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08/14/2000 - Regular - MinutesPort Orchard, Washington August14,2000 Council of the City of Port Orchard, Washington, called to regular session by Mayor Leslie J. Weatherill at 7:30 P.M. at City Hall, 216 Prospect Street. Council members present: Clauson, Morrison, Wyatt, Geiger, Powers, Van Zee, and Stansbery. Staff present: Police Chief Townsend, City Planner Wenman, City Engineer Curies, City Attorney Loren Combs, and City Clerk Parks. Councilman Stansbery led the audience and Council in the Pledge of Allegiance. Mayor Weatherill asked for audience comments for items not listed on this agenda. City Planner Rob Wenman introduced Kraig Chalem, the new City Code Enforcement Officer. Mr. Chalem has a degree in land use planning plus experience in code interpretation and code enforcement. Mayor Weatherill and council members welcomed Mr. Chalem aboard. Mayor Weatherill presented the Good Neighbor Award to Mr. John Russell recognizing Mr. Russell's excellent job of incorporating design characteristics of older homes found throughout the City into his residential renovation at 417 Cline Avenue. Mayor Weatherill announced Oliver and Karen Hanley are recipients of the Commercial category Good Neighbor Award for their extensive renovation of 250 Bethel Avenue. Mr. & Mrs. Hanley will receive their plaque at the next council meeting. Monty Mahan, representing Kitsap County, presented update on the Kitsap County Bethel Corridor Plan highlighting the five integrated components of this project, streetscape, transportation, land use, environment, which all fit together with the fifth component -corridor development. He also reviewed the projected implementation of shared private and public funding and the project schedule with roadway and storm water design in 2001 with construction during 2002. Construction is anticipated to last nine months. Mayor Weatherill opened the 7:35 PM Public Hearing regarding the Comprehensive Parks Plan. City Engineer Curies outlined the proposed Comprehensive Parks Plan 2000 highlighting the purpose and goals of the Parks Plan, the current city parks inventory, and a summary of objectives for future parks system expansion with prioritization of various projects. Engineer Curies also discussed the survey process by which citizens voiced opinions and wishes for maintenance and development of the City's Public Park System. Mayor Weatherill called for audience comments either for or against the proposed Comprehensive Parks Plan 2000. As no response was received, Mayor Weatherill closed the public input portion of the Public ··-Hearing-and-referred·this-matter·to·E:o~ncil-for-their-consideration,--·-------· ----· -· On motion by Councilwoman Powers, seconded by Councilman Morrison, Council adopted Resolution No. 1902 approving and certifying the Comprehensive Park Plan for the City of Port Orchard. Mayor Weatherill presented his recommendation for the annual appointments to the Lodging Tax Advisory Committee. Councilman Van Zee moved to accept Mayor Weatherill's recommendation for appointment of representatives from the following organizations to serve on the Lodging Tax Advisory Committee (term of appointment is from Sept 1, 2000-August 31, 2001). Motion was seconded by Councilman Morrison and carried with six ayes and no nays. It is noted for the record that Councilman Clauson did not participate in discussion or vote on the motion based on Appearance of Fairness. He serves on the Board of Directors for the Visitor and Convention Bureau. *Councilman Wyatt, Chair *Kitsap Peninsula Visitor and Convention Bureau *Port Orchard Chamber of Commerce *Givens Community Center (Concerts by the Bay) *Vista Motel *Holiday Inn Express * Guest House Inn August14,2000 Page2 of4 On motion by Councilman Clauson, seconded by Councilwoman Powers, Council approved Resolution No. 1904 establishing reimbursement rates for city personnel expenses and providing for the City to perform certain tasks in which the City effort is to be reimbursed by community organizations, governmental entities, individuals, and or business. The Resolution also provides an exemption when the activity enhances public safety for specific community events that are deemed to have a benefit to the City at large and support tourism into the City. Councilman Geiger reported that on June 12, 2000 the Council authorized the City Engineer to proceed with negotiations to purchase a ten (1 0) acre parcel next to the McCormick Reservoir for the city water system. Councilman Geiger presented the following motion, "In that the City has negotiated to purchase a 1 0 acre parcel next to the McCormick Reservoir for the City Water System, the City Treasurer is authorized to transfer from