070-21 - Resolution - Amendment 3 to Contract 066-20 with Rice Fergus MillerRESOLUTION NO.070-21
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT ORCHARD,
WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE THE THIRD
AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH RICE
FERGUS MILLER, INC. FOR THE PURPOSES OF EXPANDING THE SCOPE OF
SERVICES FOR THE SOUTH KITSAP COMMUNITY EVENTS CENTER
PROJECT.
WHEREAS, the City has contracted with Rice Fergus Miller (RFM) since July of 2020
(Resolution No. 032-20) for professional services for the South Kitsap Community Event Center
project (SKCEC); and
WHEREAS, Amendment No. 1 to the contract with RFM (Contract No. C066-20) was
executed on July 27, 2021 for additional professional services to include site design of the off -site
area surrounding the SKCEC parcel, in order to estimate the costs of needed off -site
improvements and infrastructure, and determine how funds will be obtained to support their
future construction; and
WHEREAS, Amendment No. 2 to the contract was executed on September 17, 2021 for
professional services of a geotechnical engineer; and
WHEREAS, the City desires to amend the scope of work included in Amendment No. 1 to
include additional professional services for site design of the off -site area that surrounds the
SKCEC parcel, in an expanded area north of the Kitsap Bank building between Orchard Avenue
and Frederick Avenue; and
WHEREAS, in order to include this work, the Agreement must be amended to expand the
scope and increase the maximum price; and
WHEREAS, Amendment No. 3 to the RFM Professional Services Agreement is attached
hereto as Exhibit "1"; and
WHEREAS, the City Council finds it in the public interest to authorize the Mayor to execute
the Third Amendment to the RFM Professional Services Agreement in substantially the form that
is attached to this Resolution as Exhibit "1"; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DOES HEREBY
RESOLVE AS FOLLOWS:
THAT: The Mayor is hereby authorized to execute the Third Amendment to the
Professional Services Agreement between the City of Port Orchard and Rice Fergus Miller,
Inc. in substantially the form attached to this Resolution as Exhibit "1". Except as
specifically amended by this Amendment No. 3, the underlying agreement with Rice
Fergus Miller, Inc. shall remain fully in force and intact.
Resolution No. 070-21
Page 2 of 3
THAT: The Resolution shall take full force and effect upon passage and signatures hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested
by the Clerk in authentication of such passage this 12th day of October 2021.
Robert Putaansuu, Mayor
ATTEST:
Brandy Rinearson, MMC, City Clerk
Resolution No. 070-21
Page 3 of 3
EXHIBIT "1"
AMENDMENT #3 to the Consultant Service Agreement
between
City of Port Orchard
and
Rice Fergus Miller, Inc.
Amendment No. 3 to Contract No. C066-20
CITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT WITH
RICE FERGUS MILLER, INC.
THIS AMENDMENT to Contract No. C066-20 ("Amendment") is made effective as of the 12t1i day
of October, 2021, by and between the City of Port Orchard ("City), a municipal corporation, organized under
the laws of the State of Washington, and Rice Fergus Miller, Inc., a corporation organized under the laws of
the State of Washington, located and doing business at 275 5t" Street #100, Bremerton, WA 98337
("Consultant").
WHEREAS, on July 29, 2020, the City executed a Professional Services Agreement with Consultant,
for the provision of the Phase 1 of the South Kitsap Community Events Center (SKCEC) project
("Underlying Agreement"); and
WHEREAS, Section 2 ("Schedule of Work") of the Underlying Agreement provides that "the
Consultant shall perform the services described in the Scope of Work in accordance with the tasks identified
within Exhibit `B" and the terms of this Agreement", and
WHEREAS, Section 4 ("Compensation") of the Underlying Agreement provides that
"(c)ompensation for these services shall be a Lump Sum of $400,000.00", and
WHEREAS, on July 27, 2021, the City and the Consultant executed Amendment No. 1 to the
Underlying Agreement, which provides that "the Consultant shall perform additional professional services
for site design of the off -site area that surrounds the SKCEC parcel, for additional maximum compensation
of $210,943 and a total amended contract amount of $610,943", and
WHEREAS, on September 17, 2021, the City and the Consultant executed Amendment No. 2 to the
Underlying Agreement, which provides that the Consultant shall "provide professional services of a
Geotechnical Engineer for analytical testing, result analysis and proper disposal of (drill cuttings)", and
WHEREAS, the Consultant and the City have conferred and agreed to amend the scope of
professional services to be performed and the compensation for these services; and
WHEREAS, the parties wish to memorialize their agreement to so extend the Underlying Agreement;
NOW, THEREFORE,
In consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as
follows:
1. The Underlying Agreement of July 29, 2020 between the parties is amended as follows (amendment
shown in legislative marks):
• The Consultant shall perform additional professional services for site design of the off -site
area that surrounds the SKCEC parcel, in an expanded area north of the Kitsap Bank building
between Orchard Avenue and Frederick Avenue, for additional maximum compensation of
$109,153.28 and a total amended contract amount of $722,768.28, as provided in
Attachment 1 to this Amendment.
