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04/12/1999 - Regular - MinutesPort Orchard, Washington April 12, 1999 Council of the City of Port Orchard, Washington, called to regular session by Mayor Leslie J. Weatherill at 7:30 P.M. at City Hall, 216 Prospect Street. Council members present: Clauson, Morrison, Wyatt, Geiger, Van Zee, and Stansbery. Councilwoman Powers excused. Staff present: City Clerk Parks, Deputy Clerk Merlino, Acting Police Chief Loflin, Assistant City Planner Julie Brown, City Attorney Hanson, and Fire District No. 7 Contract Representative Assistant Chief Snow. Councilman Geiger led the audience and Council in the Pledge of Allegiance. Mayor Weatherill asked for audience comments for items not listed on this agenda. No response was received. Acting Police Chief Loflin introduced Dennis McCarthy, who has been promoted to the rank of Police Sergeant. Council congratulated Mr. McCarthy for successfully passing the written examination and oral boards to become the City of Port Orchard's third Police Sergeant. Sherrill Huff-Menees, Kitsap Regional Coordinating Council Director, discussed the coordination of KRCC's 1999 work programs between Kitsap County, Kitsap County Cities and Kitsap County Tribes. The work programs are designed to target critical issues, such as, cost sharing, urban growth boundaries, employment allocations and economic development and transportation. Linda Thompson representing Port Orchard Library and the Library Board, requested permission to convert one half of the meeting room in the Port Orchard Library to a room for magazine and newspaper reading. This reconfiguration would reduce, but not eliminate, the meeting room space in the building. On motion by Councilman Clauson, seconded by Councilman Morrison, Council authorized the Port Orchard Library to rearrange the meeting room to allow usage of one half of the meeting room for a magazine and newspaper reading area. Note: No structural changes will be made. Mayor Weatherill opened the 7:35 PM Public Hearing regarding review of the land use conditions for Aidan Place Subdivision and request for final plat approval. The applicant has asked the city to accept a bond or similar instrument in lieu of paving Olney Avenue. LEGAL DESCRIPTION: Portion of the south half of the Northeast quarter of the Southeast Quarter of Section 25, Township 24 North, Range 1 East, W.M., Kitsap County, Washington, lying westerly of Olney Avenue; except portion deeded to Richard V. Krueger and Helen Krueger, husband and wife, by auditor's file number 486008, recorded in volume 482 on page 673, records of Kitsap County. Councilman Wyatt stepped down from Council table, due to a conflict of interest. Councilman Wyatt lives within 300' of Aidan Place Subdivision. Julie Brown, Assistant City Planner, gave a brief staff report which included review of 5 conditions of approval for Aidan Place Subdivision that have not been satisfied. Chris Sheehan, City Bank Executive Vice -President, advised the subdivision is currently about 95% complete, the primary reason for the delay in completing all conditions of approval is due to weather conditions. Mayor Weatherill called for further audience comments concerning the review of the land use conditions for Aidan Place Subdivision and request for final plat approval. As no response was received, Mayor Weatherill closed the public input portion of the meeting and referred this matter to Council for their consideration. April 12, 1999 Page 2 of 4 On motion by Councilman Morrison, seconded by Councilman Stansbery, Council continued this Public Hearing regarding the review of the land use conditions for Aidan Place Subdivision and request for final plat approval, to April 26, 1999 at 7:35 PM. Mayor Weatherill opened the 7:40 PM Public Hearing regarding the review of the land use conditions for Golden Pond Subdivision and request for final plat approval. LEGAL DESCRIPTION: Attachment "A" Julie Brown, Assistant City Planner, discussed the following conditions of approval for Golden Pond Subdivision that have not been satisfied: (1) The final plat needs to show public/pedestrian access to Tract