1898 - Resolution - Revising Job Description for Municipal Court AdministratorRESOLUTION NO. 1898
A RESOLUTION OF THE CITY OF PORT ORCHARD,
WASHINGTON REVISING THE JOB DESCRIPTION AND SALARY
SCHEDULE FOR THE POSITION OF MUNICIPAL COURT
ADMINISTRATOR.
WHEREAS, it is necessary for the city to periodically review the duties and responsibilities of
all employment positions, and
WHEREAS, the employment position of Municipal Court Administrator has been reviewed
and based upon the current job duties and level of responsibility it is determined that it is appropriate to
update and revise the job description and salary schedule for this position, and
WHEREAS, the job description as attached hereto and the salary step schedule as set forth
below have been reviewed by the City Council Finance/Personnel Committee and are respectfully submitted
with a recommendation for approval, now, therefore,
THE COUNCIL OF THE CITY OF PORT ORCHARD DOES HEREBY RESOLVE THAT:
Effective June 12, 2000 the following revised job description and salary step schedule are
provided for the position of Municipal Court Administrator.
Entry on the salary step schedule is subject to experience level. Advancement
through these steps are not to be considered automatic, but will be subject to satisfactory job
performance:
After 5 years of employment
After 4 years of employment
After 3 years of employment
After 2 years of employment
After 1 year of employment
After 6 months of employment
First 6 months of employment
Monthly rate
3,686
3,631
3,574
3,518
3,457
3,399
3,341
Hourly rate
21.27
20.95
20.62
20.30
19.95
19.61
19.28
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and
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ATT.E-S-T.1~//J./ ,/7 LESLIEJ.WEATHERILL,MAYOR
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Patricia Parks, City Clerk
CITY OF PORT ORCHARD
JOB DESCRIPTION
Job Title: Court Administrator
Department: Municipal Court
FLSA Classification: Administrative Exempt
Reports To: Municipal Court Judge
Date: June 2000
This is Fair Labor Standards Act exempt position. The Court Administrator is not a Civil Service
employee. Employment is at will.
General Function and Purpose
Under the supervision of the Municipal Court judge, the Court Administrator manages and oversees
all noncjudicial activities of the City of Port Orchard Municipal Court, including budget,
accounting, personnel management, records, case flow, data processing; serves as court liaison with
other City personnel and outside agencies; and administers court policies and procedures. This is a
supervisory position, which requires a confidential working relationship with the Municipal Court
judge. The position requires extensive public contact, independent judgment, organizational skills
and strong leadership and team building skills.
Supervision Responsibilities
The Court Administrator supervises Municipal Court personnel plus any temporary employees
and/or volunteers assigned to the court. Administration of court personnel shall be in conformance
with city policies and with the concurrence of the City Clerk. Administration of Court financial or
budgetary functions shall be in conformance with city policies and standard accounting procedures,
BARS and DISC IS and with the concurrence of the City Treasurer.
JOB DESCRIPTION' COURT ADMINISTRATOR PAGE 1 OF4
Essential job Functions
• Plans, organizes, directs, and evaluates the administrative and support functions of the Port
Orchard Municipal Court. Develops and implements court policies, procedures, rules, and
forms in compliance with legislative mandates and accepted court and city standards.
• Administers the operations of the court in a manner that is responsive to the needs of the city
and community; ensures the efficient coordination of scheduling among affected city
departments; serves as liaison to outside agencies, jurisdictions and the public on
policy/procedures and court rules. Assists the Judge in development of goals and objectives for
the court; administers the processing of all bails, fines and assessments collected; maintains
accurate records of monies received and disbursed by the Court; and coordinates and arranges
for judge Pro-terns and interpreters.
• Maintains positive relationships with all city officials and departments, attorneys, law
enforcement agencies, and the public; ensures that assigned employees are adequately trained
in all Court procedures and applicable mandates; assures that all records are in compliance for
accuracy, completeness and legal adequacy.
• Functions in court clerk capacity, as necessary.
• Provides all elements necessary for effective personnel superv1s1on and administration.
Represents or accompanies Judge with internal, city, and county matters as appropriate.
Attends conferences and seminars as designated and budgeted.
