03/24/2003 - Regular - MinutesPort Orchard, Washington
March 24, 2003
Council of the City of Port Orchard, Washington, called to regular session by Mayor Pro-tem Powers at 7:30
P.M. at City Hall, 216 Prospect Street. Council members present: Clauson, Morrison, Wyatt, Geiger,
Powers, and Cramer. Councilman Rider excused at the January 27, 2003 Council meeting. Staff present:
Police Chief Townsend, City Treasurer Tompkins, City Planner Wenman, City Engineer Curies, City
Attorney Amann, Deputy Clerk Merlino, and City Clerk Parks.
Councilman Morrison led the audience and Council in the Pledge of Allegiance.
Mayor Pro-tem Powers asked for audience comments for items not listed on this agenda. No comments
were received at this time.
Laura Ditmer, Kitsap County Planning Manager, presented an update and illustrations on proposed revisions
to the Kitsap County Code for South Kitsap UGA/ULID #6 Sub-Area Plan (policy revisions and regulations),
and South Kitsap Industrial Area Sub-Area Plan (regulations only). Ms. Ditmer advised the next scheduled
Public Hearing is set for March 25, 2003, 6:30 PM at Givens Community Center.
On motion by Councilman Clauson, seconded by Councilman Wyatt, Council moved to continue supporting
the UGA/ULID #6 Sub Area Plan and the South Kitsap Industrial Area Sub Area Plan.
Mayor Pro-tem Powers opened the 7:35 PM Public Hearing regarding the water and sewer rate study.
City Engineer Curies presented the rate study, which evaluated the current revenues and expenses from the
water/sewer utilities, estimated future revenues based on estimated growth, future improvements, and
anticipated expenses. City Engineer Curies illustrated some of the challenges the City will be facing in the
foreseeable future:
1 . The cost of wastewater treatment will increase from $9.50 to $17 /month.
2. Water rights will continue to be difficult to get and water conservation will be a priority.
3. The City will need to repair its older sewer mains.
4. McCormick Woods/ULID #6 will need a new well, reservoir, and it has to conserve water.
5. McCormick Woods sewer flows require larger sewer mains in the City, and larger sewer pumps as
the development grows.
City Engineer Curies outlined the following proposed changes:
Sewer Rates:
The proposed monthly sewer bill would increase as follows:
• City rates: change from $23/month to $27/month
• Out of City rates: change from $34.50/month to $40.50/month
The $4/month increase would:
• Provide $2.00/month to the Treatment Facility for increased treatment costs.
• Provide the utility with additional funds to reduce infiltration by re-lining older sewer pumps and
grouting leaky joints.
• Continue system upgrades.
Water Rates:
• The basic rate remains unchanged
• Tiers 1-4 have modifications to consumption thresholds
• Additional tier adding tier for consumption "In excess of 150,000 gallons"
• Out of City 50% surchar~e would remain in effect.
Setting water rates based upon consumption will help encourage water conservation.
Proposed Water/Sewer installation fees:
March 24, 2003
Page 2 of 5
Installation fees are collected when the Public Works crew taps the water and sewer for a new service
connection.
Water Installation Services: Meter
Size
%"
1"
1 ~"
2"
Existing
Fee (Labor)
$ 800.
$ 900.
$1,000.
$1,100.
Sewer Services: Proposed increase from $800. to $1,100.
Proposed Water/Sewer connection fees:
Proposed
Fee (Labor)
$1,000.
$1,200.
$1,500.
$2,000.
Connection fees are collected when a property connects to the water and/or sewer system and provides
funds to help mitigate impacts due to growth. Examples of these improvements are new wells, reservoirs,
sewer mains, water mains, and larger pumps.
The proposed water connection fee would increase from $750. to $1 ,500./ERU
The proposed sewer connection fee would increase from $1,000. to $1 ,500./ERU
Also being proposed with the water and sewer connection fees, is an adjustment each year on November 1
based on the Seattle Metropolitan Area CPI-Urban Factor issued in August.
At this time Mayor Pro-tem Powers asked for audience comments concerning the proposed water and sewer
rate study.
Michael Preston, 2239 Sidney Avenue, expressed a concern with the 40% to 100% proposed rate increases
and questioned their validity.
Ray McGovern, McCormick Woods resident, spoke against the 50% surcharge rate for out of City
residences.
Dick Fitzwater, 931 DeKalb Street, spoke in favor of the proposed rate increases, emphasizing the need for
the extra revenue for the maintenance of the sewer treatment plant and further complemented City Engineer
Curies on his comprehensive report.
Ron Rice, 369 Sedgwick Road, also spoke in favor of the proposed rate increased, stating the City has
always been proactive to insure the water/sewer services are well funded.
Fred Sandberg, McCormick Woods resident, questioned what capitalized improvements or expenditures
have been provided to the McCormick residents. City Engineer Curies commented the most current
expenditure was $18,000 for a consultant on securing water rights for their community. City Engineer Curies
also referenced capital improvements listed in previous reports.
