09/22/1975 - Regular - MinutesPort Orchard, Washington
September 22, 1975
Council of the City of Port Orchard, Washington called to regular sess-
ion by Mayor Paul D. Powers, Jr. Council members present: Fulton,
Caldwell, Libby, Van Zee, Roos, Doyle and Geiger. Also present, Chief
Dow, Engineer Knobbs and Attorney Ryan.
On motion by Councilman Doyle, seconded and carried, Council approved
the minutes of the September 8th meeting with the following corrections:
Page 2, paragraph 1, after seconded, add "approved". Page 2, paragraph
8, line 1, after Bldg., add "shelter". Page 2, paragraph 10, line 1,
delete "Roberts" and insert "Noble" and at the end of paragraph add
"Letter dated September 2, 1975 is hereby made part of these minutes".
Page 3, paragraph 2, line 4, after (that a) add "pedestrian".
Mr. Richard Warren and Mr. William Cranston, Kramer, Chin and Mayo,
Consulting Engineers for the City of Port Orchard Water Improvement
Program presented Council with a letter setting forth the recommenda-
tions relative to the bids on Phase 1, Reservoir and Transmission Main.
On the engineers recommendation Councilman Fulton moved that the bid
of KETA Construction Company in the amount of $448,770.00 for the Two
Million Gallon Reservoir and the bid of Bert Robinson Const. Company
in the amount of $216,682.80 for the B-2 Phase (Transmission Main) be
awarded subject to the approval of the Department of Social and Health
Services. Mr. Warren reported that on the Phase II portion of the
Water Improvement Program (Bremerton Intertie) there appears to be,
according to their estimates, additional funds required in the approx-
imate amount of $97,000.00 over and above the amounts now available,
and recommended the City meet with the financial consultant to explore
methods of acquiring the additional funds. After meeting with DSHS
and getting financial information, the engineers will meet with the
Council on the balance of the project and at that time will present
a final pre -design report on the Phase II. Letter dated September 22,
1975 from Kramer, Chin and Mayo is made part of these minutes.
Chairman Geiger, Finance Committee reported that there will be a
negotiations meeting on Wednesday, September 24, at 7:30 P.M. in the
Council Chambers with the representatives of the Local 42052, Public
Employees Union.
Chairman Van Zee of the Parks Committee stated there will be a meeting
of the Parks Committee, Commission and Advisory Committee on October 8•
1975 at 7:30 P.M. in the Council Chambers. He also reported that the
Parks Committee had met with Mr. Lee Johnson and discussed a Comprehen-
sive Park & Recreation Plan. Clerk read letter dated September 16, 1975
from Lee Johnson & Associates relative to working with the City on
developing a comprehensive park and recreation plan for the City setting
forth what duties they will perform and what City staff will have to
prepare and submit to them and that the charge to the City would be
$1,000.00 and with $500.00 not to be paid until additional planning
and development funds are received. As part of this program the City
would retain their services as their park and recreation consultant
on an ongoing basis. Councilman Van Zee stated that he has contacted
a Mr. Bill Griffith of the University of Washington who will assist in
the preparation of the Comprehensive Plan. Councilman Van Zee moved
to aDorove a contract with the Lee Johnson Associates for the develop-
Port Orchard, Washington
September 22, 1975
Council of the City of Port Orchard, Washington called to regular sess-
ion by Mayor Paul D. Powers, Jr. Council members present: Fulton,
Caldwell, Libby, Van Zee, Roos, Doyle and Geiger. Also present, Chief
Dow, Engineer Knobbs and Attorney Ryan.
On motion by Councilman Doyle, seconded and carried, Council approved
the minutes of the September 8th meeting with the following corrections:
Page 2, paragraph 1, after seconded, add "approved". Page 2, paragraph
8, line 1, after Bldg., add "shelter". Page 2, paragraph 10, line 1,
delete "Roberts" and insert "Noble" and at the end of paragraph add
"Letter dated September 2, 1975 is hereby made part of these minutes".
Page 3, paragraph 2, line 4, after (that a) add "pedestrian".
Mr. Richard Warren and Mr. William Cranston, Kramer, Chin and Mayo,
Consulting Engineers for the City of Port Orchard Water Improvement
Program presented Council with a letter setting forth the recommenda-
tions relative to the bids on Phase 1, Reservoir and Transmission Main.
On the engineers recommendation Councilman Fulton moved that the bid
of KETA Construction Company in the amount of $448,770.00 for the Two
Million Gallon Reservoir and the bid of Bert Robinson Const. Company
in the amount of $216,682.80 for the B-2 Phase (Transmission Main) be
awarded subject to the approval of the Department of Social and Health
Services. Mr. Warren reported that on the Phase II portion of the
Water Improvement Program (Bremerton Intertie) there appears to be,
according to their estimates, additional funds required in the approx-
imate amount of $97,000.00 over and above the amounts now available,
and recommended the City meet with the financial consultant to explore
methods of acquiring the additional funds. After meeting with DSHS
and getting financial information, the engineers will meet with the
Council on the balance of the project and at that time will present
a final pre -design report on the Phase II. Letter dated September 22,
1975 from Kramer, Chin and Mayo is made part of these minutes.
