057-21 - Resolution - Policies for Spring Clean-up ProgramRESOLUTION NO.057.2L
A RESOLUTION OF THE C|TY OF PORT ORCHARD, WASHTNGTON, ADOPT|NG
POLICIES AND PROCEDURES FOR THE CITY OF PORT ORCHARD'S ANNUAL SPRTNG
CLEAN.UP PROGRAM.
WHEREAS, the City of Port Orchard has historically contracted with various solid waste
haulers to handle the solid waste generated within the City; and
WHEREAS, the City of Port Orchard has hosted annually, a Spring and Fall Clean-Up Event to
pick-up extra solid waste from city residents with existing, non-commercial solid waste accounts
since the early L990's and has consistently provided this service for its residents; and
WHEREAS, this vital service helps keep the city cleaner and helps to facilitate the City's
residents in the disposal of excess solid waste; and
WHEREAS, this service is valued by our residents and it serves the City's public health, safety
and welfare for the City to continue to provide this service on an annual Spring Clean-Up Program
basis; and
WHEREAS, in order to better define how this service is provided and administered, the
adoption of policies and procedures is recommended; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS
FOLLOWS:
THAT: lt is the intent of the Port Orchard City Council that the recitals set forth above are
hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council hereby adopts the "City of Port Orchard Policy and Procedures for
Spring Clean-Up Program" in the form attached to this Resolution as "Exhibit A" as the
policies and procedures which govern this activity.
THAT: The Resolution shall take full force and effect upon passage and signatures hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested
by the City Clerk in authentication of such passage on this L4th day of September 2021-.
Robert Putaansuu, Mayor
ATTEST:
rne oyd, CMC,ty City Cle
Exhibit A to Resolution No. O57-21.
fu.
CITY OF PORT ORCHARD
POLICY AND PROCEDURES
FOR
SPRING CLEAN.UP PROGRAM
Purpose
The purpose of this policy is to establish guidelines, standards and procedures forthe City
of Port Orchard's Spring Clean-up Events (the "Program"). The City, in coordination with
its contractor solid waste service provider Waste Management, sets an annual Clean-Up
week in the spring. During this week, City residents are provided an efficient means-
through curb-side pick-up of additional solid waste items and white goods (i.e., appliances)
by City Staff and Waste Management, in addition to the regular refuse pick-up by Waste
Management. Providing solid waste services is a fundamental governmental service and
this Program is imperative to provide this needed public health and welfare service to
residents. This policy and procedures document is intended to govern the implementation
of this Program.
Background
The City of Port Orchard has hosted a clean-up event since the early 1-990s, consistently
providing this vital service for its residents. For this program, the City has coordinated
with its solid waste providers, beginning with Brem-Air and now with Waste Management.
The current contract with Waste Management states, in pertinent part:
6..1 General
The Contractor shall provide two (2) city cleanup weeks annually (Spring and Fall),
upon 90 days' notice from the City. At each City cleanup, Contractor will pick up
additional household refuse from each single-family residence at the curb (limit 2
cubic yards) and from multi-family premises. The City will provide equipment and
manpower to pick up Bulky Material. Additional tonnage picked up by the Contractor
and the City during these weeks will be paid for by the Contractor (maximum of
$3,000.00 per event).
As the City has grown in size, the service area for the Program and associated costs have
Exhibit A to Resolution No. O57-2t
increased
Program Parameters
Date/Timing.
o The Program involves a Spring event (typically in the month of April).
o Each event takes place over the course of five (5) consecutive weekdays, from
approximately 7am to 6pm.
o The Program involves the retrieval of refuse from individual, qualified
residential customers on the same regularly scheduled garbage collection date
for that particular customer.
o The event occurs during a week that is off-recycle (meaning not on a week
when Waste Management recycling service is occurring).
o Eligible refuse must be placed on the street curb the evening before the
qualified residential customer's regular garbage day during the event's
window.
Qu o I ifi ed Re sid e nti o I Cu sto m e rs.
o The Program's service area and route are dictated by Waste Management's
Residential Garbage Service Route. Properties that are served by this Program
are, therefore, those individual account holders who have a current Residential
Garbage Account with Waste Management.I Per Port Orchard Municipal Code ("POMC") 6.04.010, the City requires
in pertinent part: "the maintenance of the public health, safety,
sanitation and aesthetics requires that all generators of solid waste in
the city of Port Orchard accept, arrange for, and pay for solid waste
collection and disposal services established by the city."r Waste Management offers two types of accounts: commercial and
residential. Those eligible for Residential Garbage Accounts include:
single family residential properties and multi-family dwelling units
(duplexes, triplexes, etc.)where there is wagon service capabilities (not
dumpster service, which are offered through a commercial account).
