08/10/2021 - Minutes City of Port Orchard
Utility Committee
Meeting Minutes
August 10, 2021 at 5:02 PM
Utility Committee Members; Chair Cindy Lucarelli, Jay Rosapepe and John Clausen met on August 10, 2021 via Zoom Meeting. Also present: Public Works Director/City Engineer Mark Dorsey,
Utility Manager Jacki Brown, Community Development Director Nick Bond, Finance Director Noah Crocker, McCormick Communities Greg Krabbe and Mayor Rob Putaansuu.
Water CFC Credit – Discussion: CDD Bond discussed with Committee members the proposed updates to POMC 13.04 as it relates to 1) updated Water Capital Facility Charge (CFC) Credits and
2) a revision to the recently adopted Water/Sewer CFC Exceptions, whereby the intent of one of the qualifying terms was not correctly written. The proposed Water CFC Credit will next
be discussed at the August 17, 2021 Finance Committee Meeting and the August 17, 20201 Regular Council Meeting, and then presented the Council for adoption at the September 14, 2021
Regular Council Meeting. To be continued.
Pottery Sewerage LS Emergency Repair – Update: PWD Dorsey updated Committee members on the status of this emergency repair project. In brief summary and upon adoption of the Emergency
Declaration, a contractor has been selected, a proposal for design/build has been received and a Contract has been executed. The ratification of the Mayor’s signature on the Contract
by the City Council is pending. The City has also been awarded a $500K loan from the Public Works Board’s Emergency Fund and is awaiting the formal Loan Agreement for acceptance by
the Council. The Contractor, Stellar J Corp, is finalizing the design and is coordinating with the school district on construction laid down area and access. To be continued.
Spring Clean-Up Program Policy – Discussion: PWD Dorsey presented Committee members with the results of the Council request to prepare Policy and Procedures for the current Clean-up
Program, upon confirmation that providing this type of solid waste collection service via an outside service provider was not feasible. The Annual Spring Clean-up Program is generally
unchanged in operational format from past practices, as it is just being formalized to allow for the proper administration of the Program. The proposed Policies and Procedures will
next be discussed at the August 10, 2021 Regular Council Meeting and then presented the Council for adoption at the September 14, 2021 Regular Council Meeting. To be continued.
Splash Pad Retrofit – Update: PWD Dorsey reported to Committee members that since the withdrawal of the Advertisement (due to the unexpected departure of Land Expression’s from the design
team) and the City’s issuance of an Amendment to the VE Firm (Murraysmith) to provide the architectural/structural and electrical aspects
now needed, the retrofit of the Splash Pad will not occur until after the 2021 closure of the facility in September. In addition, the City of Bremerton expressed concern over daily
facility operations, so the operational hours have been reduced to Saturdays only from 10 am to 6 pm. To be continued.
Sidney Sewer & Roadway Repair – Update: PWD Dorsey updated Committee members on the current status of this repair project. In general summary, the Project is ahead of schedule (possibly
completed within August 20221) and the additional work changes directives issued will result in a much better repair. To be continued.
PWB Applications Submitted – Discussion: UM Brown present to Committee members the results of the 2021 Public Works Board (PWB) Traditional Funding Requests, being that in addition
to the recent $500K award from the PWB’s Emergency Fund, three (3) of the eight (8) applications were successful in Award for a total additional Loan Amount of $1.95M. As mentioned
above, the PWB’s Emergency Fund Agreement has still not been received, so it is anticipated that all four (4) Awards will be brought to Council for acceptance at the same time. To
be continued.
390 – 580 Zone ‘Old Clifton Road’ Intertie – Discussion: UM Brown discussed with Committee members the City’s intent to utilize grant funding being received from the American Rescue
Plan Act (ARPA) of 2021 for the design phase of the 390-580 Zone Old Clifton Road Intertie Project. To be continued.
Foster Pilot Project – Update: UM Brown Committee members on the current status of the Foster Pilot Project, being the City’s Water Rights/Hydrogeological Team has now submitted to
Ecology the Request for Examination (ROE) for their review and approval. If approved, the City can then commence with the finalization of proposed mitigation and augmentation strategies
and the completion of the Water Rights Change Applications, hopefully before Q3/2022. To be continued.
SKWRF ERU Counts – Discussion: UM Brown discussed with Committee members the topic already discussed at the Sewer Advisory Committee (SAC), being WSUD’s concern over the ERU counts
to be used for the 2022 Budget. In general, it appears that COVID19-based reduced capacity at the County Jail and the High School is the reason why the City’s ERU share dropped from
49.23% to 47.92%. No formal decision to address this matter has been made by SAC. To be continued.
FEMA Elevations – Discussion: PWD Dorsey and CDD Bond discussed with Committee members the need for the City to make a final determination regarding the Finished Floor Elevations (FFE’s)
wanted for the Marina Pump Station Rebuild Project and the Community Events Center Project. This decision is to be based upon the recently updated FEMA Flood Plain Analysis and the
waterfront redevelopment projects anticipated for the City’s shoreline. With the 100-year Flood Plain Elevation now set at 15.0-ft, and the required Freeboard at 2.0-ft, the resulting
‘lift’ from existing grade
elevations would be 2.5-ft. Providing for a 99% Probability of Exceedance in 2040, an additional 0.5-ft would be added. The Committee agreed and Staff concurred, that requiring the
FFE to be 15.5-ft with a 2.0-ft Freeboard (equaling a 3.0-ft lift) is reasonable. This decision to be presented to the full Council at the August 10, 2021 Regular Meeting.
Next Meeting(s): September 14, 2021 (via Zoom)
Next SAC Meeting(s): September 22, 2021 (via Zoom)
Meeting adjourned at 6:04 PM
Meeting was successfully recorded via Zoom
Cc: Council, City Attorney, Mayor and Department Heads