2. In all other respects, the Underlying Agreement between the parties shall remain in full force and
effect, amended as set forth herein, but only as set forth herein.
IN WITNESS WHEREOF, the parties have executed this Amendment on the day and year set
forth above.
CITY OF PORT ORCHARD,
WASHINGTON
') i- xf D
Robert Pwaa;3sULl, Mayor
ATTEST/AUTHENTICATED:
Brandy Rinearson, MMC, City Clerk
Rice Fer u Miller, Inc.
Signature
Steve Rice Principal
Printed Name and Title
�",w t111ftolp1
0a ?ORT 0,
APPROVED AS TO FORM: �`�-� RP0R'- vt"
�A i
Charlotte A. Archer, City Attorney00
Attachment: RFM Change Order for Design of SKCEC Off -Site Development
RI275 Fifth St, suite 100 Bremerton. WA 98337
.NCIIITFCTLIRE INTERIORS oLAx NiNG Y12LAB 360-377-8773 rfmarch.com
September 30, 2021
Nick Bond
Development Director
City of Port Orchard
216 Prospect St
Port Orchard, WA 98366
Re: South Kitsap Community Events Center
Amendment 03 Request - Additional Off -Site Development North of Kitsap Bank
RFM Project: 2020002.00
Dear Nick,
Rice Fergus Miller is pleased to present the following Letter of Proposal to provide professional
architectural, civil, survey, and landscape site design services for the off -site area illustrated in
the attached map dated 09.17.2021 and noted in red as "RFM PO Contract Amendment 3",
North of Kitsap Bank Off -Site Design Scope".
Project Description
City of Port Orchard has requested a site design of the off -site zone that surrounds the South
Kitsap Community Events Center parcel located at 619 Bay Street in downtown Port Orchard.
This design will provide the city a basis for cost estimating and fundraising for future
construction. This work is part of the City of Port Orchard's Downtown Subarea Plan. This
Amendment 3 extends the area for the scope described in our contract Amendment 1.
II. Scope of Services
RFM and our consultants will provide a conceptual level site design for the outlined area in the
attached map. RFM will also participate in meetings between the City of Port Orchard and its
stakeholders for a coordinated overall Downtown Subarea Plan design effort. The following
services are included:
• Architectural Site Design & Project Management (RFM)
• Survey & Civil Engineering Design (KPFF)
• Streetscape Design & Transportation Planning (KPG)
• Geotechnical Engineering (Krazan)
Refer to attached detailed scope of work for KPFF, KPG and Krazan for additional information.
South Kitsap Community Events Center
Site Development Proposal
September 30, 2021
III. Additional Services
The following services, though they could be provided by RFM, are not included in our Scope of
Basic Services and, if requested, will be billed as Additional Services.
• Schematic Design Phase thru Construction Administration Phase
• Additional Consultants not listed, including but not limited to:
o Shoreline Mitigation & Design
o Street Lighting Design
0 3rd Party Cost Estimating
IV. Owner Responsibilities
It is our understanding that City of Port Orchard will provide full information, including a
program, setting forth its design objectives, constraints, and criteria; any available dimensioned
drawings describing all existing improvements; and the services of other consultants when such
services are deemed to be necessary.
V. Schedule
We understand that this work is expected to start as soon as the Purchase & Sale Agreement of
the SKCEC site is completed, projected for fall 2021.
vl. Compensation
For the Scope of Services outlined above, compensation shall be as described below.
• Fixed Fee for the following:
o RFM (Architectural & Project Management) $27,400.00
o KPFF (Civil & Survey) $37,240.00
o KPG (Landscape & Transportation) $33,033.28
TOTAL Fixed Fee $97,673.28
• Hourly Not -To -Exceed for the following:
o Krazan (Geotechnical Engineer) $11,480.00
• Plus, reimbursable expenses, plus any applicable tax.
Consultant fees include RFM standard markup of 12%. Additional Services, when requested, will
be billed on an hourly basis at our standard hourly rates, as listed in the attached Terms of
Agreement, or as agreed to prior to commencement of the Additional Services.
VII. Terms of Agreement
Please provide an amendment to our South Kitsap Community Events Center contract upon
accepting this proposal.