Ron Underwood, McCormick Woods resident, asked if the surcharge fees for out-of-the city water customers
are placed into the General Fund or Water/Sewer Fund. City Engineer Curies and City Treasurer Tompkins
both confirmed all revenues received from water/sewer utilities are placed into the Water/Sewer Fund.
Mayor Pro-tem Powers asked for further audience comments concerning the proposed _w~ter/sewe: rate
increases. As no further comments were received, Mayor Pro-tem Powers closed the public 1nput port1on of
the Public Hearing and referred this matter to the Council for their consideration.
March 24, 2003
Page 3 of 5
On motion by Councilman Clauson, seconded by Councilman Wyatt, Council approved the proposed rates
as presented by City Engineer Curies and directed staff to prepare a draft ordinance reflecting the new
proposed water and sewer rates.
City Engineer Curies reported on the Call for Bids regarding the Sidewalk Replacement Program, held
March 19, 2003 at 4:00 PM. Eight bids were received with the required bid bond as follows:
R & J Landscape & Construction
Onross concrete Services
South Central Concrete, Inc.
GMT, Inc.
Admiral C. Ross, Contractor
Kodo Construction
Harlow Construction
Ace Paving
Engineer's Estimate
$37,909.72
$44,967.60
$47,800.00
$49,940.00
$52,314.15
$53,410.00
$58,446.00
$65,070.82
$64,410.00
On motion by Councilman Geiger, seconded by Councilman Clauson, Council accepted the bidding for
the Sidewalk Replacement Program and awarded the contract to the lowest bidder, R & J Landscape &
Construction in the amount of $37,909.72.
City Engineer Curies reported on the Call for Bids regarding the Pottery Avenue Paving Project held
March 20, 2003 at 4:00 PM. Four bids were received with the required bid bond as follows:
Ace Paving Co., Inc.
Woodworth & Company, Inc.
Lakeridge Paving Co., LLC
Looker & Associates, Inc.
Engineer's Estimate
$146,244.13
$221 ,267.00
$185,710.00
$184,925.00
$163,200.00
On motion by Councilman Morrison, seconded by Councilman Wyatt, Council accepted the bidding for
the Pottery Avenue Paving Project and awarded the contract to the lowest bidder, Ace Paving in the
amount of $146,244.13.
On motion by Councilman Morrison, seconded by Councilman Wyatt, Council adopted Resolution No.
2011 authorizing the obligation of funding for the traffic signal improvements at the intersection of
Tremont Street and Sidney Avenue. ·
Mayor Pro-tem Powers presented the proposed amendment to the Labor Agreement between the City
and Teamsters Local No. 589 representing the Patrol Officer Employees clarifying the City will reimburse
employees covered under this bargaining agreement for brand name prescriptions, up to $4.00, when the
employee pays a $15.00 prescription co-pay. This item was continued from the March 10, 2003 City
Council meeting.
On motion by Councilman Geiger, seconded by Councilman Clauson, Council approved the amendment
to the Labor Agreement between the City and Teamsters Local No. 589 representing the Patrol Officer
Employees clarifying the City will reimburse employees covered under this bargaining agreement for
brand name prescriptions, up to $4.00, when the employee pays a $15.00 prescription co-pay. Motion
passed with 5 ayes. Councilman Morrison refrained from voting, due to his absence from the March 10,
2003 City Council meeting.
On motion by Councilman Morrison, seconded by Councilman Clauson, Council removed from table,
Tabled Motion to approve a proposed ordinance, which would amend POMC Sections 1 0.14.020,
10.14.070 and 10.13.080 and add a new section 10.14.055 temporar-Y construction parking permits,
March 24, 2003
Page 4 of 5
regarding residential parking permit system for residential neighborhoods. (Motion to table by
Councilman Geiger, seconded by Councilman Morrison, 7/22/02). Original motion by Councilman
Morrison, seconded by Councilman Wyatt. Councilman Morrison and Councilman Wyatt withdrew
original motion as presented at the 7/22/02 City Council meeting.
On motion by Councilman Morrison, seconded by Councilman Clauson, Council removed from table,
Tabled Motion to approve a proposed ordinance, which would restrict boats and recreational vehicles
from parking in the public right-of-way. (Motion to table by Councilman Geiger, seconded by
Councilwoman Powers, 7/22/02). Original motion to approve proposed ordinance by Councilman
Morrison, seconded by Councilman Wyatt. Councilman Morrison and Councilman Wyatt withdrew
original motion as presented at the 7/22/02 City Council meeting.
On motion by Councilman Geiger, seconded by Councilman Clauson, Council approved consent agenda as
follows:
a. Minutes: March 3, 2003-Joint Council/Planning study session
March 10, 2003-Regular City Council meeting
b. Claim warrants numbered 38803-38854 in the amount of $327,592.48.
c. Request by City Treasurer to dispose of the following items and dispose of them in the
best interest of the City. Attachment "A"
On motion by Councilman Morrison, seconded by Councilman Wyatt, Council approved the Application for
Public Event for the Great Ball Race scheduled August 10, 2003-with conditions as recommended by
departmental staff.
