12/06/1999 - Special - MinutesPort Orchard, Washington
December 6, 1999
Council of the City of Port Orchard, Washington, called to Special Session by Mayor Leslie J. Weatherill at 7:30
P.M. Councilmembers present: Clauson, Wyatt, Morrison, Geiger, Powers, Van Zee, and Stansbery. Staff
Present: City Treasurer Tompkins, City Engineer Curies, Acting Police Chief Loftin, City Attorney Ryan, and City
Clerk Parks.
Mayor Weatherill informed those present the purpose of this Special Session is to hold a Public Hearing to discuss
and receive input on the City of Port Orchard's proposed 2000 Budget.
Mayor Weatherill requested Councilman Geiger, Chair of Finance Committee, review proposed 2000 budget
allocations.
Councilman Geiger recapped budget planning process and reviewed proposed year 2000 budget allocations,
highlighting those line items that were discussed or revised during the general study session held December 1,
1999 as listed in attached Exhibit A.
Mayor Weatherill called for public input on proposed budget allocations, as no response was received at this time,
the Mayor referred proposed 2000 budget to Council for discussion.
Councilman Van Zee suggested that the appointment of a City Administrator be deferred until Council has a
chance to look at the coming year's operating expenses and revenues.
Councilman Clauson clarified that no set salary has been established, only an amount estimated for budget
purposes. A job description must be developed delineating the duties and responsibilities of this position. The
proposed budget allocation will allow development of the position.
Council discussion on the City Administrator position included but was not limited to, who this position would report
to, need for development of job description, need to conduct a salary survey to consider potential salary, and
budget impact of City Hall operating expenses that are not fully known at this time.
Councilwoman Powers paraphrased several council members statements that they were not opposed to including
the City Administrator position in the 2000 budget, this would give a chance to review City Hall expenses and the
City's overall financial report. She urged including this allocation and proceeding with the process to develop the
position along with reviewing the City's financial situation prior to starting the advertising and hiring process.
Councilman Wyatt pointed out that it takes a majority vote of the Council to approve the job description, thus,
Council will have the opportunity to review creation of this new position again during the budget year.
It was clarified that the usual process for job description development and review is implemented through the
Finance/Personnel Committee. This Committee then will make a recommendation to full Council for consideration.
Mayor Weatherill stated he does not oppose including funding for the potential development of a City Administrator
position, but is having a problem with some other budget allocation revisions. Specifically, the deletion of any
Health Department contribution. The Mayor spoke on the benefits and importance of this agency to our
community and citizens. In the past, the City's "share" of Health Department funding came from the motor vehicle
excise tax, with the passage and implementation of Initiative 695, and if the City does not budget an appropriation,
the City of Port Orchard will virtually not be contributing anything to the Health Department. As a result of
significant funding cuts, the Health Department will be cutting programs. These programs may have benefit -tom
children and families. Many citizens, old and young, rely on the Health Department for basic health services.
Councilman Geiger suggested re -tagging allocation for the City Administrator position to a reserve fund and also
restore the proposed $16,000 budget allocation for the Health Department.
0
•
December 6, 1999
Page two of two
Several suggestions were discussed on reprioritizing budget allocations to provide some level of support for the
Health Department.
By Council consensus the City Treasurer was directed to draft the Year 2000 budget ordinance based upon the
"Budget Changes from Council Study Session" (exhibit A) with the following revisions. This draft ordinance will be
presented to Council at the regular meeting December 13, 1999 for consideration.
Proposed expenditure Original $ amount Revised $ amount
Flowers for Downtown $5,000 $1,000
Bay Street Banners $1,000 -0-
City Administrator $38,000 $33,000
Health Department -0- $10,000
Special Budget Public Hearing closed at 8.53 PM.
Mayor Weatherill reconvened Council into Special Session at 9:00 PM. Mayor Weatherill immediately recessed
Council into Executive Session to discuss personnel issues with the City Attorney. Executive Session was
anticipated to last 30 minutes.
Mayor Weatherill reconvened Council into Special Session at 9:30 P.M. and adjourned the meeting.
Patricia Parks, City Clerk
Leslie J. Weatherill, Mayor
.r
EXHIBIT "A"
DECEMBER 6, 1999
BUDGET CHANGES
FROM COUNCIL STUDY SESSION
Current Expense:
Expenditures:
TR Final Costs on New City Hall (Carry Forward)
City Administrator Salary (1/2 Year) (001)
City Administrator Benefits (1/2 Year) (001)
City Administrator Computer Workstation (001)
City Administrator Office Furnishings (001)
Police Software (Carry Forward) (001)
Loflin Leave Cash Out & Benefits (001)
Engineer's Plotter (001)
Bay Street Banners (001)
Flowers for Downtown (001)
Resurface Van Zee Tennis Courts (001)
Modify Truck #7 (001)
Parks Landscaping (001)
DeKalb Pier '(001)
Big Toy (Materials) (001)
Financial Software (Replacement Fund) (001)
CENCOM Budget - Fire Dist Share (001)
TOTAL
$160,000.00
38,000.00
13,300.00
1,500.00
3,200.00
50,000.00
20,000.00
7,000.00
1,000.00
5,000.00
6,000.00
2,000.00
1,000.00
20,000.00
1,000.00
20,000.00
3,265.00)
345,735.00
Current Expense:
Revenue:
Additional Cash Carryover (001) 410,735.00
Property Taxes (To Street) (001) (45,000.00)
WestNet Grant (001) (50,000,00)
Additional Sales Tax (001) 10,000.00
Additional Building Permits (001) 15,000.00
Additional Misc. Revenue (001) 51000__00
TOTAL 345,735.00
Street:
Expenditures:
Snow Plow for Truck #18 (101) 6,000.00
Pottery Ave. Culvert (101) 10,000.00
Marquee Maintenance (101) 4,000.00
S Fireweed Right -of -Way (101) 2S,000.00
TOTAL 45,000.00
Revenue:
Additional Property Taxes (101) 45,000.00
WATER -SEWER:
Expenditures:
PUD Wellhead Protection Grant (401) 18,000.00
Water Leak Detection (401) (6,000.00)
JSTP (401) 6,0.00.00
TOTAL 18,000.00
Revenue:
PUD Wellhead Protection Grant (401) 18,000.00
-'A
Since we do not know if all the bills on new City Hall construction
will be paid by the end of the year or if the interim financing
will be paid by the end of the year, I have prepared the 2000
budget with the necessary amounts carried forward. This reflects
the $3,300,000.00 figure in the Bond Fund (205) and an additional
$395,000.00 in the Construction Fund (302).
Additional Ending Fund Balance 100,000.00
Asbuilts 9,000.00
Retainage 236,000.00
Archeologist 20,000.00
Transfer Out for Additional Interest 30,ODD.00
TOTAL 395,000.00
Total. Adjustment to Budget:
3
Current Expense 3 4 5, 7/2t . 0 0
Street 45,000.00
Water -Sewer 18,000.00
G. 0. Bond 3,300,000.00
Cum Res Mun Facilities 395-00.0_.00
TOTAL ADJUSTMENT 4,103,735.00
Mayor's 2000 Budget 13 815 799.00
TOTAL 2000 BUDGET 17,919r534.00