09/13/2021 - PacketCity of Port Orchard
Economic Development and Tourism Committee
September 13, 2021 9:30 am
Remote access only
Zoom Webinar Link
(this is for public access only - EDT Committee and Panelists use your individual links):
https://us02web.zoom.us/j/89144261579
Telephone: +1 253 215 8782
Webinar ID: 891 4426 1579
AGENDA
1.Business Community Discussion
2.Update on South Kitsap Community Events Center (Putaansuu)
3.Ordinance Amending POMC 5.94 – Special Events (Rinearson)
4.Tourism Strategic Plan Updates (Rinearson)
5.August 2021 DCD Permit Activity (Bond)
ORDINANCE NO. ___
AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON, RELATING
TO SPECIAL EVENTS; AMENDING PORT ORCHARD MUNICIPAL CODE
SECTIONS 5.94.030, 5.94.040, 5.94.050, 5.94.060, AND 5.94.080; PROVIDING
FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Port Orchard encourages special events within the City to foster
community; and
WHEREAS, at Chapter 5.94 of the Port Orchard Municipal Code (POMC), the City maintains
procedures for special events to facilitate their occurrence while also addressing the impacts
events may have, in further protection of the public’s health, safety and welfare; and
WHEREAS, the City Council requested staff audit Chapter 5.94 POMC to update the
regulations where necessary to respond to evolving impacts; and
WHEREAS, staff proposed amendments to provisions to address evolving impacts of special
events, including but not limited to multi-day events, extended street closures, and public health
issues; and
WHEREAS, the City Council finds that the amendments herein balance the goal of encouraging
special events to foster community with addressing impacts from such events, are consistent with
goals and policies of the City’s Comprehensive Plan and related regulations, and serve the public
health, safety, and general welfare of the citizens of Port Orchard; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO ORDAIN AS
FOLLOWS:
SECTION 1. Port Orchard Municipal Code 5.94.030 is hereby amended to read as follows:
5.94.030 Permit – Required.
(1)No person, firm, company, nonprofit, or corporation shall run, manage, operate, or
conduct any special event without having applied for and received a special event permit in
advance of such special event, as required by this chapter. No special event shall be permitted for
two or more consecutive days.
(2) There shall be a $50.00 nonrefundable administrative fee to process each application
submitted, which is to be paid to the finance department. The fee is due upon when the application
is submitted to the city clerk’s office. Each application shall be for only one event.
(3) A complete n application for a special event permit for an event that does not require
the closure of any street or highway shall be filed with the city clerk’s office no less than 90
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Ordinance No. 0XX
Page 2 of 7
calendar days, and no more than one calendar year, before the date when the proposed special
event is to take place; provided there is no city street and/or state highway closure requested.
(4) When For an event that requires city street or a state highway closure, the a complete
application for a special permit shall be filed with the city clerk’s office no less than 120 days, and
no more than one calendar year, before the date when the proposed special event is to take place.
All events requiring street or highway closure shall be submitted to the City Council for approval.
For an event that requires state highway closure, Upon if the cCity cCouncil approvesal of the
event, the applicant shall proceed to seek permission from the Washington State Department of
Transportation (WSDOT) to close the state highwayhighway, and the applicant shall provide proof
of WSDOT permission to the City Clerk upon receipt from WSDOT and in advance of the event as
set out in POMC 5.94.040. . If the special event permit application is received by the city clerk’s
office less than 90 calendar days, but more than 30 calendar days, in advance of the event and
there are no road closure requirements, the city may expedite the application with the payment by
the applicant of an additional nonrefundable administrative processing fee of $50.00.
***
SECTION 2. Port Orchard Municipal Code 5.94.040 is hereby amended to read as follows:
5.94.040 Application.
The special event permit application shall be submitted to the city clerk’s office. Such
application shall state and include the following:
(1) Name, organization, phone number, and address of the applicant;
(2) Name of the event and the location, date and time of the event;
(3) Anticipated number of exhibitors/vendors and visitors, including estimated peak
attendance;
(4) Whether an admission fee will be charged for attendees or participants;
(5) Whether there will be a tent temporary structures, tents, trucks, and sanitation facilities;
(6) Whether there will be cooking done on -site, including evidence of Department of Public
Health approval;
(7) A certificate of insurance with minimum amounts of commercial general liability
coverage and combined single limit auto liability for bodily injury required by the city’s insurer. The
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Ordinance No. 0XX
Page 3 of 7
applicant’s insurance policy shall name, by endorsement, the city of Port Orchard as an additional
insured;
(8) A detailed map showing the location of event routes, tents, vendors, beer gardens,
exits/entrances, fire lanes, garbage cans, and restrooms/sani-can(s) and handwashing stations,
signage, barricades, first aid, traffic patterns, parking, requested road closures/detours, and other
applicable event details;
(9) If alcoholic beverages will be served on city property, a permit approved by the
Washington State Liquor and Cannabis Board (note: you may be subject to additional insurance
requirements of the city’s insurance carrier);
(10) If an event will be using both public and private property, the applicant shall provide
written documentation to the city that the private property owner(s) have granted permission to
them to use the private property for the event;
(11) If the event is a parade or a run, the following additional information shall be required:
(a) The exact location of any marshaling or staging areas for the parade/run;
(b) The time at which units of the parade/run will begin to arrive at the staging areas
and the times at which all such units will be disbursed therefrom;
(c) The exact route to be traveled, including the starting point and termination
point;
(d) The approximate number of persons, animals, and vehicles which will constitute
the parade/run, and the types of animals and descriptions of the vehicles, as applicable;
(e) A statement as to whether the parade/run will occupy all or only a portion of the
width of the street, roadway, or sidewalks to be used;
(12) If the event requires a state highway closure, upon city council approval of the event,
the applicant must provide to the city clerk’s office, no more than 45 days after submitting the
application, at least one of the following three documents: (a) event agreement with WSDOT; (b)
letter of acknowledgment from WSDOT; or (c) written proof that the event organizer has submitted
the completed application to WSDOT;
(13) As a condition to the issuance of any permit under this chapter, the applicant shall
execute an acknowledgment agreeing to defend at no cost to the city, and to indemnify and hold
harmless the city, its officers, employees and agents, from any and all suits, claims or liabilities
caused by or arising out of any work or use authorized by any such permit;
(14) Any other relevant information required by the city.