2
South Kitsap Community Events Center
Site Development Proposal
September 30, 2021
Vill. Summary
Thank you for the opportunity to propose on your project. We look forward to discussing our
proposal further and working with you. Please contact me if you have any questions.
Sincerely,
Rice Fergus Miller, Inc.
Steven M. Rice, Principal
Architect & LEED AP
Attachments:
KPFF Letter of Proposal
KPG Letter of Proposal
Krazan Letter of Proposal
210917 SKCEC Map - Off -Site Scope Delineation
3
1601 Fifth Avenue. Suite 1600 Seattle, WA 98101 206.62LS822 kpff.com
AGREEMENT FOR PROFESSIONAL SERVICES
DATE: September 24, 2021
JOB NUMBER: 2000510
TASK NUMBER:
CLIENT: Rice Fergus Miller Architects
PROJECT NAME: South Kitsap Community Events Center Off -site Improvements Amendment #3
Parcel north of Kitsap Bank and Frederick Avenue
LOCATION: Port Orchard, WA
SCOPE OF SERVICES
In support of the South Kitsap Community Events Center and the conceptual design of the off -site
improvements per Figure 1, KPFF will provide survey, civil engineering, sea level rise planning
services as described below for the requested Additional Service Request (ASR).
CITY OF PORT ORCHARD
RFM CONTRACT SCOPE DELINFATION RMCEf0g1/,SNlLM
09.17.2021
Figure 1: Identified zone of Off -site Improvements in red.
KPFF. Inc. shall perform this work in conformance with the Terms and Conditions attached to and made a part of
this contract, as shown on Page 5 of 5.
Page 1 of 5
Survey
1. The survey efforts described in this ASR is in addition to the survey efforts documented in
KPFF's proposal to RFM for "South Kitsap Community Events Center" dated January 27,
2021 and July 21, 2021. Additional survey efforts to capture the off -site improvements will
supplement the SKCEC site and Amendment 2 scope survey. Scope will include the
following for the areas identified in Figure 1.
a. Perform research on existing records for boundary resolution.
b. Perform control survey; survey will be on State Plane Coordinates NAD 83/11 and
Vertical Datum of NAVD 88.
c. Perform topographic field survey.
d. Coordinate and perform utility locates.
e. Calculate boundary and prepare boundary basemap.
2. Assumptions:
a. KPFF survey crews will be allowed unrestricted access to the site during the course of
the survey.
b. A title report will be provided by the client.
c. Survey efforts will be accomplished under a single mobilization
d. Documentation will be in a single CAD file and PDF file, which each sub -project will be
able to use as base maps for their respective efforts.
e. Bathymetry for Zone 2 is not included at this time, but can be added in the future under
an additional service request.
3. Deliverables
a. Prepare one topographic basemap that will be in AutoCAD 2018 file format and PDF
sheet set of the survey. Each sub -project will use this survey as basemap for their
respective efforts.
Civil Engineering
1. Frederick Avenue
a. We anticipate the following efforts for the conceptual design by the project team:
i. Survey (KPFF, refer to efforts above)
ii. Preliminary and Conceptual Street Layout (Horizontal + Vertical, KPG & KPFF)
iii. Streetscape (KPG & RFM, w. KPFF coordination)
iv. Utilities (KPFF)
V. Transportation Planning & Engineering (KPG)
vi. Coordination with Kitsap Bank Project Team
b. KPFF's civil engineering efforts will include the following:
i. KPFF will coordinate with KPG on the preliminary street layout and will document
the conceptual street layout along Frederick Avenue based on KPG's and Kitsap
Bank's preliminary layout. We anticipate consideration of sidewalks, travel lanes,
and planting.
ii. KPFF will identify preliminary street elevations, which will inform FFE's for
adjoining properties, in coordination with KPG
iii. KPFF will coordinate with RFM and the City to determine sea level rise elevation
assumptions that will inform Bay Street elevations and finished floor elevations.
NOTE: KPFF, Inc. shall perform this work in conformance with the Terms and Conditions attached to and made
a part of this contract, as shown on Page 5 of 5
Page 2 of 5
iv. Identify zones within the proposed street section for existing and proposed utilities
a) This effort will include review of the City's previous planning efforts
associated with Bay Street and the undergrounding of electrical
distribution and services, which will be provided to the team for review.