A. (2) The buffer area has yet to be enhanced, by an approved landscape plan. (3) The final plat will show that each house shall pay $400 for road improvements (4) The engineer of record has not yet certified that the road slopes are 12% or less. Chris Sheehan, City Bank Executive Vice -President, stated he was not aware these conditions had not been satisfied when he submitted for final plat approval. Mr. Sheehan assured Council these conditions would be satisfied within two weeks. Mayor Weatherill called for audience comments regarding the review of the land use conditions for Golden Pond Subdivision. As no response was received, Mayor Weatherill called for audience comments and referred this matter to Council for their consideration. On motion by Councilman Geiger, seconded by Councilman Clauson, Council continued the public hearing regarding the review of the land use conditions for Golden Pond Subdivision and request for final plat approval to April 26, 1999 at 7:40 PM. On motion by Councilman Stansbery, seconded by Councilman Wyatt, Council adopted Resolution No. 1856 establishing the neighborhood around 900 Mitchell Avenue as a target area for the development of affordable housing and waiving land use density requirements. On motion by Councilman Morrison, seconded by Councilman Wyatt, Council approved the following Applications for Public Events: ❑ Kitsap Regional Farmers' Market for 28 Saturdays, starting April 24, 1999 through October 30, 1999 located on the city's waterfront parking lot. ❑ South Kitsap Girl Scout Day Camp —July 19 — 23, 1999 at William Van Zee Park. City Clerk Parks reported on Call for Proposals for the New City Hall Telephone System. Two proposals were received on March 26, 1999 and both proposals met the requested specifications: ❑ Americom Technology $34,986.00 ❑ Commercial Communications Services $29,583.00 On motion by Councilman Stansbery, seconded by Councilman Morrison, Council accepted the Call for Proposals for the New City Hall Telephone System and awarded the contract to Commercial Communications Services in the amount of $29,583.00 plus applicable taxes. City Clerk Parks reported on Call for Proposals for professional movers to relocate city offices to the new city hall facility. Two proposals were received as follows: Page 3 of 4 City Hall Move Court Move ❑ AALCO $8,398.00 $1,090.15 ❑ Bekins $9,030.00 $1,724.00 On motion by Councilman Clauson, seconded by Councilman Morrison, Council accepted the Call for Proposals for professional movers to relocate city offices to the new city hall facility and awarded the contract to AALCO in the amount of $8,398.00 for the City Hall move and $1,090.15 for the Municipal Court move. Mayor Weatherill placed the Advanced Life Support Agreement between Fire District No. 7 and the City of Port Orchard into the Fire Protection Committee for further review. On motion by Councilman Clauson, seconded by Councilman Wyatt, Council approved the following consent agenda items as follows: a. Minutes of the March 22, 1999 Council meeting as revised. b. Approval of Claim Warrants Number 30505-30616 in the amount of $343,704.53 and March 1999 Payroll Warrants 131325-131494 in the amount of $218,362.00. C. Resolution No. 1855 approving installation of a sign on the public right-of-way — located at 1140 Bethel Avenue, (Village Square — Sandy O'Donnell, applicant). d. Firework Stand Permits Muster Team — Olney & Mile Hill (Market Place parking Lot) Strode/Baines — 1011 Bethel Road (Hi -Joy Parking Lot) Bob Holtz, representing Port Orchard United Methodist Church requested authorization to place 5 A- board signs on city right-of-way advertising a garage sale at the Westbay Center. This event is to benefit a Mexico mission trip. On motion by Councilman Morrison, seconded by Councilman Stansbery, Council authorized the placement of 5 A -board signs on city right-of-way from April 29, 1999 to May 8, 1999 to advertise a garage sale at the Westbay Center at the following locations: ❑ Across from the Texaco (M&M Market) and the Health Care Campus on Tremont Street. ❑ Traffic island near Kentucky Fried Chicken (approximate 1300 block of Bay Street) ❑ West