SECTION 3. Port Orchard Municipal Code 5.94.050 is hereby amended to read as follows:
5.94.050 Processing application.
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Ordinance No. 0XX
Page 4 of 7
Special event permits shall be processed as follows:
(1)If a special event is proposed to be held in the same location and during the same time
frame as the immediately previous year, that event’s organizer will be given first priority over other
special event permit applicants; provided, that this applicant notifies submits a completed
application to the clerk’s office by February 1st of each year; otherwise, the special event location
and time frame will be available on a first-come, first-served basis to other applicants. The
remaining requirements of this chapter will still apply.
(2)The city clerk’s office shall route the application to the city police, finance, public works
and community development departments, as well as the local fire authority, Kitsap Transit, and
any other applicable outside authorities to review. Each of the above-listed
departments/authorities shall provide the city clerk a written recommendation of approval
(conditional or otherwise) or denial of the application based on the considerations referenced in
POMC 5.94.060.
(3) The city clerk’s office shall notify the public of each special event proposed to allow
citizens to provide written comments regarding how allowing the special event will impact their
property, business or quality of life. The city clerk will consider any information provided and may
deny the special event permit application if a showing is made of severe financial impact or other
undue hardship on a citizen’s property, business or quality of life.
(4) The city clerk’s office shall bring forth the application to the city council for approval
when the event requires a city street or state highway closure. Exempt from this requirement are:
(a) special events previously approved by the city council by resolution and (b) special events taking
place in a residential area, such as block parties and the like.
SECTION 4. Port Orchard Municipal Code 5.94.060 is hereby amended to read as follows:
5.94.060 Standards of issuance.
The city clerk or designee shall issue (or approve with conditions) a special event permit as
provided herein upon certification from the departments/authorities listed in POMC 5.94.050 who
have been consulted, based on the following considerations:
(1)The applicant has provided all of the required application materials and has provided any
additional documents or information requested by the city.
(2) The applicant has paid the administrative processing fee of $50.00.
Page 5 of 28
Ordinance No. 0XX
Page 5 of 7
(3) The proposed special event location is available because no other events are scheduled
to take place at the location on that date and time or, if another event is scheduled to take place,
that event organizer has provided written consent to the city clerk to allow a parallel event to take
place at the same location, date, and time.
(4) The applicant is holding an event using both public and private property and has
provided written documentation that the private property owners allow them to use the private
property for their event.
(5) The applicant has received City Council approval for a street or highway closure, and for
a highway closure, the applicant has provided a copy of either an event agreement with WSDOT or
a letter of acknowledgment from WSDOT, as needed.
(6) The police department, fire authority, and public works department have determined
the following:
(a) The proposed event will not endanger public safety or health, with necessary
public safety and traffic control provisions;
(b) The proposed event will not seriously inconvenience or impair the general
public’s use of public property, services, or facilities;
(c) The location of the proposed event will not substantially interfere with any
construction or maintenance work scheduled to take place upon or along public property or
right-of-way, or a previously granted encroachment permit; and
(d) The proposed event is not scheduled to occur along a route or at a location
adjacent to a school or class during a time when such school or class is in session, and the
noise created by the activities of the event would substantially disrupt the educational
activities of the school or class.
(7) The city clerk received no written comments from the public demonstrating undue
hardship or other substantial negative effects of the special event on their property, business or
quality of life.
SECTION 4. Port Orchard Municipal Code 5.94.080 is hereby amended to read as follows:
5.94.080 City assistance.
The chief of police, fire chief, and/or public works director may require any reasonable and
necessary public safety and traffic control, including but not limited to requiring non-city staff to
serve as certified flagger(s), use of downtown parking lots, police protection and/or emergency
Page 6 of 28
Ordinance No. 0XX
Page 6 of 7
medical services to be provided at the special event at the organizer’s expense. Special events that
have been exempted by the city council from personnel expenses in the form of a resolution shall
not be subject to these expenses for city support. The finance department shall notify the all
applicants of the actual expenses related to city support of the special event.
(1) Downtown Parking Lot Usage. Should a No special event may utilize require the use of all
of the downtown parking lots, as described in POMC 10.12.580 as Lots 3 and 4, commonly known
as waterfront parking, for two or more consecutive weekdays. Should a special event request the
use of all or a portion of the downtown parking lots, as described in POMC 10.12.580 as Lots 3 and
4, during a weekday, excluding federal holidays, and the city grants the request, excluding federal
holidays, the applicant shall compensate the city for lost revenue for the use of the parking lots.
The fee shall be $300.00, plus lease excise tax, per weekdayset by resolution of the City Council.
(2) Police Services Protection. After obtaining as much information as the chief of police
reasonably deems necessary regarding a special event permit application, he or she shall determine
whether and to what extent additional police protection reasonably will be required for the special
event for purposes of traffic control, crowd control, and security. In making this determination, the
chief of police shall consider those factors set out in POMC 5.94.060. If additional police protection
for the special event is deemed necessary by the chief of police, he or she shall notify the applicant.
The applicant then shall have the duty to secure police protection acceptable to the chief of police
at the sole expense of the applicant and shall prepay the expenses of such protection, as required.
The fees are set by council resolution, which establishes the reimbursement rate for enhanced
security expenses. The chief of police shall consider what additional personnel, equipment and
supplies are needed, as well as any other items or expenses which will be necessary.
(3) Fire Protection and Emergency Medical Services.
