1989 - Resolution - Employement Position ChangesRESOLUTION NO. 1989
A RESOLUTION OF THE CITY OF PORT ORCHARD,
WASHINGTON RESCINDING THE EMPLOYMENT POSITION OF
POLICE CLERK AND ESTABLISHING THE EMPLOYMENT
POSITION OF POLICE RECORDS-EVIDENCE CLERK AND
PROVIDING STEP SYSTEM SCHEDULE FOR THIS POSITION.
WHEREAS, it is necessary for the city to periodically review the duties and responsibilities of
all employment positions, and
WHEREAS, the employment position of Police Clerk has been reviewed and based upon
the current job duties and level of responsibility it is determined that it is appropriate to update and revise the
job description and salary schedule for this position, and
WHEREAS, the job description as attached hereto and the salary step schedule as set forth
below have been reviewed by the City Council Finance/Personnel Committee and are respectfully submitted
with a recommendation for approval, now, therefore,
THE COUNCIL OF THE CITY OF PORT ORCHARD DOES HEREBY RESOLVE THAT:
Effective August 27, 2002 the following revised job description and salary step schedule
are provided for the position of Police Records-Evidence Clerk.
Entry on the salary step schedule is subject to experience level. Advancement
through these steps are not to be considered automatic, but will be subject to satisfactory job
performance:
After 5 years of employment
After 4 years of employment
After 3 years of employment
After 2 years of employment
After 1 year of employment
After 6 months of employment
First 6 months of employment
Hourly rate
14.45
14.01
13.57
13.14
12.71
12.28
11.86
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and
attested by the Clerk in authentication of such passage this 26th day of August 2002.
ATTEST:
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Michelle Merlino, Deputy City Clerk
CITY OF PORT ORCHARD
jOB DESCRIPTION
Job Title: Pol ice Records-Evidence Clerk
FLSA: Non-Exempt
Civil Service: Included (Persons hired after August 27, 2002 are excluded from Civil Service)
Department: Police Department
Reports To: Police Sergeant
The position of Police Records-Evidence Clerk may be full or part-time and is authorized for participation in the
City's Job Sharing Program. It is an office/clerical Civil Service position, which receives moderate supervision
from the Police Records Management Specialist, Sergeant(s), or the Chief of Police. The regular working hours
for the Police Department is Monday through Friday, 8:00a.m. to 4:30 p.m. Attendance at evening meetings or
other off-duty events is not anticipated; however, the Police Records-Evidence Clerk may from time to time be
required to return to duty after normal work hours or on days off. This is a Fair Labor Standards Act non-exempt
position.
Major Function and Purpose
The Police Records-Evidence Clerk performs office/clerical duties necessary to the efficient operations of the Port
Orchard Pol ice Department.
General Function
This is general clerical work performed for a municipal police department, which requires an ability to work with
police administrators, police officers, volunteers, and members of the public. The Police Records-Evidence
Clerk has frequent contact with the public and other police agencies. The Police Records-Evidence Clerk must
apply reasonable standards of courtesy and conduct when interacting with citizens, other departments, and
fellow employees. The Police Records-Evidence Clerk is prohibited from dispensing legal advice or reciting law
or legal opinion as part of his/her official duties or as an employee of the City of Port Orchard.
Supervision Responsibilities
This position is responsible for some coordination of the activities of the department civilian volunteers. This
includes assigning specific tasks and ensuring completion of assigned tasks as requested by the Police Sergeant
and/or the Community Policing Coordinator.
JOB DESCRIPTION: POLICE RECORDS-EVIDENCE CLERK
Date and Resolution No. 1989-8/26/02
Date Last Revised: 8/26/02
PAGE10F3
job Duties and Responsibilitie>
The job duties and responsibilities represented in this job description in no way imply that these are the only
duties to be performed. Employees occupying the position will be required to follow any other job-related
instructions and to perform any other job-related duties requested by a supeJVisor. This job description reflects
general details as necessary to describe the principal functions of this job, the level of knowledge and skill
typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work
requirements. Individuals may perform other duties as assigned, including working in other functional areas to
cover absences or relief, to equalize peak work periods, or to otherwise balance the workload.
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Interact with citizens over the telephone
Sort and distributes daily mail
Enter pertinent information into the ACCESS computer network
Record monthly uniform crime reports per State requirements
Follow state guidelines for maintenance and disposition of police records
Process traffic citations for local court
Photocopy necessary documents for court, attorneys, insurance companies, and prosecutor's office .
Process applications for concealed weapons permits
Process departmental correspondence
Answer telephone inquiries from the public
Assemble and maintain departmental records
Maintain the Evidence room in compliance with police department policy and procedures including but not
limited to:
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Packaging evidence for submittal to crime labs
Prepare crime lab requests
Secure evidence within the evidence room
Purge evidence and property from the evidence room
Participate in annual audits of the evidence room and processes
Prepare reports for the Chief of Police
Handle bio-hazardous materials, large sums of cash or monetary instruments, firearms and other
weapons, etc
Assist the Police Sergeant and Community Policing Coordinator with coordination of the department's
civilian volunteer program
May prepare and maintain correspondence for the Chief of Police
Attend training schools to enhance skills and update technology
Review police reports for accuracy and conformance with established procedures
Maintain compliance with state requirements for proper training and use of ACCESS computers
Other related duties as requested
jOB DESCRIPTION: POLICE RECORDs-EVIDENCE CLERK
Date of Last Revision: 8/26/02
PAGE20F3
Knowledge, Skills and Abilities
While requirements may be representative of minimum levels of knowledge, skills and abilities, to perform this
job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.
Ability to use common office equipment (i.e., typewriter, computer) is essential. The Police Records-Evidence
Clerk also must be able to communicate clearly and effectively with citizens, both in person and by telephone.
He/she must learn, adapt to, and integrate new procedures as may be required in the normal course of business.
Working Conditions
Work is performed in an office setting on city premises, during a regularly scheduled shift. Shift rotation should
not be anticipated. The individual may be required to work alone. The Police Records-Evidence Clerk will be
required to work with computers, will be exposed to CRT's, may be required to perform repetitive motion tasks,
and to lift and carry up to 20 pounds. The Police Records-Evidence Clerk may also be required to package
evidence for transmittal to the State Crime Laboratory for examination; handle controlled substances; handle
large sums of cash or monetary instruments; handle weapons; and handle bio-hazardous materials. The Police
Records-Evidence Clerk may be witness to or be exposed to physical violence and may be called to assist at
crime scenes with evidence packaging and processing, after the scene has been secured.
Physical Requirements
The individual in this position must have the ability to use all components of a computer system. They must be
able to hear audible alarms and must have ability to verbally communicate in person, by two-way radio, and by
telephone.
Recruiting Requirements
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High school diploma (or GED)
Background in clerical duties and responsibilities
Knowledge of computer operations, preferably Microsoft Office .
Prior experience working with the public
Must be bondable
Must have no felony convictions
Must be able to pass a thorough background investigation
All city employees must successfully pass a pre-employment drug testing as prescribed by the City's Drug
and Alcohol Testing Policy
Experience and Training
Any combination of experience and training that provides the desired skills, knowledge and abilities.
Requirements outlined in this job description may be subject to modification to reasonably accommodate
individuals with disabilities who are otherwise qualified for employment in this position. However, some
requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of
themselves or other employees.
This job description does not constitute an employment agreement between the Employer and
employee and is subject to change as the needs of the Employer and requirements of the job
change.
JOB DESCRIPTION: POLICE RECORDs-EVIDENCE CLERK
Date of last Revision: 8/26/02
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