11/24/1997 - Work Study - Minutes, Work StudyPort Orchard, Washington
November 24, 1997
Council of the City of Port Orchard, Washington, called to order for a Study Session by Mayor Leslie
Weatherill at 9:15 PM at City Hall, 216 Prospect Street.
Council members present: Clauson, Wyatt, Morrison, Geiger, and Van Zee.
Staff present: City Treasurer Tompkins, Police Chief Mathews, City Engineer Curles, Fire Chief Snow,
City Clerk Parks and City Attorney Hanson.
Councilman Geiger, Finance Committee Chair stated the purpose of this Study Session is to review
and discuss the proposed City of Port Orchard 1998 Budget.
Councilman Geiger recognized there were two people in the audience who would like to address
Hotel/Motel Tax allocations and requested their input
Judd Turner, Fathoms O' Fun past General Director, was present to support Fathoms O Fun request
for $6,900 of Hotel/Motel tax revenues.
Robert Ojima representing Port Orchard Bay Street Association spoke regarding request for
$15,732.00 from hotel/motel tax revenues submitted November 21, 1997. He emphasized the need
for advertising to attract tourist to the City of Port Orchard.
Council discussion focused on projected uses of Hotel/Motel Tax funds by the various receipents and
the potential duplication of efforts.
City Treasurer Tompkins reviewed an update on Hotel -Motel Taxes published by the Association of
Washington Cities that stated that any "change in use" of current funding should be submitted to the
Advisory Committee for review and recommendation prior to Council action.
Council consensus was to accept the Advisory Committees recommendation as presented to disburse
Hotel Motel Tax revenues as follows; Fathoms O' Fun $6,900; Port Orchard Chamber of Commerce
$5,600; Visitor & Convention Bureau $10,000; and $5,800 budgeted for future special projects. Port
Orchard Bay Street Association's request for funding will be forwarded to the Lodging Tax Advisory
Board for review and recommendation.
At the request of Councilman Geiger, City Treasurer Tompkins led discussion on proposed
amendments to the preliminary budget as listed on Attachment "A".
Police Chief Mathews requested Council approval to submit a Boat Acquisition Grant that is available
through the Washington State Parks and Recreation Department. The grant is in the amount of
$26,100 with $8,700 matching funds from the city. Council members concurred that while they can not
authorize an expenditure at a special study session they agreed that Chief Mathews should proceed
with submitting the grant application.
November 24, 1997
Page Two of Two
Councilman Clauson stated the Finance Committee, and City Engineer have been discussing the
potential development of an E-Mail system that would be available to council members. This could
result in potential budget and environmental savings that would benefit the city and community.
City Treasurer Tompkins reminded those present the Public Hearing on the proposed 1998 City of Port
Orchard Budget is scheduled for Monday, December 1, 1997 at 7:30 PM.
Meeting adjourned at 10:45 P.M.
4Paticia(—
Parks, City Clerk
Leslie J. Weatherill, Mayor
HOTEL -MOTEL TAX
After paying the Fathoms O' Fun $1, 7 0 0 . 0 0 , there is currently $ 5 , 8 0 0
left for special projects. The Lodging Tax Advisory Board
recommendation for dispursement in 1998 is on page 97 in the
narrative.
1998 Budget
Fathoms O'Fun
Chamber of Commerce
Visitor & Convention Bureau
Balance
Special Projects
Unallocated Balance
$31,300.00
( 6,900.00)
( 5,600.00)
(10,000.00)
$ 8,800.00
( 5,800.00)
$ 3,000.00
The request for $15,732 from the Port Orchard Bay St. Association
was received late on November 21 and has not gone to the Lodging
Tax Advisory Board.
RECEIVE'[
NOV 21 1997
CITY OF PORT ORCHARD
l CITY CLERKS OFFICE
Port .
Orchard
Bay Street
Association
November 20, 1997
Mr. Jay Weatherill
Mayor _
City of Port Orchard
216 Prospect St.
Port Orchard, WA 98366
Dear Mayor Weatherill;
The Port Orchard Bay Street Association is requesting $15,732.00
of the 1998 hotel / motel tax monies collected. We propose to
match approximately $3,150.00 (a 1 to 5 match ratio) of our funds
for a total of $18,882.00. The .money will be spent on a years
advertising budget to encourage people to come visit and shop
in historic Port Orchard.