(a) After receiving notification of the intended special event, the fire chief shall
make a determination as to the need for on-site fire watch and/or emergency medical
personnel. The fire chief shall consider such factors as the location, number of anticipated
participants and spectators, and type of event, including the application of appropriate
codes and ordinances. If fire watch and/or emergency medical personnel for the event are
deemed necessary by the fire chief, he or she shall notify the applicant, and the applicant
shall be responsible for securing fire watch/emergency medical personnel reasonably
acceptable to the fire chief at the sole expense of the applicant and shall prepay the
expenses of such protection. Only state-certified, licensed professional fire/emergency
medical personnel shall be used for this purpose, preferably South Kitsap Fire and Rescue
employees and equipment.
(b) The conduct of the special event shall not introduce extraordinary hazards to fire
protection and/or life safety in the immediate or adjacent areas.
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Ordinance No. 0XX
Page 7 of 7
SECTION 5. If any section, sentence, clause or phrase of this ordinance should be held to
be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity of constitutionality of any other section, sentence,
clause or phrase of this ordinance.
SECTION 6. This ordinance shall be posted and published as required by law, and shall be
effective and in full force five (5) days following publication. A summary of this ordinance may be
published in lieu of publishing the ordinance in its entirety.
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and
attested by the Clerk in authentication of such passage this __ day of September 2021.
Robert Putaansuu, Mayor
ATTEST:
Brandy Rinearson, MMC, City Clerk
APPROVED AS TO FORM: Sponsored by:
Charlotte A. Archer, City Attorney Councilmember
Page 8 of 28
ORDINANCE NO. ___
AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON, RELATING
TO SPECIAL EVENTS; AMENDING PORT ORCHARD MUNICIPAL CODE
SECTIONS 5.94.030, 5.94.040, 5.94.050, 5.94.060, AND 5.94.080; PROVIDING
FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Port Orchard encourages special events within the City to foster
community; and
WHEREAS, at Chapter 5.94 of the Port Orchard Municipal Code (POMC), the City maintains
procedures for special events to facilitate their occurrence while also addressing the impacts
events may have, in further protection of the public’s health, safety and welfare; and
WHEREAS, the City Council requested staff audit Chapter 5.94 POMC to update the
regulations where necessary to respond to evolving impacts; and
WHEREAS, staff proposed amendments to provisions to address evolving impacts of special
events, including but not limited to multi-day events, extended street closures, and public health
issues; and
WHEREAS, the City Council finds that the amendments herein balance the goal of encouraging
special events to foster community with addressing impacts from such events, are consistent with
goals and policies of the City’s Comprehensive Plan and related regulations, and serve the public
health, safety, and general welfare of the citizens of Port Orchard; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO ORDAIN AS
FOLLOWS:
SECTION 1. Port Orchard Municipal Code 5.94.030 is hereby amended to read as follows:
5.94.030 Permit – Required.
(1) No person, firm, company, nonprofit, or corporation shall run, manage, operate, or
conduct any special event without having applied for and received a special event permit in
advance of such special event, as required by this chapter. No special event shall be permitted for
two or more consecutive days.
(2) There shall be a $50.00 nonrefundable administrative fee to process each application
submitted, which is to be paid to the finance department. The fee is due upon when the application
is submitted to the city clerk’s office. Each application shall be for only one event.
(3) A complete application for a special event permit for an event that does not require the
closure of any street or highway shall be filed with the city clerk’s office no less than 90 calendar
Page 9 of 28
Ordinance No. 0XX
Page 2 of 7
days, and no more than one calendar year, before the date when the proposed special event is to
take place.
(4) For an event that requires city street or a state highway closure, a complete application
for a special permit shall be filed with the city clerk’s office no less than 120 days, and no more than
one calendar year, before the date when the proposed special event is to take place. All events
requiring street or highway closure shall be submitted to the City Council for approval. For an event
that requires state highway closure, if the City Council approves of the event the applicant shall
proceed to seek permission from the Washington State Department of Transportation (WSDOT) to
close the state highway, and the applicant shall provide proof of WSDOT permission to the City
Clerk upon receipt from WSDOT and in advance of the event as set out in POMC 5.94.040.
***
SECTION 2. Port Orchard Municipal Code 5.94.040 is hereby amended to read as follows:
5.94.040 Application.
The special event permit application shall be submitted to the city clerk’s office. Such
application shall state and include the following:
(1) Name, organization, phone number, and address of the applicant;
(2) Name of the event and the location, date and time of the event;
(3) Anticipated number of exhibitors/vendors and visitors, including estimated peak
attendance;
(4) Whether an admission fee will be charged for attendees or participants;
(5) Whether there will be temporary structures, tents, trucks, and sanitation facilities;
(6) Whether there will be cooking done on-site, including evidence of Department of Public
Health approval;
(7) A certificate of insurance with minimum amounts of commercial general liability
coverage and combined single limit auto liability for bodily injury required by the city’s insurer. The
applicant’s insurance policy shall name, by endorsement, the city of Port Orchard as an additional
insured;
(8) A detailed map showing the location of event routes, tents, vendors, beer gardens,
exits/entrances, fire lanes, garbage cans, and restrooms/sani-can(s) and handwashing stations,
Page 10 of 28
Ordinance No. 0XX
Page 3 of 7
signage, barricades, first aid, traffic patterns, parking, requested road closures/detours, and other
applicable event details;
(9) If alcoholic beverages will be served on city property, a permit approved by the
Washington State Liquor and Cannabis Board (note: you may be subject to additional insurance
requirements of the city’s insurance carrier);
(10) If an event will be using both public and private property, the applicant shall provide
written documentation to the city that the private property owner(s) have granted permission to
them to use the private property for the event;
(11) If the event is a parade or a run, the following additional information shall be required:
(a) The exact location of any marshaling or staging areas for the parade/run;
(b) The time at which units of the parade/run will begin to arrive at the staging areas
and the times at which all such units will be disbursed therefrom;
(c) The exact route to be traveled, including the starting point and termination
point;
(d) The approximate number of persons, animals, and vehicles which will constitute
the parade/run, and the types of animals and descriptions of the vehicles, as applicable;
(e) A statement as to whether the parade/run will occupy all or only a portion of the
width of the street, roadway, or sidewalks to be used;
(12) If the event requires a state highway closure, upon city council approval of the event,
the applicant must provide to the city clerk’s office, no more than 45 days after submitting the
application, at least one of the following three documents: (a) event agreement with WSDOT; (b)
letter of acknowledgment from WSDOT; or (c) written proof that the event organizer has submitted
the completed application to WSDOT;
(13) As a condition to the issuance of any permit under this chapter, the applicant shall
execute an acknowledgment agreeing to defend at no cost to the city, and to indemnify and hold
harmless the city, its officers, employees and agents, from any and all suits, claims or liabilities
caused by or arising out of any work or use authorized by any such permit;
(14) Any other relevant information required by the city.