of Highway 16 on the corner of Sidney & Sedgwick (approximate 5500 block of Sidney Avenue ❑ Corner of Jackson Avenue and Mile Hill Drive (approximate 2900 block of Mile Hill Drive) ❑ Highway 166 and Wilkins Drive Councilman Morrison, Street Committee Chair, discussed three options to be presented to the property owner of 1001 Bay Street concerning their request to vacate a 60 foot street right of way, due to the garage at 1001 Bay Street constructed in the Seattle Avenue right of way. April 12, 1999 Page 4 of 4 On motion by Councilman Morrison, seconded by Councilman Clauson, Council authorized three options to be presented to the property owner of 1001 Bay Street concerning their request to vacate a 60 foot street right of way, due to the garage at 1001 Bay Street constructed in the Seattle Avenue right of way: (1) The city will maintain the status quo and all parties will continue to acknowledge that the garage is in the right of way; or (2) The city would consider leasing the land to the property owner. This lease would probably be of limited time duration as required by State Law, or (3) The property owner's attorney can review the applicable RCW's about street vacations and this option could be discussed further if they see how such a vacation could occur. On motion by Councilman Morrison, seconded by Councilman Wyatt, Council authorized Mayor Weatherill to sign Change Order No. 3 for the Bethel Avenue Roundabout, which adjusts the contract amount to reflect $488,826.57 as the total project cost. Councilman Clauson, City Hall Grand Opening Committee Chair, moved to authorize placement of a torpedo time capsule on the new City Hall campus, seconded by Councilman Wyatt. City Clerk Parks read letter of opposition from Councilwoman Powers. Motion tied with 3 ayes and 3 nays. Mayor Weatherill broke tie vote and voted no defeating motion. On motion by Councilman Van Zee, seconded by Councilman Morrison, Council authorized an 18 month rezone extension for 5.25 acres of commercial property located on the west side of the 1400 block of Bethel Avenue, Eileen J. Hansen, applicant. (Ordinance No. 1687, dated 8/25/97, approved R-1127) At 9:15 PM Mayor Weatherill called for a 10 minute recess with meeting reconvening at 9:25 PM. On motion by Councilman Clauson, seconded by Councilman Wyatt, Council granted an 18 month Residential High rezone extension for four (4) duplex lots and one (1) lot line adjustment to enlarge a potential duplex lot to 9,000 square feet on the south side of the 300 block of Poplar Street, James D. Formiller, applicant. (Ordinance No. 1685, dated 7/28/97, approved R-1126) On motion by Councilman Clauson, seconded by Councilman Morrison, Council authorized Mayor Weatherill to sign the New City Hall Change Order No. 6 in the amount of $68,001.39 and authorized a contract extension of Phase 1 to May 8, 1999. On motion by Councilman Geiger, seconded by Councilman Van Zee, Council authorized Mayor Weatherill to sign Letter of Agreement between the City of Port Orchard and Falcon Video Communication to connect the fiber optic cable to the new City Hall facility and Kitsap County Courthouse. At 9:55 PM Mayor Weatherill adjourned Council into Executive Session to discuss a pending litigation for 20 minutes. At 10:15 PM Mayor Weatherill reconvened Council into regular session adjourned meeting. Michelle Merlino, Deputy City Clerk L SUE J. WEATHERILL MAYOR Argil 12, 1999 GULDEN POND Attachment "A" LEGAL DESCRIPTION Parcel I: The North 5 acres of the South 10 acres of the North 25 acres of the Southwest quarter of the Northeast quarter of Section 34, Township 24 North, Range 1 East, V.M.; EXCEPT the South 1/2 acre; , Situate In the City of Port Orchard, County of Kitsap, State of Washington. ................. ............................. ....... __ .._ ....._. ................................ Parcel II: The South 10 acres of the North 25 acres of the Southeast quarter of the Northeast quarter of Section 34, Township 24 North, Range 1 East, W.M., in Kitsap County, Vashington; EXCEPT the North 4.5 acres thereof; AND EXCEPT Pottery Avenue; Situate in the City of Port Orchard, Kitsap County, Washington.