the Water/Sewer Cumulative Reserve Fund to the Water /Sewer Operating Fund the amount necessary to cover the purchase price of $90,000 plus other associated costs, such as appraisal, closing costs, and any applicable taxes". Motion was seconded by Councilman Clauson and approved with seven ayes. Councilman Clauson, Chair of Water/Sewer Committee reported the Committee has met with Brad Reid and other Dogwood Hill residents to discuss the request for access to city utility services. The Committee identified Mr. Reid's and the other property owners' requests for utility service were two separate issues. The Committee recommended approval of the first issue, Mr. Reid's request to access city utilities through the Caseco Development. The second issue of providing access to the 8" water main near Dogwood Hill could happen by tapping into the existing water main, extending it through public right-of-way, and easements for access to the private properties located on Dogwood Hill. On motion by Councilman Clauson, seconded by Councilman Wyatt, Council approved the city providing access to sanitary sewer and water utilities to serve two tax parcels in the Dogwood Hill area (tax parcels 272401-4-050-2007 and 272401-4-049-2001) via Caseco Lane. Easements between Caseco Lane and Mr. Reid's property will be the responsibility of the developer. On motion by Councilwoman Powers, seconded b)' Councilman W)illl!, C01 mciL..ap.proved the consent agenda items as follows: a. Minutes of the July 24, 2000 regular Council meeting. b. Approval of Claim Warrants Numbers 33317-33421 in the amount of $186,616,42 and July 2000 Payroll Warrants Numbers 34100-134268 in the amount of $229,443.57. Councilwoman Powers, Public Property Chair, gave Committee report addressing the following matters: *A group that uses the Active Club Building offered to donate a window air conditioning unit, if the City would modify the electrical system to accommodate the unit. Council consensus was that the expense of modifying the electrical system and future maintenance/operation costs were not justified for the few days each year that the temperature is such that air conditioning would be used. *A piano was offered to the City, if the City paid $100 moving cost. Council concurred with Committee recommendation to accept the piano, which will be placed at the Active Club Building. *Several requests have been received asking for special songs to be played on the City Hall Chimes recognizing special occasions {birthday, anniversary) of a personal nature. After much discussion on potential staff impact and how coordination of requests could be processed, Councilman Van Zee presented motion that the City develop a policy for operation of the Chimes that would prohibit acceptance of personal requests. The motion was seconded by Councilwoman Powers and approved with five ayes and two nays. Councilman members voting in the affirmative were Wyatt, Morrison, Powers, Geiger, and Van Zee. August 14, 2000 Page 3 of 4 On motion by Councilman Morrison, seconded by Councilwoman Powers, Council authorized the City Engineer to contract for grinding down the downtown sidewalks to eliminate potential safety hazards. Councilman Morrison moved to use approximately $17,000 from the Downtown Sidewalk Project to fund paving the northbound lanes of the 2200 block of Pottery Avenue. Motion seconded by Councilman Geiger and carried. Councilman Morrison, Street Committee Chair, reported on Committee review and investigation of proposed permit process which would allow landscaping, trimming, and/or maintenance of plantings located in the public right-of-way. Such trimming and/or maintenance could be requested by neighboring property owners/residents whose view is impacted by the growth of the landscaping. Councilman Morrison moved for the City to establish a Right-of-way Landscaping Program Policy, motion seconded by Council members Geiger and Wyatt. Motion failed with three ayes and four nay votes. Councilman Clauson moved to implement a Right-of-way Landscaping Project Policy that is restricted to areas identified in the View Ordinance, and include a reasonable fee to cover city costs. Staff would determine appropriate fee, which would include but not necessarily be limited to staff time and mailing costs. Motion seconded by Councilman Geiger and failed with three eyes and four nays. Council members Clauson, Geiger, and Wyatt voting in the affirmative. On motion by Councilman Morrison, seconded by Councilman Stansbery, Council unanimously authorized the City Engineer to proceed with installation of directional signs for the Port Orchard Library. On motion by Councilman Morrison, seconded by Councilwoman Powers, Council approved placement of a-board signs advertising