SECTION 3. Port Orchard Municipal Code 5.94.050 is hereby amended to read as follows:
5.94.050 Processing application.
Special event permits shall be processed as follows:
(1) If a special event is proposed to be held in the same location and during the same time
frame as the immediately previous year, that event’s organizer will be given first priority over other
Page 11 of 28
Ordinance No. 0XX
Page 4 of 7
special event permit applicants; provided, that this applicant submits a completed application to
the clerk’s office by February 1st of each year; otherwise, the special event location and time frame
will be available on a first-come, first-served basis to other applicants. The remaining requirements
of this chapter will still apply.
(2) The city clerk’s office shall route the application to the city police, finance, public works
and community development departments, as well as the local fire authority, Kitsap Transit, and
any other applicable outside authorities to review. Each of the above-listed
departments/authorities shall provide the city clerk a written recommendation of approval
(conditional or otherwise) or denial of the application based on the considerations referenced in
POMC 5.94.060.
(3) The city clerk’s office shall notify the public of each special event proposed to allow
citizens to provide written comments regarding how allowing the special event will impact their
property, business or quality of life. The city clerk will consider any information provided and may
deny the special event permit application if a showing is made of severe financial impact or other
undue hardship on a citizen’s property, business or quality of life.
(4) The city clerk’s office shall bring forth the application to the city council for approval
when the event requires a city street or state highway closure.
SECTION 4. Port Orchard Municipal Code 5.94.060 is hereby amended to read as follows:
5.94.060 Standards of issuance.
The city clerk or designee shall issue (or approve with conditions) a special event permit as
provided herein upon certification from the departments/authorities listed in POMC 5.94.050 who
have been consulted, based on the following considerations:
(1) The applicant has provided all of the required application materials and has provided any
additional documents or information requested by the city.
(2) The applicant has paid the administrative processing fee of $50.00.
(3) The proposed special event location is available because no other events are scheduled
to take place at the location on that date and time or, if another event is scheduled to take place,
that event organizer has provided written consent to the city clerk to allow a parallel event to take
place at the same location, date, and time.
(4) The applicant is holding an event using both public and private property and has
provided written documentation that the private property owners allow them to use the private
property for their event.
Page 12 of 28
Ordinance No. 0XX
Page 5 of 7
(5) The applicant has received City Council approval for a street or highway closure, and for
a highway closure, the applicant has provided a copy of either an event agreement with WSDOT or
a letter of acknowledgment from WSDOT, as needed.
(6) The police department, fire authority, and public works department have determined
the following:
(a) The proposed event will not endanger public safety or health, with necessary
public safety and traffic control provisions;
(b) The proposed event will not seriously inconvenience or impair the general
public’s use of public property, services, or facilities;
(c) The location of the proposed event will not substantially interfere with any
construction or maintenance work scheduled to take place upon or along public property or
right-of-way, or a previously granted encroachment permit; and
(d) The proposed event is not scheduled to occur along a route or at a location
adjacent to a school or class during a time when such school or class is in session, and the
noise created by the activities of the event would substantially disrupt the educational
activities of the school or class.
(7) The city clerk received no written comments from the public demonstrating undue
hardship or other substantial negative effects of the special event on their property, business or
quality of life.
SECTION 4. Port Orchard Municipal Code 5.94.080 is hereby amended to read as follows:
5.94.080 City assistance.
The chief of police, fire chief, and/or public works director may require necessary public
safety and traffic control, including but not limited to requiring certified flagger(s), use of
downtown parking lots, police protection and/or emergency medical services to be provided at the
special event at the organizer’s expense. Special events that have been exempted by the city
council from personnel expenses in the form of a resolution shall not be subject to expenses for city
support. The finance department shall notify all applicants of the actual expenses related to city
support of the special event.
(1) Downtown Parking Lot Usage. No special event may utilize the downtown parking lots,
as described in POMC 10.12.580 as Lots 3 and 4, commonly known as waterfront parking, for two
or more consecutive days. Should a special event request the use of all or a portion of the
Page 13 of 28
Ordinance No. 0XX
Page 6 of 7
downtown parking lots, as described in POMC 10.12.580 as Lots 3 and 4, during a weekday,
excluding federal holidays, and the city grants the request, the applicant shall compensate the city
for lost revenue for the use of the parking lots. The fee shall be set by resolution of the City Council.
(2) Police Services Protection. After obtaining as much information as the chief of police
reasonably deems necessary regarding a special event permit application, he or she shall determine
whether and to what extent additional police protection reasonably will be required for the special
event for purposes of traffic control, crowd control, and security. In making this determination, the
chief of police shall consider those factors set out in POMC 5.94.060. If additional police protection
for the special event is deemed necessary by the chief of police, he or she shall notify the applicant.
The applicant then shall have the duty to secure police protection acceptable to the chief of police
at the sole expense of the applicant and shall prepay the expenses of such protection, as required.
The fees are set by council resolution, which establishes the reimbursement rate for enhanced
security expenses. The chief of police shall consider what additional personnel, equipment and
supplies are needed, as well as any other items or expenses which will be necessary.
(3) Fire Protection and Emergency Medical Services.
