04/26/1999 - Regular - MinutesPort Orchard, Washington
April 26, 1999
Council of the City of Port Orchard, Washington, called to regular session by Mayor Leslie J. Weatherill at
7:30 P.M. at City Hall, 216 Prospect Street. Council members present: Clauson, Wyatt, Morrison, Geiger,
Powers, Van Zee, and Stansbery. Staff present: Acting Police Chief Loflin, City Engineer Curles, Deputy
Clerk Merlino, City Clerk Parks, City Attorney Hanson, and Fire District No. 7 Contract Representative
Assistant Chief Snow.
Councilwoman Powers led the audience and Council in the Pledge of Allegiance.
Mayor Weatherill asked for audience comments for items not listed on this agenda. No response was
received.
Keith Folkerts, Kitsap County Natural Resources Coordinator, discussed the Endangered Species Act,
how it will impact the city and how the city can avoid any potential liability.
At 8:05 PM Mayor Weatherill called for a 5-minute recess with meeting reconvening at 8:10 PM.
City Engineer reported on Call for Bids regarding janitorial services for the new City Hall. Bids were
opened April 22, 1999 at 4:30 PM. Five bids were received as follows:
American Building Maintenance
Jag's Janitorial Service
True Service Company
Golden Globe Janitorial Services, Inc
Arnold's Commercial Cleaning
Alternative "A" Alternative "B"
$2,498.01
$2,398.01
$2,500.00
$2,500.00
$6,352.50
$7,195.50
$1,867.77
$2,381.48
$2,288.00
$2,288.00
Alternative "A" - building would be cleaned at night except for day cleaning of the Police Department.
Alternative "B" - entire building would be cleaned during the day.
City Engineer reported the janitorial service could not be awarded at this time and advised an evaluation
team will review the bids with a recommendation to be presented at the May 10, 1999 Council meeting.
Mayor Weatherill placed into the Finance Committee a request from the Port Orchard Public Library
Board, to establish term limits for the position of Trustee.
Mayor Weatherill opened the continued 7:35 PM Public Hearing to review the land use conditions for
Aidan Place Subdivision and request for final plat approval. Applicant has asked the city to accept a bond
or similar instrument in lieu of paving Olney Avenue. (Continued from April 12, 1999 Council meeting.)
LEGAL DESCRIPTION: Portion of the south half of the Northeast quarter of the Southeast Quarter of
Section 25, Township 24 North, Range 1 East, W.M., Kitsap County, Washington, lying westerly of Olney
Avenue; except portion deeded to Richard V. Krueger and Helen Krueger, husband and wife, by auditor's
file number 486008, recorded in volume 482 on page 673, records of Kitsap County.
Councilman Wyatt stepped down from council table, due to a conflict of interest. Councilman Wyatt lives
within 300' of Aidan Place Subdivision.
City Engineer Curles gave a brief staff report reviewing all the Conditions of Approval and recommends
Council accept the final plat of Aidan Place.
April 26, 1999
Page 2 of 3
Chris Sheehan, City Bank Executive Vice -President, confirmed the Conditions of Approval have all been
satisfied and requested Council accept the final plat of Aidan Place.
Mayor Weatherill called for further audience comments concerning the review of the land use conditions
for Aidan Place Subdivision and request for final plat approval. As no response was received, Mayor
Weatherill closed the public input portion of the hearing and referred this matter to Council for their
consideration.
On motion by Councilwoman Powers, seconded by Councilman Van Zee, Council authorized the Mayor to
sign the Final Plat of Aidan Place. Motion passed with 6 ayes.
Mayor Weatherill opened the continued 7:40 PM Public Hearing regarding the review of the land use
conditions for Golden Pond Subdivision and request for final plat approval. (Continued from April 12, 1999
Council Meeting). LEGAL DESCRIPTION: Attachment "A'
City Engineer reported the developer has submitted their landscape plan and the only outstanding condition
to be completed is the enhancement of the buffer area around the retention pond. City Engineer
recommended waiting for the planting of the buffer area until the early fall of 1999 for better planting weather
and conditions.
Chris Sheehan, City Bank Executive Vice -President, offered to post a bond with the city for the buffer
enhancement which would allow the planting in the early fall of 1999.
Mayor Weatherill called for further audience comments concerning the review of the land use conditions
for Golden Pond Subdivision and request for final plat approval. As no response was received, Mayor
Weatherill closed the public input portion of the meeting and referred this matter to Council for their
consideration.
On motion by Councilwoman Powers, seconded by Councilman Van Zee, Council authorized the Mayor
to sign the Final Plat of Golden Pond Subdivision, subject to developer posting a bond with the city for
the buffer enhancement around the retention pond.
On motion by Councilman Stansbery, seconded by Councilman Wyatt, Council approved the following
consent agenda items:
a. Minutes of the April 12, 1999 regular Council meeting as revised.
b. Claim Warrants number 30617-30708 in the amount of $1,141,542.54.
C. Firework Stand approval — Rochelle Savage —1700 Mile Hill Drive
On motion by Councilman Morrison, seconded by Councilwoman Powers, Council approved the Art Walk
Application for Public Event scheduled for May 8, 1999 located along Bay Street sidewalk.
On motion by Councilman Morrison, seconded by Councilman Wyatt, Council adopted Resolution No. 1857
establishing a policy for specialty road signs, contingent upon City Attorney review and approval.
On motion by Councilman Morrison, seconded by Councilman Clauson, Council adopted Resolution No.
1858 establishing a policy for cutting trees in the right of way and on public property.
City Clerk Parks reported the city's historical record books dating back to 1890 are going to be moved to the
State Archive Offices in Bellevue for historical preservation. City Clerk requested approval for an
unbudgeted expenditure to transfer the historical records to a media storage that meets the State Archives
April 26, 1999
Page 3 of 3
Standards.
On motion by Councilman Morrison, seconded by Councilman Stansbery, Council approved the
unbudgeted expenditure, not to exceed $4,000.00 to transfer the historical records to a media storage that
meets the State Archives Standards.
On motion by Councilman Geiger, seconded by Councilman Morrison, Council authorized Mayor Weatherill
to sign Change Order No. 1 for the Public Works Demolition and Soil Removal Project at 514 Bay Street.
The contract cost increased from $10,335.00 to $13,590.67 plus sales tax.
On motion by Councilman Clauson, seconded by Councilwoman Powers, Council authorized the City
Engineer to contract with Apply -A -Line for the yearly street stripping project in the amount of $8,830.00.
Mayor Weatherill adjourned meeting at 9:00 PM.
Michelle Merlino, Deputy Clerk
LESLIE J. WEATHERILL, MAYOR
GOLDEN POND April 26, 1999
Attachment "A"
LEGAL DESCRIPTION
Parcel I:
The North 5 acres of the South 10 acres of the North 25 acres of the Southwest
quarter of the Northeast quarter of Section 34, Township 24 North, Range 1 East,
w,M
EXCEPT the South 1/2 acre;
Situate In the City of Port Orchard, County of Kitsap, State of Washington,
Parcel II;
The South 10 acres of the North 25 acres of the Southeast quarter of the Northeast
quarter of Section 34, Township 24 North, Range 1 Fast, W.M., in Kitsap County,
'Washington;
EXCEPT the North 4.5 acres thereof;
"
AND EXCEPT Pottery Avenue;
Situate in the City of Port Orchard, Kitsap County, Washington,