Eligible Refuse.
o Waste Management will collect an additionaltwo (2) cubic yards of household
trash per Eligible Residential Customer without an additional charge (in
addition to the regular waste management wagon) during the Program.
o General Household ltems. City Staff will collect from qualified residential
accounts the following items on the street curb adjacent to the regular garbage
cans for pick-up, so long as the items - collectively - do not exceed a volume
2
o
Exhibit A to Resolution No. O57-2t
of four (a) feet by four (4) feet, without the payment of any associated fee to
the City:. Baby Crib (dismantled) / Highchair / Playpen / Strollerr Barbecue (no propane tank). Baseboard HeaterI Bicycle. Coffee or End Table. Computer Monitors / CPU. Countertop. Dresser. Electric Fanr Electric Space Heater (small). File Cabinet. Furniture (made of wood, fiberboard, plastic, etc.). Garbage Disposalr Lawn Table. Lawn Chair. Lawn Mower (oil and gas must be drained)r Masonite. Medicine Cabinetr Rugs (small, no rolls of carpeting)r Stereor Swimming pool (plastic, folded into a bundle)I Swing set (disassembled and bundle). Home Gym Equipment (Treadmill, Bowflex, etc). TVs 30" or less will be picked up. Anything over 30" will not be picked
up.. Vacuum Cleaner. VCR or DVD players
' Wheelchair(collapsible). Yard Toys. Fencing, chain link/wire (rolled & secured)
Specialtv ltems. Qualified residential accounts may also place the following
items on the street curb adjacent to the regular garbage cans for pick-up,
provided the account holder pays a fee to offset the City's costs to haul and
dispose of these large items as follows to the City Clerk no later than one (1)
week prior to the start date of the event, receives a tag from the City Clerk and
places the tag on the item:. Air Conditioner.................. S20
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Bathtub (fiberglass/no cast iron)..........
Chair (upholstered)......
Copier/Printer (small home type).........
Couch/Love Seat (each piece)...............
Dishwasher..................
Dryer..........
Freezer (Household- No Commercial)..
Gas Heater
Mattress or Box tori;;...... -:......... -.........
Microwave
Ra n ge/Stove..............
Refrigerator (large-No Commercial)
Refrigerator (small)/Wine Cooler....,
Sinks (no cast iron)...
Sleeper Couch........
Water heater...........
Water Softener System.......
Wheel Chair (non-collapsible)
Exhibit A to Resolution No. O57-21
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lneligible Refuse.
o All items not listed above are ineligible for pick-up as part of the program and
will be left on the curb with a "\Me're Sorry" tag that identifies the reason for
rejection, including but not limited to the following:. Hazardous Waste. Construction/Demolition Debris. Roofing Materialsr Carpets, Vinyl. Tile. Cabinets. Oil or Paint Cans
' Batteriesr waste management cans. PoolTables. Furnaces
' Recycling. Tires. Car Parts
4
Exhibit A to Resolution No. O57-21.
Boats
Fluorescent Lights
Motorcycles
Wood Burning Stoves/Fireplaces
Satellite Dish (large)
Wood (firewood or construction)
Plate Glass, Glass window or Glass Shower doors
o ltems in excess of the size parameters described above are ineligible for pick-
up from the program.
o Loose debris is ineligible for pick-up; all items must be boxed, bound or
contained (but any containers utilized will not be returned).
o ltems that require a fee but the fee is not pre-paid are ineligible for pick-up.
Responsibilities of Public Works
The Public Works Department is tasked with the execution of the Program. This role
involves the following:
o During the event:. Typically, all staff report for the events and provide pick-up service for
the duration of the Program.. The Program utilizes two (2) dump trucks, a backhoe and 2-4 pick-up
trucks for the pick-up service.. Staff will retrieve the refuse and load it into the City's vehicles.. Staff will transport the refuse to the Kitsap County Transfer Station,
managed by Waste Management, or an appropriate recycling facility.
o ln advance of the events, staff will:. Update fees and obtain Council approval, as appropriate;. Prepare the route map (utilizing the Waste Management residential
service map);. Prepare advertising materials for the event and advertise for the public;r Prepare the "We're Sorry" tag for rejected items, and prepare a log for
tracking rejected items for code enforcement;r Obtain from the Clerk's Office the log of pre-paid items.