Concerts by the Bay in the city right of way. Councilman Stansbery presented motion to excuse Councilman Morrison from the August 28 Council meeting. The motion was seconded by Councilman Clauson and approved unanimously. On motion by Councilman Clauson, seconded by Councilman Morrison, Council excused Councilman Wyatt from the September 11 Council meeting. Councilman Clauson reported that McCormick Water System P!an was written in 1993 and needs to be updated. The City Water System Plan is valid for another two years. The Department of Health has agreed to allow the McCormick Water Plan to be amended without a full re-write. This would allow the City to incorporate the amended McCormick Plan into the City Water System Plan when it is updated in 2002. Hugh Goldsmith & Associates, Inc., the engineering firm that worked with McCormick Water Company when their plan was written has submitted a scope of work proposal to update the McCormick Water Plan for $35,000. Additional expenses of $8,000 will also be incurred to coordinate with the Department of Health and printing cost of the update. McCormick Land Company has offered to reimburse the City $35,000 for updating this plan. Councilman Clauson moved to authorize the City Engineer to prepare an agreement with Goldsmith & Associates for consultant services to update the McCormick Water Plan at a cost of $35,000. Upon City Attorney approval of the agreement, Mayor Weatherill is authorized to sign the document. Reimbursement of additional expenses will be negotiated with McCormick Land Company. Motion was seconded by Council members Morrison and VanZee and approved by unanimous vote. By consensus, Council members agreed to hold a Public Hearing on November 20, 2000 at 7:30 p.m. to receive and discuss recommendations for Comprehensive Plan revisions as submitted through the Planning Department. Engineer Curies reported that the Fire Committee has requested staff prepare a draft ordinance for Council consideration to establish fire and life safety requirements for existing multi-family residential buildings to define when installation or upgrading of sprinkler systems shall be required. August 14, 2000 Page 4 of 4 On motion by Councilman Van Zee, seconded by Councilman Morrison, Council authorized the city Engineer to finalize an agreement between the City and Mr. Brett Ness of 241 Tremont. This agreement provides for the Tremont/Port Orchard Signal Project to pay the sewer connection fees for 241 Tremont Street in exchange for an easement to facilitate placement of a pole, conduit, and opticom equipment across the street from the fire station on Tremont Street. On motion by Councilman Morrison, seconded by councilman Wyatt, Council authorized Mayor Weatherill to sign the Sales Agreement for purchasing property for Fireweed Road right-of-way. Councilwoman Powers moved to authorize the City Engineer to commission Rick Williams to construct a sign for the downtown City/Kiwanis Park at a cost of approximately $1,470. The sign is to be designed with one third of the sign for Kiwansis and two thirds of the sign to allow placement of weather protected informational material, seconded by Councilman Clauson and carried. City Engineer Curies reported that the current parking regulations do not prohibit long term parking of disabled vehicles or storage of trailers and recreational vehicles on city streets. Council directed staff to draft modifications to the parking ordinance/resolution that will address this situation. At 9:55 p.m. Mayor Weatherill called for a ten (1 0) minute recess. At 10:05 pm Mayor Weatherill adjourned Council into Executive Session for 30 minutes to discuss pending labor negotiation issues. Mayor Weatherill reconvened meeting into regular session at 10:32 PM and asked if there was any other business to come before the Council. City Attorney Combs reported he has reviewed statutes and state constitution provisions providing for location the certain county offices. After much discussion, Counc!!man Clauson moved to authorize Mayor Weatherill to send a letter to the Kitsap County Commissioners objecting to their proposal to move some county offices to Bremerton. Motion was seconded by Councilman Wyatt and unanimously approved. The Council discussed the funding for road improvements required by !and use action and RCW82.02. Councilman Morrison moved to have the City Engineer review previous land use actions and report on road improvement requirements. Motion seconded by Councilman Stansbery and carried. As no other business was presented for council discussion or consideration, Mayor Weatheri\1 adjourned th.e meet1~:Jt 10:~47 p.m. ~ -~--/ . ~I I. /Jab-, ';b ~ Patricia Parks, Citylefk LESLIE J. W~EA~T~H;E;R;:IL::;L=,:;M~A;,:Y;:O;:;R:==--