We believe a more proactive approach is needed in order to reach
out and inform neighboring communities and tourists about Port
Orchard and what it has to offer. Today, Port Orchard cannot
be found in other publications or newspapers. We are nowhere
to be found especially from Gig Harbor south and from Bremerton
north.
With tourism and local shopping in a decline due to the local
economy, temporary lull in homeporting, the marina being out of
commission, and the negative publicity surrounding downtown Port
Orchard the "plans" to tear it down, consumers and visitors
believe there is not much left in Port Orchard.
P.O. Box 8184 • Port Orchard, Washington 98366 •
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
TOTAL
EN'L REQMNTS
124,000
124,000
ITE WORK
50,000
250,000
120,000
420,000
ONCRETE
100,000
200,000
100,000
60,000
460,000
MONARY
50,000
100,000
50,000
50,000
1,000
251,000
1ETALS
100,000
200,000
200,000
100,000
100,0001
50,000
50,000
1
1.
800,000
/OOD
25,000
50,000
50,000
50,000
25,000
200,000
-HERMAL
50,000
50,000
50,000
50,000
5,000
205,000
)OORS
50,000
50,000
150,000
50,000
300,000
INISHES
50,000
50,000
200,000
100,000
100,000
75,000
575,000
SPECIALTIES
10,000
10,000
20,000
10,000
10,000
60,000
_QUIPMENT
5,000
5,000
'URNISHINGS
20,000
20,000
SPECIAL
25,000
25,000
,ONVEYING
75,000
75,000
4ECHANICAL
50,000
50,000
100,000
250,000
50,000
50,000
25,000
25,000
10,000
610,000
:LECTRICAL
25,000
25,000
50,000
75,000
50,000
50,000
50,0001
25,000
50,000
50,000
10,000
25,000
10,000
495,000
;ONSTRUCTION
124,000
50,000
450,000
570,000
425,000
310,000
425,000
525,000
250,000
250,000
156,000
285,000
395,000
130,000
160,000
120,000
4,625,000
SALES TAX
10,044
4,050
36,450
46,170
34,425
25,110
34,425
42,525
20,250
20,250
12,636
23,085
31,995
10,530
12,960
9,720
374,625
3LDG COST
134,044
54,050
486,450
616,1701
459,425
335,110
459,425
567,525
270,250
270,250
168,636
308,085
426,995
140,530
172,960
129,7201
4,999,625
NSPECTOR
3,300
3,300
3,300
3,300
3,300
3,300
3,300
3,300
3,500
3,500
3,500
3,500
3,500
3,500
3,500
3,500
54,400
ARCHITECT
10,000
10,000
10,000
10,000
10,000
10,000
5,000
5,000
5,000
5,000
5,000
10,000
10,000
5,000
5,000
5,000
120,000
ESTING
5,000
10,000
10,000
5,000
5,000
5,000
40,000
SURVEYING
10,000
10,000
JTILITIES
20,000
20,000
;ONTINGENCIES
50,000
25,000
25,000
50,000
50,000
100,0001
300,000
'ROJECT COST
162,344
97,350
509,750
684,470
477,725
353,410
492,725
575,825
303,750
278,750
227,136
321,585
490,495
149,030
181,460
238,220
5,544,025
:ITY FUNDS
162,344
259,694
769,444
1,250,0001
250,000
44,025
_OAN FUNDS
203,914
681,639
1,035,049
1,527,774
2,103,599
2,157,349
2,436,099
2,663,235
2,984,820
3,475,315
3,624,345
3,805,805
4,000,000
NTEREST, 4.68%
7841
2,622
3,981
5,877
8,092
8,298
9,371
10,244
11,481
13,368
13,941
14,639
118,086
;OS7
5,662,111
_ESS DESIGN SAV
NGS
I
1
250,000
OTAL
5,412,111
:ASH FLOW At' ISIS CITY HALL CONSTRUCTION 11/17/97
BUDGET ITEMS FOR DISCUSSION
AT COUNCIL STUDY SESSION
NOVEMBER 24, 1997
CURRENT EXPENSE/STREET (001/101)
Expenditure Additions:
Active Club Roof Replacement & Repairs (001) $20,000
Police Range Site Work (001) 5,000
Police Software (001) 5,000
Cost of Living Increase (001/101) 83,500
Decant Station (101) 10,000
Pickup Truck (carried from 1997) (101) 20,000
SUB -TOTAL 143,500
Expenditure Reductions:
Fire Dept. Leftover $ for Allocation (001) (156,676)
TOTAL EXPENDITURES $(13,176)
Revenue Increases:
Cash Carryover (001)
$200,000
Cash Carryover (101)
20,000
Sales Tax (1.3 to 1.4) (001)
100,000
Grant for Active Club (001)
20,000
TOTAL REVENUE $340,000
NET $ AVAILABLE FOR NEW CITY HALL $353,176
Discussion:
The Police Dept. was budgeting to replace two patrol cars (pg. 28
& 33) and requesting that future budgets reflect an increase in the
transfer from $21,600 to $50,400. The Treasurer increased the
transfer this year, which now leaves $28,800 in the equipment
replacement fund to be saved for the mobile computer terminals.