After the events, staff will:. Staff will maintain records of deposited loads/items, and route any
received invoices from the County to the Finance Department.
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Exhibit A to Resolution No. 057-21,
Responsibilities of Citv Clerk
The City Clerk is tasked with support of this Program. This role involves:
o Coordination of the pre-payment of fees for Specialty ltems. The Clerk shall
develop an application short form for the use by members of the public who
seek the collection of a Specialty ltem.
o The Clerk may accept applications and the associated fees during the regular
business hours for City Hall, provided applications must be received and
processed at least one (1) week prior to the date of the event.
o The Clerk will issue a "sticker" to those applicants who submit an application
for a valid Specialty ltem and the associated fee.
o The Clerk will route the payment to the Finance Department.
o The Clerk will prepare a list of pre-paid items and associated property
addresses and send to the Public Works Department in advance of the event's
start date.
Responsibilities of Finance Department
The Finance Department is tasked with support of this Program. This role involves:o Collection and deposit of fees collected by the Clerk for Specialty ltems,
consistent with the fee schedule set out in this Policy (as may be amended by
the City Council).
' Funding shall be held in the General Fund to offset the operational costs
of the Program, including but not limited to staff time and use of City
equipment.
o Payment of any invoice received from Kitsap County Solid Waste for loads
taken tothe Kitsap CountyTransferStation as part of this Program in excess of
53,000 (per the contract with Waste Management, referenced above).
Responsibilities of Code Enforcement
The City's Code Enforcement Officials are tasked with support of this Program. This
role involves:
o Following the event, lneligible Refuse abandoned in the right of way or on
private property may be prosecuted as a nuisance, consistent with POMC 9.30.
o Code Enforcement will respond to complaints of abandoned refuse and may
take action consistent with the POMC and the City's applicable procedures.
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Exhibit A to Resolution No. 057-2L
Relevant Materials
Attachment L: Clean-up Brochure
Attachment 2: "We're Sorry" Tag
Attachment 3: Waste Management Franchise Agreement (excerpt)
Approved by the City Council on September 74. 2027
7
CLEAN UP WEEK
Week of Muy 4th-8th
This is a non-recycle ol'yard waste week.
Please do not put out your Waste
Managernent recycle ot yard waste cans as
they will not be picked up.
Clty of Port Orchard
216 Prospect Street
General
lnformation
Major
Appliances
Excluded
Items
Clean Up List 4
2 IMPORTANTCHANGE TO THE
PROGRAM
Due to an increase of residents taking part in the clean-up program
and to help clear confiusion of items allowed, the City is imple-
menting a "tagging" system for articles not collected that do not
meet the program requirements.
Please pay attention to the item(s) you are placing out and verifli-
ing that the constraints listed in this handout are being met.
If you have any questions, please email us at
publicworks@ cityofportorchard. u s.
Thank you for your understanding.
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!GENERAL INFORMATION
The City of Port Orchard and Waste Management schedule two annual Clean-Up weeks, one in the spring and
one in the fall. During this week, City residents are provided an efficient means to have household refuse and
other household items disposed of. Some items are free to set out, while others require a small fee. The City
resident must pay for certain items in advance in the Treasurer's Office at City Hall and place all items at the
street curb (next to garbage cans) on their regularly scheduled pick up day. The Citv will not carrv items from
private propertv, There is no charge for the collection and disposal of most smaller items. ltems must be boxed,
bagged, bundled, or easily handled. The total volume of the collection must fit into a space 4 feet bv 4 feet
wide and 4 feet hish. The Citv will not dump anv Waste Management cans.
lf the items do not comply with the City requirements, the City will not pick it up. The items will not be allowed
to remain on the property or street.
YOU MUST BE A RESIDENT INSIDE PORT ORCHARD CITY LIMITS IN
ORDER TO PARTICIPATE IN CLEAN-UP WEEK.
Please remember the following:
. Pick up is on your regularly scheduled garbage collection day. No recycling or yard waste will be
picked up.
. All fee items must be paid for prior to the day of pick-up at the Treasurer's Office in City Hall. See
list on page 3 for prices.
. All items to be disposed of must be on the street curb with the regular garbage cans on the evening
before the resident's normal garbage collection day. The City crew will collect these item on the
normal collection day. THE CITY CREW WlLt NOT BACKTRACK FOR ITEMS THAT WERE NOT
PLACED OUT AT THE PROPER TIME OR PAID FOR IN ADVANCE.
a Waste Management will collect an additional two (2) cubic yards of contained extra household
trash per eligible residential customer without an additional charge during the Program. City crews
will dump large bulky materials that are not easily handled by the Waste Management driver, The
City will not dump any Waste Management cans.