• Performs other related duties as assigned and/or required.
Knowledge, Skills and Abilities
The Court Administrator must possess the aptitude and ability to perform the following proficiently:
• Comprehensive knowledge of statutes and rules governing the operation of a municipal court;
ability to provide excellent customer service while assisting the public to understand complex
laws and regulations.
• Detailed knowledge of the District Court Information System (DISC IS)
• Ability to read, interpret, apply, and explain rules, regulations, policies and procedures.
• Ability to determine and implement performance standards and measurements, monitor overall
functions relating to case-flow and compliance with established time standards and statistical
analysis.
• Knowledge of effective office management practices; demonstrated knowledge of appropriate
management techniques to develop, implement, and monitor the preservation of court records.
• Proper maintenance of recording equipment and filing systems is an integral part of ensuring
compliance with record retention, destruction, and public disclosure requirements.
JOB DESCRIPTION, COURT ADMINISTRATOR PAGE2 OF4
• Ability to plan, organize, and supervise various sized clerical units with personnel engaged in
work requiring accuracy and attention to detail; ability to direct the clerical and administrative
functions of the court.
• Leadership skills. Demonstrated ability to unite staff into an efficient cohesive team.
Responsibilities include interviewing, selection for hire, training, discipline, and performance
evaluations.
• Ability to prepare and present the courts annual budget to the financial, executive, and
legislative authorities; skill in management functions including responsibility for maintenance of
all accounting records including the receipt and disbursement of funds as required by statute,
and analysis of operational expenditures.
• Ability to communicate effectively orally and in writing; interpersonal skills using tact, patience,
and courtesy.
• The court administrator must act as a liaison to outside agencies and the public on
policy/procedural matters and court rules, thereby promoting cooperation and effectiveness of
the criminal justice system.
• Ability to develop and maintain effective strong internal and external working relationships.
• Exercise a high degree of independent judgment in problem solving and decision making;
ability to make recommendations and implement policies and procedures.
• Demonstrate ability to positively interact with diverse individuals to accomplish a common goal
in high-pressure situations.
Working Conditions
The work of the Court Administrator is performed in an office and involves close and constant work
with computers, which exposes the Court Administrator to normal computer emissions.
Environment includes a normal range of noise and other distractions with low ever day risks
working around standard office equipment. This position requires extensive reading and involves
repetitive motion tasks. The Court Administrator may be exposed to individuals who may become
hostile and/or threatening. Due to the background of some defendants, the Court Administrator
may also be exposed to bloodborne and/or airborne pathogens. Attendance at meetings could
require working evening hour.
Physical Requirements
The Court Administrator must:
• have the ability to conduct voice communication, both directly and by telephone;
• be capable of operating common office equipment and computers;
• be capable of sitting for extended periods while in court;
• be able to occasional lift up to 50 pounds;
• have the ability to perform extensive reading with ability to comprehend material.
This position involves repetitive motion tasks with extensive work performed at a computer
workstation.
JOB DESCRIPTION: COURT ADMINISTRATOR PAGE30F4
Experience and Training requirements
• High School diploma or GED
• Bachelor's degree in business or public administration or a closely related field preferred,
with five years supervisory experience or any combination of education; certification and
experience which provides the applicant with the desired skills, knowledge and ability
required to perform the job.
• Strong knowledge of computer and District Court Information system (DISCIS) required
• Institute of Court Management Certification required or obtainable within five years.
• Two years basic accounting experience or one year court specific accounting experience.
• Must be bondable.
• Valid Washington State driver's license preferred.
• Computer experience, Word for Windows preferred.
• All city employees must successfully pass a pre-employment Drug Test as prescribed by the
City's Drug and Alcohol Testing Policy.
Requirements outlined in this job description may be subject to modification to reasonably
accommodate individuals with disabilities who are otherwise qualified for employment in
the position of Court Administrator. Some requirements, however, may exclude individuals
who pose a direct threat or significant risk to the health and/ or safety of themselves or
others.
This job description does not constitute an employment agreement
between the Employer-and Employee, and is subject to change as the
needs of the Employer and requirements of the job change.
JOB DESCRIPTION, COURT ADMINISTRATOR PAGE40F4