2084 - Resolution - Repealing Resolution 1966 and Reestablishing Reimbursement RatesRESOLUTION NO. 2084
A RESOLUTION OF THE CITY OF PORT ORCHARD,
WASHINGTON REPEAUNG RESOLUTION NO. 1966 AND RE-
ESTABUSHING REIMBURSEMENT RATES FOR CITY
PERSONNEL EXPENSES ON COMMUNITY EVENTS AND
ACTIVTI1ES OR PROJECTS ON PRIVATE PROPERTY OR
PUBUC PROPERTY OWNED BY OTHER GOVERNMENTAL
ENTITIES.
WHEREAS, the City of Port Orchard has a municipal work force with specific
skills and responsibilities, and
WHEREAS, the city is prohibited from donating time, materials and money for
private purposes unless there is a benefit to the city government and/or community at large
that is related to the donation; and
WHEREAS, there are instances in which the city performs certain tasks in which
the city effort is to be reimbursed by community organizations, governmental entities,
individuals, and/or businesses, and
WHEREAS, the city seeks to enhance public safety for specific community
events without an undue expense to those events, now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD DOES HEREBY
RESOLVE THE FOLLOWING:
SECTION 1 Unless specifically authorized in writing by the Mayor, no
employee shall use city equipment or materials for non-city purposes.
SECTION 2 The following community events are deemed to have benefit to
the city at large and support tourism into the city, and thus may be supported by city
personnel, under the direction and control of the Mayor or her designated department director,
without requiring reimbursement of expenses:
(1) Fathoms 0' Fun Parade
(2) Fathoms 0' Fun Fireworks
(3) "Cruz"
( 4) Festival by the Bay
(5) Chamber of Commerce Freedom Fighters Challenge
(6) Concerts on the Bay
(7) Festival of Chimes and Lights
SECTION 3 PUBUC WORKS SERVICES: Unless specifically exempt from
reimbursement of expenses, the proponents of approved community events and activities or
projects on private property or public property owned by other governmental entities will pay
for the labor, equipment, and materials expended by the city to support that event. If
applicable, sales tax will be applied to these expenses; the city fringe benefits shall be 100% of
Resolution No. 2084
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the direct labor costs. The city shall charge 15% overhead on any materials.
SECTION 4 PUBLIC SAFETY SERVICES: The Fathoms 0' Fun Carnival, or
other community events and private activities not listed in Section 2, which have not been
previously exempted from reimbursement and which require enhanced police security shall pay
a flat rate of $35.00 per hour to the city for each commissioned officer and police reserve. The
use of commissioned officers and police reserves shall be at the sole discretion of the Chief of
Police. The presence of additional uniformed police within the city is deemed to be a public
benefit, and thus the full cost of the officer, if greater than the above hourly rate, shall be an
authorized city expense.
SECTION 5 The City Treasurer shall establish the accounting procedures for
this program.
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor
and attested by the Clerk in authentication of such passage this 23'd day of August 2004.
KIM E. ABEL, MAYOR
ATTEST:
~~ Carol Etgen, City Clerk