Chairman Geiger, Finance Committee reported that there will be a
negotiations meeting on Wednesday, September 24, at 7:30 P.M. in the
Council Chambers with the representatives of the Local #2052, Public
Employees Union.
Chairman Van Zee of the Parks Committee stated there will be a meeting
of the Parks Committee, Commission and Advisory Committee on October 8
1975 at 7:30 P.M. in the Council Chambers. He also reported that the
Parks Committee had met with Mr. Lee Johnson and discussed a Comprehen-
sive Park & Recreation Plan. Clerk read letter dated September 16, 1975
from Lee Johnson & Associates relative to working with the City on
developing a comprehensive park and recreation plan for the City setting
forth what duties they will perform and what City staff will have to
prepare and submit to them and that the charge to the City would be
$1,000.00 and with $500.00 not to be paid until additional planning
and development funds are received. As part of this program the City
would retain their services as their park and recreation consultant
on an ongoing basis. Councilman Van Zee stated that he has contacted
a Mr. Bill Griffith of the University of Washington who will assist in
the preparation of the Comprehensive Plan. Councilman Van Zee moved
to approve a contract with the Lee Johnson Associates for the develop-
ment of a Parks and Recreation Comprehensive Plan. Seconded. Council-
man Roos moved to table until after the meeting of the Parks Committee.
Seconded and carried. Engineer Knobbs stated that it would take about
two or three weeks of the planners time and other staff members to
prepare and submit the information desired by Mr. Johnson.
Chairman Caldwell, Street Committee, read a letter from the Highway
Department relative to the property whbch Mr. Lon Nickerson is desirous
of acquiring from the Highway Department, lying adjacent to SR 160 and
South of Quik-Pac Grocery. The letter requested the City to indicate
if any of this property should be retained for future right-of-way.
n;•ame1•, C :in & Mayc%Iae_ 1W7 First A enus. Sest+ie. Weahingwry dilr
September 22, 1975
'i ulep4, ne .Area Code AW-447-SEUI
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KCM #500-1
Honorable Mayor and City Council
City of Port Orchard
City Hall
Port Orchard, Washington 98366
Re: Water System Improvement Program
Gentlemen:
Bids were received on Phase I of the Water System Improvement Program on
September 12, 1975. A tabulation of the bids received is included for
your review.
Based on these bids and the latest estimates of the cost of the Bremerton
Intertie, the following table gives the status of the project.
Item
Asbestos Cement Pipe
Ductile Iron Pipe
Phase I
Construction Costs
Reservoir W/Alt. 2b
$453,147
$453,147
Pipeline
118,219
126,683
Total
$571,366
$579,830
Other Project Costs
Sales Tax
$ 30,282
$ 30,731
Contingency
28,568
28,991
Design Fee
47,138
47,836
Construction Management
28,568
28,991
Total Phase I Project Cost
$705,922
$716,379
Phase II Estimate, Including
,r
all Project Costs
$431,000
$491,000
Total Wacer System Improvement
w
}'rcgrs:m Cost
$1,166,922
$1,207,379
Cranc Eligible Amount
$ 984,034
91,000,756
Probable Grants (41%)
- 403,454
_ 410O310
Balance
$ 783,468
$ 797,069
Consulting Engineers, Architects and Applied S, ienttets
Kramer, Chin a Mayo, Inc.
Honorable Mayor and City Council
City of Port Orchard
September 22, 1975
Page Two
G.O. Funds Authorized $700,000 $700,000
Additional Funds Required $ 83,468 $ 97,069
From the table above, it is obvious that additional grant money must be
obtained and additional funds are required from the City in order to
complete the entire project.
In light of these requirements, we recommend the following:
1) The City authorize award of the contracts to the low bidders
for the reservoir and the asbestos -cement pipeline, subject
to State Department of Social and Health Services (DSHS)
approval of the award. Sufficient funds are in hand to
complete Phase I of the Improvement Program.
2) Authorize a meeting between DSHS, Kramer Chin & Mayo and the
City Director of Public Works within the next two weeks
concerning the additional grant money to complete Phase II.
Preliminary discussions with DSHS have laid the groundwork
for this meeting, and indications are favorable that such a
grant increase is obtainable.
3) The City authorize their financial consultant to work with
RCM and the City staff to recommend a method for raising
the additional funds required.
4) Following these meetings with DSHS.and the financial consul-
tant, Kramer, Chin & Mayc will return to the Council with
recommendations for the balance of the project. At that
time we will present a final pre -design report on the
Bremerton intertie (Phase II of the ?SIP).
It is unfortunate that inflation and problems with the Highway Department
have had such an effect on this program, but we remain confident that the
work can be completed. Phase I will go a long way toward alleviating the
present water storage and supply problems, but in light of the anticipated
Kramer, chic &Nlayo, Inc.
Honorable Mayor. and City Council
City of Port Orchard
September 22, 1975
Page Three
growth of the City we strongly recommend that Phase II, the Bremerton inter -
tie be constructed as the long range solution to the City's water problem.
Sincerely,
KRAM�ERR,,� CHIN 6 KAYO, INC.
William A. Cranston
Project Engineer
WAC/cn