(a) After receiving notification of the intended special event, the fire chief shall
make a determination as to the need for on-site fire watch and/or emergency medical
personnel. The fire chief shall consider such factors as the location, number of anticipated
participants and spectators, and type of event, including the application of appropriate
codes and ordinances. If fire watch and/or emergency medical personnel for the event are
deemed necessary by the fire chief, he or she shall notify the applicant, and the applicant
shall be responsible for securing fire watch/emergency medical personnel reasonably
acceptable to the fire chief at the sole expense of the applicant and shall prepay the
expenses of such protection. Only state-certified, licensed professional fire/emergency
medical personnel shall be used for this purpose, preferably South Kitsap Fire and Rescue
employees and equipment.
(b) The conduct of the special event shall not introduce hazards to fire protection
and/or life safety in the immediate or adjacent areas.
SECTION 5. If any section, sentence, clause or phrase of this ordinance should be held to
be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity of constitutionality of any other section, sentence,
clause or phrase of this ordinance.
SECTION 6. This ordinance shall be posted and published as required by law, and shall be
effective and in full force five (5) days following publication. A summary of this ordinance may be
published in lieu of publishing the ordinance in its entirety.
Page 14 of 28
Ordinance No. 0XX
Page 7 of 7
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and
attested by the Clerk in authentication of such passage this __ day of September 2021.
Robert Putaansuu, Mayor
ATTEST:
Brandy Rinearson, MMC, City Clerk
APPROVED AS TO FORM: Sponsored by:
Charlotte A. Archer, City Attorney ________, Councilmember
Page 15 of 28
CITY OF PORT ORCHARD
2017-20182021-2022
DRAFT TOURISM PROMOTION
STRATEGIC PLAN
City of Port Orchard 2017-2018
Tourism Promotion Strategic Plan
Page 16 of 28
Page 2 of 12
Contents
Background ....................................................................................................................................................................3 Strategic Planning......................................................................................................................................................3 Lodging Tax................................................................................................................................................................3 The Lodging Tax Advisory Committee .......................................................................................................................3
Use of Lodging Tax Revenues ....................................................................................................................................3
Definitions……………………………………………………………………………………………………………………………………………………………4 Application and Reporting Requirements .................................................................................................................4 Revenue History and Projections ..............................................................................................................................5
Allocation Process .....................................................................................................................................................5 Recent Allocations.....................................................................................................................................................6 Mission, Vision, and Commitments ...............................................................................................................................7 Value Statement........................................................................................................................................................7 Our Vision ..................................................................................................................................................................7
Our Mission ...............................................................................................................................................................7
Strategic Commitments.............................................................................................................................................7 Goals, Strategies, and Action Items ...............................................................................................................................7 Goals .........................................................................................................................................................................8 Strategies ..................................................................................................................................................................8
Action Items ..............................................................................................................................................................8
The Comprehensive Plan……………………………………………………………………………………………………………….…………………….8
At a Glance ................................................................................................................................................................8
City Leadership on Tourism and Culture………………………………………………………………………………….….……..………………..9
Allocation Process…………………………………………………………………………………………………………………….…..….…………………9
General Standards for Allocations…………………………………………………………………………………………..…….…….…………….10
Event Funding………………………………………………………………………………………………………………………………..…….……………10
Marketing and Promotion Funding………………………………………………………………………………………………….…….………….10
Community Building………………………………………………………………………………………………………………………….….…………..11
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Background
Strategic Planning
In January 2016, the City Council tasked the Economic Development Tourism committee to develop a strategic plan for
tourism promotion. The committee focused on how the City can best leverage its lodging tax revenue and guide
the Lodging Tax Advisory Committee.
Lodging Tax
The City of Port Orchard collects a 2% tax on the furnishing of lodging within the City, called the “lodging tax.” The
tax is levied on hotels, motels, bed and breakfasts, and other such businesses offering transient occupancy.
The Lodging Tax Advisory Committee
State law requires the City to establish a Lodging Tax Advisory Committee, which must review and comment on any
proposal to impose, increase, repeal the lodging tax, or change the use of revenue received. The LTAC is subject to
the Open Public Meetings and Public Records Act.
The LTAC membership must be appointed by the Mayor and confirmed by the City Council and must include:
(a) at least two members who are representatives of businesses required to collect the tax under RCW
67.28;
(b) at least two members who are persons involved in activities authorized to be funded by revenue
received under RCW 67.28; and
(c) a City elected official, who must serve as chair of the committee, as a non-voting member. The number of members in (a) must be equal to the number of members in (b). Persons who are eligible for
appointment under (a) are not eligible for appointment under (b). Terms are for one year and members are eligible
for re-appointment.
The City maintains a webpage about the Lodging Tax allocation process and LTAC.
Use of Lodging Tax Revenues
Lodging tax revenues may be used directly by any municipality or indirectly, through a convention and visitors
bureau or destination marketing organization. The applicant must meet one of the following:
(a) tourism marketing;
(b) the marketing and operations of special events and festivals designed to attract tourists;
(c) supporting the operations and capital expenditures of tourism-related facilities owned or operated by a
municipality or a public facilities district; or
(d) supporting the operations of tourism-related facilities owned or operated by nonprofit 501(c)(3) or (c)(6)
organizations.
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Definitions
“Applicant” means any convention and visitors bureaus; destination marketing organizations; nonprofits,
including main street organizations, lodging associations, or chamber of commerce; and municipalities.
“Cooperative Marketing” means collaboration by multiple organizations which promotes City tourism outside
of Kitsap County.
“Operation” includes, but it not limited to, operation, management, and marketing.
“Regional Marketing” means marketing that promotes the entire Kitsap County or Peninsula.
“Tourism” means economic activity resulting from tourists, which may include sales of overnight lodging, meals,
tours, gifts, or souvenirs.
“Tourism Promotion” means activities, operations, and expenditures designed to increase tourism, including
but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting
and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and
funding the marketing or the operation of special events and festivals designed to attract tourists.
