11/26/2001 - Work Study - Minutes, Study SessionPort Orchard, Washington
November 26, 2001
Council of the City of Port Orchard, Washington, called to order a study session by Mayor Leslie Weatherill at
10:05 PM at City Hall, 216 Prospect Street.
Council members present: Clauson, Morrison, Wyatt, Geiger, VanZee, and Stansbery. Councilwoman Powers
excused.
Staff present: Police Chief Townsend, City Treasurer Tompkins, City Engineer Curies, Municipal Court Judge
Decker, Court Administrator Hunt, and Deputy City Merlino.
Mayor Weatherill announced the purpose of this study session is to review and discuss the City's preliminary 2002
Budget.
Councilman Geiger, Finance Committee Chair requested City Treasurer Tompkins review the Committee's
recommendations for next year's budget.
City Treasurer Tompkins presented the following preliminary budget adjustments as recommended by the
Committee:
EXPENDITURE CHANGES:
CURRENT EXPENSE
Library (Decrease mill rate to approx. $.49/AV) 001
Fire District (Decrease mill rate to approx. $1.44/AV) 001
Computer Credenza (Mayor's Office) 001
Health District 001
MGT Fees (6 Additional) 001
MCTs (Purchased 2001 with Grant) 001
Handguns (10) (Net $5,000) 001
Tasers (4) 001
Police Portable Radios (2) 001
Operating Transfer Out (Police Car 303) 001
Downtown Flowers
File Cabinets (Clerk's Office)
Community Service Program (Part-Time)
Library Janitorial Contract
Jail Costs
Westnet Officer Expenses
Color Printer, ERSI (GIS Software)*
Admin. Printer & Workstations*
Riding Mower*
Council Presentation System Reserve*
Building Repair Reserve*
Paint Library Exterior*
RV Park Improvements -Electricity*
CE EXPENDITURES
001
001
001
001
001
001
001
001
001
001
001
001
001
(3, 160.00)
(20,291.00}
(1 ,000.00}
6,809.00
1,440.00
(38,000.00)
7,500.00
2,400.00
1,800.00
18,000.00
2,000.00
1,000.00
30,000.00
1,000.00
20,000.00
63,934.00
3,625.00
7,300.00
7,840.00
3,000.00
2,000.00
12,000.00
17,000.00
$146,197.00
STREET
Lot #2 Reseal
P. 0. Blvd Curb & Gutter (Reduce)
Alley Paving
STREET EXPENDITURES
CE & STREET EXPENDITURES
*Contingent on sale of assets
REVENUE CHANGES:
CJ Violent Crime Carryover
Property Tax Decrease
Adult Probation Service Increase
Traffic Infraction Increase
Civil Parking Infraction Increase
MVET CJ Violent Crime
Handguns Trade-in
Sale of Asset (Police Car)
Sale of Asset (Fire Equipment)
Westnet Grant
Cash Carryover Increase
CE & STREET REVENUE
OVER/SHORT REVENUE
CUM. RES. FOR EQUIP. REPLACE
REVENUE -Operating Transfer In (001)
EXPENSE -Police Car
TOTAL
WATER-SEWER
REVENUE-Operating Transfer In (403)
EXPENSE-P. 0. Blvd. Sw to Replace Curb
TOTAL
101 20,000.00
101 (20,000.00)
101 15,000.00
001 1342.00
001 (44,217.00)
001 5,000.00
001 10,000.00
001 10,000.00
001 2,700.00
001 2,500.00
001 500.00
001 100,000.00
001 58,372.00
101 15,000.00
0.00
303 18000.00
303 (18000.00)
401 20000.00
401 (20000.00)
November 26, 2001
Page 2 of3
$15,000.00
$161,197.00
$161,197.00
$0.00
$0.00
$0.00
W/S CUM RESERVE
Ending Fund Balance Decrease
EXPENSE -Operating Transfer Out (401)
TOTAL
PROJECTS TO BE CARRIED OVER TO 2002
Financial Software & Server Package
Portion from Equip Replace
Historical Photo Display
Bay Street Marquee
Model for City Water System
403
403
001
303
001
101
401
20,000.00
(20,000.00)
83,000.00
22,000.00
3,350.00
15,000.00
10,000.00
November 26, 2001
Page 3 of3
$0.00
City Treasurer Tompkins referred to page four of the 2002 Budget Narrative which reflects the Mayor's
recommendations. She reviewed the items indicating which were in the 2002 Budget and those that were still out.
Those items not addressed previously are as follows:
Cash Carryover
Court Overtime
Benefits on Court Overtime
Clerk's Shelves, Desk Top
Jail Costs
Parks Track Toy
Judge's Wage Increase
Benefits on Judge's Increase
Vibratory Roller & Trailer
+ 25,000
(11 ,045)
( 3,865)
( 1 ,500)
( 5,000)
( 3,000)
+4,662
+ 1,633
(17,500)
City Treasurer Tompkins concluded presentation of Committee and Mayor's recommendations and asked for
comments and/or additional recommendations for preliminary budget adjustments.
Council voiced appreciation for the Mayor, Committee, and Treasurer's hard work on formulation of a well thought
out preliminary budget.
By consensus from the full Council, the City Council directed the City Treasurer to prepare a draft budget
ordinance for consideration at the December 10, 2001 City Council meeting. The draft budget ordinance is to
include all items proposed by the Finance Committee.
City Treasurer Tompkins announced the 2002 Budget Public Hearing is scheduled for 7:30 PM on Monday,
December 3, 2001.
As no further discussion on the proposed 2002 city budget, as presented, Mayor Weatherill closed the study
session.
~x;d~40p.m.
Michelle Merlino, Deputy City Clerk