Councilman Morrison, Street Committee Chair, requested an amendment to POMC 10.13.020 to remove
the provision that allows parking of commercial vehicles in residential and mixed zones for up to 72 hours.
Councilman Morrison reported the Street Committee discussed this rule and feels that allowing
commercial vehicles to park in these zones for up to 72 hours negates the original intent of the ordinance,
which was to remove the commercial vehicles from parking on the street in residential and mixed use
zones.
On motion by Councilman Morrison, seconded by Councilman Wyatt, Council authorized city staff to
prepare a draft ordinance amending POMC 10.13.020 to prohibit parking of commercial vehicles in
residential and mixed zones.
Councilman Cramer, Public Safety Committee Chair, reported that Faye Mclamb of 1451 Starlet Lane
has requested a variance from POMC 7.12.090, which limits ownership of cats and/or dogs to 3 animals.
Ms. Mclamb moved into the City with four dogs, one of her dogs is older and due to a health condition is
terminal. Ms. Mclamb is asking permission to license the 4th dog at her residence.
On motion by Councilman Cramer, seconded by Councilman Wyatt, COuncil granted the variance from
POMC 7.12.090 allowing Ms. Faye Mclamb authorization to have four dogs at her residence located at
1451 Starlet Lane, with the condition, this variance is only for the lifetime of the 4th dog, "Angel", City of
Port Orchard Lifetime Dog License No 1708.
City Treasurer Tompkins reported on the Finance Committee's recommendation to increase the
Miscellaneous Call Back Charges from $30.00 to $75.00. City Treasurer Tompkins advised the $30.00
Miscellaneous Call Back Charge does not sufficiently reflect the costs incurred by the City for having a
Public Works employee respond.
On motion by Councilman Clauson, seconded by Councilman Morrison, Council authorized an increase
of the Miscellaneous Call Back Charges from $30.00 to $75.00 with this increase to be included in the
proposed draft water/sewer ordinance.
March 24, 2003
Page 5 of 5
On motion by Councilman Clauson, seconded by Councilman Geiger, Council authorized the Mayor to
send a letter to KRCC indicating the City's objection to the non-urban separators between urban areas,
and to seek clarification on several issues within the Kitsap County -Wide Planning Policies.
On motion by Councilman Morrison, seconded by Councilman Clauson, Council authorized the City to
work with Robinson and Noble Geologists for an amount not to exceed $4,000 to accomplish the
following:
• Locate a potential well site closer to Sinclair Inlet and modify our water rights application.
• Apply for water rights for Well No.. 4
• Continue to work with the City Engineer to get the Ecology Report of Examination for Well No. 9.
City Engineer reported on Call for Proposals to purchase a riding lawn mower for the City Park's
Department.
On motion by Councilman Morrison, seconded by Councilman Clauson, Council authorized the City
Engineer to purchase a Kubota F2560 4x4-riding mower for the City Parks Department from Kitsap Farm
Garden Tractor in Silverdale in the amount of $13,250 plus tax.
On motion by Councilman Geiger, seconded by Councilman Morrison, Council authorized the City
Engineer to contract with Insight GIS to provide technical assistance to the city staff for the GIS Systems.
The City Council Committees set the following Committee meetings:
• Telecommunication Committee March 31, 2003 7:30AM
• Street Committee April10, 2003 7:30AM
• Public Property Committee April 23, 2003 5:30 PM
• Water/Sewer Committee April?, 2003 7:30PM
• Street Committee April 17, 2003 7:30AM
At 9:10PM Mayor Weatherill adjourned the City Council meeting.
~~l~
Michelle Merlino, Deputy City Clerk
J.A. Michael's
Myhre's
Port Orchard Library Bldg
City Hall
Myhre's
WERS, MAYOR PROTEM
Property Make CPU RAM{meg)
110052 Touch P2/233 32
110053 Touch P2/233 32
110054 Touch P2/233 32
110056 Touch P2/233 32
110059 Touch P2/233 32
110069 MicroPro P2/350 32
110070 MicroPro P2/350 64
110071 MicroPro P2/350 32
110074 MicroPro P2/350 64
110075 MicroPro P2/350 32
110076 MicroPro P2/350 32
110078 Micro Pro P2/350 64
110046-97 Flat Bed Scanner HP 4100
110036-97 Inkjet Printer HP 870
2002 excess list.
CPU's
HD{gig) CD ROM Video
4 32 y
4 . 32 y
4 32 y
4 32 y
4 32 y
6 44 y
6 44 y
6 44 y
6 44 y
4 44 y
6 44 y
6 44 y
Dead Not worth repair
Dead Not worth repair
I
NIC SND
y y
y y
y y
y y
y y
y y_
y y
y y
y y
y y
y y
y y
Attachment "A"
3/24/03
Notes
Not capable of current environment
Not capable of current environment
Failing HD
Not capable of current environment
Not capable of current environment
Noisy Fans
Dead HD, Lesser Video & Audio card
Dog (problem PC, intermittant issues)
4/15/2003
exce!'-'"<002 .xis
!
I