b) We anticipate 1 additional meeting with the City to get feedback on utility
planning needs
V. Support RFM and KPG for their streetscape and transportation planning efforts
c. Deliverables
i. Documenting Conceptual Street Layout (H+V) plan view, anticipate 2 sheets
ii. Documenting the identified existing and proposed utility zones, anticipate 1 sheet
and 1 representative section
iii. Provide list identifying civil related items needing further coordination for next
phase of design
2. Waterfront open space, north of Kitsap Bank Property
a. For the portion of the shoreline DNR property located above the Mean Higher High Water
Line, located to the north of the Kitsap Bank, and Orchard Avenue, we anticipate the
following civil engineering efforts for the conceptual design
i. Supporting RFM and KPG's efforts to develop the conceptual site plan
ii. Coordination with the City, and the RFM conceptual program and design efforts
to determine preliminary drainage mitigation requirements
iii. Coordination with the pump station for grade relationships
b. Deliverables
i. Narrative documenting civil drainage considerations for conceptual site plan
3. Assumptions:
a. Civil will advance design efforts once the topographic survey is ready.
b. Civil will review the construction cost estimates that will be developed by others.
c. Roadway profiles are not anticipated at this time, but can be added at a future date
d. Utility design is not anticipated at this time, utility zones will be based on assumptions
that provide approximate space allocations
e. We will attend 4 coordination meetings with the project and City team
SPECIAL CONDITIONS
This scope of work is based on the June `21 Sub -Area Plan. These off -site improvements efforts
will occur during the same schedule as the Bay Street Off -site Improvements, and schedule will
last approximately 3 months from receipt of a notice to proceed.
This scope also does not include any in -water work along the shoreline below the Mean Higher
High Water Line (MHHWL). Any work below the MHHWL along the shoreline will be addressed
in a future ASR.
Technical coordination will be managed by the lead surveyor or engineer for each discipline.
Contract matters will be managed by Andrew Bennett, PE.
NOTE: KPFF, Inc. shall perform this work in conformance with the Terms and Conditions attached to and made
a part of this contract, as shown on Page 5 of 5
Page 3 of 5
FEE
We propose to provide the scope noted above for the following hourly, not to exceed, fees, which
are in addition to the fees already authorized for the SK CEC schematic design efforts and Bay Street
Improvements efforts.
Survey
Additional Topographic and Boundary Survey 8,800
Civil Engineering
Frederick Avenue: $ 9,700
Waterfront Open Space $14,750
Civil Engineering Subtotal: $ 24,450
KPFF Off -site Improvements ASR Fee: $ 33,250
Offered By (KPFF, Inc.)
1�9
( i atu for Andrew Bennet
Jenifer Clapham, PE - on behalf of Andrew Bennet PE
(Print Name/Title)
Accepted by (Client)
(Signature)
(Print Name/Title)
NOTE: KPFF, Inc. shall perform this work in conformance with the Terms and Conditions attached to and made
a part of this contract, as shown on Page 5 of 5
Page 4 of 5
TERMS AND CONDITIONS 1q)ff
KPFF, Inc. ("KPFF") shall perform the services outlined in this agreement pursuant to the stated fee arrangement.
1. Additional Services
Should the Scope of Services change from those set forth in the Agreement for Professional Services, the fee for such
additional services will be negotiated between Client and KPFF.
2. Limitation of Liability
To the greatest extent allowed by law, the aggregate liability of KPFF for any and all injuries, claims, demands, losses,
expenses or damages, of whatever kind, arising out of or in any way related to this Agreement or the services provided
by KPFF on this project, shall be limited to $50,000 or the total fee received by KPFF pursuant to this Agreement,
whichever is greater. Further, no officer, director, shareholder or employee of KPFF shall bear any personal liability to
Client for any and all injuries, claims, demands, losses, expenses or damages, of whatever kind or character, arising
out of or in any way related to this Agreement or the services provided by KPFF on this project.
3. Mediation
All disputes between Client and KPFF arising out of or relating to this Agreement shall be submitted to nonbinding
mediation prior to commencement of any other judicial proceeding.
4. Dispute Handling
KPFF shall make no claim against Client without first providing Client with a written notice of damages and providing
Client thirty (30) days to cure before an action is commenced. The Client shall make no claim either directly or in a
third party claim, against KPFF unless the Client has first provided KPFF with a written certification executed by an
independent professional currently practicing in the same discipline as KPFF and licensed in the state of the subject
project. This certification shall a) contain the name and license number of the certifier; b) specify each and every act
or omission that the certifier contends is a violation of the standard of care expected of a professional performing
professional services under similar circumstances; and c) state in complete detail the basis for the certifier's opinion
that each such act or omission constitutes such a violation. This certificate shall be provided to KPFF not less than
thirty (30) calendar days prior to the presentation of any claim or the institution of any judicial proceeding.
5. Suspension of Services
If Client fails to make payments to KPFF in accordance with this Agreement, such failure shall provide KPFF the option
to suspend performance of services under this Agreement upon seven (7) days written notice to Client. In the event of
a suspension of services, KPFF shall have no liability for any delays or damages caused because of such suspension.