No loose debris is allowed.
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Major Appliances
White goods such as stoves, washers, dryers, refrigerators, and freezers
can be included for Clean-Up Week. For a fee, the City crew will haul ap-
pliances to be recycled. Fees for white goods must be paid prior to the
day of pick-up in the Treasurer's Office. The City will take these items that
have been paid for to the recycle site. Appliances must be placed at the
curb next to your garbage can.
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Excluded ltems
This list contains examples of items that we will not collect. This is not a comprehensive list.
Please do not leave these items out as we will not collect them.
o Hazardous Waste
o Construction/DemolitionDebris
o Roofing Materials
e Carpets
r Vinyl
. ltle
r Cabinets
r Oil or Paint Cans
o Batteries
o Waste Management cans
o Pool Tables
r Furnaces
r Recycling
r Tires
r Car Parts
. Boats
r Fluorescent Lights
o Motorcycles
o Wood Burning Stoves/Fireplaces
o Satellite Dish (large)
r Wood (firewood or construction debris)
r Plate Glass, Glass window or Glass Shower
doors
Please do not leave these items out as we
will not collect them.
Kitsap County residents may bring hazardous products to the Kitsap County Moder-
ate Risk Waste Collection Facility for proper handling. There is no charge for residen-
tial disposal. They are open Thursday through Saturday, 10:00am -4;00pm. Residen-
tial customers only! Business customers must call for an appointment. For addi-
tional information, please visit their website at www.kitsapgov.com/sw or call
360.337.5777.
CLEAN UP WEEK
Week of May 4th-8th Page 4
/Clean Up List
Due to limited space, we can't list all items. If an item is not on this list, please email us at
publicworksgcityofoortorchard.us to find out if we take the item and if there is a fee.
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Baby Crib (dismantled)/High Chair/Playpen
Stroller
Barbecue (no propane tank) .
Baseboard Heater '
Bicycle .
Coffee or End Table
Computer Monitors/CPU
Countertop
Dresser
Electric Fan
Electric Space Heater (small) '
File Cabinet .
Furniture (made ofwood, fiberboard, plastic, .
etc.)
Garbage Disposal
Lawn Table '
Lawn Chair .
Lawn Mower (Oil and gas has to be drained)
Masonite '
Medicine Cabinet .
Swimming Pools (plastic, folded into bundle) .
Swing set (disassembled and bundled) .
Home Gym Equipment (Treadmill, Bowflex,
etc.)
TV's 30" or less. TV's over 3o" will not be .
picked up.
Vacuum Cleaner
VCR or DVD Player
Wheel Chair (collapsible)
Yard Toys
Fencing, chain link/wire (rolled & secured)\--
FEE ITEMS
Air Conditioner $zo
Bathtub (fiberglass/no cast iron) $r5
Chair (upholstered) $rz
Copier/Printer (small home type) $ro
Couch/Love Seat (each piece) $r5
Dishwasher $zo
Dryer $zo
Freezer (Household, no commercial) 20
Gas Heater $zo
Mattress or Box Spring $rz
Microwave $rz
Range/Stov" *ro
Refrigerator $zo
(household, no commercial)
Refrigerator (small)/Wine Cooler $zo
Sinks (no cast iron) $ro
Sleeper Couch $3o
Toilet $15
Washer $zo
Water Heater $zo
Water Softener System $zo
Wheel Chair (non-collapsible) $15
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Qo'zt
_9BC4D_
WE'RE SORRY
ButYour ltem(s) Were Not
Picked Up DueTo
The Following Reason(s):
tr The total amount of items is larger than
a 4'x4'x4' area
E ltems are not boxed, bagged or
bundled
tr ltems are hazardous materialand/or
paint
E ltems are "prohibited" materials that
the City does not pick up
tr Oil and/or gas was not drained from
item(s)
tr Specific materials are "fee" item(s) that
needs to be paid for in advance
tr Other:
Lists for prohibited materials and for fee items
can be found at www.cityofportorchard.us
Thanks for your understanding.
Contract No. 024-15
CONTRACT FOR SOLID WASTE SERVICES
BETWEEN THE
CITY OF PORT ORCHARD, WASHINGTON
AND
WASTE MANAGEMENT OF WASHINGTONO INC'
July 1,2015 -June 30,2020
CONTRACT FOR SOLID WASTE SERVICES
BETWEEN
THE CITY OF PORT ORCHARD, WASHINGTON
AND
WASTE MANAGEMENT OF WASHINGTON, INC.
