaster. The damage, dependent upon the transportation network, will influence the means and accessibility level for relief services and supplies. C. Disaster responses that require transportation capabilities may be difficult to coordinate effectively during the immediate post -disaster period. D. The requirement for transportation capacity during the immediate lifesaving response phase may exceed the availability of the City. IV. CONCEPT OF OPERATIONS A. In the event of an incident requiring the evacuation of all or any portion of the City, the evacuation order may be issued by the City Council, Mayor, or the Emergency Management Coordinator (EMC). B. The on -scene Incident Commanders may issue evacuation orders to mitigate dangerous and/or life -threatening situations. C. The evacuation of people from areas of risk in the City may involve the emergency responses of more than one government jurisdiction. The movement of people may be across jurisdictional boundaries and on public streets, roads and highways (and possibly waterways) under the supervision and control of one or more jurisdictions including cities, counties, and the State. D. City officials will provide direction and control for the movement of people within the City. Coordination with other jurisdictions and authorities involved in the evacuation and/or reception of victims shall be through the EOC to the County EOC. E. Direction and control of on -scene evacuation activities shall be performed by uniformed personnel, whenever possible. ESF 24, Evacuation and Movement September 2004 City of Port Orchard Comprehensive Emergency Management Plan F. Provisions for the evacuation of individuals with special needs and use of mass transit for the relocation of affected individuals will be handled on a case -by -case basis according to the specifics of the situation. G. Information related to the evacuation of individuals into or from the City will be shared with the general public and the media through the Public Information Officer (PIO) and coordinated with DEM. H. Some of the population may not follow instructions to evacuate and may choose to remain in homes or places of business which may create additional risks. The City has no authority to force people to evacuate. I. Some people can be expected to evacuate a risk area to places of their choice prior to receiving official evacuation instructions. V. RESPONSIBILITIES A. City of Port Orchard Emergency Management Coordinator a) Determine when, where, and how long the evacuation is necessary. b) Direct and control evacuation activities. c) Activate the EOC and provide for coordination of resources for involved agencies. d) Communicate and coordinate with nearby jurisdictions including Kitsap County and the State regarding emergency activities such as evacuation routes, destination areas, and reception centers. e) Collect evacuation and people movement intelligence and advise the City Council of the situation. f) Coordinate resources and information for shelter, evacuation routes, and transportation of people who lack private means. g) Coordinate with the PIO to keep the population advised of evacuation routes, conditions, changes, and plans through the use of radio, the newspaper, and television. 2. Mayor Issue Proclamation of a Local Emergency and evacuation order, when appropriate. ESF 24, Evacuation and Movement September 2004 City of Port Orchard Comprehensive Emergency Management Plan 3. Planning Department Provide a representative to serve as the Public Information Officer and provide information on emergency services including staging areas, public shelters, evacuation routes, and instructions to the media and public. 4. Police Department a) In coordination with the Public Works Department, identify and establish evacuation routes. b) Provide direction and control for evacuation efforts. c) Provide internaland perimeter security of evacuation zone. d) Provide emergency traffic control in and around the evacuation zone. e) Coordinate evacuation activities with police from adjacent jurisdictions, through DEM. 5. Public Works Department a) Provide assessment of transportation routes, identify alternate routes, and provide temporary traffic control measures/devices and operational control of traffic signals. b) Communicate and coordinate with nearby jurisdictions including Kitsap County and the State regarding emergency activities such as evacuation routes, destination area, and reception centers. c) Coordinate public transportation resources planned for use in an evacuation and coordinate with outside resources, including Kitsap Transit, South Kitsap School District, etc., through the EOC. d) Provide for removal of debris and vehicles abandoned or having mechanical problems from evacuation routes, when requested. e) Provide for the relocation of essential resources (personnel, critical supplies, equipment, etc.) to reception areas when requested. 4 ESF 24, Evacuation and Movement September 2004 City of Port Orchard Comprehensive Emergency Management Plan B. Local 1. , American Red Cross a) Coordinate emergency shelter operations and mass care facilities for use during an evacuation. b) Provide disaster victims with food, clothing, shelter, first aid, and supplementary medical/nursing care and meet other urgent needs as requested. c) Maintain and update shelter agreements. 2. Kitsap County Department of Emergency Management a) Assist the City in coordinating the evacuation and movement of people in the City, if requested and as appropriate. b) Provide support to the EOC in dissemination of evacuation information to the public, if requested and as appropriate. I Kitsap County Fire District #7 a) Provide support to the EOC in dissemination of evacuation information to the public. b) Provide support in evacuation efforts affecting the City. 4. Kitsap County Sheriff's Office a) Provide support to the EOC in dissemination of evacuation information to the public. b) Provide support in evacuation efforts affecting the City. 5. Kitsap Transit Coordinate the use of public and private mass -transportation resources for the movement of people who lack transportation or have special needs, as requested by DEM. 6. South Kitsap School District a) Provide a representative to the EOC, if requested and as resources allow. E3P 24, Evacuation and Movement 5 September 2004 City of Port Orchard Comprehensive Emergency Management Plan b) Coordinate with the EOC for the provision of school district transportation assets to assist in meeting emergency transportation needs. VI. REFERENCES A. City of Port Orchard Emergency Operations Center Manual B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Center Manual D. Kitsap County Generator Refueling Plan E. Kitsap County Sheriff's Office Standard Operating Policies and Procedures Manuals F. RCW 38.52.110, Use of Existing Services and Facilities, Impressment of Citizenry. G. Washington State Comprehensive Emergency Management Plan H. Washington State Department of Transportation Disaster Plan I. Federal Response Plan VII. ATTACHMENTS None 6 ESF 24, Evacuation and Movement September 2004