“Tourism-related facility” means real or tangible personal property with a usable life of three or more years, or
constructed with volunteer labor that is: (a)(i) Owned by a public entity; (ii) owned by a nonprofit organization
described under section 501(c)(3) of the federal internal revenue code of 1986, as amended; or (iii) owned by a
nonprofit organization described under section 501(c)(6) of the federal internal revenue code of 1986, as
amended, a business organization, destination marketing organization, main street organization, lodging
association, or chamber of commerce and (b) used to support tourism, performing arts, or to accommodate
tourist activities.
“Tourist” means a person who is traveling or visiting a place other than his or her own municipality of residence
for pleasure or business.
Application and Reporting Requirements
Applicants applying for use of lodging tax revenues must provide the City estimates of how any moneys received will
result in increases in the number of people traveling for business or pleasure on a trip:
(i) away from their place of residence or business and staying overnight in paid accommodations;
(ii) to a place fifty miles or more one way from their place of residence or business for the day or staying
overnight; or
(iii) from another country or state outside of their place of residence or their business. Recipients must submit a report to the City describing the actual number of people traveling for business or pleasure
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on a trip:
(A) away from their place of residence or business and staying overnight in paid accommodations;
(B) to a place fifty miles or more one way from their place of residence or business for the day or staying
overnight; or
(C) from another country or state outside of their place of residence or their business. The City, in turn, must make those reports available to:
• the City Council;
• the public;
• the Lodging Tax Advisory Committee; and
• the State Legislature’s Joint Legislative Audit and Review Committee (JLARC).
Revenue History and Projections
In the last several years, the City has seen an increase in the collection of lodging tax revenue. Last year’sThe 2021-
2022 Biennial allocation was $842000,000; $100,000 each year. The chart below shows the last five years of
revenue history, grouped by month to demonstrate seasonality.
Will be updating the chart below….
Note: that lodging taxes are received two months after the room is paid for by the customer, i.e., in the chart
below, January revenues are from rooms rented in November.
Allocation Process
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The City solicits applications from organizations eligible to receive lodging tax funds mid-summer, and LTAC
considers those applications simultaneously and makes a recommendation for the following year. First-time
applicants, events, or initiatives are allowed to apply at any time during the year. While state law does not
prescribe a specific process for allocations, it does require the City Council to seek input from LTAC before
changing the recommended allocations. The submission must occur at least forty-five (45) days before final action
on or passage of the proposal by the City Council.
The LTAC must select the candidates from amongst the applicants applying for use of revenues under RCW 67.28
and provide a list of such candidates and recommended amounts of funding to the City Council for final
determination. The LTAC must submit comments on the proposal in a timely manner through generally applicable
public comment procedures. The comments must include an analysis of the extent to which the proposal will
accommodate activities for tourists or increase tourism, and the extent to which the proposal will affect long-term
stability to the fund created under RCW 67.27.
The City Council may choose only recipients from the list of candidates and recommended amounts provided by
LTAC. Failure of the LTAC to submit comments before final action on or passage of the proposal shall not prevent
the City Council form acting on the proposal. The City Council is not required to submit an amended proposal to
an advisory committee under Chapter 67.28.
Recent Allocations
Lodging tax allocations in recent years have been fairly stable. Requests and allocations received from 201514 to 202017 are listed in the table below.
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Organization/Request 2015
Allocation
2016
Allocation
2017
Allocation
2018
Allocation
2019
Allocation
2020
Allocation
Arthritis Foundation-Jingle Bell Run $0 $1,000 $2,000 $814 N/A N/A
Chamber of Commerce-Tourism Marketing $9,834 $14,000 $16,000 $13,814 $22,010 $25,500
Chamber of Commerce-Tourism/Visitor Services $0 $6,200 $6,250 $8,277 N/A N/A
Chamber of Commerce-Seagull Calling Festival $0 $2,000 $1,620 $3,014 N/A N/A
City of Port Orchard-Festival of Chimes & Lights $9,318 $4,500 $7,600 N/A N/A N/A
City of Port Orchard-Summer Foot Ferry Services $10,571 $7,300 $7,500 $6,300 $6,500 $2,500
City of Port Orchard-Foot Ferry Kiosk Sign N/A $1,700 N/A N/A N/A N/A
City of Port Orchard-Media Kit $3,714 $0 $0 N/A N/A N/A
City of Port Orchard-125th Anniversary $2,571 $0 $0 N/A N/A N/A
Explore Port Orchard $16,809 $0 $0 N/A N/A N/A
Fathoms O’Fun Festivals $23,666 $18,500 $22,000 $20,814 $21,532 $21,000
Kitsap Harbor Festival $0 $0 $0 N/A N/A N/A
Kitsap Mustang Club-Mustangs on the Waterfront N/A N/A N/A $1,314 $2,500 $2,500
Port Orchard Bay Street Association $17,200 $15,600 $17,100 $19,727 $23,070 $22,500
Saints Car Club-The Cruz $1,918
$1,875 $1,850 $2,113 $2,400 $3,000
Sidney Museum & Arts Association $6,714 $5,100 $5,080 $2,813 $5,070 $5,000
Visit Kitsap $5,685 $6,225 $12,000 $12,000 $16,918 $18,000
Total $108,000 $84,000 $99,000 $91,000 $100,000 $100,000
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Mission, Vision, and Commitments
Value Statement
Provide a supportive and connected community by offering a variety of year-round recreational and
tourism opportunities.
Our Vision
The vision statement concerns the City as a community. We all recognize that our vision cannot be
achieved through the efforts of City government alone.
Port Orchard is a thriving northwest destination, which cultivates cultural
activities, events, and festivals with positive economic impact for the benefit of
residents, visitors, and local businesses alike.
Our Mission
The mission statement speaks explicitly to the City of Port Orchard’s role in realizing our vision.
Enhance the local economy and local culture by attracting visitors who stay
longer, engage with our businesses, and make lasting connections.
Strategic Commitments
Our strategic commitments are the fundamental principles that drive the implementation of our mission
and vision, and lay the groundwork for the goals, objectives, and strategies in the remainder of this plan.
• Consistency with community vision: align tourism promotion with our Comprehensive Plan.