(001/302)
WATER -SEWER (401/403)
Expenditure Additions:
Cost of Living Increase (401) $ 17,000
Sewer Main to the Decant Station Site (401) 40,000
Additional to the Treatment Plant (401) 20,310
McCormick Woods Water System Down Payment (401) 264,000
SUB -TOTAL 341,310
Expenditure Reductions:
ULID Reserve Draw Down (401) (17,000)
McCormick Water Co. Start Up Costs (401) (76,000)
TOTAL 248,310
Revenue:
Cash Carryover (401) (126,000)
20,310
(105,690)
Operating Transfers In (from 403)
Tracy Water Main 50,000
Decant Station Sewer Main 40,000
McCormick Woods Water System 264,000
TOTAL 248,310
Discussion:
The $126,000 reduction in the WA/SW cash carryover is paying for
the vacuum truck in 1997.
FIRE SERVICES BUDGET
Assessed Value for 1998 302,727,456 @1.50 $454,091
Per Contract Section 10 Compensation 50,000
Payment to Fire District #7 for 1998 $504,091
From Fire Dept. Budget:
Payment to CenCom (Total $107,600) 53,800
Payment to Kitsap County Dept. Emerg. Mgmt. 5,965
Miscellaneous Emergency Mgmt. Budget (Police) 2,925
Fire Salaries/Benefits (Pay period 12/21 - 1/03) 20,000
Total New 1998 Fire Service Expenses $586,781
1998 Fire Budget as Submitted $743,457
Less New 1998 Fire Service Expenses (586,781)
1998 Funds for Reallocation $156,676
Discussion:
Kitsap Fire Dist. 7 has budgeted the SCBA payment. In doing this
the District will have ownership of 13 of the 22 packs purchased.
Each pack cost a total of $2,410.87, with the invoice totaling
$53,039.05.
(21,600.00) Down Payment by City
$31,439.05 Loan Principal
1,311.01 Interest to July 15, 1998
$32,750.06 Total payment
FINANCING CITY HALL
The 1998 assessed valuation of the City is $302,727,456.
calculates the non -voted debt limit to be $4,540,912.
Fund Balance as of 11/24/97 $786,501.30
810 Bay St. Income to Date 7,154.84
810 Bay St. Income Expected (Nov. & Dec.) 1,300.88
Projected Real Estate Taxes (Dec.) 5,000.00
Projected 4th Qtr. Interest (Dec.) 10,000.00
Total Funds $809,957.02
that
Architect Expenses
Council Approval 9-22 ( 8,500.00)
Council Approval 10-13 ( 23,545.00)
Projected Year End Balance $777,912.02
1998 Revenues
Transfers in from:
Current Expense
$ 50,000
810 Bay Income
7,900
Parks Reserve
48,788
W/S Operating
164,000
W/S Cum Res
160,000
Total Transfers $430,688
Real Estate Excise Tax 80,000
Interest Income 34,312
Total 1998 Revenue Budgeted 545,000.00
1998 $ Extra for New City Hall 353,176.00
1998 Available City Cash $1,676,088.02
1999 Projected Cash (150+50+50+80) 330,000.00
Loan (Annual Payment $258,000) 3,300,000.00
Total Project Funding $5,306,088.02
Real Estate Excise Tax $ 60,000
Utility (270) 70,000
Current Expense Fund 128,000
$258,000