Before resuming services, KPFF shall be paid all sums due prior to suspension and any expenses incurred by KPFF
in the interruption and resumption of its services. KPFF's fees for the remaining services and time schedules shall be
equitably adjusted. If any invoice is in dispute, Client shall pay under written protest to keep the project on schedule
and resolve the payment dispute after substantial completion.
6. Termination
This Agreement may be terminated by either party with seven (7) days written notice to the other in the event of a
substantial failure of performance by the other party through no fault of the terminating party. If this Agreement is
terminated, KPFF shall be paid for services performed to the termination notice date, including reimbursable expenses
due.
7. Ownership of Documents
The drawings, calculations and specifications are instruments of service and are, and shall remain, the property of
KPFF, whether the project for which they are made is executed or not. They are not to be used on other projects or
extensions to this project except by agreement in writing.
8. Contract Administration
It is understood that KPFF will not provide design and construction review services relating to safety measures of any
contractor or subcontractor on the project. Further, it is understood that KPFF will not provide any supervisory services
relating to the construction for the project. Any opinions solicited from KPFF relating to any such review or supervisory
services shall be considered only as general information and shall not be the basis for any claim against KPFF.
9. No Third Party Beneficiary
Nothing in this Agreement shall create a contractual relationship with or a cause of action in favor of any third party
against KPFF or Client.
10. No Assignments
Neither party to this Agreement shall transfer, sublet or assign any rights under or interest in this Agreement (including
but not limited to monies that are due or monies that may be due) without the prior written consent of the other party.
11. Payments
KPFF will submit monthly invoices. Payment is due on the date of the invoice and becomes delinquent one month
thereafter. A late charge will be added to delinquent amounts at the rate of one -and -one-half percent (1 '/2 %) for each
one month of delinquency (or the maximum allowable by law, whichever is lower).
NOTE: These Terms and Conditions are only valid if accompanied by KPFF's Agreement
for Professional Services (along with any Attachments which may be referenced in the
Agreement for Professional Services) shown on 1 of 5.
Revised: November 11, 2013 Page 5 of 5
61 Preliminary (10%) Design for SKCEC Off -site Area
O, Bay Street, Port Street Plaza, Orchard Street Plaza and the Waterfront Pathway
KPG Scope of Work — Amendment #3
9.27.21
Description
The City is developing a Master Plan for the Downtown to identify improvements and support
redevelopment. This Scope of Work is for a transportation analysis, preliminary layout (10% design) of
Bay Street, Port Street Plaza, Orchard Street Plaza, the Waterfront Pathway (shown in orange) and the
North of Kitsap Bank off -site area as shown (shown in red) on the Site Scope Delineation exhibit below,
dated 09.17.21. The area in red includes a preliminary design for a pump station and associated
elements and access/circulation designed by RH2.
CITY OF PORT ORCHARD
RFM CONTRACT SCOPE DELINEATION RICOJl IVANMILLER
09.17.2021
Purpose
The purpose of the preliminary design is to provide a layout for preliminary site planning and
engineering design, coordinate with WSDOT, set elevations for multiple proposed developments, and to
illustrate how this will fulfill the City's downtown vision in relation to the proposed South Kitsap
Community Events Center (SKCEC).
Description of Preliminary (10%) Design
This work is separated into the following tasks:
• Survey and Basemapping (KPFF)
• Preliminary Bay Street Layout (horizontal and vertical) (KPFF and KPG)
• Bay Streetscape design (KPG and RFM)
• Port Plaza site layout concept (KPG and RFM)
• Port Plaza preliminary engineering (KPG and KPFF)
• Orchard Plaza site layout concept (KPG and RFM)
• Orchard Plaza preliminary engineering (KPG and KPFF)
• Waterfront Pathway layout (KPG and RFM)
• Utilities (KPFF)
• Transportation Planning (KPG)
KPG's services will include the following:
1. Transportation Planning: Multimodal review including bicycle facilities, transit, ADA and
pedestrian facilities, turning movements and requirements for center turn lane or turn pocket
lengths, access to parking garages, large truck vehicle access to parcels.
2. Preliminary Street Layout: Sidewalks, on -street parking, crosswalks, curb bulbs, travel lanes,
channelization, and pavement treatments for raised roadway areas.
3. Streetscape Design: Layout of city standards, including street illumination, conceptual pavement
layout, furnishings, crosswalks, street trees and landscaping.
4. Preliminary Site Design 10% concept site layout for the Port Plaza, Orchard Plaza, and
Waterfront Pathway.