• Inclusiveness: make resources available to everyone and encourage participation.
• Cooperation: encourage, facilitate, and engage in partnerships to accomplish our shared goals.
• Transparency: be clear and accountable in our actions.
• Fiscal responsibility: spend lodging tax money wisely.
• Compatibility: evaluate the community’s capacity for cultural activities, events and festivals, and
support those that are appropriate and desired.
Goals, Strategies, and Action Items
The essential point of any strategic plan is its goals, strategies, and action items. In this plan, these
elements are grouped logically, but are not in any particular order of priority. Except when introduced by
a conditional phrase, each of these elements begin with action verbs.
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Goals
Goals are broad, high-level general statements that are not time limited—and are intended to not change
from year-to-year.
The strategic plan includes two types of goals: (1) services goals that articulate what things we intend to
accomplish or services we intend to provide; and (2) logistical goals that articulate how we intend to
conduct our work. In general, services goals relate to the services provided to the public, and the
logistical goals speak to the internal mechanics of providing those services, such as cost-efficiency.
Strategies
Each goal is supported by strategies that articulate how to achieve the overall goals. Strategies may or
may not be time-limited, and may or may not include action items. Strategies are not formal or binding
policies; policies should be adopted by a policy-setting body, such as the City Council.
Action Items
Each action item is a specific, discrete task to implement the strategy. The action items defined in the
plan may not be all of the possible or obvious actions that could implement the strategy, but are the
items that we have identified as able to be implemented over the course of the plan.
The Comprehensive Plan
The City’s 2016 Comprehensive Plan includes the following goals and policies relevant to tourism
promotion: Goal 2. Policy ED-9 The City shall encourage the continuation and marketing efforts of downtown events and holiday festivals. Goal 4. Policy ED-16 Recognize and encourage tourism as a growing contribution to the economic diversity of Port Orchard. Goal 4. Policy ED-19 Maintain Port Orchard as a unique and significant waterfront destination with recreational and retail opportunities and residents.
At a Glance
City Leadership on Tourism and Culture .......................................................................................................9
Goal 1 Provide Guidance and support for the coordination of tourism promotion..............................9
Allocation Process..........................................................................................................................................9
Goal 2 Allow flexibility in times of application submissions..................................................................9
General Standards for Allocations .................................................................................................................10
Goal 3 Evaluate projects based on data. ................................................................................................10
Goal 4 Ensure recipients are accountable..............................................................................................10
Event Funding .................................................................................................................................................10
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Goal 5 Fund events that promote tourism.............................................................................................10
Marketing and Promotion Funding ................................................................................................................10
Goal 6 Fund marketing projects. ............................................................................................................10
Community Building ......................................................................................................................................11
Goal 7 Work with civic and nonprofit groups to support and create visitor opportunities. ....................11
City Leadership on Tourism and Culture
Goal 1 Provide guidance and support for the coordination of tourism
promotion.
STRATEGY 1A Continue to address tourism activity through the City’s Economic Development and Tourism
Committee.
action 1A-1 Invite representatives (up to 9 members) from the Port Orchard Bay Street Association, the
Port Orchard Chamber of Commerce, LTAC, city businesses, and non-profits active in
tourism to provide input and recommendations for tourism.
STRATEGY 1B Offer LTAC an outline of preferred distribution of awards such as a certain % to cooperative
marketing, a % to regional marketing organizations, a % for operations, and a % for first time
applicants, events, or initiatives.
STRATEGY 1C Increase the number of new applicants, events, and initiatives.
action 1C-1 Maintain an element on the City website to support tourism and tourism promotion such
as, Special Event Tool Kit, access to the Special Event Ordinance, and Lodging Tax
Information.
Allocation Process
Goal 2 Allow flexibility in times of application submissions.
STRATEGY 2A First-time applicants, events, or initiatives may apply at any time during the year.
action 2A-1 Provide first-time applicants with assistance through the application process.
STRATEGY 2B Recurring events apply in the normal annual cycle.
action 2B-1 List the prior year allocations on the website.
STRATEGY 2C Comply with 45-day statutory timeline.
General Standards for Allocations
Goal 3 Evaluate projects based on data.
STRATEGY 3A Each organization submits a separate application, its project budget, statement of
community economic benefit, and projected attendance or reach.
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action 3A-1 Evolve lodging tax applications to implement this strategic plan and collect useful data.
Goal 4 Ensure recipients are accountable.
STRATEGY 4A Require effective and useful State reporting.
action 4A-1 Develop a template reporting form and handout on methods of reporting and tracking.
action 4A-2 Modify the application to require recurring events to provide prior year reporting data in their applications.
Event Funding
Goal 5 Fund events that promote tourism.
STRATEGY 5A Fund events with growth potential or to fill in shoulder season.
STRATEGY 5B Fund events that leverage our natural resources and surroundings. STRATEGY 5C Continue to support events that contribute to local culture, such as Farmers Market. STRATEGY 5D Fund events that result in overnight stays within the City of Port Orchard.
STRATEGY 5E Fund events that have a high potential to attract visitors from outside the 50-mile drive
radius.
STRATEGY 5F Fund events that result in an economic benefit to local businesses and the City of Port
Orchard.
STRATEGY 5G Fund events that include and support cooperative marketing and partnerships.
STRATEGY 5H Phase out funding for events that are not accomplishing their stated goals or that can self-
fund.
Marketing and Promotion Funding
Goal 6 Fund marketing projects.
STRATEGY 6A Fund marketing that encourages overnight stays in Port Orchard.
STRATEGY 6B Encourage marketing through cooperative partners in statewide tourism promotion.
STRATEGY 6C Fund marketing that results in an economic benefit to local businesses and the City of
Port Orchard.
STRATEGY 6D Fund marketing that includes and supports cooperative marketing and partnerships.
STRATEGY 6E Fund marketing that includes and supports regional marketing.
STRATEGY 6F Fund marketing which has high potential to attract visitors from outside the 50-mile drive
radius.
