03/24/2017 - Retreat - MinutesCity of Port Orchard
Council Retreat Minutes
Special Meeting of March 24, 2017
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 9:00 a.m. at Puerto Vallarta on Lund Avenue.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby
Present
Councilmember Chang
Present
Councilmember Clauson
Present
Councilmember Diener
Present
Councilmember Donlin
Present
Councilmember Lucarelli
Present
Mayor Pro-Tem Cucciardi
Present
Mayor Putaansuu
Present
Staff present: City Clerk Rinearson, City Attorney Cates, Human Resource Coordinator Howard,
Treasurer Martin, Public Works Director Dorsey, and Community Development Director Bond.
2. DISCUSSION
Claire Chase with Triangle Associates, Inc. facilitated the meeting. The retreat focused on growing
the relationship among Council members, Mayor, and Directors; reaching Council direction for
work priorities and discussing assorted topics.
Staff presented their 2017 work plan to the Council.
Council and staff held discussions on the vision and goals of the City Council.
3. ADJOURNMENT
The meeting adjourned at 4:30 p.m. No other action was taken.
Bra dy Rinearson, CIVIC, City Clerk Robert Putaansuu, Mayor
City of Port Orchard
Council — Mayor — Directors Retreat
March 24, 2017
Council Topics: Action Items and Discussion
Action
Notes
Add connection to comprehensive plan in staff
Brandy to add to template, staff will start adding
reports at Council meetings.
comprehensive plan notes
Research enforcement potential in vacant
Sharon / Land Use Committee
buildings code.
Share summary of bond process (once complete).
Alan
Continue work on change order authority policy.
Rob & Brandy / Completed
More discussion of design standards and subarea
Nick will bring forward zoning updates.
plans at April and future Council meetings. Note
that zoning should be different for established
areas vs. undeveloped areas.
Create a Tourism Strategic Marketing Plan.
ED Tourism Committee
Develop a survey to determine the start time of
Completed. Meetings moved to 6:30 PM
Council meetings.
Scope for an updated Parks Plan and bring
Nick, in 2017.
Council a funding request.
Communicate timeline of next comprehensive
Ongoing education to the property owners who
planning process and potential for a repeat
experience confusion or frustration about the
conflict about annexations.
annexation process.
Each discussion topic is below, with specific notes:
The City's Role in Tourism
• Create a Tourism Strategic Marketing Plan.
Design Standards
• Residential: Underway, done in 60-90 days.
• Commercial and multi -family: Process starting soon and will be done in approximately 6 months.
Council Meetings (nested topics: reading consent items into the record, Town Hall meetings, Council
booth at farmer's market)
• Council Booth at Farmer's Market — if this is done:
o Identify the goals for why we are doing this.
o Create marketing materials and/or specific topic(s) to discuss with people.
• Develop a survey to determine if the start time of Council meetings (7pm) is the best or if we
should change. Send a separate survey to internal and external attendees.
• Maintain the rule that if attendees have announcements that are not germane to the scheduled
topics, attendees can work with Clerk up to 4 days before the meeting to make a presentation.
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• The Town Hall meeting that happened in mid -March went well partly because there was a
specific topic. Interest in hosting more in a similar set-up.
• Adopt a process of reading consent items into the record. If any Council member has a question
about a topic, they are encouraged to ask at the beginning of the meeting to move that topic off
the consent items list.
Accurate Information to Constituents
• How to provide accurate, information:
o Facebook ads.
o Targeted public meetings/Town Hall meetings with available and accurate information.
o Capture questions and follow up with accurate information.
• How the Council can be more accessible to constituents:
o Farmer's market
o Office hours
o Survey Monkey
Public Arts
• Integrate public art where possible in new park projects.
Sub -Area Plans
• 10 total sub -areas in comprehensive plan.
• The Bethel/Sedgewick, Bethel/Lund, McCormick Woods, and downtown sub -area plans will
begin in 2017.
Update Parks Plan by End of 2018
• Nick will scope and bring a funding request forward.
Education to Property Owners About Potential Future Annexation
• Communicate timeline of next comprehensive planning process and educate property owners
about process.
Planning for Industrial Area
• Need to further explore the idea of capping and creating a park and ride lot on landfill. Kitsap
Transit is in the middle of a study that will provide options; study will be complete in 2018.
• Consider doing a Planned Action EIS in 2019.
• Continue to support the use and further development of the Puget Sound Industrial Center
(formerly SKIA), both within the Kitsap Regional Coordinating Council (KRCC) and the Puget
Sound Regional Council (PSRC).
Transportation Infrastructure Improvements
• Consider when and how to update traffic signals. Address in 2019.
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Construction Management
• Consider the difference between filling the construction management need internally vs.
externally. Complete a cost -benefit analysis as part of the future biennial budget.
Sidewalk Development & Maintenance
• More summer staff in 2017 to address lingering issues.
• Direct complaints to Public Works.
• Educate where possible on property owner responsibility.
Marketing the City to: Developers, Residents, Businesses
• Organize and update codes and zoning which will attract more outside development/businesses.
• Once codes and zoning are updated and sub -area plans are developed, create a strategic plan
that would include the possibility of inviting developers and businesses to town.
• Support strong schools to keep and improve interest in Port Orchard for families.
Emergency Communication
• DEM is implementing a new emergency communication system.
Bay Street Pathway West and Segment 3
• Segment 3 could be moved to spring 2018.
• West as a funding need in next biennial budget.
Wayfinding Signage
• $40,000 in budget for this year.
• For future signs should consider higher color contrast and larger font for readability.
Kitsap Regional Coordinating Council Retreat about Growth Across the County
• June 7, 1:00-4:30pm, location TBD.
Change Order Authority
• Clarified roles and authority of the Mayor and Public Works Director for quick change order with
contracts. Maintain the requirement to bring the information and report on action taken at a
future Council meeting.
Housing Kitsap Obligation
• Determine financial responsibility and legal responsibility.
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