5. Presentation Graphics: Illustrative layouts to convey the proposed Preliminary Street Design,
Plazas and Waterfront Pathway design, Transportation Planning and Streetscape placemaking
elements, and an illustrative photosimulation/perspective to convey streetscape related to the
SKCEC building. The graphics will also identify a vision and opportunities.
6. Reviewing City shoreline design requirements and standards, as it relates to impervious surface
limitations and landscape planting requirements.
Assumptions
• KPG will use existing City standards for the Streetscape Layout, including street illumination.
• The City will provide KPG the proposed development land uses and proposed new development
square footage to support the transportation planning analysis.
• Transportation planning analysis will be conducted using existing afternoon peak hour traffic
volumes and will not include analysis or forecasts of future travel demand.
• RFM/KPFF will provide a preliminary base street plan for the Bay Street layout with KPG
coordination.
• RFM will provide a preliminary base map for site design for the SKCEC "off -site areas", as shown
in orange and red on the above exhibit, including pertinent adjacent improvements, for the
conceptual design of Port Street Plaza, Orchard Street Plaza, the Waterfront Pathway and the
North of Kitsap Bank site.
• The Pump Station design on the North of Kitsap Bank site is already determined by RH2 and will
not change during preliminary design. KPG will not provide alternative layouts.
• RFM to provide previously developed layouts for the Waterfront Pathway.
• KPG will coordinate with KPFF on the circulation within parking areas of the North of Kitsap Bank
site. The KPG effort will not include the layout of the parking areas.
• KPG will coordinate with KPFF and RFM on site design for the (2) plazas, Waterfront Pathway,
and the North of Kitsap Bank site.
• KPG will coordinate with KPFF on Preliminary Bay Street Layout.
• KPG will coordinate with RFM for presentation graphics.
• The KPG scope of work supports inherent management responsibilities, including client, project
and internal coordination meetings.
• The KPG transportation planning analysis will not include preparation of Intersection Control
Evaluations (ICE) or other WSDOT documentation. Additionally, study will not include SEPA
evaluation (TIAs) of proposed developments or signal warrant analysis at intersections.
• The Waterfront Pathway design will not reflect shoreline analysis and potential mitigation.
Shoreline analysis will be conducted by KPFF at a future phase, after which conceptual design
along the shoreline may need to be modified.
KPG Scope of Work
Task 1 Project Coordination
1.1 The Estimated project duration is 6 months. KPG will prepare monthly progress reports for RFM
identifying work completed in the previous month, work in progress, upcoming work elements, and
reporting of any delays, problems, or additional information needs. These reports will be submitted
with the invoices.
1.2 Prepare for and attend coordination meetings with the Design Team, City Staff, and other project
Stakeholders, identified by RFM. Meetings will be held over virtual environment (estimate 12
meetings total).
Task 1 Deliverables:
■ Monthly progress reports (6 months)
■ Presentation/Working Design materials (electronic copies provided to RFM)
Task 2 Transportation Planning
2.1 Review Developer and City, plans and documents, provided by the City.
2.2 Evaluate existing conditions including traffic circulation patterns, crash history, transit routes,
parking supply, pedestrian circulation and non -motorized facilities. Collect up to three 2-hour PM
peak hour intersection counts, adjust counts to reflect pre -pandemic conditions, and develop a
traffic operations model (Synchro 11) to evaluate PM peak hour intersection operations.
2.3 Evaluate land use by estimating trip generation using ITE Trip Generation (10th edition) data to
develop with project conditions. Evaluate changes to circulation related to the closure of Oak
Avenue for the pedestrian plaza, change of Frederick Avenue to two-way operations, and within the
north of Kitsap Bank site.
2.4 Determine intersection channelization and turn lane lengths along corridor and identify cross
section to show travel lanes, and pedestrian, parking and bicycle facilities.
2.5 Evaluate pedestrian crossing locations and treatments based on traffic volumes, sight distance, and
expected pedestrian crossing volumes.
2.6 Prepare a brief technical memorandum along with graphics that summarizes the analysis and
findings of the task.
Task z Deliverables:
Draft Memo
Final Memo
■ Provide a list of items or issues that need to be resolved for final design.
Task 3 Preliminary Bay Street Layout
3.1 Provide streetscape design for Bay Street, as shown in orange on the exhibit above, and review and
coordination with KPFF.
• Identify curb alignment, curbless areas and changes of pavement, crosswalks, bike facilities,
driveways, channelization, and signing.
Task 3 Deliverables:
Draft Street Plan Layout
Final Street Plan Layout
Provide a list of items or issues that need to be resolved for final design.