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Community Building
Goal 7 Work with civic and nonprofit groups to support and
create visitor opportunities
STRATEGY 7A Partner with the Port of Bremerton, the Port Orchard Bay Street Association, the Port
Orchard Chamber of Commerce, and interested non-profits to identify and execute
potential visitor opportunities.
action 7A-1 Encourage activities for all ages, multi-generational, and multicultural.
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City of Port Orchard
Date
Submitted Permit Number Permit Type Description Site Address Project Name
08/02/2021 21-555 Sign building permit 2000 SE SEDGWICK RD POTTERY CREEK APARTMENTS SIGNS
08/04/2021 21-563 Commercial Mechanical Only 4999 SIDNEY RD SW MECHANICAL @ SIDNEY ROAD APARTMENTS CLUBHOUSE
08/09/2021 21-583 Repairs to Commercial Bldg 170 HARRISON AVE CAR DAMAGE REPAIR
08/10/2021 21-585 Commercial Re-Roof, Repairs 537 DEKALB ST REROOF BUILDING
08/12/2021 21-589 Sign building permit 682 SW BAY ST NEW SIGN FOR WATERMAN MITIGATION PARTNERS
08/16/2021 21-598 Sign building permit 451 SOUTH KITSAP BLVD TREMONT STOP SIGN
08/18/2021 21-601 Commercial Tenant Improvement 425 MITCHELL AVE SOUTH KITSAP SCHOOL DISTRICT NO. 402 POOL RENOVATION
08/19/2021 21-604 Sign building permit 1551 SE PIPERBERRY WAY SUITE 141 KELLER WILLIAMS WEST SOUND SIGN
08/19/2021 21-605 Commercial Re-Roof, Repairs 1700 SE MILE HILL DR REROOF TOWNE SQUARE MALL
08/19/2021 21-607 Sign building permit 280 TREMONT PL W PORT ORCHARD CHEVRON SIGN
08/19/2021 21-609 Sign building permit 270 Tremont Pl W PORT ORCHARD CHEVRON ESPRESSO STAND SIGN
08/24/2021 21-621 Commercial Tenant Improvement 110 BETHEL AVE SIMPLY IRRESISTIBLE PETS TI
08/25/2021 21-622 Commercial Tenant Improvement 1472 OLNEY AVE SE, SUITE 102 VIETNAMESE AND SUSHI RESTURANT (TENANT IMPROVEMENT)
08/25/2021 21-625 Commercial Plumbing Only 411 SW HAYWORTH DR PLUMBING FOR SINCLAIR APARTMENTS PHASE 2 BLDG A
08/25/2021 21-626 Commercial Plumbing Only 421 SW HAYWORTH DR PLUMBING FOR SINCLAIR APARTMENTS PHASE 2 BLDG B
08/25/2021 21-627 Commercial Plumbing Only 431 SW Hayworth Dr PLUMBING FOR SINCLAIR APARTMENTS PHASE 2 BLDG C
08/26/2021 21-630 Sign building permit 2472 BETHEL AVE COMFORT DENTAL SIGNS
08/30/2021 21-632 Commercial Plumbing Only 1700 SE MILE HILL DR REPLACE UNDERGROUND PIPING & INSTALL NEW FIRE HYDRANTS
08/03/2021 PW21-050 Major Land Disturbing Activity Permit (Type II)N OF SW YARROW ST AND W OF McCORMICK VILLAGE DR McCORMICK NORTH PHASE III DIVISION 3 & 4 LDAP
08/10/2021 PW21-053 Minor Land Disturbing Activity Permit (Type I)2586 HAROLD DR SE TREE CLEARING FOR SEPTIC
08/23/2021 PW21-054 Major Land Disturbing Activity Permit (Type II)SOUTH OF SW OLD CLIFTON RD, WEST OF MCCORMICK WOODS DR SW MCCORMICK WEST DIVISIONS 13 & 14 LDAP
08/26/2021 PW21-056 Minor Land Disturbing Activity Permit (Type I)231 TRACY AVE EVAN TREE REMOVAL
08/02/2021 21-554 Zoning code compliance for signage 2000 SE SEDGWICK RD POTTERY CREEK APARTMENTS SIGNS
08/03/2021 21-559 Tenant Certificate of Occupancy 1700 SE MILE HILL DR, SUITE 276 CELEBRATE LIFE INC C OF O
08/03/2021 21-561 Tenant Certificate of Occupancy 1415 LUMSDEN RD, SUITE 101 NEXUS ELECTRIC INC C OF O
08/05/2021 LU21-PLAT FINAL-01 Final Plat Approval.NW CORNER OF SW YARROW ST & MCCORMICK VILLAGE DR MCCORMICK NORTH PHASE III DIVISION 2
08/10/2021 21-587 Tenant Certificate of Occupancy 508 DEKALB ST, SUITE 120 CREATIVE CREATIONS LLC C OF O
08/12/2021 21-588 Zoning code compliance for signage 682 SW BAY ST NEW SIGN FOR WATERMAN MITIGATION PARTNERS
08/26/2021 21-629 Zoning code compliance for signage 2472 BETHEL AVE COMFORT DENTAL SIGNS
08/16/2021 21-595 Tenant Certificate of Occupancy 510 DEKALB ST, SUITE F TALON & CLAW C OF O
08/16/2021 21-596 Tenant Certificate of Occupancy 104 TREMONT ST, SUITE 140 CAREER OPPORTUNITIES GROUP C OF O
08/16/2021 21-597 Zoning code compliance for signage 451 SOUTH KITSAP BLVD TREMONT STOP SIGN
08/19/2021 21-603 Zoning code compliance for signage 1551 SE PIPERBERRY WAY SUITE 141 KELLER WILLIAMS WEST SOUND SIGN
08/19/2021 21-606 Zoning code compliance for signage 280 TREMONT PL W PORT ORCHARD CHEVRON SIGN
08/19/2021 21-608 Zoning code compliance for signage 270 TREMONT PL W PORT ORCHARD CHEVRON ESPRESSO STAND SIGN
Monthly Permit Applications
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