11/18/1996 - MinutesFinance Committee Meeting Minutes
November 18, 1996
Budget
The Committee met at City Hall in the Treasurer's Office 7:30pm
November 18, 1996. Members present were Bob Geiger, John Clauson
and don Morrison. Also present were Larry Curles and Kris
Tompkins.
The idea of McCormick Woods deannexing from Fire Dist. #7 and
contracting with the City was batted around. The Committee looked
at the Fire cover letter and was trying to understand the overtime
and lieutenant paragraph. The regular budgeted overtime out of
the payroll department is $5,423.94. The difference between that
and the $11,050 in the narrative is $5,626, which is additional
overtime to cover lieutenants when the City has affiliation with
Fire U . They noted that 10 new breathing apparatus are in the
budget.
The Committee wants to authorize the Engineer to hire an assistant
that will first be the inspector on the new City hall project.
Money for the inspector is already included in the City hall
construction budget.
Larry offered to prepare a letter to accompany the DNR payment.
The Committee again considered their options regarding the DNR
invoice. They do not want to pay the total of $96,631.59. They
feel it should be calculated in a different manner. The Treasurer
pointed out the due date of 11-27-96 and the fact this has gone on
for five years without an penalties. They asked "What penalties
can legally be imposed and when?" Also "Why have penalties not
been charged yet?" Kris will check with Pat as she has been
working this project.
Larry pointed out that salary steps have been budgeted for the
planner, asst. planner, bldg. inspector and parking enforcement
person since they are not on a system. These would be based on
merit. The Committee wants a step system established for these
four positions. Larry will work something up. "Where are we at
with the grid?" Policies are being reviewed.
Geiger brought up the personal consultant and suggested letting
him go. They are waiting for the Clerk to provide information on
other personal consultant options.
The Transit used van for the bldg. inspector was discussed. The
inspector's car is falling apart now and needs repairs. The
consensus is to buy the van for $12,575 now in 1996. The City
would be responsible for the tax and license.
The tall single pane window in the Librarian's office is in the
budget to be replaced.
The library staff continues to request more frequent cleaning of
the building. Libby already is there three to four times per
week. It was suggested to leave a vacuum for their use. Kitsap
Transit is planning to hire a janitor to clean bathrooms of their
office space and maybe a joint arrangement with the City could be
developed.
The growing expense of maintaining the larger library building and
the increasing levy rate was hashed. Larry will send letter
pointing out the discrepancy of the County levy rate that the City
pays directly to the library plus all of the building expenses the
City covers, particularly with the increased size of the building.
Bob commented that the Marina pump station restroom needs a good
cleaning. Larry thought that had been done. Bob did not feel it
would meet any woman's standards and it did not meet his.
Larry reviewed the summer parks college student program. It is
working very well and is the backbone of the parks, even with the
actions of the park supervisor who has been terminated.
In 1997, the City will continue with the floating dock
replacement.
The $10,000 from the 1996 budget for the City welcome sign is
carried forward plus the $2,500 donation from Kiwanis. Geiger
wants this to proceed slowly and carefully. Not a good use of
funds.
The park area at lot #2 will be hydroseeded again. The pigeon
problem will be dealt with. Several solutions were given to
Larry.
The pros and cons of keeping or selling the RV Park on Lundberg
were batted around.
The $48,788 park designated unreserved fund balance was budgeted
to go toward the landscaping of the new City hall as Councilwoman
Powers had agreed to this. Geiger wants to retain the money to
buy the property on Mitchell Point. We don't know if the owner
wants to sell.
The parking enforcement chain parking program was argued. Geiger
wants the Commissioners to deal with parking around the courthouse
by provide more employee parking. A video camera surveillance was
suggested. Need to check with the Judge to see if that would hold
up in court. Morrison and Clauson wants the $12,000 for the
AutoCite computer system in the budget.
Larry gave commentary on storm water plans and there future impact
to the City. Nothing is planned for next year.
John Clauson offered that Kitsap transit will pay for 500 of the
Opticon System. Larry just needs to send a letter.
Major discussion of sealing and fixing roadways. Larry proposes
to do a few small jobs and then wait until Tracy storm water is
finished to do another large bid for several areas.
Larry has upcoming meetings on the Bay Street Pedestrian Path
(which he hopes to resolve) and the Bethel Wye (which is moving
along.
Larry will be working on the Sewer Comp Plan and looking at water -
sewer rates.
A vacuum truck is in the water -sewer budget for purchase in 1997.
This will help meet future needs and impacts.
The old owner, Beverly Borst, of 1424 Sidney is dealing with the
abatement of the property, so we don't need to allocate the $5,000
for demolition.
The State Auditor's comments regarding the Berry Lake Water Main
were shared. There really is not a way around the public works
contract laws. The consensus of the committee is to tell Mr.
Quesnell in order to connect to the City's water system, he must
install a 12" main per City standards to the end of his property.
The City would be willing to waive the in lieu of assessments but
the tap fees must be paid for the whole park. Larry will prepare
notification letter to Mr. Quesnell. Therefore, the $10,000 in
the budget for this project can be allocated elsewhere.
The construction of the new City hall is in the budget. At this
time the Engineer has not had any feed back from the architect.
It was suggested that Larry write to Bill Gates giving him an
opportunity to donate wiring the new building. Then Mr. Gates
would have a showcase he could hold up for other community
projects.
Work will be done on the critical area ordinance. This includes
wetlands and slopes. Mr. Geiger would like a view ordinance
prepared after the zoning ordinance has been passed next year. To
hire the consultant, $10,000 will be added to the budget.
The down payment of $264,000 for purchasing the McCormick Water
System will be added showing the expenditure out of Water -Sewer
Operating with the $ being transferred from the Water -Sewer
Cumulative Reserve Fund. The other revenue and expenditures will
not be calculated until we are closer to the transaction.
A recap of items to be added, deleted and/or changed:
Current Expense
Street
2400 Mitchell clean up
Fire Study
Hydroseed Lot #2
Police Software
Police Car
Parking Enforcement Equip.
View Ordinance
Police Car Insurance
CASH CARRYOVER
$ 1,000
17,200
2,000
15,000
21,600
12,000
10,000
� :11
9,200
$69, 600
Annapolis Stormwater Project $(150,000)
Prospect Alley 140,000
1805 Lawrence Survey & Guardrail 10,000
Community Events
Hotel -Motel Tax
Cash Carryover
Water -Sewer
Berry Lake Water Main
Utility Telemetry Back -Up
Balance
Water -Sewer Cumulative Reserve
McCormick Woods Water System
Ending Cash
$ (5,000)
(5,000)
$ (10, 000)
2,000
$ 8,000
$ 264,000
(264, 000)
Clem