Task 4 Preliminary Bay Street Streetscape Design
4.1 Review City design documents and confirm any outstanding questions with City.
4.2 Provide preliminary layout for street illumination per proposed City standards for Bay Street, as
shown in orange on the exhibit above.
4.3 Provide preliminary site layout for pavement type, street trees, planting areas, site furnishings, and
programming opportunities for Bay Street, as shown in orange on the exhibit above.
4.4 Provide presentation graphics including:
• One (1) Illustrative layout to convey the proposed Preliminary Street Design, Transportation and
Streetscape placemaking elements.
• One (1) Illustrative photosimulation/perspective to convey streetscape related to the CEC
building by RFM with coordination by KPG.
Task 4 Deliverables
■ Draft Street Plan Layout with streetscape elements including conceptual street illumination,
plantings, pavement type and scoring.
■ Final Street Plan Layout with streetscape elements including conceptual street illumination,
plantings, pavement type and scoring.
■ Provide a list of items or issues that need to be resolved for final design.
Task 5 SKCEC off -site areas Preliminary Design
5.1 Review City shoreline design requirements and standards specific to SKCEC off -site areas, including
limitations for redevelopment and landscape planting requirements.
5.2 Provide preliminary (10%) Site Design for the Port and Orchard street plazas (2), the Waterfront
Pathway, and the North of Kitsap Bank site.
• One (1) Illustrative plan graphic including linework showing hardscape and planting areas,
vehicular and pedestrian circulation, and urban design elements.
• Supporting graphics showing the proposed materials and aesthetics of the preliminary design,
including:
o Perspective sketches (up to 2)
o Urban Design and Planting material palette, with inspirational images
Task 5 Deliverables:
■ Summary of shoreline design standards research and how it affects the site layout.
■ Draft Preliminary site design of the (2) plazas, the Waterfront Pathway, and the North of Kitsap Bank
site for RFM review and project team coordination.
■ Final (10%) Preliminary site design illustrative site plan of (2) plazas, the Waterfront Pathway, and
the North of Kitsap Bank.
■ Supporting graphics
EXHIBIT B
KPG CONSULTANT COST COMPUTATIONS
Client: Rice Ferguson Miller
SKCEC Off -site Preliminary (10%) Design
KPG PROJECT NUMBER: 20040
Amendment #3
DATE: 9.29.21
$107,396.00
- $77,902.00
$29,494.00 Additional Off -Site
Task
No.
Task Description
Labor Hour Estimate
Total Hours and Labor Fee
Estimate by Task
Principal
Urban Design
Manager
Senior Proj
Engineer
Senior
Transportation
Planner
Projectect
Landscape
Architect
Senior Admin
Engineering
Technician
CAD
Technician
Transportation
Planner
Office Admin
Landscape
Technician
262
186
171
159
135
107
100
107
104
92
95
Hours
Fee
Assume 6 months for Preliminary (10%) Design
Task 1 Project Coordination
1.1
1 Project management and progress reports
12
12
24
$ 2,724.00
1.2
lCoordination meetings
20
6
12
60
98
$ 16,364.00
Task Total
20
6
0
12
72
0
0
0
0
12
0
122
$ 19,088.00
Task 2 Transportation Planning
2.1
Review developer and city plans and documents
4
8
12
$ 1,468.00
2.2
Evaluate existing conditions
12
20
32
$ 3,988.00
2.3
Analyze changes to circulation and traffic operations
8
24
32
$ 3,768.00
2.4
Determine intersection channelization and cross sections
12
12
24
$ 3,156.00
2.5
Evaluate pedestrian crossing locations
8
14
22
$ 2,728.00
2.6
Draft and Final Tech Memo
16
20
36
$ 4,624.00
Task Total
0
0
0
60
0
0
0
0
98
0
0
158
$ 19,732.00
Task 3 Preliminary Street Layout
3.1
Provide street design and coordinate with KPFF
8
2
4
24
8
46
$ 7,104.00
Task Total
8
2
0
4
24
0
0
0
0
0
8
46
$ 7,104.00
Task 4 Preliminary Streetscape Design
4.1
Review City documents
4
2
4
10
$ 1,104.00
4.2
Preliminary Illumination Layout
4
8
2
14
$ 1,698.00
4.3
Preliminary Site Layout
4
4
24
8
40
80
$ 9,688.00
4.4
Presentation graphics
2
2
8
40
52
$ 5,776.00
Task Total
6
6
4
0
36
0
8
10
0
2
84
156
$ 18,266.00
Task 5 SKCEC off -site areas Preliminary Design
5.1
City shoreline design standard review
2
3
8
13
$ 1,306.00
5.2
1 Preliminary (10%) Site Design
20
20
12
100
24
16
140
332
$ 41,900.00
Task Total
20
20
0
12
102
0
0
24
16
3
148
345
$ 43,206.00
Total Labor Hours and Feel
34
1 28
1 4
76
1 234
1 0
8
1 34
1 114
1 5
1 240
1 705
1 $ 107,396.00
Mileage at current IRS rate
$ 500.00
Traffic Counts
$ 760.00
Reproduction Allowance
$ 500.00
Total Reimbursable Expense
$ 1,760.00
Total Estimated Budget
$ 110,916.00
1'(XaZan &ASS0CIATES,INC.