This CONTRACT FOR SOLID WASTE SERVICES (hereafter, o'Contract") is made and
entered into this _ day of 2015, by and between the City of Port Orchard, a
Washington municipal corporation (the "City"), and Waste Management of Washington, Inc.; a
Washington corporation ("Contractor"), to provide for Solid Waste Services in the City Service
Area. The parties shall be collectively referred to hercin as the "Parties" and individually as a
"Party," unless specifically identified otherwise.
RECITALS
WHEREAS, the City of Port Orchard, a Washington municipal corporation (the "City"), has negotiated
with Waste Managernent of Washington, Inc., a Washington corporation (the "Contractor"), for solid
waste collection and recycling pick-up services; and
WHEREAS, solid waste collection service is a fundarnental municipal function with unifonn, managed
collection neccssary for the preservation ofpublic health; and
WHBREAS, Contractor represents that it has the experiense, resouroes, and expertise necessary to
perform solid waste collection services; and
WHEREAS, pursuant to RCW 35.21.120 the City has enacted ordinances codified in the City's Municipal
Code which created a system for the orderly collection and disposal of Garbage within the City of Port
Orchard; and
WHEREAS, the City agrees to adopt such modifications to its solid waste ordinances as it believes are
necessary to reflect this agreernent; and
WHEREAS, this contract is subject to the adoption of such ordinance modifications and to the rights of
any third parties regarding franchises provided for pursuant to RCW 35.13.280; and
WHEREAS, the City and Contractor have negotiated a rnutually advantageous proposal for providing
solid waste collection services and the City Council has determined that the City should enter into a
contract with Contractor for the collection and disposal of Garbage, recycling and yard debris within the
City.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL BENEFITS AND COVENANTS
STATED HEREIN, THE PARTIES AGREE AS FOLLOWS:
Page 6 of 28
4'.4 Cornpliance Required
Failure of the Contractor to fully cornply with any and all of the terms of the foregoing insurance
or bond provisions shall be considered a material breach of this contract and unless cured by Contractor
within 7 days after written notification from the City, shall be cause for its immediate tennination at the
option of the City.
ARTICLE V. GARBAGE COLLECTION
5.1 Garbaee Collection
5.1.1 Cartsl C.o.ntAiLers
All Residential Garbage will be collected in Contractor owned carts. Extra materials which do
not fit neatly within the Customer's primary Cart/can shall be collected for an additional fee and may be
placed adjacent to the prirnary Cart in customer provided plastic bags which can be safely collected by
Contractor's personnel and equipment. All Multi-Farnily and Commercial Garbage will be collected in
Contractor owned carts or containers, and extra materials which do not fit neatly within the Customer's
primary Container shall be collected for an additional fee and may be placed adjacent to the primary
Container in Customer provided plastic bags which can be safely collected by Contractor's personnel and
equiprnent.
5.1.2 Bulkv Items and White Goods
Upon request frorn the City, the Contractor shall provide separate collection of bulky items and
white goods on a call-in basis. Residents will be charged fees according to the W.U,T,C. tariff in effect at
the tirne of the request,
ARTICLE VI - CITY CLEANUP DAYS
6.1 General
The Contractor shall provide two (2) city cleanup weeks annually (Spring and Fall), upon 90 days
notice from the City. At each City cleanup, Contractor will pick up additional household refuse from each
single family residence at the curb (lirnit 2 cubic yards) and frorn multi-family premises. The City will
provide equipment and manpower to pick up Bulky Material. Additional tonnage picked up by the
Contractor and the City during these weeks will be paid for by the Contractor (maximurn of $3,000.00 per
event).
ARTICLE VII . RECYCLABLES COLLECTION
7.1 General Recvcline Provisions
The collection of Recyclable Material shall comply with the requirements set forth in WUTC
Tariff No. 20, a copy of which is attached as Exhibit B and as incorporated by this reference and shall
apply to the services described in this Article VII..
Recyclables Collection services will be provided to Commercial Customers pursuant to
separate agreements.
Contractor becomes the owner of Recyclables when they are placed in the Contractor's collection
vehicle and, thereafter, the Contractor may market or manage them in any manner the Contractor deems
to be economically feasible. The Contractor shall be responsible for all marketing and sale of Recyclables
collected hereunder and shall be entitled to all proceeds therefrom.
Page 19 of28