GEOTECHNICAL ENGINEERING • ENVIRONMENTAL ENGINEERING
CONSTRUCTION TESTING & INSPECTION
September 28, 2021
RICE FERGUS MILLER
275 Fifth Street, Suite 100,
Bremerton WA 98337
Attn: Lorie Limson Cook, Architect
Email: Llimsoncook&rftnarch.com
Cell: 253-988-3702
KA Project No. 102-21024
Krazan Proposal Number: G21061 WAP
RE: Change Order #2
Proposed Fill at Plazas and Bay Street
Bay Street between Robert Geiger Street and Frederick Avenue
Port Orchard, WA
Dear Ms. Cook,
It has come to our attention that the city of Port Orchard, WA wishes to extend the off -site
schematic design to additional area around the Kitsap Bank site. Doing so will require further
geotechnical investigation in the added area. Namely, we will need to conduct two (2) soil
borings in the extended area. The soil borings would likely be advanced by a truck -mounted drilling
rig. The soil borings would be advanced to a depth of approximately twenty (20) below the existing
ground surface (bgs) or to refusal on sound bearing strata, whichever occurs first. Soil samples would be
obtained from the borings at two and one half (2.5) to five (5) foot intervals with a split -spoon sampler
using the Standard Penetration Test. Samples of the materials encountered in the geotechnical borings
will be collected for appropriate laboratory testing to determine the engineering characteristics of the site
soils.
All field work will be performed under the supervision of a Krazan engineer or geologist. The soil
borings will be logged in the field and subsurface samples will be collected, sealed in plastic bags, and
transported to our laboratory for evaluation. An addendum letter will be prepared documenting our
findings.
We anticipate submitting our letter to you within 15 working days of the completion of our subsurface
investigation. The fieldwork would commence as soon as possible upon receiving your authorization to
proceed, upon obtaining utility clearances, and based on the availability of the subcontracted equipment
The additional geotechnical services will exceed our current Consultant Services Agreement, dated July
30, 2021, and therefore will require an approval. A detailed breakdown of this change order is provided
in the follow table.
1230 Finn Hill Road NW, Suite A • Poulsbo, WA 98370 • (360) 598-2126 • Fax (360) 598-2127
With Offices Serving the Western United States
KA Project No. 102-21024
September 28, 2021
Paee No. 2
If you have any questions regarding this change order, please do not hesitate to contact us at (360) 598-
2126.
DESCRIPTION UNITS
RATE
COST 1 RF
Original Contract (T&M)
$29,980.00 Ame
Field Engineer/Geologist
10
$95.00
$950.00
Project Engineer
10
$95.00
$950.00
Senior Geotech Engineer
4
$135.00
$540.00
Senior Field Geologist
2
$125.00
$250.00
Project Management
1
$105.00
$105.00
Project Admin
1
$55.00
$55.00
Moisture Content
8
$25.00
$200.00
Sieve Analysis
4
$125.00
$500.00
Atterberg Limits
2
$150.00
$300.00
Subcontractor: Drilling (8 hrs max)
1
$4,150.00
$4,150.00
Subcontractor: Traffic Control (8 hrs max)
1
$1,350.00
$1,350.00
Subcontractor: Private Locate (EM and GPR)
1
$900.00
$900.00 RFC
CHANGE ORDER TOTAL:
$10,250.00 Am,
PREVIOUSLY SUBMITTED CHANGE ORDER TOTAL (CO #1):
$1,850.00 RR
REVISED PROJECT TOTAL:
Am
$42,080.00
Note: The above estimate is a time and materials -based cost, not -to -exceed without prior
authorization. Due to the fluctuations in the subcontractor costs, the estimate is valid only for 30
days. Drill cuttings disposal is included for non -contaminated soils only.
RICE FERGUS MILLER KRAZAN & ASSOCIATES, INC.
Signature Date Signature Date
Name Title Name Title
IPO
ndment 1
A PO
=ndment 3
✓1 PO
endment 2
Krazan & Associates, Inc.
Offices Serving the Western United States
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